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RECOMMEND 2nd Working summit
FINANCE
Ingrid Rozhon28th Nov 2012Peterborough
AGENDA
• Status Quo of 1st reporting period
• Leasons learnt
• Timetable for 2nd reporting period
• Status Quo: 1st Shared costs
• Timetable for next Shared costs
• Outhers
28th Nov 2012 2
Status Quo of 1st reporting period:
Reporting period: 15th Dec 2011 - 30th June 2012
15th Aug.: Deadline for partner report and FLC confirmation to LP
1st Oct.: Projects reports to JTS by LP (email)
2nd Oct.: Docs originally signed to JTS (postal service)
21st Nov: written feedback by JTS
4th Dec.: deadline for feedback
28th Nov 2012 3
Status Quo of 1st reporting period:All partners have submitted payment docs to LP PP2 will have to claim their costs in next financing
period
Expected payment of ERDF contribution: Dec 2012
28th Nov 2012 4
Lessons learnt for our next financing period
General advice: P l e a s e ….
keep our deadlines!
start with your reporting in time!
send us ONLY your final version of docs!
28th Nov 2012 5
Lessons learnt for our next financing period
Feedback to Annex 5b) INTERREG IVC Partner control confirmation (ressources PP control confirm)
•NO changes in this template are allowed!
(keep e.g. logos, content, footnote etc!)•put the correct date for the current reporting period in•The total sum must be the same amount as in your expenditure list!•Don´t forget: signature, stamp
28th Nov 2012 6
Lessons learnt for our next financing period
Feedback to Recommend Expenditure list•Admin costs: they are calculated automatically & have to be included (no proof necessary)•The total sum must be the same amount as in Annex 5b!•English version•Don´t forget: signature, stamp
28th Nov 2012 7
Lessons learnt for our next financing period
Feedback to Annex6 INTERREG IVC Control Report incl Control Checklist•Admin costs: they are calculated automatically & have to be included (no proof necessary)•The total sum must be the same amount as in Annex 5b!•English version•Don´t forget: signature, stamp
28th Nov 2012 8
Lessons learnt for our next financing period
Feedback Annex2 ONLY WHEN DECENTRALISED
28th Nov 2012 9
Centralised Decentralised
CZ Italy
EE Austria
SI Bulgaria
PL UK CEED
UK Peterborough
Lessons learnt for our next financing period
FEEDBACK to ONLINE REPORT •Please use for our next financing period our revised report template•All in your template mentioned RECOMMEND activities have to be detectable / documentated for FLC / JTS -> Obligation: publication on our project homepage
– e.g. media work; please send us all your publications (e.g. press releases, media articles, invitations, publications…)
28th Nov 2012 10
Lessons learnt for our next financing period
FEEDBACK to ONLINE REPORT •When sending us press releases (as pdf), we need the following additonal information in English:
– 1 headline– 1-3 short sentences summary of main content– Date of publication
EXAMPLE (see: http://www.recommendproject.eu/media2.htm)
Headline:
New EU funded initiative to foster ECO-MANAGEMENT and ECO-INNOVATION at regional level
Summary:1st July 2012 - One of the EU´s priorities is to foster efficient, greener and sustainable use of resources. Based on that vision 9 partners from 8 European Union Member States have established a common international project called "RECOMMEND". It started on 1st January 2012. (Read more…)
28th Nov 2012 11
Lessons learnt for our next financing period
FEEDBACK to ONLINE REPORT •When sending us Media articles, we need the following additonal information:
– name of media where article was published (mother language)– Date– Article as pdf
EXAMPLE (see: http://www.recommendproject.eu/media3.htm)
Черноморски общини / Black Sea Municipalities (BG) July 2012 download (360 kB)
28th Nov 2012 12
Lessons learnt for our next financing period
Shared cost
•Status quo of 1st Shared cost claim: 1.048,75 EUR– 3 partners are pending
•Please state the correct reference!!!!
•DO NOT FORGET to claim this shared cost invoice in your 2nd financing report!!!
28th Nov 2012 13
Lessons learnt for our next financing period
FROM TRAINING SESSION TO 2nd PERIOD
28th Nov 2012 14
TIME TABLE2nd Reporting period
reporting period: 1st July 2012 – 31st Dec 2012
15th Feb 2013: Partner report & FLC confirmation
to LP
Incl. 1st Shared cost invoice 20121st April 2013: Project reports to JTSJune 2013: Expected payment of ERDF
contribution
28th Nov 2012 15
TIME TABLEfor next Shared costs
The costs are ONLY estimated!!!!!
Overall PM: invoice from ConPlusUltra: project managementStudy: invoice from Greenovate: good practice studyPR: invoice from Cyberstep GmbH: Corporate design, homepage
28th Nov 2012 16
When/ letter from LP sent to partners What (services) Approx. Amount
Allready invoiced
Share per partner (8 partners have to share shared costs)
Jun.12 Overall PM € 8.390,11 yes € 1.048,76Mär.13 Overall PM / Study / PR € 55.500,00 No € 6.937,50Okt.13 Overall PM / RIP Moderation € 32.500,00 no € 4.062,50Apr.14 Overall PM / RIP Moderation € 32.500,00 no € 4.062,50Nov.14 Overall PM € 24.500,00 no € 3.000,00
TIME TABLEfor next Shared costs
next shared cost letter from LP to partners: March 2013After payment to LP -> claim for reimbursement in 3nd financing period
28th Nov 2012 17
OTHERS
Please keep in mind your individual budget and make a timetable and activity plan in time how you will invest your budget!
28th Nov 2012 18
What Comp3 PP
Costs of regional experts to develop and coordinate the RIP171.900,00
LP 15500, PP7 26400, PP8 16500, PP9 16500, PP2 18500, PP10 19500, PP4 23500, PP6 12500, PP5 23000
What Comp4 PP
Costs of experts for development and assessment of pilot action 1 11.000,00
Costs of experts for development and assessment of pilot action 4 20.000,00
Costs of experts for development and assessment of pilot action 6 8.000,00
field mission, organisation, hosting, rent, catering 1 5.000,00
field mission, organisation, hosting, rent, catering 4 5.000,00
field mission, organisation, hosting, rent, catering 6 4.000,00
Thank you for your attention
28th Nov 2012 19