EFFECTIVE RECORD BOOKS

Why Record Books?★ Record books are used to track progress in

projects as well as reflect on learning experiences throughout the year.

★ Learn record keeping○ Record keeping is an integral part of the 4-H and

Youth Development Program.

★ Learn time management★ Help you establish goals★ Learn Responsibility★ Evaluate your progress★ Recognize youth in their project and record

book achievement

3 ‘Types’ of Record Books1) Record Book (Regular)

a) Title Pageb) Maryland 4-H Summary Record c) 4-H Story/Essayd) 4-H Project Recorde) Pictures Page

2) Clover Book (Before 4-H)a) Title Pageb) 4-H Storyc) Clover Record Form

3) Portfolio (Seniors 14-18)a) Title Pageb) 4-H Resumec) 4-H Essayd) One additional piece that reflects your 4-H Club work

4-H Record Book Components

Title Page

Maryland 4-H Summary RecordThis form is to be used by ALL 4-H members

Form includes:

● PAGE 1○ Personal Information○ 4-H goals○ Project Listing

● PAGE 2○ Club Participation○ Committees/Offices○ Promotional Activities

● PAGE 3○ Communication Activities○ Awards and Honors

● PAGE 4○ Journaling of Activities, Events, and Experiences ○ Signature of 4-Her & Leader

There is a JUNIOR/INTERMEDIATE and SENIOR Summary Form

4-H Story

The story is a narrative form of expression that will include the following:

● Introduction○ Age○ Interests○ Parents○ Siblings○ Where you live○ Schooling○ When and why you joined 4-H

● Paragraph 1○ Talk about your 4-H projects○ Why you selected them○ Things you have learned from them

(successful and not successful)

● Paragraph 2○ Talk about your Leadership experiences

■ Offices held■ Committee membership

○ What you have learned through those leadership experiences (positive and negative)

● Paragraph 3○ Talk about 4-H Participation

■ 4-H goals■ How 4-H has influenced or changed

you■ What you’d like to do in the future

● Paragraph 4○ Closing○ Reflect back on your year in 4-H

Your story may be handwritten, or printed.If you choose to use a computerFont size: 12Margins: 1 inchStories may be up to 6 pages in length, 3 to 4 pages is sufficient.

4-H Essay

The essay question changes EVERY YEAR!

2017 Question:

What three adjectives best describe 4-H and describe how they relate to your 4-H experience.

Formatting:

● Essay format● Include Paragraphs● Font Size: 12 pt● Font Type: Times New Roman (preferably)● Margins: 1 in.

4-H Project Record

There are 3 types of Project Records

1. General (Anything NOT Animal & NOT Shooting Sports)2. Animal Projects

a. Marketb. Breedingc. Performance

3. Shooting Sports

General Project Record● Page 1- Introductory Page

○ Identify personal information○ Specific Project you chose○ What you hope to learn with that project

● Page 2- Project Journal/Log○ Describe Exhibits○ Demonstrations○ Visual Presentations○ Learning Experiences

● Page 3- Project Financial Journal○ Record and look over expenses and income○ WORK ON THIS PAGE THROUGHOUT THE YEAR!

● Page 4- Resources Section○ List resources that helped you learn more about your project

Animal Project Record Forms

● Small Pet● Rabbit & Cavy● Poultry● Equine● Dog● Camelids● Dairy Cattle● Large Animal Breeding

○ Goats, Sheep, Swine, Beef● Livestock MARKET Project Record

○ Goats, Sheep, Swine, Beef

Shooting Sports Project Record

NEW THIS YEAR!

Record:● Project Goals● Learning Activities● Equipment Inventory● Expenditures● Income● Personal Evaluation● Shooting Log

Pictures Page

4-Hers are to add 3 pages of pictures documenting their projects whether it is pictures of them showing their livestock, working on them at home, or attending club events throughout the year.

This section may also include newspaper clippings!

You may add an additional 3 to 5 pages of project pictures in the last section of the book.

4-H PortfolioFOR SENIORS AGES 14-18

Title Page

4-H Essay

The essay question changes EVERY YEAR!

2017 Question:

What three adjectives best describe 4-H and describe how they relate to your 4-H experience.

Formatting:

● Essay format● Include Paragraphs● Font Size: 12 pt● Font Type: Times New Roman (preferably)● Margins: 1 in.

4-H Resume

The resume is an accumulation of what you have done throughout your 4-H Career (start with the most recent and go to oldest)

4-H Resume Guidelines

Other

Add ONE additional piece to your portfolio that reflects on your 4-H Club work for the year

Ex: Project Record Form

RECORD BOOK SCORING SHEET

FOR CLUB LEADERS

RECORD BOOK SCORING SHEET (SIDE A)

This form is NEWLY UPDATED

You can now fill this out ON THE COMPUTER instead of handwriting it(if you prefer)

Side A:

Give points for each section then total the entire side A

RECORD BOOK SCORING SHEET (SIDE B)

Side B:

This is where you will put the TWO projects that you want to judge your child on. Judge them and then add Project 1 and Project 2.

RECORD BOOK SCORING SHEET (SIDE C)

SIDE C:

Judge the 4-Her OVERALL, then add up the total for SIDE C Section.

Add all totals from SIDE A, SIDE B, AND SIDE C to get your GRAND TOTAL

Leave comments!

Transmittal FormSUBMISSION BY LEADERS TO 4-H OFFICE

Transmittal Form

These forms are IMPORTANT!

THESE CAN BE FILLED OUT ON THE COMPUTER INSTEAD OF HANDWRITTEN!

There are TWO transmittal forms (NEW THIS YEAR!!!)

1. FOR COUNTY BOOKS2. FOR ALL MEMBERS

TRANSMITTAL FORM (COUNTY BOOKS)

This is for COUNTY BOOKS ONLY!

Add all of your Club Info AND Outstanding 4-H Member

ONLY add members to this page that are going to be judged at the county level.

Put either ONE or TWO projects for each county member… NO MORE THAN THAT!

We will use these for judging purposes and for printing Project Record Certificates.

How Many Books Can You Submit?

IMPORTANT PROJECT INFO:

For every 10 members in a project area, you may pick 1 member to be judged at county for that project area

Ex:Lewistown Mt. View 4-H Club 20 Members Total11 members are in Public Speaking4 members are in Self-Determined (1 Music, 2 Sports, 1 Dance)

TRANSMITTAL FORM (ALL MEMBERS)

These are for ALL BOOKS

You will list all of your club members on this form and whether they received a Blue, Red or White Ribbon.

This will be the form we use to fill out the General Record Book Certificates for your club members.

SUGGESTIONS?

OTHER RECORD BOOK TRAININGS

If interested, please sign up for a 20 to 30 minute record book training, just like this one, that can be presented at one of your club meetings during the month of October , November, or December.

Please put your name, contact info, club name, and date of meeting you would like us to attend!

THERE WILL ALSO BE A COUNTY WIDE RECORD BOOK TRAINING ON TUESDAY, NOVEMBER 22ND, 2016 @ THE FREDERICK COUNTY 4-H CAMP & ACTIVITIES CENTER

QUESTIONS?