Receptionist - Isle of Wight Council€¦ · D e ar Candidate, Thank you for expressing an interest in our Receptionist position. From September 2018 The Bay CE School opened as an

ReceptionistSeptember 2019

Dear Candidate,

Thank you for expressing an interest in our Receptionist position.

From September 2018 The Bay CE School opened as an all-through school providing education for students aged four to 16 years. The school will have two sites and this role is situated across both our sites. Please note this position is offered on a fixed term until 31st July 2020.

The school office sits at the heart of each school site and provides administrative support on all aspects of school life. We are seeking an experienced, enthusiastic, reliable and highly organised school administrator to help support the day-to-day running of both our busy school offices and receptions.

Candidates should possess an eye for detail and be able to work efficiently and accurately even during the busiest times. Experience of working in a school office environment would be advantageous.

As our Receptionist, you will be the first point of contact for all visitors to the school, parents, staff and pupils, representing our school in a professional and friendly manner.

How to Apply

Interested candidates can download an application pack from our website: bayceschool.org

Prospective candidates are encouraged to visit the school informally. To organise a visit or if you have any questions, please contact [email protected] or call 01983 403284.

Closing date for applications: Monday 23rd September 2019 (Noon)Interviews: Tuesday 1st October 2019

Completed application forms should be e-mailed to [email protected] or postedFAO: Mrs L Highmore, The Bay CE School, The Fairway, Sandown, Isle of Wight, PO36 9JHAll applications will be acknowledged upon receipt.

References will be requested prior to interview and an enhanced DBS check will be required for successful applicants.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Should you have any queries, please do not hesitate to contact me.

Yours Sincerely,

Mr Duncan MillsExecutive Headteacher

September 2019

Secondary School

The FairwaySandownPO36 9JH

Bayceschool.org [email protected] 01983 403284

Primary School

Winchester Park RoadSandownPO36 9BA


Primary School


Secondary School


Position: Receptionist Section: AdministrationResponsible to: Office Manager:Business Manager

Job Information

Job Purpose Under the direction / instruction of senior staff – provide routine general clerical, administrative, financial support to the school.

Major TasksPromote equality as an integral part of a role and treat everyone with fairness and dignity.

To develop and maintain a generic skill set that allows the Isle of Wight Council to employ your skills, abilities and experience across the Council and its formal partnerships as needed.

Organisation● Be the front of house face of the school.

Welcome visitors, parents and students and provide exceptional customer service

● Undertake reception duties, answering general telephone and face-to-face enquiries

● Welcoming all visitors, ensure they are signed in and safeguarding checks carried out. Provide hospitality as required.

● Ensure the office and reception is kept clean and tidy and all literature on display is up to date and informative.

● Assist with pupil first aid / welfare duties, looking after sick pupils, liaising with parentsand staff etc.

● Assist in arrangements for visits by school nurse, photographer, etc.

Administration

● Provide routine clerical support e.g. photocopying,filing, scanning, emailing, complete routine forms.

● Ensure calendar of events is maintained and is on display in the office ensuring effective communication of all events

● Maintain manual and computerised records/ management information systems. (e.g SIMS)


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● Undertake IT based tasks as directed.● Sort and distribute mail and deliveries. Ensure

delivery paperwork is completed.● Undertake routine administration including

registers and school meals.

Resources:

● Operate office equipment e.g. photocopier, computer, cctv, door operating system etc.

● Arrange orderly and secure storage of supplies.● Undertake routine financial administration e.g. collect ● and record dinner money.

Responsibilities:

● Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.

● Be aware of and support difference and ensure equal opportunities for all.

● Contribute to the overall ethos / work / aims of the school.● Appreciate and support the role of other professionals.● Attend and participate in relevant meetings as required.● Participate in training and other learning activities and performance

development as required.

Generic quality statement: The Isle of Wight Council expects that its staff will adhere to its policies and procedures. All members of staff are expected to be familiar with procedures and undertake appropriate activities to support their learning and development.

Safeguarding - The Isle of Wight Council is committed to safeguarding and promoting the welfare of children and vulnerable adults and operates stringent safer recruitment practices.

Diversity and Equality - All employees are expected to treat others with dignity and respect.

Health and Safety - The Isle of Wight Council has a duty to protect employees and all employees have a duty to protect themselves and others from harm as far as is reasonably practicable.

Data Protection and ICT Security – All employees are required to ensure that any information or data collected or input in to a Council system complies with the standards set out and any associated processes that are specific to an area of work.

This job description is correct as at the date given above. In consultation with the postholder it is liable to variation by management to reflect or anticipate changes to the job. As a term of employment the postholder may be required to undertake other duties in this post or, following consultation, any other post in any of the Isle of Wight Council's Directorates.


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Job Title: ReceptionistDirectorate: EducationSection: AdministrationResponsible to: Office Manager : Business Manager

Job specification

E = ESSENTIAL SOURCE OF EVIDENCE - APPLICATION = AD = DESIRABLE TEST =

INTERVIEW = TI

1. EXPERIENCE, direct work experience, other relevant experience. W =

E General clerical / administrative / financial work.

D Experience of working in a school office environment.A/I

A/I2. KNOWLEDGE, without which the job cannot be done effectively. W =

D Appropriate knowledge of first aid. A/I/TE Effective use of ICT packages. A/I/TE Use of relevant equipment / resources. A/ID Knowledge of relevant policies / codes of practice and awareness of relevant legislation. A/I

A/I3. SKILLS & ABILITIES, Essential/Capable of doing, Desirable/Able to train. W =

E Good overall IT skills. A/IE Ability to relate well to children and adults. A/I

E Work constructively as part of a team, understanding school roles and responsibilities and your own position within these.

A/I

E Ability to identify own training and development needs and co-operate with means to address these.

A/I

A/I

4. QUALIFICATIONS, TRAINING & EDUCATION, also identify training to be given. W =

E GCSE in English and MathsE Good numeracy / literacy skills. A/I

A/I

5. SAFEGUARDING

E Understanding of safeguarding of children. A/IE Appreciation of the significance of safeguarding. A/IE Awareness of child protection issues.E Ability to contribute to a safe environment.D Good understanding of safeguarding in a school environment.

A/I

bayceschool.org


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Secondary School


Documents

Receptionist - Isle of Wight Council€¦ · D e ar Candidate, Thank you for expressing an interest in our Receptionist position. From September 2018 The Bay CE School opened as an