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Record Keeping using MS excel

and MS access

Mrs.Shadha AL-AmriSeptember 08workshop

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Outline

Workshop handout

Learn by yourself!!

MS access vs. MS excel Introduce MS excel

Introduce MS access

End up with activity and questions

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Introduction

Tools:

Learn how to search the Internet Books( use index)

People( share information)

Program help

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Activity # 1

What types of records are you

keeping?

What types of program are you using?

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Comparing MS access vs. MS excel

SimilaritiesSimilarities:

Both are used to register, maintain,

manipulate, and then print data Relatively inexpensive and universal

software, for businesses and personaluses.

Both programs are great tools for managing data and

performing calculations.

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Cont. Comparing MS access vs. MSexcel

DifferencesDifferences: Excel

spreadsheet software, for beginner

performing mass calculations andanalyzing data on a large scale foradvanced Excel users

(e,g) Excelfunctions best with calculations likecalculating the monthly expense or figuring out thestudents grades

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DifferencesDifferences:

MS Access-

relational databases can store tons of data in different forms

easy referencing and analyzing.

(e.g) Access works best at storing vastamounts of info that have relational fieldslike registration system

Cont. Comparing MS access vs. MSexcel

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Recommendation

A great thing to remember with

software...Use the easiestand simplestprogram, as long as it accomplishes your

goal!

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Introduce MS excel

Tutorial Microsoft Office Excel 2003

Toolbar:

Standard

Formatting

Menu bar

Navigating the Spreadsheet

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A Simple Spreadsheet:

Fill in

Insert new

column/row/Worksheet Marge cell

Border/AutoFormat

Formatting text Print document

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Formulas:

Simple Formulas (e,g) x=(y+z) * 4

Basic Formulas

If-else statement sort

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Chart Wizard

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Introduce MS access

Database File: This is your main file

Table:A table is a collection of data

Field:Fields are the different categories

within a Table

Datatypes:Datatypes are the propertiesof each field

Value: The content of the filed

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Database

A database is a group of data that areorganized for a predetermined use, and

together with the programs that are used toadministrate this data is known as Data BaseManagement system.

Access2003 databases have a .MDBextension

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Access environment

Create, open and close a Database

Creating data tables

Modifying data tables

Properties of the fields

Relationships

Queries

Forms

Report

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End Up

Any Queries or Questions

Activety2: creating Marks break down sheet