rd BOARD OF REGENTS MEETING - UP OSU · 16DECEMBER 2016, 1:00 p.m. Board Room, View Deck (4th Floor), Quezon Hall UPDiliman Campus, Quezon City Copies sent to: ... the Research, Extension

1323rd BOARD OF REGENTS MEETING16 DECEMBER 2016, 1:00 p.m.

Board Room, View Deck (4th Floor), Quezon HallUP Diliman Campus, Quezon City

Copies sent to:• OCs• OP• VPs• SAP

(DATE OF ISSUE: 19 DECEMBER zo7 \3 .~ 2mbSUMMARY OF DECISIONS

WE REITERATE THAT THE CHANCELLORS SHALL PLEAsE' SEE TO IT THAT COPIES OFTHE SUMMARY OF DECISIONS AND PERTINENT ATTACHMENTS (1323rd BOR MEETING)ARE FURNISHED TO ALL UNITS/PERSONS CONCERNED.

I. MATTERS FOR APPROVAL OF THE BOARD

ITEM BOARD ACTIONNO.GENERAL GOVERNANCE

1 APPROVED the Proposal for the Reorganization of the College of Agriculture, UPLos Banos

ACADEMIC MATTERSAPPROVED the establishment of the "Jose Maceda Fellowship Program" at

2the UP Center for Ethnomusicology under the Office of the Vice President forAcademic Affairs' Distinguished Artists, Scientists- and Academics-in-Residence Program,APPROVED the proposal of the Office for Initiatives in Culture and the Arts!

iI (OICA) of two (2) additional programs to be given to deserving students in thep visual arts, art criticism, and cultural studies: (1) a scholarship entitled UPD

Visual Arls and Cultural Studies Scholarship Program and (2) UPD Creative /Critical Thesis Grant in the Arls, Culture and Humanities

Jf APPROVED the establishment of the "Don Benito Yao MetallurgicalEngineering Centennial Professorial Chair" at the College of Engineering, UP4 Diliman

\\ APPROVED the establishment of the "Pedro and Francisca Maniego

5 Professorial Chair in Industrial Engineering" at the College of Engineering, UPDiliman

APPROVED the proposal to hold the UP Gawad Pangulo system-wide6 competitions as annual academic distinction events for faculty, REPS,

students and administrative staff of the UP System

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ITEMBOARD ACTIOY T'1.X\\,t0'~

NO.APPROVED the establishment of thEy/'One UP-Jose Y. Dalisay, Jr.

7 Professorial Chair in Creative Writing" at the College of Arts and Letters, UPDiliman

FISCAL MATTERSAPPROVED the reprogramming of Fifty Million Pesos Only (P50,OOO,OOO.OO),

8representing UP System Administration's unexpended balances of prior years'obligations, as certified available by the System Budget and SystemAccounting OfficesAPPROVED the reprogramming of UP Manila's unexpended balances of prior

9years' obligations from the general and revolving funds in the amount ofSeventy Million Pesos Only (PhP70,OOO,000), certified as available by theChief Accountant and Budget Officer of UP ManilaAPPROVED the realignment from maintenance and other operating expenses(MOOE) to personal services (PS) in the UP Manila-PGH fy 2016 internaloperating budget (lob) under the revolving fund amounting to Thirty Four

10Million Pesos Only (PhP34,000,000), certified as available by the ChiefAccountant and Budget Officer of UP Manila-PGH to be utilized for thepayment of the PhP10,000 Health and Welfare Benefit (HWB) per qualified

(1,/UP employees as approved by the BOR at its 1321st meeting dated 27October 2016.

L APPROVED the authority to utilize UP Cebu's graduate tuition fee increment(GTFI) for payment of personal services such as the graduate programoverload honoraria and for the salaries and other benefits of lecturers teachinggraduate courses; and to augment funds for MOOE (i.e. Course materialsdevelopment, faculty enhancement, utilities, seminars, trainings, etc.)

i/ APPROVED the Memorandum of Agreement among the University of thePhilippines, the Local Government of Quezon City (LGQC) and the Bureau of

12 Fire Protection (BFP)

Project: Construction, operation and maintenance of the BFP-UP Fire Station

13APPROVED the authority to grant the Professional Development Grant to alleligible faculty and staff

14APPROVED the year-end bonus and cash gift for FY 2016 for professoriallecturers and Professor Emeriti

15DEFERRED action on the reclassification of Incremental Tuition Income fromTrust Fund to Revolving Fund, effective CY 2016

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__________________________________________U_~__~~I~~~~_':~~~_u_~~~u~z~~_~_~y------------__ _ITEM BOARD ACTIOY \qX\ l %\bNO.ADMINISTRATIVE MA TTERS /

Prof. GLADYS CHERISSE J. COMPLETO, Professor 1, College of Arts andSciences, effective 1 August 2016 until 31 December 2016

APPROVED the request of UP Diliman 10 Correct the Merit Promotion of Dr.16 Jong Wha Lee, Institute of Chemistry, College of Science, From Associate

Professor 1 To Associate Professor 2 charged against Lump Sum PS SavingsAPPROVED the request of UP Los Banos for the Appointment of Dr. Jose

17 Nestor M. Garcia as Associate Professor 1, College of Agriculture, andretention of his permanent statusAPPROVED the proposal of UP Diliman for the reclassification of Librarian I

18 (SG 10) and Librarian" (SG 14) positions from the Administrative category tothe Research, Extension and Professional Staff (REPS) category

19 APPROVED the proposal of UP Manila/PGH for the Adjustment of HazardPaY'APPROVED THE APPOINTMENTS OF THE FOLLOWING FACULTY TOPERMANENT STATUS:

UP Los Banos

Asst. Prof. MAR B. CRUZ, Assistant Professor 1, College of Economics andManagement, effective 16 December 2016

Asst. Prof. JANE D. PALACIO, Assistant Professor 3, College of Arts andSciences, effective 16 December 2016

UP Manila

Asst. Prof. AMIEL NAZER C. BERMUDEZ, Assistant Professor 4 , Collegeof Public Health, effective 16 December 2016

21

Asst. Prof. LlZA T. BILLONES, Assistant Professor 2, College of Arts andSciences, effective 16 December 2016

Asst. Prof. MAYLIN C. PALATINO, Assistant Professor 2, College of PublicHealth, effective 16 December 2016

APPROVED THE RENEWAL OF APPOINTMENT:UP Los Banos

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II. MATTERSFORCONFIRMATIONOFTHEBOA~

ITEMNO.

Rental Amount:For the use of the land and improvements, LESSEE shall pay the LESSOR atotal rental consideration of PhP 91,252,346.57. The total amount shall bedivided into five (5) tranches covering the five (5) year term, with each tranchefrom the second to the fifth year progressively escalated by five percent (5%).

22

BOARD ACTION 7 \'5 Xl \CONFIRMED the One UP Professorial Chaif Awards and Faculty GrantAwards: Implementation Aspects

Amount: Each awardee shall be entitled to a cash incentive of PhP45,000.0023 per month from the date of CEB confirmation of the Award up to the date of

completion of the research project and a Certificate of Award

CONFIRMED the Contract of Lease (Renewal) between the University of thePhilippines and the Department of Information and CommunicationsTechnology (DICT)

Leased premises:lJ\ A parcel of land and improvements consisting of TEN THOUSAND (10,000)square meters more or less of land, the DICT Building with net leasable areaof approximately 13,211.50 square meters, and other improvements, situatedat Carlos P. Garcia Ave., Diliman Quezon City (between PHILVOCS andCHED)

24

CONFIRMED the Memorandum of Agreement between the University of thePhilippines and the Commission on Higher Education (CHED)

Project: CHED Research Chair Award

Duration: Shall become effective upon signing by both parties and shallremain in force for five (5) years

Lease periodlrenewal:The term of lease is for five (5) years (from 30 January 2016 to 29 January2021 )

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ITEM -?NO. BOARD ACTION 7 \q X\ \

25

CONFIRMED the Memorandum of Agreeme~ween the University of thePhilippines and the Environmental Management Bureau of the Department ofEnvironment and Natural Resources (EMB-DENR)

Project: Design and Development of EMB-DENR's Online Permitting andMonitoring System (Online PMS) Phase 2

Amount: EMB-DENR shall pay UP the amount of PhP3,823,750.00 as totalcost of the project

Duration: Shall take effect after both parties signed the agreement and shallcontinue until all deliverables have been delivered and accepted

CONFIRMED the Memorandum of Agreement between the University of thePhilippines Diliman and Thomson Reuters Hong Kong Limited (TRHK)

Project: Supply of UP Law Complex publications to TRHK

2'\ Amount: No fee shall be payable by either party in respect of the use of theSupplier Publication in Thomson Reuters Legal Services

Implementing unit: UP Law Center, UP Diliman

CONFIRMED the Memorandum of Agreement between the University of thePhilippines Diliman and the Department of Environment and NaturalResources (DENR)

Project: Training Program on Integrated Policy Formulation and Planning

27 Amount: PhP3,400,000.00 from DENR

Duration: Shall commence on 1 September 2016 until 31 December 2016

Implementing unit: National College of Public Administration and Governance

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=- ~ \/\BOARD ACTION 7 tq D(YI

Implementing unit: Institute for Small-Scale Industries

ITEMNO.

30

CONFIRMED the Memorandum of Aqreerneat'between the University of thePhilippines Diliman and the Department oyfrade and Industry (DTI)

Project: Small Business Counselors Course

Amount: DTI shall pay UP the amount of PhP2,800,00.00 inclusive of 10%28 administrative cost in favor of UP

Duration: Shall take effect upon signing of both parties and shall terminate on31 December 2016


CONFIRMED the Memorandum of Agreement between the University of thePhilippines Diliman and the Department of Trade and Industry- Region VIII(DTI-VIII)

jJ~ Project: Small Business Counselors Course

I \ Amount: DTI-VIII shall pay UP the amount of PhP200,00.00 inclusive of 10%administrative cost in favor of UP

~uration: Shall take effect for a period of six (6) months upon siging of bothparties

CONFIRMED the Memorandum of Understanding between the University ofthe Philippines Diliman and RGMA Network, Inc.

Project: Conduct of entrepreneurship seminar series every Saturday

Duration: Shall be effective upon signing of UP ISSI and RGMA Network, Inc.and shall be effective for a period of six (6) months


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III. MATTERS FOR INFORMATION OF THE BO~

ITEM BOARD ACTIOY \C\ OZ~NO.

31NOTED the presentation of UP Manila on 1J;;r€ excavation problem of theAcademic Center Project at the College of Medicine, UP Manila

32 NOTED the selection of Dr. Patricia B. Arinto as the new Faculty Regent vicePhilip Ian Padilla, effective 1 January 2017 until 31 December 2018

33 NOTED the Productivity Enhancement Incentive (PEl) for FY 2016 in theamount of PhP5,000.00 per faculty and staffNOTED the request of UP Mindanao for inclusion in the Academic Calendar

34 for AY 2016-2017 the conduct of a Special University Council Meeting on 09December 2016NOTED the Construction Agreement between the University of thePhilippines Diliman and Edmundo P. Cornejo, doing business under the nameand style of E.P. Cornejo Construction

35 Project: Proposed renovation of UP-Meralco Innovation Hall, at Electrical andElectronics Engineering Institute Building 2 Engineering Complex

iAmount: PhP1 ,298,259.27

Duration: Sixty (60) calendar days'" It;OTED the Construction Agreement between the University of the

hilippines Diliman and Engr. Emerson Y. Maulit doing business under theame and style of Reygem Builders

36 Project: Proposed completion of CHE Gusali 2 Building renovation and sitedevelopment, College of Home Economics

Amount: PhP519,774.80

Duration: Thirty (30) calendar daysNOTED the Construction Agreement between the University of thePhilippines Dillman and Engr. Emerson Y. Maulit doing business under thename and style of Reygem Builders

37Project: Proposed miscellaneous works for compliance with OOST standardsat Food Innovation Facility, College of Home Economics

Amount: PhP304,894.56

Duration: Thirty (30) calendar days

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BOARD ACTI~i q ~ n

Project: Establishment of the "Don Benito Yao Metallurgical Engineering38 Centennial Professorial Chair' at the College of Engineering, UP Diliman

ITEMNO.

NOTED the Deed of Donation between t~niversity of the Philippinesthrough the UP Engineering Research pnd Development Foundation, Inc.(DONEE) and Steelasia Manufacturing Corporation (Donor)

Amount: PHP120,000.00 per year for at least five (5) years commencing withUP Academic Year 2017-2018 to 2021-2022

Beneficiary unit: College of Engineering, UP Diliman

Project: Establishment of the "Pedro and Francisca Maniego Professorial39 \ Chair in Industrial Engineering" at the College of Engineering, UP Diliman

Amount: PHP120,OOO.OOper year for at least five (5) years commencing withVUPAcademic Year 2017-2018

Beneficiary unit: College of Engineering, UP Diliman

40

NOTED the Deed of Donation between the University of the Philippinesthrough the UP Engineering Research and Development Foundation, Inc.(DONEE) and Pedro H. Maniego, Jr.

NOTED the Memorandum of Agreement between the University of thePhilippines Diliman and the Foreign Service Institute (FSI)

Project: Co-publish the book Forging Partnerships: Philippine DefenseCooperation under Constitutional and International Laws by AmbassadorEduardo Malaya and both will be credited as publishers

Amount: PhP100,000.00 from FSI

Implementing unit: UP Law Center

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ITEMNO.

NOTED the Supplemental Memorandum Understanding on the Expansionof the National Science Consortium among the University of the Philippines,Ateneo De Manila University, Central Luzon State University, De La SalleUniversity, Mindanao State University-lligan Institute of Technology,University of Santo Tomas, University of San Carlos, Visayas StateUniversity, and the Science Education Institute

Project: Accelerated Science and Technology Human Resource DevelopmentProgram - National Science Consortium (ASTHRDP-NSC)

Duration: Shall take effect immediately upon execution by the parties andhall remain in full force until terminated, revoked, amended, and/or the

project duration extended by the contracting parties42 NOTED the concerns of Regent Frederick Mikhail Farolan. Details of the

concerns will appear in the minutes of the meeting.

IV. OTHER MATTERS

ITEM BOARD ACTIONNO.APPROVED the amendments to the By-laws of UP Provident Fund Inc.

43 (UPPFI)

\ ~Al\%tbLI LLAGAS

Secretary of the Board of Regents

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Documents

rd BOARD OF REGENTS MEETING - UP OSU · 16DECEMBER 2016, 1:00 p.m. Board Room, View Deck (4th Floor), Quezon Hall UPDiliman Campus, Quezon City Copies sent to: ... the Research, Extension