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Ready – Set – GFEBS!Deploying GFEBS at a Combatant Command

Ms. Patsy ProvinesDeputy Comptroller

6 Apr 2011

UNCLASSIFIED

UNCLASSIFIED

This briefing is UNCLASSIFIED

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What is the General Fund Enterprise Business System?

Accounting system that–

• Complies with statutory and regularity requirements for funds control and accounting• Includes real property and other asset data for accountability

Management information system that –

• Records financial and various other transactions in a single system• Provides visibility of transactions in real time across the Army

Decision support system that –

• Provides full cost data • Provides comparative, trend and other analytic data • Enables well-informed decisions to leverage available resources and to improve program and budget decisions

GFEBS is an …

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From: Vice Chief Of Staff Of The Army To: Senior Army Commanders

“We need integrated enterprise-wide data for

informed decisions.

GFEBS will impact … every organization in your command that

prepares a budget or manages funds to accomplish their

mission.

I ask that you and your leaders embrace the initiative and

allocate “can-do” individuals to

serve ….”

GFEBS integrates financial, real property and cost data with related output and performance data …

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GFEBS Goals

• Provide decision support information to sustain Army warfighting capability

• Provide analytic data and tools to support the Army enterprise

• Reduce the cost of business operations

• Improve accountability and stewardship

Enable decision-makers across the Army to –• Better capitalize on the resources we have• Better determine and justify the resources we need

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Where We Are and … Where We Are Going

GFEBS Solution

Involves maintaining many systems Requires many costly interfaces Requires entering data in several systems Inhibits efficient sharing of data Impedes producing comprehensive and

accurate decision data Hinders responding timely to questions Requires time-consuming and costly

reconciliations

Current Situation

CCSS AMCISS ETOS RATS

MDMS

MEPRS DTRS EFR WAWF WinS

DTRS-A

DefenseMilitar...

EDM

EDA

DCWCHCS GSA

systemDLA LogBSM...

DNCS/DAAS

ItalianLoca...

KoreaPay...

DCPS(T&A)

OtherForei...

DIFS CISIL CEFTDCAS

DCD

LMP

ADS ULNTAP CCR

PADDS

URLMOCAS

TPOCS EFR

DEBX

PowerTrack

PBAS-OC DPAS SCTIMS PBAS-

FDULNAPS

IULNATI

S

TDYTrave...TAMMIS SARSS

SRD1 (orSTANFINS-R)

SDS HASSABS

IFSPPBE

Enter...EAS

DMLSS TDYTrave...

I2S GOALSII DCPDS ODC Pay

System DIMHRS DDS AFMIS

Predator

ATLAS

STANFINSDJAS

STARSOne PayFadtool

MSAcce...GTSDbCAS/

WebCAS

DARSISBFMISMED...

IPACWizard

SOMARDS

ODS CRP SCRT

OLRV

SLAD

ARCS

ASK-FM

PARSS

On-Base ACQUILINE/ PRWeb AVPRATCAMS-ME

RSBUX VPIS AORS

CAPS

AFCOS 218DBR FADS IMAONLINE

ARMS

AMDBES

WSMISRM

Onlin...ABIF CEEMIS TBS CBS DUBOSDCPS CAB

HQARSTROUPE

RSPRIDE RLAS

PROBE

TBG

CMS2 SLAMIS(G8)

ATAAPS FPSIBRIMSBRIX

TSIMS

APCSNASKDDRS DTS

AWPS

FC/SSF

DSOM

SOFIMS RINO OH OFD CMOS CIMS DARTS DASIS eSTADIS JR

OADatab...

GCSS-A CDS (2) IPAC DEPSfor... DEAMS

DJMS

IATS TWELS IBO DOPS

FMSS FPU

RM On-line... IDSS

FAS ACCPAC

SPS RMS CARE

CEFMS FMSS FPU

FAS (2)

AVKINPUT CFRS FEDS FPBG PBMS PYF DB RM On-

line...

RM On-line...

RM On-line...

ATTCMIS BIS COSTDI

SEACOBS/EABA... FFMA FIRST OPA2DB OPA2-

SOM... PAOblig UFRDB WIMSIMET/FMSSBS JUSTIS LNPAYINT-IT

PACIOLAN

ASARS

BBDB BRACFM FMTP MSN DB OTDA RM On-

line...STAR-PBA

STAR-PBA CDS WARS AMEDD

PAS COPS

WebTAS

EAS IV

APVM

CT 1081

IMET/FMS SBS JUSTIS LNPAYI

NT-ITFMTP

System View (SV) 1

Implements a single web-based system Standardizes processes Army-wide Implements standard data structures Records transactions in real-time and

provides real-time access to data Integrates financial and non-financial/

performance data from functional areas Applies commercial-off-the-shelf (COTS)

Enterprise Resource Planning (ERP) Complies with DoD’s Business Enterprise

Architecture (BEA)

SAP

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GFEBS Includes Six Business Process Areas …

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Wave 5 Deployment Locations

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Wave 5 Deployment Locations

Delayed

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Combatant Commanders’ Support Agents

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VisionAn agile military organization with a "whole of government" approach seeking to support

enduring stability and peace in Europe and Eurasia.

MissionU.S. European Command

conducts military operations, international military

engagement, and interagency partnering to enhance

transatlantic security and defend the United States forward.

Priorities• Build partnerships to enhance security, regional stability

and support of global initiatives• Strengthen NATO’s collective defense and assist its

transformation• Support operations in Afghanistan and Iraq• Counter transnational threats• Engage Israel, Russia, and Turkey in areas of mutual

interest

UNCLASSIFIED

UNCLASSIFIED

MILITARY PERSONNELArmy 42,000Air Force 26,000Navy 8,100Marines 150 Special Forces 1,500_______________________________

TOTAL 77,750

Reserve/NG (daily avg) 1,220

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Legacy of Goldwater Nichols

• COCOMs Task

• Services and Defense Agencies Resource

Effectively established two “chains of command”…

- one, giving operational direction, through joint channels down to executing forces

- other, providing the “three Ms” (manpower, money, materiel).

Resourcing the COCOM Mission

* Except USSOCOM and USTRANSCOM

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• Components ($5.4B)• Provide trained and ready forces for global operations and deterrence• Forward presence in Europe to lead NATO, reassure allies• Current operations in EUCOM AOR – Kosovo, Ballistic Missile Defense

• DOS/USAID Foreign Assistance ($856M)• Promote democracy and economic development• Defense Security Sector Reform, NATO interoperability

• DOD Security Cooperation ($468M)• Support ally/partner nation deployments to ISAF• Counter-proliferation• Counterdrug• Multinational Exercises

• MILCON ($813M)• Consolidation of force posture

and quality of life projects• HQ EUCOM ($181.8M)

• Operation and Maintenance for HQ

Investing in the Euro-Atlantic Partnership

DOD investment in Europe= 1% of DOD base budgetSource: ECJ5/8

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Special Funding & Authorities• Traditional Commander Activities • Developing Countries Combined Exchange Program (DCCEP)• Humanitarian Civic Assistance (HCA) • Counter-Narcotics Program (CNP)• Overseas Contingency Operations (OCO)• Combatant Commander Initiative Funds (CCIF)• Official Representation Funds (ORF)• Commander’s Exercise Engagement (CE2)• Exercise Related Construction (ERC)• Overseas Humanitarian, Disaster and Civic Aid (OHDACA)• Humanitarian Mine Action (HMA)• Warsaw Initiative Funds (WIF)• Section 1206 - Train and Equip Authority• T-20 Security Assistance Office (SAO) Administrative Funds• Defense Environment and International Cooperation Funds (DEIC)• Defense Intelligence Agency Funds (DIA)

Army

Joint Staff

DSCA

OSD

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UNCLASSIFIED

UNCLASSIFIED

GFEBS Implementation EUCOM – Wave 5

Deployment Timeline

Post DeployEnd User Training & Data Prep

GO-Live April 1, 2011

CMD NetworkSiteVisitCoC

JUL 2010

AUG 2010

DEC 2010

JAN 2011

FEB 2011

MAR 2011

APR 2011

JUN 2010

SEP 2010

OCT 2010

NOV 2010

JAN 2010

FEB 2010

MAR 2010

APR 2010

MAY 2010

MAY 2011

Exec. Power User Training/Site Prep CDsCD

WrkspsDate Event Personnel Reason for event

07 Jan 2010 Command Kickoff Meeting Leadership Provide information to Execs

04 Feb 2010 Council of Colonels Briefing Council of Colonels/ECCM Informational

Mar-May 2010 Power User Tng/Site Prep Site Readiness Team Prepare for deployment

16-18 Jun 2010 Site Visit by GFEBS team GFEBS leaders and command POC’s

Prepare for deployment

MAY-OCT 2010 Change Management Networking ECCM/Site Readiness Team Prepare for deployment

OCT 2010 Change Discussion Workshops ECCM Prepare for deployment

NOV/DEC 2010 Change Discussion Workshops End Users Prepare for Training

NOV 2010 – APR 2011 End User Training & Data Prep End Users & Data Coordinators Training and deployment prep

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EUCOM GFEBS Site Readiness Team

Function: Primary: Alternate:

Change Mgmt Deployment Ms. Patsy Provines LTC Marty Laplant

User Assignment (GRC Supervisor) Ms. Sherry Beland Ms. Scurlock / Mr. Worrell / Mr. Lorentz

Role Approver (GRC Approver) Lt Col Paco LaHaye Mr. Stuber / LTC Dailey / Ms. Beland

Security Coordinator (GRC Security Mgr) Mr. Joel Pollard SSG Oluwole

Training Coordinator (GRC Training Coord.) Ms. Shelia Lewis Lt Col LaHaye / Mr. Pollard

Data Coordinator Ms. Sherry Beland Mr. Ken Lorentz

DTS Coordinator LTC Marty Laplant Ms. Monica Hundley

ATAAPS Coordinator Ms. Veronica Johnson Ms. Tracy Cauffman

Power Users:

Mr. Ken Lorentz Ms. Barbara Budai Ms. Pam Scurlock

Mr. Dwayne Worrell Ms. Sheila Lewis Ms. Tracy Cauffman

Mr. Mike Stuber Ms. Rosie Van Duyne Ms. Lorie Atencio

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UNCLASSIFIED

UNCLASSIFIED

Major Task Summary• Identified Site Readiness Team• Established GFEBS Portal• Completed Site Visit in June 2010

• Note: Received positive feedback from GFEBS Team that Stuttgart was one of the best prepared sites.

• Completed Phase 1 Power User Training• Submitted signed MOA to GFEBS PMO• Published EUCOM TASKORD• Completed User Assignments• Completed Supervisor Change Discussion Workshop• Completed End User Change Discussion Workshop• Phase 2 Power User Training• Instructor-led Training and CBT’s• Data Prep

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UNCLASSIFIED

UNCLASSIFIED

Summary• We are learning as we go! We don’t have all the

answers!

• We are closing FY11 under GFEBs and legacy systems

• Significant workload both pre and post-deployment

• Keys to success:• Change Management dialogues• Site Prep are keys to success• Training