ADMINISTRATION &

MANAGEMENTDEPARTMENT

REACHOUTT

TEAM CHARTER

TEAM MEMBERS:

Team Leader : Ili Ruzanna Ismail Finance Officer : Angel Tong Administration Officer : Pierre Nagre Internal Support Officer : Jordan Bowen-Carlill

TEAM CHARTER

Purpose

To organise and manage the business and its employees towards achieving the desired goals and objectives within the resources available efficiently and effectively.

Vision

To outshine as a professional, consistent and reliable team to its business, employees, partners and customers.

Mission

To manoeuvre the business using the available resources effectively and efficiently.

To establish a sustainable and profitable operational plan for the business. To motivate and assist all employees working their level best within the

resources available. To identify and improve the capabilities and strength of each employee

within the business.

Goals

 

1. To identify and provide the best resources within the business’s capability.

Objectives: To determine the resources required for the business in order to sustain

and operate smoothly by week 8.

(Responsibility: Finance Officer) To monitor the business is operating within the available financial

resources by week 8.

(Responsibility: Team Leader)

 

Strategies: Enquire every department’s required budget by week 6.

(Responsibility: Finance Officer) Produce financial plan for the business and share with all employees on

week 9.

(Responsibility: Team Leader)

TEAM CHARTER

 

2. To maximise the capabilities and performance of all employees.

Objectives: To identify the Key Resources Area (KRA) and Key Performance

Indicator (KPI) of each employee by week 7.

(Responsibility: Administration Officer) To ensure that all employees are aligned with company objectives

and goals.

(Responsibility: All)

Strategies: Create a form to measure the KRA and KPI of each employee by week

6.

(Responsibility: Administration Officer) Analyse the data collected and address any issues identified with the

managers.

(Responsibility: Administration Officer)

TEAM CHARTER

3. To administer and organise the business smoothly and systematically.

Objectives: To ensure all files are up to date and organised every week.

(Responsibility: Internal Support Officer) To monitor and maintain the business’s Wikispaces every week.

(Responsibility: Internal Support Officer)

Strategies: Register every updates made on the Wikispaces.

(Responsibility: Internal Support Officer) Constant reminders sent to all employees in updating their master

files.

(Responsibility: Internal Support Officer)

TEAM CHARTER

Team Leader: Ili Ruzanna Ismail Produce team charter for the

department. Prepare operational budget and

financial plan for the company. Monitor and motivate team

members to complete their specific tasks and responsibilities.

Monitor, manage and update cash flow for the company.

Handle company’s petty cash. Organise meetings between

team members and other departments.

Participate in other administration and management tasks.

Finance Officer: Angel Tong Assist with preparation of the

budget Administrating the financial

system and records. Audit cash flow and petty cash. Compile budgets cash-flow and

financial report.

TEAM CHARTER

Administration Officer: Pierre Nagre Identify and produce Key

Resources Area (KRA) and Key Performance Indicators (KPI).

Managing the company’s filing system, storage database and document’s security.

Develop and maintain positive working relationship with team members and other departments.

Manage internal and external correspondences.

Participate in other administration tasks and responsibilities.

Internal Support Officer: Jordan Bowen-Carlill Maintain and monitor the

business’s Wikispaces and entire master files.

Maintain department’s email addresses and monitor correspondences.

Create requisition and monitoring system for office equipment and stationery.

Manage the department’s filing system.

Participate in other administration tasks.

TEAM CHARTER

OPERATIONAL FUNDS

Sales Revenue: Amanda Young Awareness Day (01.09.2011)

Item Cost Quantity Sold Selling Price Total Sales Net Profit

          

Cupcakes (Big)$13.00 24 $2.00 $48.00 $35.00

Cupcakes (Small) n/a16 1.00 each/2.00 for 3 $10.50 $10.50

Cupcakes (Mini)29 1.00 each/2.00 for 3 $18.00 $18.00

Yellow roses$26.40 30 $2.50 $75.00 $48.60

$39.40 $151.50 $112.10

Sales Revenue: Cadbury Chocolates

Product Name Product No. Quantity Cost Total Cost Selling Price Total Sales Net Profit

               

Freddo Chocolate1609819 96 $0.60 $57.60 $1.00 $96.00 $38.40

Freddo White Chocolate1683747 48 $0.60 $28.80 $1.00 $48.00 $19.20

Caramello Koalas1683777 48 $0.60 $28.80 $1.00 $48.00 $19.20

Boost Bar1609760 96 $0.60 $57.60 $1.00 $96.00 $38.40

Cherry Ripe Bar1617269 48 $0.60 $28.80 $1.00 $48.00 $19.20

Crunchie Bar1629459 48 $0.60 $28.80 $1.00 $48.00 $19.20

Time Out Bar1628796 48 $0.60 $28.80 $1.00 $48.00 $19.20

$259.20 $432.00 $172.80

Note:

1. Expected available funds as at 21.09.2011 : AUD$ 172.80 + AUD$ 112.10 = AUD$ 284.90

2. The amount of money collected for the chocolate sales as at 16.09.2011 : AUD$ 311.00

3. Available operational fund as of 21.09.2011 is : AUD$ 112.10 + (311.00 - 259.20) = AUD$ 163.90

THE AMANDA YOUNG FOUNDATIONFORECAST BUDGET

THE AMANDA YOUNG FOUNDATION COLLECTION

Prepared by: Ili Ruzanna Ismail

Forecast: Morning Tea Sales Revenue

Target Audience: 100 pax

Item Quantity Cost Total Cost Selling Price Total Sales Net Profit

            

Tea100 $0.10 $10.00 $1.50 $150.00 $140.00

Plastic Cup100 $0.00 $15.00 $0.00 $0.00 -$15.00

Sugar100 $0.00 $8.00 $0.00 $0.00 -$8.00

Plastic Teaspoon100 $0.00 $8.00 $0.00 $0.00 -$8.00

Cupcakes60 $0.65 $39.00 $2.00 $120.00 $81.00

Muffins36 $1.07 $38.52 $2.20 $79.20 $40.68

Napkins/Plastic Utensils200 $0.00 $6.00 $0.00 $0.00 -$6.00

$124.52 $349.20 $224.68

Forecast: Sausage Sizzle Sales Revenue

Target Audience: 100 pax

Item Quantity Cost Total Cost Selling Price Total Sales Net Profit

            

Hot Dog80 $0.00 $0.00 $4.50 $360.00 $360.00

Napkins/Plastic Utensils200 $0.03 $6.00   $0.00 -$6.00

Bun80 $0.50 $40.00   $0.00 -$40.00

Sausages ($11 for 20)80 $0.55 $44.00   $0.00 -$44.00

Tomato Sauce1 $2.80 $2.80   $0.00 -$2.80

Barbecue Sauce1 $3.10 $3.10   $0.00 -$3.10

Mustard Sauce1 $3.00 $3.00   $0.00 -$3.00

Coke60 $0.77 $46.20 $2.50 $150.00 $103.80

Straw60 $0.06 $3.60   $0.00 -$3.60

$148.70 $510.00 $361.30

Forecast: Toys

Item Quantity Cost Total Cost Selling Price Total Sales Net Profit

            

LED Rose1 $4.00 $4.00 $5.00 $5.00 $1.00

Lens Cup1 $12.00 $12.00 $20.00 $20.00 $8.00

Lens Cup (Big)1 $24.00 $24.00 $30.00 $30.00 $6.00

Spider Mat (Big)1 $4.00 $4.00 $8.00 $8.00 $4.00

Spider Mat 1 $3.00 $3.00 $6.00 $6.00 $3.00

Little Light1 $2.00 $2.00 $5.00 $5.00 $3.00

Writing Board1 $3.00 $3.00 $5.00 $5.00 $2.00

Headband1 $3.00 $3.00 $5.00 $5.00 $2.00

The Zero Gravity Car1 $15.00 $15.00 $20.00 $20.00 $5.00

$70.00 $104.00 $34.00

Expenses: Promotional Material

Item Quantity Cost Total Cost

       

Yello tissue paper 2 $0.50 $1.00

Meningococcal Day Poster (A4)5 $1.00 $5.00

Yellow Roses Poster 2 $1.00 $2.00

Price list poster (A4) Colour2 $1.00 $2.00

Promo poster A3 Colour 35 $2.00 $70.00

Flyers A4 Black & White 310 $0.15 $46.50

Other décor materials 2 $20.00 $40.00

$166.50

Total Collection

Activities Total Profit Total Expenses Total Collection

Morning Tea $224.68    

Sausage Sizzle $361.30    

Toys $34.00    

Promotional materials   166.5  

Total Collection $619.98 166.5 $453.48

THANK YOU