Setup lecture capture to automatically record 1

R E C O R D I N G L E C T U R E C A P T U R E V I D E O S U S I N G T H E N E W E N S E M L B E S Y S T E M

There are two ways to record a lecture capture video in the AGS building: Set it up to record automatically every class period for the allotted time or record each class period separately and control when you start and stop the recording.

REQUEST TO HAVE LECTURE CAPTURE RECORD AUTOMATICALLY

Setting up lecture capture to automatically record your class period ensures that you do not have to push any buttons on the podium to start or stop your recording. It will record at the start time of the class and will stop recording at the end time.

To have your course setup for automatic lecture capture recording:

1. Respond to the lecture capture inquiry email sent out before every semester begins and make note in your response that you would like lecture capture setup to automatically record.

Or email its@wtamu.edu with your course information

ITS will get your ensemble account setup and a playlist created for the specific courses you request automatic capture be setup for.

2. Once your courses are setup, all you will need to do in the classroom is:

Check the audio in the room.

i. Click on the podium Crestron screen

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Select the Audio Levels button in the bottom left-hand corner of the screen

You will see three options under audio levels. Select each button to unmute the two mics and the source volume (as seen below outlined in yellow). The default volume is set as muted and must be unmuted before class for audio to record.

Then you must decide if you are going to walk and lecture or stay at the podium. If you do walk and talk during your lecture, you must wear the lapel mic. If you do not wear the lapel mic, you must lecture from the podium so the podium mic will pick up your audio.

After setting up your mic, make sure you do not start your lecture earlier than your scheduled start time – the recording will only record your set class period allotted time.

Later in the day or week, login to ensemble and view your recorded videos by clicking on your playlist which are named by courses. Delete videos you do not need/want available to your students or make any edits you may want to your videos.

3. To add your lecture capture playlist to WTClass, see page 9.

4. To add a single lecture capture video to WTClass, see page 12.

Record each class period manually 3

RECORD EACH CLASS PERIOD MANUALLY

The benefit of recording each class period separately is that you have control of when the recording begins and when it ends. You will have to physically start and stop your video recording.

To have your course setup to manually record lecture capture videos:

1. Respond to the lecture capture inquiry email sent out before every semester begins and make note in your response that you would like to use lecture capture but that you want to choose when you record.

Or email its@wtamu.edu with your course information

Follow the steps below to record a single video using lecture capture:

2. You must first check the audio in the room. To do so follow the steps below:

Click on the podium Crestron screen

Select the Audio Levels button in the bottom left-hand corner of the screen

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You will see three options under audio levels. Select each button to unmute the two mics and the source volume (as seen below outlined in yellow). The default volume is set as muted and must be unmuted before class for audio to record.

Then you must decide if you are going to walk and lecture or stay at the podium. If you do walk and talk during your lecture, you must wear the lapel mic. If you do not wear the lapel mic, you must lecture from the podium so the podium mic will pick up your audio.

3. Log into the computer.

4. Then open up Mozilla Firefox or Google Chrome. Type in the following url to access our video server ensemble - https://ensemble.wtamu.edu . You will be prompted to login using your academic username and password.

For first time use - save the above url to your desktop so you have it for your next course in that specific room. To save the url to your desktop: Make your web browser smaller but still visible within your screen. In the web address box, hover your mouse over the information icon (outlined in red below). Click the icon and drag it onto your desktop. You now have a shortcut to the ensemble site.

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5. Maximize your web browser. You are looking at your media library within ensemble. You will see your name in upper right hand corner.

6. From the menu on the left hand side, click on Ensemble Studio.

7. You will see the room you are currently teaching in to the right of the menu. To begin recording your class, click on Record. This will take up to a minute to start. Your status on the video will remain Inactive until the recording has started.

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8. Once your video recording status has changed from Inactive to Recording, you can minimize the web browser window and proceed with your class.

9. When you are ready to stop the recording for your class, maximize your web browser with ensemble. You should still be in the Ensemble Studio. If you are not, click on Ensemble Studio from the menu on the left. You will see that you are still recording. Click the Stop button and your video will begin to render.

10. You can logout of ensemble and the computer. If you are wearing the lapel mic, make sure you take it off before leaving the room.

11. Once your video has rendered (may take several hours), it will appear within your media library in ensemble.

12. To add your lecture capture video to your course playlist, see next page.

13. To add a single lecture capture video to WTClass, see page 13.

Adding a Video to a Playlist in Ensemble 7

ADDING A VIDEO TO A PLAYLIST

Your course playlist is created after requesting lecture capture setup. Ensemble Video users can “Publish” one or more items in their Media Library and Shared Library to their Playlist. Students then have access to all of the videos from one location within the Playlist.

You can find your course playlist within the playlists tab on the left hand side of the ensemble main page. If you have lecture capture setup for multiple classes, all of the corresponding playlists will be listed here.

TO ADD A LECTURE CAPTURE VIDEO TO A PLAYLIST FROM YOUR MEDIA LIBRARY

1. Find the video you want to add and click on the Edit button.

2. Click on the Publish tab.

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3. Select the checkbox for each Playlist the video should be available within.

4. Click Publish

5. To add your lecture capture playlist to WTClass see next page.

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ADDING YOUR LECTURE CAPTURE PLAYLIST TO WTCLASS

After you have logged in to WTClass, go to your course and go to the Content Area where you will be adding the Playlist. You will have two options for how to add a Playlist into your course:

USING THE ENSEMBLE VIDEO MASHUP

Go to the Lessons area (or other content area) in WTClass, click on the Build Content button and select Item (alternatively, you can select the Ensemble Video Mashup tool in the bottom right portion of the menu).

The Choose Playlist Tab provides access to all the available playlists in your Ensemble Video Media Library. You can:

• Insert – Add a playlist into WTClass. • Preview – Preview an Ensemble Video playlist.

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To select your lecture capture course playlist, click the Choose Playlist tab.

Click the plus button (Choose/Insert) next to the playlist you want to insert.

After selecting the Insert button, click the Playlist Embed Options button.

Under the Choose Layout section, choose the desired layout: Playlist or Showcase. Click Save to save layout selection. Screenshots of playlist and showcase layouts on next page.

Playlist:

Showcase:

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Click Save to insert the playlist into you WTClass course.

The playlist has been inserted into the WTClass content item, you and your students can now view the video.

Note: Screenshot of Showcase view

Adding a single lecture capture video to WTClass 12

ADDING A SINGLE VIDEO TO WTCLASS

After you have logged in to WTClass, go to your course and go to the Content Area where you will be adding the video. You will have three options for how to add a video into your course:

USING THE ENSEMBLE VIDEO MASHUP

Go to the Lessons area (or other content area) in WTClass, click on the Build Content button and select Ensemble Video.

Locate the video within the Choose Media list. Click on the Plus button (Insert).

Select the desired option for how the video will display to students:

• Video Link – students click on a link and the video will open full-screen in a new window. Setting up this option allows for the video to track who watches this video, how long they watch it, and if they watch it more than once.

• Video Player – students see the video embedded in WTClass. Setting up this option does NOT allow for the video to track individual student access. It will only track number of views and average watch length.

Adding a single lecture capture video to WTClass 13

Click on the Media Embed Options button.

In the Options window, change the size to a size 720x[X] or smaller to allow for the video to fit on multiple browser sizes, and then click Save.

Click Save to insert the video.

The video has been inserted into the WTClass content item, you and your students can now view the video.