RECOMMENDATION · 2015-12-18 · update on activities undertaken throughout the 2015 calendar year. RECOMMENDATION That Council note this annual report for 2015on Council’s Recreation

197 COUNCIL – COMMUNITY SERVICES 15 December 2015

ALL WARDS

9.1 RECREATION & LEISURE LIAISON GROUP – ANNUAL REPORT

SUMMARY: Leisure Services Officer (Robert Morton)

Council’s Recreation and Leisure Liaison Group is an Advisory Committee of Council that engages community representatives and provides valuable information and advice on sports and leisure issues to support the decision making of Council. This annual report provides an update on activities undertaken throughout the 2015 calendar year.

RECOMMENDATION

That Council note this annual report for 2015 on Council’s Recreation and Leisure Liaison Group.

1. INTRODUCTION

The Recreation and Leisure Liaison Group (RLLG) provides feedback and recommendations to Council on a variety of sport and leisure issues within the City of Knox.

The purpose of the RLLG is to assist Council with its community engagement process and to provide valuable information and advice to support the decision making of Council. The establishment of the RLLG supports Council’s commitment to engage with its community and to acknowledge the critical role sport and leisure plays in the wellbeing of the community.

The RLLG acts in an advisory capacity only and does not represent Council nor does it have delegated authority to make decisions on behalf of the Council.

2. DISCUSSION

2.1 Group Overview

The purpose of the RLLG is to:

• Provide strategic advice and input relating to the development of Council’s leisure plans and policies;

• Engage in discussion regarding ‘special interest’ sport and leisure topics as determined by Council;

• Participate in the ongoing consultation, review and implementation of sporting and recreational strategic documents; and

• Provide input into Council’s processes relating to sport where requested e.g. provide feedback regarding projects to be considered by Council for submission to Sport & Recreation Victoria grant programs.

198 COUNCIL – COMMUNITY SERVICES 15 December 2015 9.1 Recreation & Leisure Liaison Group – Annual Report (cont’d)

Council at its Strategic Planning Committee Meeting on 9 December 2014 appointed a new Group for the period between 10 December 2014 and 31 December 2016. The committee members are as follows:

• Mr Andrew Banasik – Victorian Rugby League representative;

• Mr Daryl Barrett – Committee Member of Wantirna Tennis Club;

• Mr Wayne Bennett – Mountain District Netball Association.

• Mr Matt Bishop – Football Operations Manager at the Eastern Football League

• Mr Peter Cossins – Committee Member Victorian Association of Radio Model Soaring (VARMS);

• Mr Colin Fletcher – General Community Member;

• Mr Tony Gawne – Committee Member Wantirna South Cricket Club and Committee Member Ringwood & District Cricket Association;

• Mrs *Emily Jacotine – Vision Australia

• Mr David Rice – Committee Member of Knox Baseball Club;

• Mr Alistair Smith – Community Member and Bayswater Bowls Club Representative;

• Mr Troy Walker –Centre Manager YMCA Knox Leisureworks; and

• Mrs **Sue Westaway – Knox Gymnastics;

* Emily Jacotine ceased her position on the RLLG after the RLLG’s second meeting due to personal circumstances. A Casual Vacancy process was undertaken and Melody Carbarns (representative from Villa Maria) was appointed to the RLLG. Unfortunately Melody ceased her position on the RLLG without attending a meeting due to personal circumstances. Council officers did not undertake the Casual Vacancy process after Melody’s resignation as the total number of members is above that required under the RLLG’s Terms of Reference and after discussions with Council representatives.

**Sue Westaway ceased her position on the RLLG after the RLLG’s first meeting due to her resigning from her position at Knox Gymnastics, the Club she was representing. Council officers did not undertake the Casual Vacancy process after Sue’s resignation as the total number of members is above that required under the RLLG’s Terms of Reference.

Throughout 2015, the RLLG convened on four occasions; 25 February, 20 May, 19 August and 18 November.


2.2 Content

During 2015, the following topics were discussed:

2.2.1 Council Policies and Plans

• Advertising, Sponsorship and Promotional Signs on Council Land Policy;

• Breach of Tenancy Agreement for Sporting Clubs Policy;

• Casual Use of Active Reserves Policy; and

• Knox Leisure Plan 2014-19.

2.2.2 Special Interest Sport and Leisure Topics

• Capital Works and Sport and Recreation Victoria Projects;

• Council’s Role in the Provision of Leisure Services;

• Future of Knox City Council’s Warm Season Grass Program;

• Gender Equity – Sports Women in Knox;

• Joint Usage Agreements with the Department of Education;

• Knox Sport and Leisure Awards;

• Various industry discussions including Victorian Rugby League, YMCA Victoria and Wantirna Tennis Club/Tennis Knox;

• Leisure Minor Capital Works Grant Scheme;

• Save it for the Game Project; and

• Storm Water Harvesting.

2.2.3 Other Discussion Topics

• Community Groups Support Project;

• Community Hire Project;

• Draft 2015-16 Annual Budget; and

• Group Orientation.

The RLLG also assists with the on-going development of a strong leisure network and building relationships between organisations.

3. CONSULTATION

Given the structure of the meetings, all members of the RLLG were provided with the opportunity to provide feedback on the topics listed in section 2.2.1, 2.2.2 and 2.2.3 of this report. The feedback received from the RLLG on the aforementioned topics was invaluable and greatly contributed to the development of Council’s Policies, Plans and Strategies as well as Council operational programs.


4. ENVIRONMENTAL/AMENITY ISSUES

The RLLG considers matters that may affect the health and wellbeing of the Knox community and assist in the progression of key environmental and amenity improvements facing Council (e.g. sustainability of sporting facilities.).

5. FINANCIAL & ECONOMIC IMPLICATIONS

The cost to Council to support the RLLG is approximately $2,000 per annum and is funded within Council’s annual budget. This sum is made up of costs for catering and advertising. Council officers’ time is also allocated to support the RLLG’s, with the total officer time equating to approximately 0.05 Effective Full Time (EFT) per week.

6. SOCIAL IMPLICATIONS

The RLLG will continue to provide advice to Council concerning the social implications associated with the development of leisure, sport and recreational policies and strategic plans.

7. RELEVANCE TO CITY PLAN 2013-17 (INCORPORATING THE COUNCIL PLAN)

The Knox City Plan 2013-17 identifies a number of objectives within themes as outlined below:

Theme 1: Healthy, Connected Communities

1.1 The Knox community benefits from good health and wellbeing at all life stages.

1.2 A safe community with strong community connections and where

learning and volunteering are valued and supported. Theme 2: Prosperous, Advancing Economy

2.2 Improve local opportunities for people to live, work, learn and play in Knox.

Theme 4: Culturally Rich and Active Communities

4.2 Increase the use of public spaces and infrastructure for the purposes of cultural expression and physical activity.


8. CONCLUSION

The RLLG is an effective mechanism for community consultation which enables Council to be effectively advised on various sports, recreation and leisure matters which are particularly relevant in Knox.

The RLLG also enables Council to collaborate with the community to assist with the development of strategic plans and policies.

The RLLG has a further four meetings scheduled for 2016 and will sunset on 31 December 2016.

9. CONFIDENTIALITY

There are no confidentiality issues associated with this report.

COUNCIL RESOLUTION MOVED: CR. COOPER SECONDED: CR. COSSARI

That Council note this annual report for 2015 on Council’s Recreation and Leisure Liaison Group. CARRIED

202 COUNCIL – COMMUNITY SERVICES 15 December 2015 ALL WARDS

9.2 KNOX ACCESS AND INCLUSION PLAN FOR PEOPLE WITH DISABILITIES 2016

SUMMARY: Access and Inclusion Officer (Amanda Wiggs)

The 2016 Knox Access and Inclusion Plan for People with Disabilities (Appendix A) has been prepared following a review of the 2011-2015 Access and Inclusion Plan, informed by the Knox Disability Advisory Committee. It details the key actions that will be undertaken in 2016 to promote the rights of people with disabilities whilst enhancing access and inclusion to the benefit of the whole community.

It is proposed that this one year Plan will be the final stand alone Access and Inclusion Plan for People with Disabilities and will into the future, comprise one element of a broader and new Community Access and Equity Plan. This Plan will incorporate multicultural, indigenous, disability and other access and equity issues for the Knox community. In line with the Knox Integrated City Strategy, this Plan will adopt a cross Council integrated planning and implementation approach and will enable a diverse range of partners to work together to achieve greater access and equity for all Knox residents.

RECOMMENDATION

That Council:

1. Note the achievements of the 2011-2015 Knox Access and Inclusion Plan for People with Disabilities; and

2. Approve the Access and Inclusion Plan for People with Disabilities 2016 shown at Appendix A to this report.

1. INTRODUCTION

It is currently estimated that of the 152,000 residents in Knox, approximately 29,000 people have some form of disability, equating to approximately 19 percent. By 2011, population forecasts indicate that the age structure of Knox will change with substantially higher proportions of Knox’s populations in the 65+ age group. This trend means an increase in the proportion of the population living with a disability. Given these figures, actions taken to address disability issues are likely to have an impact on a significant portion of the population, especially once the needs of families and carers of people with a disability are also considered. As the population is ageing and the proportion of those with severe disability begins to escalate rapidly after the age of 65 years, it will become increasingly important for Council to plan services and facilities to accommodate the changing demographics in Knox.

203 COUNCIL – COMMUNITY SERVICES 15 December 2015 9.2 Knox Access and Inclusion Plan for People with Disabilities 2016

(cont'd)

This trend means an increase in the proportion of the population living with a disability. Council's vision is to be responsive, innovative and energetic in developing an accessible and inclusive community that embraces people with disabilities. Council aims to ensure that all Knox residents can participate in and contribute to community life with independence, equity and dignity.

The Knox Access and Inclusion Plan 2016 (Plan) represents Council’s fourth Disability Action Plan since 2000. This Plan builds on the achievements and actions of the previous 2011-15 Plan. The five key strategic priority areas from the previous Plan will provide the framework for the 2016 Plan:

• Increased awareness raising across Council;

• Increased community awareness raising;

• Increased advocacy around employment opportunities and barriers for people with disabilities;

• Strengthening leadership capacity; and

• Ongoing advocacy.

The 2016 Knox Access and Inclusion Plan is for a 12 month period prior to the development of a broader and more integrated Community Equity, Access and Inclusion Plan for 2017-2021 incorporating multi-cultural, indigenous, disability and other access and equity issues for the Knox community, and will adopt an integrated model of planning and practice to enable a diverse range of partners to work together to achieve greater access and equity for all Knox residents.

The Plan responds to local government’s responsibilities under the State Disability Act (2006) to:

• Reduce barriers for people with a disability in accessing goods, services and facilities;

• Reduce barriers for people with a disability in obtaining and maintaining employment;

• Promote inclusion and participation in the community of persons with a disability; and

• Achieve tangible changes in attitudes and practices which discriminate against persons with a disability.


(cont'd)

2. DISCUSSION

Council has a long history of working towards ensuring that people with disabilities and their families are included in community and civic life. The purpose of the 2016 Plan is to direct Council’s ongoing commitment to reducing barriers whilst enhancing access, participation and include practices for people with disabilities, their families and carers in Knox.

The Plan constitutes Council’s fourth Disability Action Plan and builds on initiatives and achievements of the previous Plans. Objectives, actions and outputs indicators are grouped into five key priority areas. Each priority area details how Council will identify and address those issues that create barriers or limit participation of people with disabilities, their families and carers in our community. The five priority areas are:

1. Leadership and Advocacy; 2. Organisational Development; 3. Information and Communication; 4. Buildings, Open Spaces and Infrastructure; and 5. Participation and Inclusion.

The Knox Disability Advisory Committee (KDAC) plays a key role in supporting the development, monitoring, implementation and evaluation of the Plan. Council has consulted with KDAC in relation to the 2016 Plan and will further consult them on the development of the Community Equity, Access and Inclusion Plan 2017-2021.

The Commonwealth Disability Discrimination Act (1992), commonly referred to as the DDA, makes it unlawful to discriminate against someone with a disability or someone who has an association with a person with a disability such as a carer. Discrimination is when a person with a disability is treated less fairly than someone without a disability would be in the same circumstances. Under the DDA, Knox City Council has an obligation to:

• Ensure that persons with disabilities have the same rights to equality before the law as the rest of the community;

• Promote recognition and acceptance within the community of the principle that people with disabilities have the same fundamental rights as the rest of the community; and

• Where possible, eliminate discrimination against persons based on disability in the areas of employment, education, access to premises, provision of goods, facilities, services, accommodation, clubs associations, sport and buying land.


(cont'd)

The development of the Knox Access and Inclusion Plan 2016 enables Council to meet its obligations under the Disability Discrimination Act (1992) to reduce the likelihood or occurrence of discrimination against people on the basis of disability.

2.1 Key Policies and trends

Disability Action Plans are a requirement for Victorian Local Government authorities under the Victorian Disability Act 2006. The Victorian Disability Act 2006 (section 38) requires public sector bodies, including local government to prepare a Disability Action Plan.

The development of the Victorian Charter of Human Rights and Responsibilities (2006) and the United Nations Convention on the Rights of Persons with Disabilities (ratified by Australia in 2008), have led to a more rights-based focus in terms of the way people with a disability should be regarded and treated.

The Knox Access and Inclusion Plan 2016 embraces a human rights framework and ultimately aims to build on achievements to date to create a more socially inclusive society by further promoting and protecting the rights of people with disabilities.

The National Disability Insurance Scheme, the biggest social reform (and one of the largest economic changes) in 40 years, is a national approach to providing individualised support and services for people with a disability, their families and carers to achieve their goals and aspirations. The NDIS will rollout progressively over 3 years in Victoria from July 2016. Knox, along with Maroondah and Yarra Ranges Councils as part of the Outer East Melbourne catchment, will commence NDIS operations on 1 November 2017.

The NDIS provides both challenges and opportunities for Local Governments in regards to their role as:

• Providers of direct services for people with disabilities;

• Providers of information, linkages and capacity building type services; and

• Local service coordination roles.

On 24 November 2015, Council approved an allocation of funds to develop a business case analysis to explore the feasibility of becoming an NDIS provider of disability services for the 0-65 year age group. This activity has been outlined within the Access and Inclusion Plan 2016.


(cont'd)

2.2 Strategic Framework

Council has a legislative requirement to produce a Municipal Health Plan (known as the Knox Integrated City Strategy 2015-2017). The Knox Integrated City Strategy 2015-17 informs the Council Plan.

The Knox Integrated City Strategy 2015-17 considers measures to improve the health and wellbeing of the whole community, including people with a disability, their families and carers and therefore provides the strategic framework for the development of the Access and Inclusion Plan. A key feature of the Strategy is its identification of factors that influence, and ultimately determine, health and wellbeing in Knox.

This framework informed the research conducted to develop the Knox Access and Inclusion Plan 2016.

2.3 Stages of Development

The development of the Knox Access and Inclusion Plan 2016 has evolved through several planned phases. These phases include:

• Review and internal audit of the Access and Inclusion Plan 2011-15;

• Conducting a focus group with relevant staff, Knox Disability Advisory Committee (KDAC) and community members to discuss research findings and priority settings for the new Plan;

• Analysis of data collected through research (including KDAC) and consultation stages and development of strategic directions;

• Development of the draft Access and Inclusion Plan 2016 with input from relevant staff and community members; and

• Presentation of draft Plan to EMT, KDAC and Councillors.

2.4 Structure of the Plan

The Knox Access and Inclusion Plan 2016 will build on the actions and achievements of the previous 2011-15 Plan. The five key strategic priority areas from the previous plan provide the framework for the Plan. Objectives and actions have been identified in each strategic priority area. The lead and key partners for each action are also identified within the Plan:

1. Advocacy and Leadership; 2. Organisational Development; 3. Information and Communication; 4. Buildings, Open Spaces and Infrastructure; and 5. Participation and Inclusion.


(cont'd)

2.5 Implementation of the Plan Following Council’s approval, the Knox Access and Inclusion Plan 2016 will be promoted to both Council staff and the wider community. Further engagement will occur with relevant Council departments to support the implementation of actions and reporting on output indicators. The Knox Disability Advisory Committee will be involved in monitoring the progress of the Plan’s objectives over the 2016 period.

3. CONSULTATION

The development of the Plan has involved significant community and organisational consultation and engagement. This has included:

• Regular reporting to and engagement with members of the Knox Disability Advisory Committee (KDAC);

• Internal review of the 2011-15 Plan; and

• Ongoing consultation with Council staff and KDAC members during the drafting of the new Plan.


As a whole of Council strategic plan, the Access and Inclusion Plan 2016 contains a broad range of actions whose responsibilities for delivering extend across numerous departments and directorates. Environmental and amenity issues will be considered in implementing some of the actions in the Plan, for example, those relating to infrastructure development such as retrofitting and increasing access to buildings and open spaces, transport and housing.


Although Council is expected to produce a Disability Action Plan, no funding is allocated by the State Government for its development and implementation.

Council funds an Access and Inclusion Officer and a significant part of this role is dedicated to the development and implementation of the Access and Inclusion Plan. Council also hosts a MetroAccess Officer funded by the State Government’s Department of Human Services. The MetroAccess role has a significant focus on information sharing, community engagement, capacity building and social inclusion of people with disabilities in the Knox community.

The actions in the 2016 Plan will be funded using existing resources.


(cont'd)


With approximately 19 per cent of the Knox population experiencing some form of disability, there is a clear need for Council to take action to address access and inclusion within Knox. This need is likely to increase with the Knox our ageing population who experience higher rates of disability.

Actions undertaken to improve access and inclusion to Council buildings, services and programs can have significant impacts on improving social inclusion and community connectedness. A more accessible and inclusive Knox not only benefits people with a disability but impacts their families, carers and the wider community by reducing inequities and strengthening social cohesion.


Knox’s Vision provides a picture of the future City that will deliver the lifestyle, jobs and industry, health and wellbeing desired by members of the Knox community. This aspirational future will be delivered through a number of objectives, including:

• The Knox community benefits from good health and wellbeing at all life stages;

• A safe community with strong community connections and where learning and volunteering are valued and supported;

• Improve local opportunities for people to live, work., learn and play in Knox;

• The changing needs of a diverse community are supported through planned growth and change in housing and infrastructure that respects both built form and natural systems, and resource availability;

• Infrastructure networks provide transport choice, affordability and connectivity;

• Improve the acceptance and valuing of diversity and difference in the Knox community;

• Increase use of public spaces and infrastructure for the purposes of cultural expression and physical activity;

• Improve community leadership and participation in Knox; and

• Increase opportunities for the Knox community to participate in public decision-making processes.


(cont'd)

8. CONCLUSION

The Access and Inclusion Plan 2016 builds upon the achievements of the previous Access and Inclusion Plan 2011-2015.

This Plan articulates clear actions to work towards a more accessible and inclusive community in Knox. The Plan has been developed in consultation with the Knox Disability Advisory Committee which plays a key role in supporting the development, monitoring, implementation and evaluation of the Plan. Following Council’s approval, the Knox Access and Inclusion Plan 2016 will be promoted to both Council staff and the wider community. Further engagement will occur with relevant Council departments to support the implementation of actions and reporting on output indicators. The Knox Disability Advisory Committee will be involved in monitoring the progress of the Plan’s objectives.

9. CONFIDENTIALITY

There is no known confidentiality issues identified in this report

COUNCIL RESOLUTION MOVED: CR. MORTIMORE SECONDED: CR. COSSARI

That Council:

1. Note the achievements of the 2011-2015 Knox Access and Inclusion Plan for People with Disabilities; and

2. Approve the Access and Inclusion Plan for People with Disabilities 2016 shown at Appendix A to this report.

CARRIED

210 COUNCIL – COMMUNITY SERVICES 15 December 2015

2016 access & inclusion plan

for people with disabilities

Appendix A

211 COUNCIL – COMMUNITY SERVICES 15 December 2015 Knox City Council Access and Inclusion Plan for People with Disabilities 2016 1. Introduction Knox City Council’s Access and Inclusion Plan for People with Disabilities 2011-15 detailed the strategic direction Council would undertake to promote the rights of people with disabilities whilst enhancing access and inclusion to the benefit of the whole community. The 2011-2015 Plan also responded to Knox City Council’s requirement under Victorian State Disability Act (2006), to develop and implement a Disability Action Plan (DAP).

Council developed, implemented and sustained various outcomes for people with a disability, their families and carers and the greater Knox community in the delivery of the 2011-15 Access and Inclusion Plan for People with Disabilities. This was achieved through collaboration of internal Council departments and teams, the development of partnerships with community organisations and groups and the ongoing support and guidance of the Knox Disability Advisory Committee (KDAC).

It was estimated in 2012 that approximately 15% of the Knox population experienced some form of disability that resulted in core activity limitations ranging from mild to severe (ABS Survey of Disability, Ageing and Carers, 2012). This is likely to increase with the ageing population who experience higher rates of disability. Knox Council has a long history of working towards ensuring that people with disabilities and their families are included in community and civic life.

2. Purpose of the Access and Inclusion Plan for People with Disabilities 2016 The purpose of this Plan is to demonstrate Council’s ongoing commitment to reducing barriers whilst enhancing access, participation and inclusive practices for people with disabilities, their families and carers in Knox.

3. Council’s Roles In accordance with the Local Government Act 1989, Councils have a variety of roles to achieve outcomes on behalf of their communities. The roles that Knox City Council uses to achieve its objectives are described below:

1. Services and community infrastructure delivery;

2. Advocacy, on behalf of and with the community, to influence other levels of government or other organisations;

3. Regulatory controls such as Local Laws, health and building controls;

4. Research and planning about the community’s future requirements to inform Council’s activity over time;

5. Community capacity building, to support the community’s ability to develop and thrive; and

6. Governance in Council’s own operations.

212 COUNCIL – COMMUNITY SERVICES 15 December 2015 3.1 Council Services and Provisions for People with Disabilities

Council provides a wide range of services and programs for the Knox community, many of which are accessible and inclusive of people with disabilities but are not specifically targeted at this population. Council also provides a range of services to more directly meet the needs of people with disabilities, their families and carers. These include:

• Home and Community Care (HACC) – includes provision of home help, personal care, respite care services as well as home maintenance for people with disabilities and parents/carers of people with disabilities;

• Meals on Wheels – home delivered by community volunteers;

• Inclusion Support Services – provides a range of educational and support services to children aged 0-6 years with a disability;

• Community transport – a bus service is available for Knox residents with priority is give to people with disabilities, the frail and aged;

• Housing Assistance – for residents with a disability who are homeless or at risk of becoming homeless;

• Audio loops – Council has installed audio loops in the Civic Centre function rooms;

• Parking permits – Council administers the Disabled Persons Parking Permit scheme;

• Retrofitting program – allocation of dedicated funds through the Capital Works program to enhance access to Council owned buildings and facilities; and

• Libraries – offer a range of services to people with disabilities including home delivery service, tactile, audio and large print books, captioned DVDs and assistive devices for computer users.

213 COUNCIL – COMMUNITY SERVICES 15 December 2015 3.2 Council’s Coordination of Access and Inclusion

Within the Community Wellbeing Team, two roles specifically address issues around disability, access and inclusion at both the Council and community levels.

Community Development Officer (Access & Inclusion) – Council funds this full-time position to specifically address disability planning and policy processes across Council. The key responsibilities of this role are:

1. To develop and implement the Access and Inclusion Plan and provide technical expertise and advice to Council officers implementing the Plan;

2. To provide general advice and advocacy regarding disability issues across Council;

3. To engage with the community and form partnerships to develop initiatives that enhance access to services and civic participation;

4. To coordinate the Knox Disability Advisory Committee; and

5. To deliver regular staff training programs on access and inclusion issues.

Metro Access Officer – this DHS funded position located within Council is a key initiative of the State Disability Plan 2002-2012 that aims to build the capacity of local communities across metropolitan Victoria so that they are more welcoming and inclusive of people with disabilities. Objectives of the MetroAccess Project include:

1. To mobilise and support people with disabilities to optimise participation in the life of their local community;

2. To build and strengthen the community’s capacity to provide support to people with disabilities and their families;

3. To facilitate integrated local community planning and coordination which engages and involves people with disabilities and their families, disability service providers and community organisations;

4. To work with existing disability support providers to enhance their capacity to provide relevant and appropriate supports in the community; and

5. To improve access to information about relevant services and community activities available to people with disabilities in their communities.

214 COUNCIL – COMMUNITY SERVICES 15 December 2015 3.3 Knox Disability Advisory Committee

The Knox Disability Advisory Committee (KDAC) was established by Council in 1999 and comprises people with disabilities, carers or family of people with disabilities, service providers and Councillors. KDAC plays an important role in advising Council on strategic issues relating to people with disabilities in Knox as well as assisting with the development of policy and action planning on issues of access and inclusion. KDAC also provides a central point of focus for Council and the Knox community to identify issues relevant to people with disabilities, their families and carers in Knox and are active in increasing awareness of disability both within Council and the wider community. An important function of KDAC is to provide input to the development and implementation of the Access and Inclusion Plan. 4. Guiding Principles

The actions and objectives contained in this Plan are underpinned by a range of principles that reflect Council’s values and commitment to enhance the quality of life for all people in the Knox community and are derived from the City Vision, Integrated City Strategy, Council Plan, Community Health and Wellbeing Strategy.

The following principles have been adopted to guide the Access and Inclusion Plan as outlined below.

Social Inclusion – Council supports the development of a community where all members feel valued and have the opportunity to participate fully in the community life. Developing a community that is accessible and inclusive for all and benefits the whole community, not just people with disabilities is priority.

Human Rights & Social Justice – Council recognises that each person, regardless of their individual abilities has inherent dignity and value and must be respected and treated equally. The provision of equality must also be combined with social justice principles that can provide substantive equality to marginalised groups through a framework that recognises the structural barriers embedded in society that perpetuate systemic discrimination.

Diversity – people with disabilities, their families and carers are not a homogenous group and Council will endeavour to reflect and consider the diverse range of needs, priorities and abilities within the Knox community. Further, Council will engage with people on the basis of their individual skills, needs, talents and interests rather than in relation to their impairment.

Community Engagement – Council will continue to actively engage, consult and collaborate with people with disabilities, their families, carers and other service providers to develop and deliver appropriate, relevant and effective projects and services to the community.

Universal Access – Council is committed to the provision of fair and equitable access to all Knox residents. Universal Design ensures that products, buildings, environments and experiences are innately accessible to as many people as possible, regardless of their age, level of ability, cultural backgrounds, or any other differentiating factor that contributes to the diversity of our community.

215 COUNCIL – COMMUNITY SERVICES 15 December 2015 The 2016 Access and Inclusion Plan

The 2016 Access and Inclusion Plan will build on the actions and achievements of the previous 2011-2015 Plan. The five key strategic priority areas from the previous plan provide the framework for the Plan. Objectives and actions have been identified in each strategic priority area. The lead and key partners of each action are also identified within the plan.

Strategic Priority Area 1 – Leadership and Advocacy Advocating for and promoting the rights of people with disabilities enables Council to drive positive social change. By forming partnerships and collaborating with community groups and service providers, Council can increase awareness and understanding of disability and human rights in the wider community and demonstrate leadership in the implementation of measures that enhance access and inclusion for people with disabilities. Engaging with people with disabilities to develop and strengthen their advocacy and leadership skills not only empowers individuals but can contribute to positive, sustainable changes in the community where difference and diversity are valued and respected. Objectives Actions Lead responsibility Key Partners Resources

Increase awareness of the human and legal rights of people with disabilities across Council and the community

- Continue to inform and educate Council staff on Council’s responsibilities under Federal and State Legislation to protect the rights of people with disabilities.

- Integrate disability advocacy issues into the development of the Knox Strategic Advocacy Plan

Community Access and Equity Communications

All Council departments Community Access & Equity

Within existing resources

216 COUNCIL – COMMUNITY SERVICES 15 December 2015 Objectives Actions Lead responsibility Key Partners Resources

Promote and demonstrate the principles of access and inclusion to the wider community

- Share Council’s knowledge and experience in advocating for access and inclusion, via Council partnerships and networks, Council programs and the Knox Disability Email Information Service.

- Promote ‘good news’ stories to the community on what Council is doing or has undertaken to improve access and inclusion in Knox.

Community Access and Equity Communications, Community Access & Equity

Community Wellbeing Community Wellbeing


Develop leadership capacity of relevant community organisations, people with disabilities and carers

- Work with Knox Community and Neighbourhood Houses to develop and update their Disability Action Plans.

- Promote Council resources and training

opportunities to develop leadership and disability advocacy skills to community members and organisations.

Community Access & Equity Community Access & Equity

Community Strengthening, Knox Neighbourhood Houses Community Strengthening


Influence policy and decision making processes by lobbying other levels of government

- Advocate for the needs of people with disabilities, their families and carers via submissions and advocacy to other levels of government.

Community Access & Equity

Knox Disability Advisory Committee (KDAC)



Increase the awareness and understanding of mental illness within Council and the community

- Undertake an analysis of Council’s services to identify and pursue opportunities to increase awareness of mental health issues through relevant Council delivered programs.

Community Services & People Performance


Promote the benefits of improving access and inclusion to the local community including the business community

- Deliver activities at Knox Carols by Candlelight in celebration of International Day of People with Disability.

- Engage local retail and hospitality

businesses to create more accessible and inclusive businesses (Mobility Study Implementation Plan action).

- Advocate to Westfield (Scentre Group)

for the installation of a Changing Places Facility as part of the Knox Westfield redevelopment.

Community Access & Equity, Cultural Planning & Development Community Access & Equity City Development

KDAC Economic Development, Traffic & Transport, Place Management Community Wellbeing


218 COUNCIL – COMMUNITY SERVICES 15 December 2015 Strategic Priority Area 2 – Organisational Development Embedding the principles of access and inclusion and striving for excellence across the organisation will enable Council to best meet the needs and promote the rights of people with disabilities in Knox. Council will continue to consult with people with disabilities, their families and carers to ensure their rights and views are considered whilst also ensuring the processes and systems for engaging with Council are accessible and inclusive. In turn, those gains made in improving access and inclusion within Council and the wider community can have a positive impact on reducing barriers to employment, education and training opportunities for people with disabilities in Knox. Objectives Actions Lead responsibility Key Partners Resources

Embed the principles of access and inclusion across Council

- Deliver Four Access and Inclusion Awareness Training sessions to Council staff.

- Promote training and skill development

opportunities to Council staff to improve their knowledge and capacity to create environments inclusive of people with disabilities.

Community Access & Equity Community Access & Equity

People Performance All Council departments All Managers and Coordinators


Demonstrate excellence in improving access and inclusion for people with disabilities, their families and carers

- Provide advice and support to Council Officers and Teams to assist in protecting the rights of people with disabilities.

- Coordinate and support the Knox

Disability Advisory Committee. - Monitor and evaluate the 2016 Access

and Inclusion Plan outcomes and report to EMT and Council.

Community Access & Equity Community Access & Equity Community Access & Equity

All Council departments



People with disabilities will have equitable access to Council Services, facilities and programs

- Consult with internal Departments and Teams on current practices and challenges in ensuring accessible and inclusive services, facilities and programs.


KDAC, all Council departments


Explore the viability of Council being an NDIS provider of disability services for 0-65 year age group

- Develop a business case for Council to become an NDIS provider of disability services for 0-65 year age group.

- Conduct information sharing across council departments and local community regarding the NDIS reforms.

Family & Children’s Services Active Ageing and Disability Community Wellbeing

Community Access & Equity, Active Ageing & Disability Services, People Performance, Economic Development


Ensure people with disabilities can access and participate in Council governance processes

- Engage KDAC to provide input into internal Council planning, program and policy development.




That Council will be an employer of choice and support diversity within the workforce.

- Promote the benefits of workforce diversity for employing people with disabilities.

People Performance



220 COUNCIL – COMMUNITY SERVICES 15 December 2015 Strategic Priority Area 3 – Information and Communication

Enabling people with disabilities to engage with Council and the wider community is dependent on creating communication systems and information services that are accessible and responsive to differing needs and abilities. Council will continue to develop a diverse range of resources and information to increase disability awareness and promote access and inclusion principles across Council and the community. Working with community groups, businesses and service providers, ideas and information can be shared and developed to enhance access and inclusion and ensure the voices of people with disabilities are being heard. Objectives Actions Lead responsibility Key Partners Resources

Ensure Council information is accessible to people with disabilities.

- Provide Council publications and information (both online and hard copies) in an accessible format and where requested provide alternative formats, including Braille and large font.

Communications E Services

All Council Departments


Provide a range of information that encourages and demonstrates actions to improve access and inclusion.

- Promote new and existing publications that enhance access and inclusion targeted at community groups and resources for people with disabilities, their carers and families (People First, Guide to Services for People with Disabilities, Missed Business Guide).


Communications, All Council Departments


Ensure that people with disabilities are able to engage and communicate with Council.

- Inform the community of services in place to assist people with disabilities to engage with Council via networks, partners, KDAC, Knox for Everyone facebook and the Knox Disability Email Information Service.

- Review and update information on the Disability pages of Council’s website quarterly.




221 COUNCIL – COMMUNITY SERVICES 15 December 2015 Strategic Priority Area 4 – Buildings, Open Spaces and Infrastructure

Building strong, connected communities relies on people being able to access a wide range of services, facilities and open spaces. Successfully addressing access issues requires ongoing engagement and consultation with people with disabilities to ensure their rights and views are considered in planning and development processes. Continuity and integration of services is important in facilitating access to buildings and services and Council will continue to advocate and take action around eliminating barriers in the built environment to improve accessibility for people with disabilities in Knox. Objectives Actions Lead responsibility Key Partners Resources

People with disabilities have access to Council infrastructure including buildings, facilities, open spaces, playgrounds and streetscapes.

- Advocate internally to ensure that people with disabilities are considered in the development, design and delivery of Council and community infrastructure projects.

- Deliver the annual Retrofitting Program as

part of the yearly Capital Works program to improve accessibility of Council buildings and facilities.

- Deliver Capital Works program for

footpaths and shared paths.

Community Access & Equity Facilities, Community Access & Equity Construction Group

Sustainable Infrastructure, Community Infrastructure, City Planning & Building Community Facility Advocates Traffic and Transport


Provide and maintain accessible footpaths and shared pathways.

- Deliver the Knox Mobility Study Implementation Plan (Year 3 – Local Business Engagement and Mobility Study Capital Works program).

Traffic and Transport




Increase awareness of local laws and specific services that relate to people with disabilities.

- Implement the “Help us keep footpaths clear” project (Mobility Study Implementation Plan) encouraging residents to keep footpaths clear and accessible for all.

Parks Services Community Access & Equity, Local Laws


People with disabilities can access a range of public transport options.

- Advocate to Public Transport Victoria for accessible public transport infrastructure and access upgrades to additional bus stops in Knox.

Traffic and Transport Community Access & Equity, KDAC, Asset Preservation


Increased choice in housing options for people with disabilities, their families and carers.

- Advocate for more accessible and affordable housing choices for people with disabilities via the Knox Disability Housing Network.


Social Policy & Planning


223 COUNCIL – COMMUNITY SERVICES 15 December 2015 Strategic Priority Area 5 – Participation and Inclusion

Council recognises the rights of people with disabilities to access and participate in all aspects of community life and that being an active and valued member of the community can positively contribute to health and wellbeing. Developing diverse and dynamic communities requires delivering a wide range of leisure, cultural and recreational activities and opportunities that are accessible and inclusive. Building partnerships, working with community organisations and supporting people with disabilities to volunteer in the community can lead to greater civic participation and provides others with the opportunity to value and recognise the contributions of people with disabilities in our community. Objectives Actions Lead responsibility Key Partners Resources

People with disabilities can participate in Council recreation, arts, leisure and cultural activities and events.

- Prioritise access audit improvements for Council’s three Major Events and Festivals (Knox Festival, Stringybark and Knox Carols).

- Develop inclusive practice guidelines in the

planning, development and delivery of Council’s three Major Events and Festivals.

- Screen the Other Film Festival as part of

the Cinema under the Stars at Knox Festival.

Cultural Planning & Development Cultural Planning & Development, Cultural Planning & Development

Community Access & Equity Community Access & Equity Community Access & Equity


Strengthen civic participation and engagement and provide opportunities for People with disabilities to volunteer within Council and the wider community.

- Promote opportunities and positive stories of people with disabilities volunteering in Knox.

- Engage volunteers with a disability for Knox’s three Major Events and Festivals.

Community Access and Equity Cultural Planning & Development

Cultural Planning & Development, Community Strengthening Community Access and Equity



People with disabilities can participate with ease and dignity in a range of lifelong learning and community education programs.

- Support Knox Community and Neighbourhood Houses to be more inclusive and accessible of people with disabilities, through the development of Disability Actions Plans.


Community Strengthening


Children and students with disabilities can access a range of out of school care and programs.

Engage and work with external partners in the delivery of activities and respite programs for families and children with disabilities: - Dance Family Program - Fitness Connection for Carers Program - Accessible Vacation Programs - The Lab Project - Carer social events and information nights.


External community groups and disability organisations


225 COUNCIL – ITEMS FOR INFORMATION 15 December 2015

ALL WARDS

10.1 WORKS REPORT AS AT 24 NOVEMBER 2015

SUMMARY: Coordinator – Capital Works (Gene Chiron)

The Works Report shows projects on Council’s Capital Works Program and indicates the status of each project as at 24 November 2015.

RECOMMENDATION

That the works report, as at 24 November 2015, be received and noted.

1. INTRODUCTION

This report summarises Council’s Capital Works Program for the 2015/2016 financial year. The aim of this report is to provide a regular and succinct status summary of each project over the last month. The Capital Works Report, as of 24 November 2015, is attached as Appendix A.

COUNCIL RESOLUTION MOVED: CR. ORPEN SECONDED: CR. COSSARI

That the works report, as at 24 November 2015, be received and noted. CARRIED

Project Name

Total

Approved

24-Nov-2015Knox City Council Project Status Report

Project

Number

1 Bridges Renewal Program $280,000

Program has been delayed due to the sourcing of quotes. Works are now scheduled to

commence late November, early December.

4 High Risk Road Failures $250,000

Program scheduled to commence late November, early December.

7 Road Surface Renewal Program $3,859,000

15/16 program progressing well. 40 streets have now been completed with concrete

preparation works in progress for a number of streets on the program.

8 Drainage Pit and Pipe Renewal Program $2,781,000

15/16 program is progressing well with works ongoing in Margaret Avenue and Frudel

Crescent.

9 Footpath Renewal Program $1,875,000

Program is progressing on schedule.

10 Bicycle / Shared Path Renewal Program $475,000

15/16 program progressing well. Belgrave Railway Line Shared Path has now been

completed.

11 Information System Plan Implementation $120,000

Carry forward funds fully expended for this program.

16 Building Renewal Program $2,711,200

Program is approximately 20% committed/expended as of mid November. Works scheduled

to commence in December include Knox Leisureworks - 50 metre pool shell

retification/painting works, Civic Centre Offices (Corporate Development) refit, Talaskia Child

Centre - internal painting, Coorie Avenue Child Care Centre - internal painting, Bayswater

Senior Citizens - internal painting.

17 Playground Renewal Program $1,023,409

Benedikt Reserve Playground being priced in November for construction start in

December/January. Arcadia Reserve Playground to be priced in December for

January/February construction start. Row Reserve Playground to be priced in

December/January should Council adopt the masterplan in November. Ronald, Icarus,

Streeton, Pine Hill, Kings Park and Ashbrook Reserves playground designs are being

prepared for community consultation in December.

22 Fire Hydrant Replacement Program $119,000

First payment to South East Water made in September.

24 Carpark Renewal $542,000

2015/16 program will now concentrate on major renewal works in Scoresby Village and

Mountain Gate Shopping Centre. These works will be scheduled early in 2016.

25 Plant & Machinery Replacement Program $2,548,273

Renewal program underway, 48% of funds commited and 32% of funds expended.

1

APPENDIX A

Project Name

Total

Approved


Project

Number

26 Street Tree Replacement Program $620,000

Corymbia Maculata (Spotted Gum) removals have commenced with an expected completion

date of 4 December. All planting surveys have been returned and the results of the survey will

be sent out in the new year.

31 Stamford Park Redevelopment $818,415

The Tender process for the sale of lot 2 (residential estate) is continuing. Permit stage

documentation for the Homestead underpinning works has been finalised.

43 Shade Sails for Family and Children's Services Facilities $30,000

The shade sail/playground equipment budget is tracking on schedule.

104 Roadside Furniture Renewal Program $100,000

Minor works progressng on schedule.

147 Energy & Greenhouse Program for Council Facilities $28,000

Replacement of lights over the 50m pool at leisureworks is scheduled for late December.

229 Building Code Australia Compliance $100,000

Program approximately 20% committed/expended with further works planned over January.

248 Boronia Park Landscaping Implementation Stage 3 $759,803

Projects underway as follows:

(1) Library & Basketball Plaza - Detailed design is on hold pending completion of Library

concept design.

(2) Installation of gross pollutant trap (GPT) in Maryville Way now completed.

289 CSR Quarry Reserve - Implementation Stage 4 $824,767

Detailed design completed and tender being advertised from 28 November. Tenders close 19

January. Expect tender report to be submitted to February Council Meeting. Contract

packaged with sealing of Quarry Road.

345 Asbestos Removal $100,000

Program is approximately 55% committed/expended. Program of works will be continued over

January holidays.

347 Miscellaneous Industrial Roads - Pavement Rehabilitation $500,000

Program still scheduled to commence late November, early December.

353 Avalon/Stamford/Stud Road Intersection Modification $90,000

Project completed.

369 Carrington Park Reserve - Master Plan $35,889

Detailed design commenced.

409 Parks Furniture Renewal $40,000

Furniture has been recieved. All furniture has been allocated and installations will occur

between December and March.

2

Project Name

Total

Approved


Project

Number

410 Parks Signage Renewal $30,000

Liasing with Bushland Team to renew signage in Reserves. Waiting for the design to be

confirmed.

412 Water Sensitive Urban Design Renewal $186,618

(1) Project packaged with project 441 - Tim Neville Arboretum Masterplan Implementation

and 751 - Tim Neville Arboretum lake structure upgrade. Tender reported to October Council

meeting and contract recommendation approved. Contractor appointed and anticipate

construction commencement early December with likely completion date around April/May.

441 Tim Neville Arboretum Masterplan Implementation $463,934

Project packaged with project 412 -WSUD renewal and 751 - Tim Neville Arboretum lake

structure upgrade. Tender reported to October Council meeting and contract recommendation

approved. Contractor appointed and anticipate construction commencement early December

with likely completion date around April/May.

443 Reserves Paths Renewal $50,000

Works in Riddell Reserve and Wallace Reserve have now been completed.

455 Parks Crescent, Cypress Avenue, Boronia - Drainage Upgrade $180,763

Quotation process for proof of concept, detailed design (including costing) complete -

contractor selected and appointed.

459 Ferntree Gully Road (No. 1825) - Drainage Upgrade $449,445

Certification of the structural components, final design and detailed costing is expected to be

completed by the end of November.

490 DDA Footpath Modifications $100,000

Minor projects are being completed in conjunction with the Footpath Renewal Program.

492 Compliance to Food Act - Various Buildings $25,000

Quotes currently being sought for Tormore Reserve pavilion kitchen refit with works also

planned at Kings Park Athletics Pavilion.

494 Cathies Lane - Landfill Rehabilitation Works $187,500

Tonkin & Taylor undertaking landfill gas monitoring. Landfill Rehabilitation Plan, Aftercare

Management Plan and Hydrogeological Assessment submitted to EPA on 1 October to

address PAN requirements. Environmental Audit report submitted 30 October.

495 Fencing Replacement in Early Years Facilities - Scope and Implementation $24,000

Project is approximately 55% committed/expended. Remainder of works expected to be

completed over January holidays.

497 Coonara Stone Cottage - Structural Failure Rectification $400,000

Awaiting return of tender submissions.

516 Rumann and Benedikt Reserves - Open Space Upgrade $174,451

Contract works completed.

3

Project Name

Total

Approved


Project

Number

520 Mountain Gate Major Activity Centre - Streetscape Works $921,989

Works are essentially completed and awaiting practical completion inspection.

525 Cardiff / Herbert Streets - Drainage Design $50,000

Receipt of survey work is delayed and is expected to be received towards the end of

November. Quotations for the hydraulic analysis of the catchment have been received and a

suitable consultant will be appointed towards the end of November.

529 Dobson Park - Stormwater Harvesting $751,367

Preliminary detailed design delivered by contractor. Site visits to finalise design and

commence construction currently underway.

532 Sheffield and Basin Olinda Roads, The Basin - Water Sensitive Urban Design $112,180

Works currently underway and scheduled to be completed by the end of November.

536 Parkland Asset Renewal $70,000

Scoping for further works underway.

537 Bush Boulevard $41,000

Scoping of Kellets Road in progress. Works will go out for quotation in January.

543 Llewellyn Park - Landfill Rehabilitation Works $187,500

Tonkin & Taylor undertaking landfill gas monitoring. Completed landfill cap assessment for

Landfill Rehabilitation Plan. Landfill Rehabilitation Plan, Aftercare Management Plan and

Hydrogeological Assessment completed and submitted to EPA on 31 August to meet PAN

requirements. Annual environment audit due to be submitted to EPA by 30 November.

550 Golden Grove, The Basin - Rehabilitation $169,343

All works completed.

566 Artwork Renewal $20,000

A major renewal of ceramic totems is scheduled to take place in early 2016.

572 Tennis Plan Implementation Program $22,000

Quotations received for minor works on various public courts.

576 Early Years Facility Emergency Warning System $50,000

Installation for Early Years Emergency Warning System for Billoo MCHC is complete. Works

are programmed for December/January holidays - Billoo Preschool, Birchfield CCC to

complete the program.

584 Tormore Reserve - Masterplan Development $127,843

Stage one path works complete. Hydroseeding for lawn areas to be undertaken in March/April.

585 Llewellyn Reserve - Masterplan Development $151,172

Path connection to Coppelia Street complete. Remainder of works being undertaken following

landfill cap rectification works.

4

Project Name

Total

Approved


Project

Number

587 Upper Ferntree Gully Neighbourhood Activity Centre - Design $103,153

Project progression is subject to Council endorsement. Program dates adjusted accordingly.

589 Knox Early Years (KEYs) Online $96,373

Finance integration with preschool application is scheduled for release in December.

593 Marie Wallace Park - Masterplan Development $489,881

Stage one detail design works complete for tender at end of November.

602 Park Ridge Reserve Floodlighting Upgrade $19,000

Final commissioning and aiming are now completed.

605 Illawarra Avenue, Rowville $280,000

Contractor appointed and awaiting preconstruction documentation to be submitted and

approved. Works expected to commence early in the New Year.

606 Station Street, FTG $240,000

Tender has closed and tender evaluation is underway. Expect to appoint contractor prior to

Christmas for post New Year commencement.

607 Ashton Road, FTG $460,000

Design underway & 40% complete - intend to package construction contract with Kingston

Street.

608 Kingston Street, FTG $400,000

Design well underway - intend to package construction contract with Ashton Road, FTG.

609 Mountain Gate Drive, FTG $550,000

Survey complete and detailed design has commenced.

Likely to defer commencement of construction to later in the financial year to enable

over-lapping funds to be used to match likely cost of scope of works required.

610 Elm Street, Bayswater $390,000

Detailed design completed. Construction contract packaged with Maple Street and Orange

Grove. Tenders close 1 December.

611 Orange Grove, Bayswater $405,000

Detailed design complete for Stage 1. Construction contract for Stage 1 packaged with Elm

Street and Maple Street. Tenders close 1 December.

612 Maple Street, Bayswater $270,000

Detailed design completed. Construction contract packaged with Elm Street and Orange

Grove - Stage 1. Tenders close 1 December.

613 HV Jones Reserve Oval - Renewal $150,695

Now that warmer weather has arrived with more suitable conditions for grass establishment,

grass surfacing work has re-commenced. Area has been sprayed and fertilizer applied and

re-sprigging of outer areas is to take place. Regular monitoring of site is to occur.

5

Project Name

Total

Approved


Project

Number

617 The Basin Preschool Toilets and Storage Upgrade $40,000

Contractor appointed. Works commencing December.

618 Child Care Centres Removal of Rubber Rock $60,000

Works are scheduled to start early December and will finish early January.

619 Scoresby Road/Blind Creek underpass - Widen shared path at western approach $30,000

Provisional approval provided to Knox Construction Group by Melbourne Water. Construction

to follow shortly.

620 High Street Road/Blind Creek shared path underpass - Install Lighting $48,485

Works are approximately 15% complete with quotations currently being sought for revised

design. Expected construction in December/January.

622 Walker Reserve (Multi-purpose facility) Wantirna South $248,181

Works to commence early December and to be completed early in the New Year.

624 Lakesfield Reserve Floodlight Upgrade $258,490

Tenders currently being reviewed.

627 Ferntree Gully Library Scope and Concept $39,090

Final concept plans and quantity surveyor costings being finalised.

628 Boronia Library - Scope and Concept $104,720

Internal feedback provided to consultants and final concept plans being prepared.

629 Preschool Major Office Upgrades - Detailed Designs $26,000

Funds from 723 transferred to complete works.

630 Early Years Hubs - Bayswater $518,288

Scoping analysis due for completion end of November.

647 Stud Park Reserve, Rowville - Masterplan $131,745

Draft Masterplan prepared for presentation to stakeholders and community on 5 December

prior to presentation to Council for consideration.

649 Scoresby (Exner) Reserve - Masterplan $131,965

Final consultation on Reserve and Village Masterplans to occur with community on 21

November prior to presentation to Council for consideration.

655 Entry Signage - Scope and Concept $17,000

Signage installed. Project Complete

656 Margot Street (29), FTG - Drainage Upgrade $47,737

Construction to commence late November.

6

Project Name

Total

Approved


Project

Number

657 Salmon Road, Boronia - Drainage Upgrade $88,200

Project complete.

659 Waldheim Road (26), Bayswater - Drainage Upgrade $111,780

Flood Mitigation works completed. Water quality (WSUD) design solutions now form part of

Project 773. Progress subject to Melbourne Water partnering under the "Enhancing Our

Dandenong Creek" initiative.

660 Mountain Highway (No. 598), Bayswater - Drainage Upgrade $20,118

Final feasibility study report received. Liaising with Strategic Planning regarding property

access for flood mitigation works.

661 Boronia Road (223), Boronia - Drainage Upgrade $258,628

Detail design underway. Underground services proofing has been done.

663 Fairpark Reserve Toilet - Installation $190,000

All foundations and underground services and connections completed. Steelwork erected

during November.

664 Storm Water Harvesting - Concept Designs $98,961

Sportsturf consultant report expected December.

665 Templeton Reserve - Storm Water Harvesting Design $50,000

Works scheduled for Templeton Reserve are on hold, pending the outcome of the Storm

Water Harvesting / Sporting Surfaces review.

667 Inverness Avenue - Water Sensitive Urban Design System $220,000

Surveyor appointed. Survey works to be completed by early December.

668 Knox Active Aging Management System (KAAMS) $360,987

Contract due to be signed in late November. On schedule for July 2016 go live.

675 Public Art Project $79,658

Work on the development of the Public Art Strategy is progressing. Council has agreed to set

aside funds for public art until the strategy has been completed.

676 Lakesfield Reserve Oval Renewal $233,745

Turfing of oval is now complete and monitoring conditions.

677 Liberty Reserve Oval Renewal $0

Sprigging of oval has occurred and watering of ovals is underway which will see progressive

establishment of grass coverage.

678 Scoresby West Shopping Village - Public Lighting $150,000

Consultation proceeding. Program of works co-ordinated with carpark works scheduled for

early 2016.

7

Project Name

Total

Approved


Project

Number

679 Eildon Park Tennis Court Upgrade $64,000

Specification from club received, quotes sought and a contractor appointed with the club

consulted on the appointment. Works on site to commence and be completed in January.

687 Lewis / Tilba Road Drainage Works $80,000

Remaining 15% of works scheduled for January.

689 Lewis Park Oval 1 Renewal $400,000

Design to commence later this financial year. Construction planned to be deferred to 2017/18

due to the issue of having too many other ovals off-line. User Group consulted.

690 Rehabilitation of sporting reserves warm season grass conversion $100,000

Irrigation works have commenced. Pipe work has been marked and initial trenches cut.

Ringmain pipe work has commenced.

691 Designs for oval renovations $20,000

Contractor has supplied plans for Knox Gardens No.2.

692 Boronia Road footpath $50,000

Path design has been amended and approved by all stakeholders. Works are scheduled for

completion mid December.

693 Albert Street footpath $65,000

Waiting for consultants to redesign and stakeholder approval.

694 Mountain Highway footpath $60,000

Waiting for consultants to redesign and stakeholder approval.

695 Montana Avenue footpath $45,000

Project has been cancelled due to resident objections. Funds to be used on another project

identified by Traffic & Transport.

696 Murray & Raymond Reserve footpath $27,000

Project has been forwarded to Knox Construction Group for delivery in December.

697 Bergins Road - footpath 2 $16,500

Project set for completion by the end of November, early December.

698 Taylors Lane footpath $52,500

Project set for completion by the end of December.

699 Miller Road/Dorrigo Drive Traffic Treatment $6,000

Project has been forwarded to Knox Construction Group for delivery in January.

700 Anthony Drive Traffic Treatment $10,000

Consultation commenced.

8

Project Name

Total

Approved


Project

Number

701 Ferny Creek Trail shared path $33,000


702 Stud Road footpath connection $15,000

Due to contractor availability this project will be delivered November / December.

703 Francis Crescent footpath connection $25,000

Project has been forwarded to Knox Construction Group for delivery in March 2016.

704 Mountain Highway footpath connection 4 $80,000


705 Wellington Road footpath connection $20,000


706 Cathies Lane footpath connection $20,000

Project about to commence.

707 Renewal of sports reserve assets / tennis courts / netball $160,000

Quotes for upgrades are being obtained. Works to commence in December.

708 Renovation of cricket run ups and goal squares $33,000

Batterham reserve identified for goal square repairs. Works will take place in late December to

minimise disruption to cricket club.

709 Cricket Practice wicket renewals $90,000

Works at Kings Park nearing completion. The synthetic surface to be laid in the next week.

Project is 80% complete.

710 Colchester Reserve $610,000

Design of oval for twin rugby pitches is well underway with detailed design 50% complete.

Design to be finalised and expect to advertise tender in February 2016.

711 Irrigation enhacements at sporting reserves $100,000

Works at Batterham reserve are nearing completion. Trenches will be monitored for level

drops. Control board to be finalised.

712 Tennis Court Renewals $230,000

Boronia Tennis Club (Rita Mathews) - Stage 1 upgrade site survey and design completed and

awaiting advice on funding.

713 Renewal of sports facility lighting $50,000

Program is approximately 25% committed/expended. The first project on the program, Eildon

Park Tennis Pavilion has commenced.

714 Family and Children Services Softfall Program $30,000

9

Project Name

Total

Approved


Project

Number

Program of works has been established. Works have been undertaken at Upper Ferntree

Gully Preschool and rest of the program will be ordered as quotations are presented for

construction over December/January and March/April holidays.

716 Early Years Hubs - Wantirna South $500,000

Scoping analysis is progressing. A number of options for the site are being investigated.

717 Knox Central Land Acquisition $3,600,000

Prospective sites being investigated.

718 Bulk Replacement of Street Lights with LED $4,750,000

Lighting design currently underway to get a better understanding of current lighting levels

across the city. This process will inform the tender for the lighting installation contract.

720 Exner Reserve Floodlight Upgrade $80,000

Report/design has been commissioned and delivery expected early December. Quotes will

then be sought with a view to commence construction in early January.

721 Eildon Park Reserve (Pavillion upgrade), Rowville - Design $50,000

Minor revisions required by tenant clubs to the floor plan, are being carried out.

722 Knox Skate & BMX Park Storage/Shade Structure $42,873

Project early November with a view to commence construction late November.

723 Knoxfield Tennis Club $34,000

Consultation has occurred through the Leisure Services with Tennis Victoria, the Local Ward

Councillor and the club. It is proposed that the project is scoped in more detail during

2015/16, before being reconsidered for delivery in a future budget.

724 Knox Library - Design $80,000

Awaiting outcome of discussions with Westfield.

725 Placemakers Site - Design $15,000

Architect's sketches being assessed prior to start of stakeholder consultation process.

726 Ambleside Resource Centre Project - Design $20,000

Stakeholder consultation and scoping development commenced.

727 Knox Community Arts Centre - Design $12,000

Confirmation of project scope being undertaken.

728 Knox Regional Netball Centre $50,000

Awaiting quotes for outdoor fernery and additional storage space, with construction expected

over December/January.

729 Knox Leisureworks UV for Leisure Pool $48,000

Quotes currently being sourced with works to be scheduled in consultation with YMCA as

managers of operations. It is expected works will be undertaken in the New Year.

10

Project Name

Total

Approved


Project

Number

730 Scoresby West Pre School $130,000

Upgrade works to be completed by mid December.

732 Outdoor Blinds for Child Care Centres $36,000

Program of works has been established and will be undertaken over upcoming

December/January holiday period.

733 Preschool Office/Storage - Minor Works $30,000

Project scope being finalised with a view to undertake works in December/January and

March/April holidays.

734 Riddell Road Children and Family Centre $15,000

Budget has been transfered to Project 629.

735 Family & Children Services Buildings Door Jamb Protectors $25,000

Costings/quotations have been provided - final scope has been provided with a view to

undertake program in December/January and March/April holiday periods.

736 Flamingo Preschool upgrades (3 year old) $80,000

Internal works have been completed. External works currently underway with completion

expected late December.

737 Meals on Wheels site reconfiguration - Stage 1 $20,000

New scope/design is being finalised with view to seek quotations in December.

738 The Basin Progress Hall - Stage 4 of 4 $254,000

Commencement of construction works deferred until March due to events and festivals

scheduled up until March.

739 Bergins Road - footpath 3 - Design $6,250

Design programmed for May 2016 completion.

740 Mountain Hwy footpath 2 feasibility study $15,000

Consultants' quotations are being assessed.

741 Cathies Lane, Wantirna South - Footpath Design $3,500

Project completed.

742 Myrtle Street Footpath $30,000

Project completed.

743 Quarry Road, Upper Ferntree Gully $150,000

Detailed design completed and tender being advertised from 28 November. Tenders close 19

January. Expect tender report to be submitted to February Council Meeting. Contract

packaged with CSR Quarry Reserve.

744 Ferntree Gully Road shared path 1, Knoxfield - Design $3,000

Yet to commence. Commencement likely by end of November.

11

Project Name

Total

Approved


Project

Number

745 Old Orchard Drive Solar Light Installation $10,000

Quotes being assessed.

746 Revegetation Plan $100,000

Design completed, initial plant order made.

747 Chandler Park, Boronia - Masterplan Implementation $100,000

Detail design for multi purpose activity area and play space progressing.

749 Fairpark Reserve, FTG - Masterplan Implementation $100,000

Detail design for stage one works progressing with expected completion prior to Christmas to

enable pricing in late January. Stage one works consist of picnic area with shelter between

playground and netball courts and adjacent to new public toilets.

750 Basin Triangle Reserve, The Basin - Masterplan Implementation $100,000

Design scheduled to commence in January.

751 Tim Neville Arboretum - Lake Structure Upgrade $200,000

Project packaged with 412 - WSUD renewal and 441 - Tim Neville Arboretum Masterplan

Implementation. Tender reported to October Council meeting and contract recommendation

approved. Contractor appointed and anticipate construction commencement early December

with likely completion date around April/May.

752 Mountain Gate Shopping Centre Reserve - Design $20,000

Project to commence in December.

753 Picketts Reserve, Ferntree Gully - Design $30,000

Project to commence in January.

754 Templeton Reserve, Wantirna - Design $40,000


755 Talaskia Reserve, Upper Ferntree Gully - Design $30,000


756 Heany Park, Rowville $160,000

Detail design being completed for boardwalk and birdhide on lake for tender in December.

757 Carrington Park, Knoxfield - Masterplan $150,000

Paths works are being planned for construction in the eastern section of the site in the 2nd

quarter of 2016.

758 Jenola Parade $50,000

Community consultation planned for 5 December to confirm extent of final stage of works.

759 Alchester Village - Masterplan Implementation $100,000

12

Project Name

Total

Approved


Project

Number

Detail design underway for toilet, lighting and landscape works for pricing for construction from

February to June 2016.

760 Alchester Village Park Masterplan $60,000

Detail design underway for toilet, lighting and landscape works for pricing for construction from

February to June 2016.

761 Dandenong Creek Gateways - Revegetation of Strategic Road Corridors - Concept Design $50,000


762 Dobsons-Clyde Street Flood Retarding System - Design $50,000

Surveying for the site is now expected to be commenced by Project Delivery at the end of

November. Hydraulic analysis for the catchment has commenced.

763 Boronia Road Overland Flowpath - Design $30,000

Funding transferred to project no. 455 (Parks Crescent, Cypress Avenue, Boronia - Drainage

Upgrade) - all updates are to be reflected/recorded within project no. 455.

764 Knox Leisureworks Flood Retarding System - Design $25,000

The surveying for the site is to be received late November. Hydraulic analysis for the site is to

be carried out by consultants due to commence late November.

765 Alchester Village Shopping Centre - new toilet block $180,000

Final concept plans completed, with detailed design commenced.

766 Bayswater Park - replace toilet block $180,000

Detailed design completed. Tender process to commence prior to end of November.

767 Studfield Shopping Centre Toilets $190,000

Construction commencement date has been rescheduled for late January, due to difficulty

obtaining an agreement with AGL in regards to power supply. The Traders Association would

also prefer a post-Christmas commencement.

768 Wantirna Mall Toilets $190,000

Detailed design complete. Tender process to commence prior to end November.

769 Mint Street, Wantirna – Dandenong Creek wetland Design $17,000

Surveying managed through Council. Quote went out beginning of November. Surveyor

appointed. Survey works completed.

770 Olivebank Road, FTG - Water Sensitive Urban Design (WSUD) - Design $17,000

Surveying managed through Council. Quote went out beginning of November. Surveyor

appointed. Survey works completed.

771 Colchester Road, Boronia – Mini Wetland Design $17,000

Scope of works have changed slightly based on detailed investigation. Slight scope changes

currently under internal consultation.

772 Old Belgrave Road Raingarden - Design $15,000

13

Project Name

Total

Approved


Project

Number

Scope of works slightly changed due to investigations. Slight scope changes to be finalised by

end of November.

773 Waldheim Street wetland and swale system $10,000

Melbourne Water through its "Enhancing Our Dandenong Creek" Project is looking at this site

to potentially provide a detailed design. Awaiting confirmation by Melbourne Water by end of

November to proceed.

774 Manson Reserve - Stormwater Treament $50,000

Melbourne Water through its "Enhancing Our Dandenong Creek" Project is looking at this site

to potentially provide a detailed design. Awaiting confirmation by Melbourne Water by end of

November to proceed.

775 Alchester Village Lighting Project $100,000

Consultation process underway.

784 Glenfern Road footpath - Design $20,000

Survey scheduled for April 2016.

785 Printer Upgrade $40,000


786 Micro Soft Office Upgrade $100,000

Project to commence in March 2016.

787 Website Development $50,000


788 Electronic Record System Upgrade (Project Phoenix) $750,000

Project Management Plan currently being documented.

789 Facilities Booking Review/Upgrade $86,000

Project scheduled to commence in December.

791 Server Infrastructure $170,000

Ongoing quarterly lease payment.

792 PC Rollout $225,000

Project in the planning stages, with the project due to commence in December.

793 Non Leased Software and Hardware $120,000


794 Switch Replacement Program (Leased) $28,000

Ongoing quarterly lease payment.

14

Project Name

Total

Approved


Project

Number

796 Park Crescent, Boronia $20,000

Survey scheduled for November.

797 McMahons Road, Ferntree Gully $30,000

Survey scheduled for early 2016.

798 Woodvale Road, Boronia $20,000

Survey scheduled for early 2016.

799 Windermere Drive, Ferntree Gully $35,000

Survey scheduled for December.

800 Smithfield Square, Wantirna $20,000

Survey scheduled to commence in December.

801 Sasses Avenue, Bayswater $20,000

Survey scheduled for December.

802 Erica Avenue, Boronia $30,000

Anticipate commencing survey in early 2016.

803 Macquarie Place, Boronia $25,000

Survey and design due to commence in early 2016.

$49,726,364Total:

15


ALL WARDS

10.2 SUPPLEMENTARY VALUATIONS

SUMMARY: Coordinator–Property & Revenue Services (Ian Goullet)

This report summarises the effect of Supplementary Valuations returned as at 1 October 2015 (SUPP ID’s 431, 475, 476, 482, 485, 486 and 498).

RECOMMENDATION

That Council adopt the Supplementary Valuation adjustments 2015/2016 (SUPP ID’s 431, 475, 476, 482, 485, 486 and 498) prepared and tabled under Section 13DF of the Valuation of Land Act 1960.

1. INTRODUCTION

As part of the ongoing valuation process Supplementary Valuations have been carried out on a number of properties. The Supplementary Valuations are as a result of subdivision, consolidation, the erection or removal of improvements, arithmetical or descriptive errors. The valuations returned are shown in the report as the Valuations as at 1 January, 2014.

These Supplementary Valuations are undertaken and have been returned in accordance with Section 13DF of the Valuation of Land Act 1960.

2. DISCUSSION

The Supplementary Valuation return process is an ongoing process to ensure adjustments to properties continue to be accurately reflected in Council’s rating system.

Reports are presented to Council to reflect changes in property values throughout the financial year.

Depending on the nature or date of each individual supplementary valuation the effective date will vary. The supplementary valuations included in this report have the effective dates of 1 July 2015, 1 August 2015, 1 September 2015, 1 October 2015 and 1 November 2015 being the date they were returned to Council.

242 COUNCIL – ITEMS FOR INFORMATION 15 December 2015 10.2 Supplementary Valuations (cont’d)

The following tables set out the changes in valuations as a result of these Supplementary Valuation returns.

Valuations as at 30 August 2015 Site Value Capital Improved Value Net Annual Value

$20,949,354,000 $34,051,215,000 $1,865,832,685

Adjustments Due To Supplementary Valuation Returns Site Value Capital Improved Value Net Annual Value

$12,543,000 $97,181,000 $4,892,160

New Valuation Totals as at 30 November 2015 Site Value Capital Improved Value Net Annual Value

$20,961,897,000 $34,148,396,000 $1,870,724,845

Site Value – Represents the land value alone.

Capital Improved Value – Represents the combined value of land and any improvements. It is the basis on which rates are raised.

Net Annual Value – Represents the notional rental value of the improved property.

Whilst the rates can be effective from different dates the valuation is determined based on the level of valuation as at 1 January 2014.

Details of specific properties affected by these Supplementary Valuations are available upon request.

3. CONSULTATION

There is no requirement for any specific consultation in regards to this matter.


There are no environmental or amenity impacts as a result of this report.


This particular Supplementary Valuation return, based on a nett increase in Capital Improved Value of $97,181,000 for the 2015/2016 financial year, has generated an increase in rates of $178,252.19.

243 COUNCIL – ITEMS FOR INFORMATION 15 December 2015 10.2 Supplementary Valuations (cont’d)


Regular processing of Supplementary Valuations ensures accuracy of Council records and thus Council rate charging is as equitable as possible.


Valuations and rating is part of Council’s governance responsibility in delivering the Knox Council Plan.

8. CONCLUSION

It is recommended that Council receive, approve and adopt the Supplementary Valuation Return(s) and relevant declaration(s) of the Valuer as shown in Appendix A.

9. CONFIDENTIALITY

Confidentiality is not an issue in this instance.

COUNCIL RESOLUTION MOVED: CR. PEARCE SECONDED: CR. COSSARI

That Council adopt the Supplementary Valuation adjustments 2015/2016 (SUPP ID’s 431, 475, 476, 482, 485, 486 and 498) prepared and tabled under Section 13DF of the Valuation of Land Act 1960. CARRIED

244 COUNCIL – ITEMS FOR INFORMATION 15 December 2015 10.2 Supplementary Valuations APPENDIX A

TABLE 1

RETURN OF THE VALUER OVERALL VALUATION CHANGE

SUPPLEMENTARY REFERENCE ID

VALUER’S RETURN

DECLARATION DATE

SITE VALUE

$

CAPITAL IMPROVED

VALUE

$

NET ANNUAL VALUE

$ SUPP ID 431 S/DIVISION 1 November 2015 25,000 23,230,000 1,171,350

SUPP ID 475 S/DIVISION 1 October 2015 1,615,000 20,095,000 1,004,750

SUPP ID 476 CIV 1 October 2015 840,000 15,203,000 751,050

SUPP ID 482 S/DIVISION 1 November 2015 8,031,000 28,870,000 1,451,300

SUPP ID 485 CIV 1 November 2015 -40,000 6,489,000 306,260

SUPP ID 486 S/DIVISION 1 November 2015 2,072,000 3,269,000 206,200

SUPP ID 498 CIV 1 November 2015 0 25,000 1,250


ALL WARDS

10.3 ASSEMBLIES OF COUNCILLORS

SUMMARY: Acting Manager – Governance and Innovation (Fleur Cousins)

This report provides details of Assembly of Councillors established under section 80A of the Local Government Act as required under section 80A(2) of the Act.

RECOMMENDATION

That Council

1. Note the written record of Assemblies of Councillors as attached to this report.

2. Incorporate the records of the Assemblies into the minutes of the meeting.

1. INTRODUCTION

Under section 80A(2) of the Local Government Act, the Chief Executive Officer must present a written record of an Assembly of Councillors to an ordinary meeting of Council as soon as practicable after an Assembly occurs. This written record is required to be incorporated into the minutes of the meeting.

Details of Assemblies of Councillors that have occurred between Monday 9 November 2015 and Sunday 29 November 2015 are attached to this report.

COUNCIL RESOLUTION MOVED: CR. PEARCE SECONDED: CR. COSSARI

That Council

1. Note the written record of Assemblies of Councillors as attached to this report.

2. Incorporate the records of the Assemblies into the minutes of the meeting.

CARRIED


RREECCOORRDD OOFF AASSSSEEMMBBLLYY OOFF CCOOUUNNCCIILLLLOORRSS (Section 80A Local Government Act) Date of Assembly: 10/11/2015

Name of Committee or Group (if applicable):

Knox Transfer Station Management Advisory Committee Time Meeting Commenced: 5:00pm

Councillors in Attendance: Cr John Mortimore Cr Lisa Cooper

Council Staff in Attendance: Geoff McMeeken Matters Considered:

1. E-waste Collection from Transfer Station 2. Processing of Green Waste through MWRRG 3. Screening of Transfer Station to Bike Path, Basketball Centre 4. Transfer Station Annual Report 2014-15 5. Update on Detox Your Home Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest

Councillor Left Assembly While Matter Being Considered




Special Issues Briefing Time Meeting Commenced: 7:25pm

Councillors in Attendance: Cr Peter Lockwood, Mayor Cr Tony Holland Cr John Mortimore Cr Lisa Cooper Cr Joe Cossari Cr Darren Pearce Cr Adam Gill (7:40pm) Cr Nicole Seymour Cr Karin Orpen (8:36pm)

Council Staff in Attendance: Graeme Emonson Ian Bell Angelo Kourambas Kerry Stubbings Joanne Truman Carrie Bruce Fleur Cousins Matters Considered:

1. Presentation by Level Crossing Removal Authority (Bayswater Grade Separation Project) 2. Draft Public Toilet Management Policy 3. Recognition of Former Mayor and Councillor David Cooper 4. Australia Day Citizenship Ceremony Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Knox Leadership and Strategic Planning Workshop Time Meeting Commenced: 9:44am

Councillors in Attendance: Cr Tony Holland, Mayor Cr Lisa Cooper Cr John Mortimore Cr Darren Pearce Cr Joe Cossari Cr Nicole Seymour (10:05am) Cr Karin Orpen (1:25pm)

Council Staff in Attendance: Ian Bell Jon Gorst Angelo Kourambas Fleur Cousins Kerry Stubbings Matt Hanrahan Joanne Truman Jason Matthews Matters Considered:

1. Scanning the Horizon 2. Draft Long Term Financial Forecast 3. Priority Setting 4. Working Together as a Team 5. Draft Capital Works Program 6. Draft 2016-17 Budget 7. Priority Setting with the Community Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Recreation and Leisure Liaison Group Time Meeting Commenced: 6:30pm

Councillors in Attendance: Cr Tony Holland, Mayor

Council Staff in Attendance: Robert Morton Marco D’Amico Daniel Clark Sam Sampanthar Matters Considered:

1. Save it for the Game Program 2. Industry Discussion – Wantirna Tennis Club and Tennis Knox 3. Policy Review – Advertising, Sponsorship and Promotional Signs on Council Land Policy 4. Gender Equity – Sports Women in Knox 5. Capital Works and Sport and Recreation Victoria Project Updates 6. Leisure Minor Capital Works Grant Scheme Updates 7. Council’s ¼ Time Leisure Newsletter Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Early Years Advisory Committee Time Meeting Commenced: 6:30pm

Councillors in Attendance: Cr Lisa Cooper Cr Nicole Seymour

Council Staff in Attendance: Janine Brown Dianne Wilson Pooja Menzies Kevin Gregg-Rowan Matters Considered:

Presentation on Healthy Together Knox’s approach to improve the health and wellbeing of the children in our community. Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Knox Multicultural Advisory Committee/Knox Interfaith Network Meeting Time Meeting Commenced: 6:00pm

Councillors in Attendance: Cr Peter Lockwood

Council Staff in Attendance: Kerry Stubbing Kathy Parton Robbie Leslie Joan Pepi Matters Considered:

1. Declarations of Conflict of Interest 2. Confirmation of Previous Minutes 3. Reports from Knox Multicultural Advisory Committee Members 4. Knox City Council Multicultural Strategic Plan 2012-2017 (activities during the last two months) 5. Presentation – Tour of Knox Places of Worship 6. Knox Interfaith Network – Major Achievements for 2015 and Plans for 2016 7. Knox Multicultural Advisory Committee – Major Achievements for 2015 and Plans for 2016 8. Common Themes for Knox Interfaith Network and Knox Multicultural Advisory Committee and Possible

Joint Initiatives Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Briefing prior to Council Meeting Time Meeting Commenced: 6:40pm

Councillors in Attendance: Cr Tony Holland, Mayor Cr Lisa Cooper Cr Peter Lockwood Cr Darren Pearce Cr John Mortimore Cr Nicole Seymour Cr Karin Orpen

Council Staff in Attendance: Graeme Emonson Ian Bell Angelo Kourambas Kerry Stubbings Joanne Truman Fleur Cousins Matters Considered:

1. Update of Recent Dog Attack in Ferntree Gully 2. Details of Christmas Function 3. Leadership Weekend Venue (February) 4. Stamford Park Update 5. Bayswater Grade Separation Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Knox Regional Sports Park Advisory Committee Time Meeting Commenced: 6:00pm

Councillors in Attendance: Cr Karin Orpen Cr Lisa Cooper

Council Staff in Attendance: Marco D’Amico Matters Considered:

1. Events Calendar 2. Knox Regional Sports Park Landscaping 3. VARMS Successes and Challenges 4. 2016 Meeting Schedule 5. Tour of Facilities Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest


254 COUNCIL 15 December 2015

11. MOTIONS FOR WHICH NOTICE HAS PREVIOUSLY BEEN GIVEN

Nil.

12. SUPPLEMENTARY ITEMS ALL WARDS

12.1 INCIDENTAL COMMUNITY GRANTS PROGRAM APPLICATIONS

SUMMARY: Governance Officer - (Kirstin Ritchie)

This report summarises the recommended grants from the Incidental Community Grants Program.

All applications have been assessed against the criteria as set out in the Incidental Community Grant Program Policy.

RECOMMENDATION

That Council approve the five recommended Incidental Community Grants as detailed in Appendix A for a total value of $4,700.

1. INTRODUCTION

At the 24 November Ordinary Council meeting, Council endorsed the Incidental Community Grants Policy effective from 1 December 2015. The following criteria are used in determining applications for Incidental Community Grants under the policy:

• All requests for funding must be in writing and on the relevant funding

application form; and

• Applications must be from individuals who reside in Knox or community groups that provide services to the Knox community; and

• All applications for funding must provide a demonstrated benefit to the Knox community and be in keeping with the objectives and directions of the City Plan.; and

• Applications for financial donations and general fundraising activities will not be supported through the Incidental Community Grants Program; and

• The maximum grant limit is $1,000.

This report presents to Council recommended grant allocations in accordance with this policy.

255 COUNCIL 15 December 2015 12.1 Incidental Community Grants Program Applications (cont'd)

2. DISCUSSION

Recent amendments to the Local Government Act 1989 (the Act) prohibit the use of Councillor discretionary funds. Council has since established the Incidental Community Grants program to ensure that funding can be provided to individuals and community groups who request ad hoc, incidental, community based, one-off grants.

In accordance with policy guidelines, applications for funding between $501 and $1,000 have been assessed by the Chief Executive Officer's delegate with recommendations detailed in Appendix A to this report for Council’s determination.

The Incidental Community Grants Policy (the Policy) sets out an open and transparent grant program that meets the principles of good governance and is compliant with the Act. The Policy sets out new criteria that all grant applications must meet.

This report outlines the grant applications received since the commencement of the Incidental Grants Program and recommends five grants for Council's approval. No applications have been received for grants under $500 for the current period.

Transitional arrangements have been instigated for the remainder of the 2015-16 financial year to accommodate those individuals and/or community groups who do not comply with the new criteria but would have previously been approved under the Ward Contingency Fund Policy.

These arrangements authorise the Chief Executive Officer to approve grant applications that fall outside of the Policy (for the period 1 December 2015 to 30 June 2016), to a maximum value of $3,000, for applications which would previously have been approved under the Ward Contingency Fund Policy.

3. CONSULTATION

No consultation has been undertaken in relation to this report. This information is presented as part of Council’s accountability to the community.


There are no environmental or amenity issues associated with this report.



In 2015-16 Council included $144,900 in the budget for the purpose of managing the Ward Contingency Fund. When the Ward Contingency Fund policy was rescinded by Council resolution on 24 November 2015, a total of $44,450 had been allocated through approved requests for funding under the Ward Contingency Fund.

As a transitional arrangement, $15,000 of the remaining budgeted funds was allocated for the Chief Executive Officer to subsidise applications that do not meet the new criteria of the Incidental Community Grants Policy, but would have complied with the criteria of the superseded Ward Contingency Fund.

The remaining $85,450 will be divided equally across the remaining seven months ($12,200 per month) of the financial year in response to ad hoc, incidental, one-off community based funds requests.

Any unspent funds will be carried forward to the following month. A total of $7,500 will be carried forward to January 2016.


The Incidental Community Grants program allows Council the flexibility to respond to requests from individual’s and/or community groups within Knox at a municipal level. These grants provide applicants the opportunity to participate and support a variety of community based programs.


Provision of the Incidental Community Grants program assists Council in meeting its general objectives under the Council Plan.

8. CONCLUSION

This report contains the recommendations for funding though the Incidental Community Grants program in Attachment A.

These recommendations are presented to Council for consideration and endorsement.

9. CONFIDENTIALITY

Confidential Appendix B contains each of the individual grant applications for Council's consideration.


COUNCIL RESOLUTION MOVED: CR. PEARCE SECONDED: CR. GILL That Council approve the five recommended Incidental Community Grants as detailed in Appendix A for a total value of $4,700. CARRIED

258 COUNCIL 15 December 2015 12.1 Incidental Community Grants Program Applications (cont'd) APPENDIX A – Incidental Community Grants Applications

Applicant Name Project Title Amount

Requested Amount Recommended

Transitional Subsidy recommended by CEO

Eildon Park Cricket Club Incorporated

Pink Stumps Day 2016

$950 $950 n/a

Mountain Gate Tennis Club

Club website creation

$1,000 $1,000 n/a

Bayswater Park Cricket Club

Christmas community inclusion carnival

$3,000 $1,000 $2,000

Bayswater Park Cricket Club

Open Air Cinema Program

$3,000 $1,000 $2,000

Blackwood Park Netball Club Inc

Purchase of training and game day equipment for new club

$750 $750 n/a

Total $8,700 $4,700 $4,000

259 COUNCIL 15 December 2015 12.1 Incidental Community Grants Program Applications (cont'd) CONFIDENTIAL APPENDIX B – CIRCULATED SEPARATELY

260 COUNCIL 15 December 2015 13. URGENT BUSINESS

13.1 URGENT BUSINESS

13.1.1 RECRUITMENT OF CHIEF EXECUTIVE OFFICER MOVED: CR. LOCKWOOD SECONDED: CR. ORPEN That Councillor Lockwood. be permitted to raise an issue of Urgent Business relating to the recruitment of Chief Executive Officer. CARRIED MOVED: CR. LOCKWOOD SECONDED: CR. ORPEN That Council 1. Acknowledges the resignation of Dr Graeme Emonson as

Council’s Chief Executive Officer, and notes that the resignation date is Friday, 29 January 2016;

2. Records its appreciation to Dr Emonson for his services to Council and the Knox community in his capacity as Council’s Chief Executive Officer since February 2002;

3. Following a Request for Quotation process, authorises the Mayor, Councillor Tony Holland to appoint a suitably qualified executive recruitment firm to provide support to Council in the recruitment of Council’s next Chief Executive Officer, and to commence advertising for the role; and

4. Notes that a report will be presented to Council’s 9 February 2016 Strategic Planning Committee meeting to consider and formalise the remaining process, timelines and authorisations necessary to conclude the Chief Executive Officer recruitment and selection process.

CARRIED

261 COUNCIL 15 December 2015 COUNCILLOR GILL VACATED THE CHAMBER AT 5.58PM DURING DISCUSSION ON ITEM 13.1.2 COUNCILLOR GILL RETURNED TO THE CHAMBER AT 6.06PM DURING DISCUSSION ON ITEM 13.1.2

13.1 Urgent Business (cont'd)

13.1.2 MOTION OF THANKS MOVED: CR. ORPEN SECONDED: CR. MORTIMORE That Councillor Orpen be permitted to raise an issue of Urgent Business relating to a Motion of Thanks. CARRIED MOVED: CR. ORPEN SECONDED: CR. PEARCE That Council:

1. Records its thanks and appreciation to Dr Graeme Emonson for his significant contributions in his role as Council’s Chief Executive Officer to the Council and Knox Community;

2. Acknowledges Dr Emonson’s 14 years of service to the City of Knox, during which time he has led the organisation to be a highly regarded, high performing organisation;

3. Thanks Dr Emonson for his contribution to and passion for the Knox Community, and notes in particular his commitment and achievement of a number of significant outcomes including; a. Leading a turnaround in Council’s fiscal leadership to

address the organisation’s long term financial sustainability; b. Executive leadership to deliver a major community asset at

the State Basketball Centre and Knox Regional Sports Park in 2012; and

c. Leading a highly engaged workforce that consistently rates well above industry benchmarks across successive years.

4. Thanks Dr Emonson for his commitment, community values, energy and skills in serving the Knox Council and Community; and

5. Wishes Dr Emonson well for his future role leading Local Government Victoria.

CARRIED

262 COUNCIL 15 December 2015

13.1 Urgent Business (cont'd)

13.1.2 Motion of Thanks (cont'd) Councillors individually expressed their thanks for the leadership and support shown by Dr Graeme Emonson during their respective times on Council. The Mayor, Cr Tony Holland invited the Executive Team to also speak to the meeting. All members of the Executive Team expressed their appreciation for Dr Emonson’s exemplary leadership and support. The Mayor opened the invitation to any members of the gallery who also wanted to speak. A number of people took the opportunity to thank Dr Emonson for his leadership and generosity as CEO of the Knox City Council and a community leader. The Chief Executive Officer, Dr Graeme Emonson responded thanking those who had spoken for their kind words. Dr Emonson noted that he was humbled by the appreciation for his efforts in leading Knox, noting that it had been the most fulfilling and proudest period of his working life both personally and professionally.

13.2 CALL UP ITEMS

Nil.

14. QUESTIONS WITHOUT NOTICE

Nil.

MEETING CLOSED AT 6.31PM

Minutes of Meeting confirmed at the Ordinary Meeting of Council

held on Wednesday 27 January 2016

………………………………… Chairperson

Documents

RECOMMENDATION · 2015-12-18 · update on activities undertaken throughout the 2015 calendar year. RECOMMENDATION That Council note this annual report for 2015on Council’s Recreation