Record of Fire Safety Audit & Risk · Web viewContractors are briefed by maintenance department and checked X Is a system in place for hot works? X Are effective arrangements for the

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- Fire Risk Assessment -Wadham College

Parks RoadOxford OX1 3PN

Holywell Music RoomSee inside for detail of buildings

...........................................

Swan Fire LimitedRose Cottage

1(b) Hailey RoadWitneyOxon.

OX28 1HH

[email protected]

Swan Fire Ltd – Having undertaken a fire risk assessment of your premises under the Regulatory Reform (Fire Safety) Order 2005, and highlighted any contraventions therein, we advise that it is now your duty as the responsible person to ensure the findings of this report are acted upon and recorded without delay. © Swan Fire Ltd. 2010

- Record of Fire Safety Audit & Risk Assessment -

Company Name: Wadham College Oxford

Type of Business Place of Assembly

Address of Company: Parks Road, Oxford, OX1 3PN

Building covered in this Fire risk Assessment: Holywell Music Room

Name of person/s having control of workplace: Domestic Bursar

Contact telephone number for Company: 01865 277963

Factory / Manufacturing

Warehouse Educational Premises

Office Residential or sleeping

Place of assembly X

Highlight any other activities that need to be considered in relation to Fire Safety:

Building Detail How Many Floors: Two Floor area of each floor: 400sqm

Multiple Occupancy: No

If Yes list occupants with high risk operations or processes:

Approx Number of Max Occupants: Various General Public access: Yes

Used for Student & Staff Sleeping: No Numbers of people sleeping: None

Overall Risk category = NormalConstruction type: Concert hall

Date of review:(Annually or whenlast action plan is completed)

Signature of Risk Assessor: Date: 11th February 2013

1


Executive Summary of premises & Occupants:

This Fire Risk Assessment covers the Holywell music Room which is a purpose built music room circa 1748.

The building contains the main auditorium with a small gallery floor above the main entrance foyer.

Exit doors are provided at each end of the building and disabled access has been provided at the front and rear.

The interior is panelled wood with tiered seating in the main auditorium.

A fire alarm & detection system has been provided to all areas and emergency lighting covers the whole of the building including outside areas.

Whilst the music room is owned and used by Wadham College it is home to regular public concerts.

2


Executive Summary of Significant Findings

Due to the upgrading works undertaken in recent years this building requires no major remedial works.

The significant finding can be found at the rear of this document

3


Sections:

A: Building Occupancy & Persons at Risk

B: Structural Fire Protection & Means of Escape

C: Emergency Lighting

D: Fire Detection & Warning Systems

E: Fire Safety Signs & Notices

F: Fire Fighting & Suppression Systems

G: Evaluation of Other Risks within the Premises

H: Planning and Training for Fire Emergencies

I: Summary of Significant Findings

This Fire Risk Assessment has been carried out in order to meet the requirements of the Regulatory Reform (Fire Safety) Order 2005.

The findings of this report are based upon the conditions as observed on the premises at the time of the assessment and on the relevant information provided by the Responsible Person and/or their nominated representative.

By commissioning a fire risk assessment of your premises you have taken the first and most vital step towards becoming compliant with the fire safety legislation applicable to your organisation.

Your fire risk assessment is a working tool and should be routinely referred to and amended as the dynamics of the premises change. The employment of new staff, changes to work processes and key members of management, the introduction of new technologies, and any alterations to the structure or layout of the premises are all factors that will trigger the need for your risk assessment to be reviewed and updated.

Most importantly of course, is the need for the significant findings of this risk assessment to be addressed.

Having identified the fire risk to relevant persons on the premises, it is now the duty of the responsible person to ensure this risk is removed or reduced so far as is reasonably practicable. The action points given throughout the report will offer recommendations on how to achieve this as well as guidance with regards to a time frame for completion for each one.

4


Section - A. Building Occupancy & Persons at Risk -

YES NO N/A Existing control measures Are they

Adequate?

YES NO

New control measures required or significant findings

Has the total numbers of persons (employees, visitors, Residents & Guests etc) likely to be in your premises as a whole been estimated? X

Have maximum permissible capacity figures been specified for particular rooms or areas and employees made aware of limits, where appropriate?

X Approximately 200 people can be accommodated in the auditorium

X

Are registers of occupants (employees, visitors etc) kept (in connection with their arrival and departure) where appropriate?

X

Are occupants/visitors aware of location of escape routes and the fire warning signal? X

All exit routes are signed

X

Has the risk to employees working in isolated areas been evaluated and those areas noted?

X All areas are covered by a fire detection system to allow early warning

X

Has the risk to persons who might sleep on the premises been evaluated and recorded where appropriate?

X

Have Staff, residents etc. who may well have physical disabilities e.g. Wheel chair users, or suffer from mental illness, been identified and adequate provision made for their safe escape in the event of a fire?

X Disabled access has been provided to this building

X

5


Section - A. Building Occupancy & Persons at Risk - continuedYES NO N/A Existing control measures Are they

Adequate?

YES NO


Is sleeping accommodation provided within the premises

X

What is the nature of the persons sleeping on the premises (Elderly, young, disabled etc)

X

Have Staff, residents etc. who may well have physical disabilities e.g. Wheel chair users, or suffer from mental illness, been identified and adequate provision made for their safe escape in the event of a fire?

X

Disabled exits provided with ramped ground outside X

Has the relocation of employees (or residents etc.) in order to remove them from unnecessary risk from fire been considered? X

Are there any special procedures in place for evacuation of persons in the event of fire (Stay put, horizontal or zoned evacuation)

X

Not suitable for this type of premises

Has adequate provision been made for the safety of and possible additional hazards created by outside contractors temporarily on the premises?

X

All contractors are booked in and any work undertaken is controlled by the college maintenance manager

X

Has proper consideration been given and suitable provision made to safeguard persons employed in dangerous processes and or involving the handling/storage of flammable or explosive substance?

X

6


Significant findings for section A

None found

Review date: By whom:

7


Section – B - Structural Fire Protection & Means of Escape What is overall fire risk category? High Normal X Low


Adequate?

YES NO


Is the premises provided with a sufficient number of escape routes and exits to facilitate effective evacuation? X

Three escape doors are available from the auditorium X

Are escape routes and exits of adequate width for the numbers of persons resorting to various parts of the building?

X Sufficient for the numbers of users

X

Where necessary, do exits open in direction of escape?

X All fire escape doors open outwards

X

Are exits doors easily openable (no use of a key) and fitted with panic bolts etc where necessary?

X All doors are easily opened with panic bars

X .

Are travel distances satisfactory for the type of premises? X All travel distances are short and

to open airX

YES NO N/A Existing control measures Are they New control measures required or significant findings

8


Adequate?

YES NO

Are corridors and staircases free from unacceptable fire hazards? X

All passageways and staircases are kept free from any storage X

Are escape routes free from slip and trip hazards? X

All floor coverings were in good condition and flat X

Are fire doors located as appropriate and in good condition with Intumescent strips, smoke seals & self closers where required X

Fire doors are provided in the building X

The outer fire door at first floor level should be fitted with a self closing device to ensure it shuts.

Do surface finishes of walls and ceilings in escape routes appear to be acceptable?

X Class “0” throughout escape routes

X

Are standards of fire resistance appropriate for means of escape?

X 30 minutes to all protected routes

X .

Are staircases provided for means of escape protected & lead to a final exit or protected route

X The stair from the gallery discharges adjacent to the front door

X

Are floors & ceilings fire resisting to the appropriate standard

X Stone staircase X

Are protected routes separated from the remainder of the building by fire resisting construction

X Single door protection to the stairs

X

Are voids and ducts fire stopped where appropriate

X

Are openings adjacent to external escape routes fire resisting and fixed shut

X

9


- Significant findings for section B



10


Section - C. Emergency Lighting


Adequate?

YES NO


Are emergency escape routes illuminated adequately by mains/general/natural/lighting?

X Sufficient mains or natural lighting is provided throughout the building

X

Where necessary is “emergency lighting” installed and adequate?

X Emergency lighting is provided throughout the whole of the building

X

Is the emergency lighting installation to a satisfactory standard?

X Appears to be to BS 5266 and is considered adequate

X

Does emergency lighting indicate and illuminate emergency escape routes clearly to the final exits including external routes? X

All escape routes and final exits are covered external routes X

Does the emergency lighting ensure that fire alarm call points, fire fighting equipment and fire safety signs can be seen? X

All equipment covered by emergency lighting and clearly visible X

Is the emergency lighting properly tested and maintained? X

Monthly by staff and by contracted electrical engineers X

In the case of portable emergency lighting equipment – is it kept in working order? (e.g. batteries replaced or recharged) X

Are the record of all tests recorded in the log book X

All test records are kept in the log book within the lodge X

11


- Significant findings for section C

None found


12


Section D. Fire Detection & Warning Systems -


Adequate?

YES NO


Where necessary is there an appropriate system for giving warning in case of fire? X

A fire alarm & detection system to BS 5839 type L3 appears to be installed throughout

X

Are occupants aware of the nature of the warning system? X

sounders throughout parts

X

Is the warning system -

Electrical? X

Manual?

Word of mouth?

Does it appear to be installed to British Standards or equivalent?

X X

Has a commissioning certificate been issued? X At time of installation X

Where necessary has automatic fire detection been installed?

X To all areas with beam detection in the auditorium

X

Is the level of protection appropriate to the risk?

X BS 5839 type L3 appears to be installed and is appropriate for this venue

X

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Adequate?

YES NO


Is the system effectively maintained and tested? X

Weekly by staff and as part of a maintenance contract by engineers X

Are records of maintenance and tests properly kept? X

In the premises log book held in the lodge X

Is the alarm audible throughout the premises with all the doors closed? X

sounders are installed throughout the building X

Is it clearly discernible from other noises in the workplace? X X

Where necessary is provision made for employees with sensory difficulties or for employees in noisy environments?

X Small building

Where fitted do automatic door holding or closing devices operate satisfactorily?

X

Are arrangements made to avoid unwanted alarm calls? X

All false alarms are investigated by staff X

Any there any other issues relating to the fire alarm system in the premises?

X

14


- Significant findings for section D

None found

Review date By whom:

15


Section E. Fire Safety Signs and Notices


Adequate?

YES NO


Are fire exit and directional fire exit signs suitably located, in satisfactory condition and unobstructed?

X All routes are clear and all exits visible

X

Do signs conform to H&S (signs and signals) Regulations?

X Pictograms throughout X

Are fire doors provided with “Fire Door Keep Shut” notices where appropriate?

X All fire doors marked X

Are general fire action notices and fire routines displayed including guest and staff notices where appropriate? X

Notices are positioned by all fire alarm call points X

Are notices adequately illuminated where necessary? X

Covered by emergency lighting

X

Any other issues relating to your premises?

X

16


Significant findings for section E

None found


17


Section - F. Fire Fighting & Suppression Equipment


Adequate?

YES NO


Is adequate & appropriate first aid fire fighting provision made? X

Fire extinguishers are provided throughout X

Is equipment appropriately located and readily available for use? X X

Is equipment properly maintained?

X

As part of an annual maintenance contract X

Is a proper record of testing and maintenance kept? X

Test recorded in the log book and on each extinguisher X

Are adequate numbers and appropriate staff trained in the use of first aid fire fighting equipment?

X At least one trained member of staff should be available to manage the evacuation & fire fighting when the premises are used by other users

Any other issues relating to premises?

Where necessary are any of the following systems installed:


Adequate?

YES NO


18


- Active Fire Suppression systeme.g. Sprinkler System

X

- Pressurisation System X

- Smoke Control System X

- Wet/Dry Risers X

- Fire Dampers X

- Private Fire Hydrants X

- Others – specify below X

Is there evidence that the systems are properly installed and operative?

X

Are the systems effectively tested, maintained and identified?

X

Are records of tests and maintenance properly kept?

X

Any other issues relating to your premises? X

19


Significant findings for section F

At least one trained member of staff should be available to manage the evacuation & fire fighting when the premises are used by other users.


20


Section - G. Evaluation of Other Risks Within The premises


Adequate?

YES NO


Is there an effective system for controlling the amounts of combustible material and flammable liquids and gases used & stored on the premises?

X

Are bulk quantities of combustible materials stored separately where practicable?

X

Are hazardous materials and gases stored as safely as practicable?

X

Are flammable liquids for daily use kept in suitable containers?

X

Where their use is unavoidable, are flammable liquids exposed to air kept to an absolute minimum?

X

Have alternative non-flammable substitutes been considered?

X

Are electrical systems and equipment in good condition and maintained?

X As part of the maintenance programme and within test dates

X

Is use of extension leads and multiple adaptors avoided where possible?

X None used X

Are heaters properly fixed and guarded where necessary?

X All heating services are fixed with under seat piping

X

Are flameproof fittings and equipment used where necessary? X

21



Adequate?

YES NO


Are electrical fuses and circuit breakers rated? X All circuits are protected by RCDs and tested

X

Is the use of portable heating avoided where possible?

X

Is the heating system in good condition and maintained?

X All maintained by engineers X

Are ducts and flues effectively cleaned? X

Are light bulbs and similar fittings kept away from combustibles?

X X

Smoking limited to safe areas? X Designated external smoking areas are provided

X

Have obvious sources of ignition been eliminated where possible?

X None observed X

Are measures to reduce ignition by static electricity taken?

X

Are non-treated foam furniture and flammable drapes etc avoided?

X

Are displays involving combustible materials (flammable decorations, notice boards) kept out of exit routes?

X All escape routes are clear X

Are motors properly maintained? (Including driver belt etc)

X

YES NO N/A Existing control measures Are they New control measures required or significant findings

22


Adequate?

YES NO

Are contractors and maintenance workers aware of obvious hazards?

X Contractors are briefed by maintenance department and checked

X

Is a system in place for hot works? X

Are effective arrangements for the removal and storage of combustible waste in place (+siting of bins/skips)? X

Wheelie bins provided and dealt with by college staff X

Are arrangements in place for final fire safety checks of the workplace to be undertaken at the end of each working day?

X

Have measures been taken to reduce the occurrence of arson? X

Wheelie bins stored in a secure area and whole site CCTV X

Any other issues?

X

23


- Significant findings for section G

None found


24


Section - H. Planning and Training for Fire Emergencies -


Adequate?

YES NO


Has the employer drawn up an effective Fire Policy and Emergency Plan?

X Drawn up and detailed on fire action notices

X

Does the emergency plan include relevant factors such as:

(a) Actions to be taken by employees when the fire alarm actuates and on discovery of a fire X

Clear instructions for all users

X

(b) Evacuation procedures (including assembly points, fire marshal responsibilities, nominal roll check, personal emergency escape plans for non ambulant persons or disabled users?

X All clearly marked on notices X

(C) Are arrangements for calling the Fire and Rescue Service and liaison upon their arrival satisfactory? X

Via porters lodge

X

Has employer appointed “competent” person(s) to assist him/her in undertaking fire safety measures? X

Fire marshals appointed & trained within the college X

Has the employer provided others with ‘comprehensive and relevant’ information regarding fire procedures, including identity of ‘competent persons’?

X All private users should be made aware of their expected roles in the event of fire

25


Section - H. Planning and Training for Fire Emergencies (continued) -


Adequate?

YES NO


Do fire action notices correspond with emergency plan? X

X

Are employees aware of the emergency plan and their role in the event of fire or alarm actuating?

X Tested during fire drills X

Do employees receive regular and effective fire safety training?

X

Is a suitable and sufficient record kept of fire training?

X

Does the employer co-operate with other employers in multi occupancy buildings and with the landlord (where necessary) to ensure that effective ‘prevention and protective’ measures are being taken?

X

Are visitors and host workers provided with information regarding fire procedures? X

Detailed on fire action notices

X

Any other issues relating to your premises?

X

26


Significant Findings for Section H

All private users should be made aware of their expected roles in the event of fire.


27


Section - J. Action Plan for all Areas -

Significant Findings from Section AAction to be taken

Refer to relevant summary section for full description

Person Responsible

By Date & Review Date Follow up action if not complete

None found

Significant Findings from Section BAction to be taken


Person Responsible



Bursar 31st December 2013

Significant Findings from Section CAction to be taken


Person Responsible


None found

Significant Findings from Section DAction to be taken


Person Responsible


None found

Significant Findings from Section EAction to be taken


Person Responsible


28


None found

Significant Findings from Section FAction to be taken


Person Responsible


At least one trained member of staff should be available to manage the evacuation & fire fighting when the premises are used by other users. Bursar As Required

Significant Findings from Section GAction to be taken


Person Responsible


None found

Significant Findings from Section HAction to be taken


Person Responsible


The evacuation plan for this building will need to be amended to cover evacuation of the disabled All private users should be made aware of their expected roles in the event of fire.

Bursar As required

Please enter the closest action point review date onto the front of this fire risk assessment to ensure that actions of this risk assessment have been carried out and are adequate, as required under the significant findings or if no actions are required please input review date for periodic review.

Ensure that any changes are communicated to all staff concerned and alterations are changed in the Fire Safety Policy and Emergency Escape Plan where necessary.

29


- Fire Safety Training – Why Choose Us? -

We are here to give honest, no obligation and friendly advice to take the stress and confusion out of Fire Safety Management and ensure that you and your company are in total control with minimum fuss, minimum time out of your working schedule and minimal cost.

We can deliver training at your premises or at a variety of hotel and conferencing venues chosen for their service, free parking and ease of location.

Courses include:

Fire Risk Assessment – 4 Hours Fire Marshal / Warden – 4 Hours Fire Marshal Refresher – 2 ½ Hours General Fire Awareness – 1 Hour General Fire Awareness with Live Extinguisher Demonstration – 1 ½ Hours Practical Hands-on Extinguisher Training on Live Controlled Fires – 1 hour Introduction to General Workplace Health & Safety – 4 Hours

What you receive as part of our training courses, which makes us the best choice for you:

Competitively priced business solutions – both on and off site Free Hi-Visibility Vests for all trained Fire Marshals Hands-on practical extinguisher training where required High quality training by a Fire Safety Professional Venues handpicked for their service, free parking and relaxing atmosphere 85g Luxury Chocolate Bars from House of Dorchester Chocolatier for all

delegates on every course, plus a chocolate gift for all course bookers

30

Swan Fire LimitedRose Cottage

1(b) Hailey RoadWitneyOxon.

OX28 1HH

[email protected]

Telephone01993 892000

for more information or to book a training date

Fax: 01993 200629 Swan FireRegistered No. 6011687

Documents

Record of Fire Safety Audit & Risk · Web viewContractors are briefed by maintenance department and checked X Is a system in place for hot works? X Are effective arrangements for the