BNNR 9614 – Banner Finance Receiving

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Receiving: Receiving Goods Form (FPARCVD)

Brief Description: The Receiving Goods Form (FPARCVD) is used to log in goods or services received as

the result of a previously processed purchase order. In order for Accounts Payable to process a check for a

vendor, a receiver document must be completed on FPARCVD for each Regular Purchase Order. Standing

Purchase Orders do NOT require a receiver document to be completed.

Note:

Prior to starting the receiver process you will need to know the Requisition and Purchase Order numbers to

complete the process. If you know one, but not the other, you can get the other by accessing FOIDOCH as

shown in BNNR 9613: Banner Finance Query Strategies.

1. The Receiving Goods form (FPARCVD) opens with the cursor in the header page. To initiate a new

receiver document, type “NEXT” in the Receiver Document Code field and click on the “GO” button or

(Alt+PageDown).

2. A Receiver Document Code (Y+7digits) will be assigned. Make note of this code for your records.

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3. Receiving Header Section: Receiving Method and Carrier is not required. Please leave blank.

a. The Date Received and the Received By fields are automatically filled in by the system.

b. The Received By field is filled in as your Banner User ID.

4. Packing Slip Section:

a. Click in the Packing Slip field and enter the Packing Slip number. The vendor normally

supplies this number. If you don’t have a packing slip number, you can also enter the associated

requisition number as a reference.

b. To add comments to this document regarding the goods received (Not Required), click the

RELATED menu and select View Packing Slip Text

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c. The General Text Entry Form (FOATEXT) opens. You can enter up to 50 characters of text

per line. Arrow down (using your keyboard) as necessary to enter additional lines of text.

d. Save (F10) your changes when you have completed your text entry.

e. Exit (Ctrl+Q) or the to return to the Receiving Goods Form to the Bill of Lading field. Bill

of Lading is not required.

f. The Text Exists checkbox is now checked on FPARCVD, indicating that there is receiving text

for this document.

5. Purchase Order Section:

a. Click in the Purchase Order field and enter the purchase order number you want to receive

(Format: P####### where # is a numeric digit 0-9).

b. Access the Tools menu to select one of the following two options:

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c. Receive All Purchase Order Items: This is ONLY used if you are receiving ALL items

related to the purchase order.

d. Select Purchase Order Items: This is used for receiving partial items related to the purchase

order.

i. Select Purchase order items as applicable

ii. The Receiving Goods PO Item Selection Form (FPCRCVP) opens, displaying all the

commodities for this purchase order

iii. Click the appropriate Add Item checkbox(es) to choose which items you want to receive

and then Select and then Save.

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iv. Exit (Ctrl+Q) the Receiving Goods PO Item Selection Form. Click YES on the

prompts.

6. This returns to the FPARCVD page. To access the next step, click on the arrows for the Next

Section (Alt+PageDown).

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7. The Commodity window appears. The commodity information will default from the purchase order.

a. The Description field will display the overwritten commodity description (if it was entered).

b. If you need to determine the number of units by commodity, you will need to use the scroll bar to

see the additional information. This is by individual commodity line.

c. The Final Received checkbox allows you to indicate if this item on this receiving document is

the last of that commodity item to be received. If you have received this entire commodity item,

click to check this box.

d. Scroll down and click in the Current Quantity Received field and enter the quantity of goods

received and accepted for this item.

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e. The U/M (unit of measure) field is filled in automatically from the purchase order. If the unit of

measure for the goods being received is different than that of the purchase order, enter the

quantity received and the received unit of measure. For a regular purchase order, Banner will

convert the quantity into the purchase order’s unit of measure as long as an equivalency record

exists in the Equivalency Maintenance Form (FTMEQUL).

f. If you have additional items (commodities) to receive, arrow down on your keyboard to move to

the next commodity.

8. Review all the information on the receiver for accuracy.

9. Next Section (ALT+Page Down) or select Access Completion from the Options menu.

10. If you want to save the document for additional modifications at a later time, click the In Process icon

in the Completion section at the bottom of the screen.

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11. If you are finished with the document, click the Complete icon in the Completion section at the bottom

of the screen. Once a receiver document is completed, you cannot make further changes to it. If

additional changes are required, you will need to enter another receiver that references the same

packing slip and purchase order.

12. If you clicked Complete, the Auto Hint (the notification window at the top right) will indicate that the

Receiver Document has been completed.

13. If necessary, note the Receiver Document Code (Format: Y####### where # is a numeric digit 0-9) on

the appropriate paperwork.

14. To enter another receiver, RETURN TO STEP 1. If you are finished, Exit or (Ctrl+Q) the

Receiving Goods Form (FPARCVD).

FOR REVIEW

If the per item price of the commodity you purchased is $5,000 or more, click Asset Information in the

Options menu and enter in the Make, Model, and Manufacturer and click OK.

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