RCOG WORLD CONGRESS 2015

RCOG WORLD CONGRESS 2015JOINT RCOG / RANZCOG EVENT

BRISBANE AUSTRALIA 12–15 APRIL 2015

www.rcog2015.com

SPONSORSHIP & EXHIBITION PROSPECTUS

The RCOG World Congress 2015, Joint RCOG / RANZCOG Event is being held at the Brisbane Convention & Exhibition Centre, Brisbane, Australia between Sunday 12 and Wednesday 15 April 2015.

The Congress will be co-hosted by the Royal College of Obstetricians and

Gynaecologists (RCOG) and the Royal Australian and New Zealand College

of Obstetricians and Gynaecologists (RANZCOG) – two Colleges who

Sponsor and exhibitor participation in both the RCOG World Congresses

The RCOG World Congress 2015 will be a prime opportunity for sponsors to maximise exposure to a key target audience.

and/or exhibition preferences for the Congress as soon as possible so as not to miss out on this opportunity.

INVITATION TO SPONSOR AND EXHIBIT

Your organisation will be openly and

The Congress will provide opportunities

throughout the Congress for your representatives to network with participants

update their knowledge and understanding of

The Congress will offer your organisation

In summary, your participation will:

Generate quality business leads

Create new business opportunities

Who will attend?

The last two RCOG World Congresses held in Liverpool, United Kingdom in 2013 and Hyderabad, India in 2014 have been sold out, with participation from over 65 countries.

approximately 1,200 delegates from Australia, New Zealand, the United Kingdom, the Asia

world will be present at the 2015 Joint Congress.

Your organisation will be openly an

The Congress will provide opportu

throughout the Congress for your representatives to network with pa

update their knowledge and under

The Congress will offer your organ

In summary, your participatio

Generate quality business leads

Create new business opportunit

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The Royal College of Obstetricians and Gynaecologists (RCOG) encourages the study and advancement of the science and practice of obstetrics and gynaecology.

standards in the practice of obstetrics

the public

appropriate practice and procedures

all aspects of obstetrics and gynaecology

obstetrics and gynaecology and publishes the results

wishing to specialise

Reviews the suitability of training

registration and subspecialties

relating to the specialty

relevant to obstetrics and gynaecology

Works in partnership with other agencies to increase awareness of,

of sexual and reproductive health care worldwide, in particular to reduce

The RCOG is a registered charity in

ABOUT THE HOST COLLEGES

nd Gynaecologists (RCOG) nt of the science and y.

COLLEGES

2

The Royal Australian and New Zealand College of Obstetricians and Gynaecologists (RANZCOG) is committed to the establishment and maintenance of the highest possible standards of practice in women’s health and provides programmes in training, accreditation and continuing professional development (CPD) that are responsive to the evolving health care needs of women.

that those graduating have the essential

practitioner, specialist or subspecialist

Develops best practice advice on issues relating to obstetrics and gynaecology

Supports and develops educational

for health professionals in Indigenous

training, continuing education, peer

Supports research and advocacy for

relationships with individuals, the

organisations, both locally and

woanto

t

practitioner, specialist or subspecialist

Develops best practice advice on issuesrelating to obstetrics and gynaecology

training, continuing education, peer

Supports research and advocacy for

relationships with individuals, the

organisations, both locally and

omen’s health and provides programmes in training, accreditation nd continuing professional development (CPD) that are responsiveo the evolving health care needs of women.

that those graduating have the essential

Supports and develops educational

for health professionals in Indigenous

ThGyan

he Royal Australian and New Zealand College of Obstetricians and ynaecologists (RANZCOG) is committed to the establishment

nd maintenance of the highest possible standards of practice in

3

The theme for the 2015 Joint Congress is “New Endeavours in Women’s Health”. This is in recognition of the HMS Endeavour which left the United Kingdom to discover Australia in 1788, and the training ship the “Young Endeavour” which was gifted to Australia by the United Kingdom to celebrate Australia’s bicentenary in 1988.

with a choice of up to six concurrent sessions that will cover topics

Genetics

Laparoscopic surgery

Global health

Oncology screening

Adolescent gynaecology

Indigenous health worldwide

Urogynaecology

Q & A with renowned broadcaster,

heme for the 2015 Joint Cen’s Health”. This is in recleft the United Kingdom

he training ship the “Younstralia by the United Kingtenary in 1988.

choice of up to six concurrent

etics

roscopic surgery

al health

ology screening

escent gynaecology

enous health worldwide

gynaecology

A with renowned broadcaster

Congress is “New Endeavours in cognition of the HMS Endeavour to discover Australia in 1788,

ng Endeavour” which was gifted gdom to celebrate Australia’s

t sessions that will cover topics

r,

4

SCIENTIFIC PROGRAMME

Your support to delegates as they

‘endeavour’ to increase their knowledge and skills to provide the

best health care to women will provide an important contribution

to the meeting.

RCOG World Congress 2015 Venue

The Brisbane Convention & Exhibition Centre has been selected as the venue for this prominent event.

purpose-built venue renowned for its operational

5

Organising Committees

Local RANZCOG Organising Committee

Dr Ben Bopp – Treasurer

Dr Kathy Saba

Dr Clare Boothroyd – Chair

Dr Glenn Gardener

RCOG Congress Committee


To enable your organisation to be a part of this prestigious event, an extensive array of sponsorship opportunities are available for you to select from, and are listed on the following pages.

SPONSORSHIP OPPORTUNITIES

6

BRISBANE AUSTRALIA 12–15 APRIL 2015www.rcog2015.com

Gold Sponsorship inclusions:

including 8 exhibitor registrations for your

and Congress Close

concurrent session is not sponsored by another organisation)

In addition to the Gold Sponsorship inclusions listed above,

s:

r

nother organisation)

usions listed above,

7

GOLD SPONSORSHIP $35,000

THREE OPPORTUNITIES

GOLD OPTION A

Registration Brochure

EXCLUSIVE OPPORTUNITY

world-wide between the RCOG and

& Call for Abstracts will be extensively

Entitlements

inside front cover of the Congress

GOLD OPTION B

Internet Hub


While internet access is now readily accessible

touch with their practices and other

The internet hub will be used regularly by

This opportunity will provide you with extensive branding as the hub will be known as Company

Entitlements

for the area

handbook

GOLD OPTION C

Delegate Satchel and Luggage TagEXCLUSIVE OPPORTUNITY

used on other baggage at conclusion of the

Entitlements

the luggage tag in full colour alongside Congress branding

handbook

GOLD OPTION A

Registration Brochure


GOLD OPTION B

Internet Hub


While internet access is now readily accessible

GOLD OPTION C

Delegate Satchel and Luggage TagTTEXCLUSIVE OPPORTUNITY

world-wide between the RCOG and

& Call for Abstracts will be extensively

Entitlements

inside front cover of the Congress

y

touch with their practices and other

The internet hub will be used regularly by

This opportunity will provide you with extensive branding as the hub will be known as Companyy

Entitlements

for the area

handbook

used on other baggage at conclusion of the

Entitlements

the luggage tag in full colour alongside Congress branding

handbook

8


In addition to the Gold Sponsorship inclusions, Gold Sponsors may select three of the following options:

GOLD OPTION D

Delegate Name Badge and LanyardEXCLUSIVE OPPORTUNITY

duration of the event, which will enable access

branding!

Entitlements

lanyards

handbook

GOLD OPTION E

Congress App


This is your chance to sponsor this exciting

will be available before, during and after the Congress, extending the value of your

The App will be available for delegates, speakers and exhibitors to download on

Entitlements

as the Congress App sponsor, on the

handbook

GOLD OPTION F

Session Filming


This option provides your organisation with

production of presentations delivered at the

of the RANZCOG and RCOG via a secure

this sponsorship, your organisation will be provided with long lasting recognition of your support of the ongoing education of not only those who attended the Congress, but to the

Entitlements

where content is housed

handbook

9


SPONSORSHIP OPPORTUNITIES

GOLD OPTION G

Espresso Coffee Cart LicenceTWO OPPORTUNITIES

This highly sought after option provides you with a licence to supply espresso coffee to

and provision of coffee are the responsibility of the sponsor, and are NOT included in this

Entitlements

handbook

GOLD OPTION H

Breakfast Symposium

THIS OPTION CARRIES AN ADDITIONAL SURCHARGE OF $2000

This provides your organisation with the

and are an ideal way to show your

The package covers a continental breakfast for

Entitlements

registered delegates

delegates will be unable to register to

registration)

selected breakfast

handbook

for sponsorship by other organisations

GOLD OPTION I

Lunch Symposium

THREE OPPORTUNITIES

The package covers provision of lunch to

delegates will be able to collect before the

Entitlements


unable to register to attend through Congress registration)

selected lunch

handbook

for sponsorship by other organisations

10


LD OPTION I

ch Symposium

E OPPORTUNITI

ackage covers provisi

tes will be able to co

ements

stered delegates

ble to register to attegress registration)

cted lunch

dbook

nsorship by other organis

m

ES

on of lunch to

ollect before the

end through

sations

11



Silver Sponsorship inclusions:

representatives to attend

and Congress Close

concurrent session is not sponsored by another organisation)

Delegate list available two weeks prior

In addition to the Silver Sponsorship inclusions listed above,

SILVER SPONSORSHIP $25,000

THREE OPPORTUNITIES

SILVER OPTION J

Programme Handbook

ONE OPPORTUNITY

be distributed on-site to all participants and will be regularly referenced during,

sponsorship will provide you with the

Entitlements

on the inside front cover of the

SILVER OPTION K

E-Poster Display

ONE OPPORTUNITY

be offered the opportunity to present a

Your support of the e-posters is a strong

Entitlements

handbook

SILVER OPTION L

Pocket Programme

ONE OPPORTUNITY

Entitlements

handbook

12


In addition to the Silver Sponsorship inclusions, Silver Sponsors may select two of the following options:

SILVER OPTION J

Programme Handbook

ONE OPPORTUNITY

SILVER OPTION K

E-Poster Display

ONE OPPORTUNITY

SILVER OPTION L

Pocket Programme

ONE OPPORTUNITY

be distributed on-site to all participants and will be regularly referenced during,

sponsorship will provide you with the

Entitlements

on the inside front cover of the

be offered the opportunity to present a

Your support of the e-posters is a strong

Entitlements

handbook

Entitlements

handbook

12

SILVER OPTION M

Speakers’ Support Lounge

ONE OPPORTUNITY

by all speakers at the Congress and provides a highly targeted prestigious branding

Entitlements

handbook

SILVER OPTION N

Notepads and Pens

ONE OPPORTUNITY FOR EACH

Delegates always need notepads and pens

used after the event, providing you with

Pens $2,000

Notepads $2,000

Pens & Pads $3,000

Entitlements

handbook

SILVER OPTION O

Concurrent Session

SEVERAL OPPORTUNITIES WILL BE AVAILABLE

This option provides your organisation the chance to sponsor one concurrent

please refer to the Congress website

Entitlements

session chairperson

handbook

Concurrent sessions are also available for sponsorship by other organisations

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Industry partners are invited to

the sessions will be decided by the

upon request, and will be outlined in

be reproduced without prior consent

Check the Congress website

www.rcog2015.com regularly to

PLENARY SESSIONS

$8,000Six plenary sessions will be available for

will be held at the beginning and end of each

of each plenary your sponsorship of any of

Entitlements

session chairperson

handbook

CONCURRENT SESSIONS

$4,500Concurrent sessions, on a wide range of topics including obstetrics, gynaecology, global

of concurrent sessions will provide your organisation with access to an audience that is particularly interested in a topic that your

Entitlements

session chairperson

handbook

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EDUCATIONAL SESSIONS

GENERAL PRACTITIONERS DIPLOMATES DAY SPONSOR

$4,000 TWO OPPORTUNITIES (ONE EACH DAY)

(DRANZCOG), and to provide their ongoing educational needs, RANZCOG is holding two

practitioners, who have undertaken additional study in obstetrics and gynaecology, are

in the area of obstetrics and gynaecology,

Diplomates Day 1: Obstetrics

Diplomates Day 2: Gynaecology

Entitlements

provided by sponsoring organisation

and pens to session delegates

Australia

BREAKFAST SYMPOSIUM

$9,000This provides you with the chance to host a

and are an ideal way to show your

The package covers a continental breakfast for

Entitlements



registration)

breakfast

handbook

LUNCH SYMPOSIUM

$9,000 TWO OPPORTUNITIES PER DAY

available to your on your choice of three

The package covers a provision of lunch to

Entitlements


delegates to register (note delegates will be unable to register to attend through Congress registration)

lunch

handbook

delegates will be able to collect before the session

SEAT DROP

$2,000This provides your organisation an

a pre-selected session (subject to availability

opportunities are available and will be issued

SATCHEL INSERT

$2,000Your organisation will be entitled to insert

products, and services can be placed directly

corporate literature is one of the few sure

15



registration)

delegates to register (note delegates will be unable to register to attend through Congress registration)

lunch

Australia

breakfast

handbook

handbook

delegates will be able to collect before the session

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DIPLOMATES COCKTAIL RECEPTION

$4,000 ONE OPPORTUNITY

As an included function for all registered

opportunity to network with General

Entitlements

WELCOME RECEPTION


Throughout the evening delegates will be able

will provide an excellent opportunity for networking, and your support will provide you

Entitlements

chairperson in the last plenary held on

reception

handbook

CONGRESS PARTY


The social highlight of the Congress, the

party, held in Liverpool during the RCOG

to be a perfect blend of delicious cuisine,

Entitlements

handbook

16


SOCIAL FUNCTIONS

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ADVERTISING

PROGRAMME HANDBOOK ADVERTISING OPPORTUNITIES

$4,400 Full colour back cover

$3,500 Full colour inside back cover

$2,500 Full colour full page advertisement

$2,000 Full colour half page advertisement

$1,500 Black and white full page advertisement

$1,000 Black and white half page advertisement

ES

ent

ent

sement

tisement

17

The exhibition associated with the Congress will be located in Great Hall 3&4 of the Brisbane Convention & Exhibition Centre and will play an integral role in this Congress.

Trade exhibitor booth $6,600

Exhibitor entitlements and booth hire options

Two Congress satchels, containing all Congress literature including

and afternoon tea, as well as lunch for two representatives

will be required to register and pay additional exhibitor fee

xhibition associated with eat Hall 3&4 of the Brisbae and will play an integral

e exhibitor booth $6,6

tor entitlements and booth h

Congress satchels, containing all C

fternoon tea, as well as lunch for

equired to register and pay additional

the Congress will be locatedane Convention & Exhibition l role in this Congress.

600

hire options

Congress literature including

two representatives

exhibitor fee

EXHIBITION OPPORTUNITIES

Space will only be

payment and signed

are received by the Congress Secretariat.

Space is assigned

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35

e Posters

Main Entrance

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39

25

2726

28

40

4143

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8

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10

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InternetHub

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14 15 31 32

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Installing exhibits

Dismantling exhibits

As a courtesy to delegates and other exhibitors, under no circumstances will exhibitors be permitted to dismantle exhibits before 2.00pm on Wednesday 15 April 2015. Please ensure that your representatives are aware of this requirement and that any travel plans take this into account.

Exhibition hours

Sunday 12 April 2015

Monday 13 April 2015

Tuesday 14 April 2015

Wednesday 15 April 2015

19

RCOG BoothRANZCOG Booth

Application to Sponsor or Exhibit

email fax post

c

Full pre-payment of all money is required.

WALDRONSMITH Management – RANZCOG and post to

Bank: Commonwealth Bank of Australia,

Account name: WALDRONSMITH Management – RANZCOG, BSB: 063 587, Account number: 1042 3506

Correspondence

WALDRONSMITH

Australia

T F E www.rcog2015.com

Application to Sponemail

pre-payment of all mo

RONSMITH Management – RA

Bank: Commot name: WALDRONSMITH Ma3 587, Account number: 1042 35

espondence

RONSMITH

a

cog2015.com

nsor or Exhibitfax post

oney is required.

ANZCOG and post to

onwealth Bank of Australia, anagement – RANZCOG, 506

20

CONFIRMATION OF PARTICIPATION

letter and tax invoice.Please note: booth allocations will be allocated in order

monies received.

21

World Congress)

New Zealand College of Obstetricians and Gynaecologists (RANZCOG

other organisations to participate in an industry exhibition,

“meeting manager

“you”, “your”, “sponsor” or “exhibitor

prospectus or on the World Congress website and

“venue

2 Acceptance of Terms

3 Sponsorship and Exhibition Arrangements

RANZCOG reserves the right to decline any

acceptance confer any right of exclusivity in respect of the World Congress or any other activities of

organisations that abide by their relevant industry code

laws and all provisions of the relevant code(s) of

exhibition prospectus or on the World Congress

(e) If your application is approved, you will be entitled to

Payments and Taxes

(f) You will not receive any sponsorship or exhibition

(g) If you pay by electronic funds or an international

if detailed within the sponsorship and exhibition

(h) Taxes and charges, including goods and services taxes,

Allocated Space

Registration of Staff

No Delegation

area assigned to you without the prior approval of

Standard and Types of Displays

activities, unless expressly approved by RANZCOG in

No Interference

erecting of any sign, display or obstruction which

Site Requirements and Behaviour

Risk and Loss

(u) RANZCOG accepts no responsibility for the protection and security of your personnel and property

Venue Damage

Pack Up

Cancellation and Termination

cancelled or delayed through no fault of RANZCOG

disasters, civil disorders, riots, insurrections, work

person, without the written consent of RANZCOG (otherwise than as intended for the purposes of giving

TERMS AND CONDITIONS


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APPLICATION TO SPONSOR OR EXHIBIT

Section one: General information

Organisation

Contact person

Suburb State

Important 1 has received this completed form.

2 Your entitlements will become effective once agreed payment has been received.

3 This form is considered a contract between the RCOG World Congress 2015 and the sponsoring organisation.

Section two: Sponsorship

SPONSORSHIP OPPORTUNITY COST

ie Gold Sponsor with Option A, D, F ie $35,000

Total owing for Sponsorship $

Sponsorship declaration

exhibit at the RCOG World Congress

Signed

Signature of authorised person, on behalf of sponsor


23

Section three: Exhibition

Please indicate below preferred booth numbers and complete section 4 relating to booth information

OR Exhibiting Organisations Only

BOOTH TYPE NUMBER REQUIRED COST BOOTH NUMBER PREFERENCE

1st 2nd 3rd

Total owing for Exhibition $

contained within this prospectus

Signature of authorised person, on behalf of sponsor or exhibitor Signature of authorised person, on behalf of sponsor or exhibitor

23

Section four: Booth details

Booth requirements (where applicant is a sponsor / exhibitor)

I will require a booth structure to be provided

Details: Back and side walls are provided, along with an overhead fascia board on which your company’s name will be printed in sentence case

(maximum 25 characters).

I will require booth space only

Details: I will bring my own booth structure (not exceeding 3m x 3m x 2m high) OR I will order a custom booth from the exhibition builder

closer to the event. I understand that a company sign will NOT be supplied.

Cheque / International Bank Draft

SMITH

OR

EFT

SMITH

OR

Credit Card

Visa


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Payments

All prices are quoted in Australian dollars and inclusive of GST

Total owing for Sponsorship $

Total owing for Exhibition $

TOTAL OWING $

IMPORTANT

AND

Section six: Cancellation policy

50% of the total sponsorship/exhibition rate, if the cancellation request is received in writing before 31 December 2014.

100% of the total sponsorship/exhibition rate, if the cancellation request is received in writing after 1 January 2015.

Any refunds of deposits paid will be made after the congress but not later than 30 June 2015.

Return application form to:

T

F

E


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Return application form to:

T

F

E

25

RCOG World Congress 2015, Joint RCOG / RANZCOG Event Secretariat

WALDRONSMITH Management

119 Buckhurst Street

South Melbourne VIC 3205

Australia

T +61 3 9645 6311

F +61 3 9645 6322

E [email protected]

www.rcog2015.com

Documents

RCOG WORLD CONGRESS 2015