RAYNET

Using the Message Pad

Presentation originally designed by Tony Woollard, Somerset Raynet.

Edited & updated by Ian Harley, West Devon Raynet & Deputy Coordinator SW Raynet (West)

The Blank Form

Unique message ref………

How urgent ……………......

Who sent the message…..

Who is it for………………..

Any special instructions or

Copies to anyone………….

The actual message…………

Who sent it……………………

Who received the message

When and

how……………….

….…..Exercise or Incident name

.....Date and time message written

……Who checked or authorised the

message

Who sent the message,

…………………………When and how

The Basic Message Pad used by all Raynet, LA EPO’s and the ‘Blue Light Services’

Message Number

Insert message serial number…

This will normally be given by the “user

service” and start at 0001 for the first

incident message.

The message serial should be pre-fixed

by the Location Code to identify it in the

master log

The Plymouth Location Code is PLY

So first message from Plymouth will be

PLY0001. This is saved as PLY0001.txt

Each EOC or rest centre/site will have

its own code

PLY0012

Main Location Codes EOC Codes… Local Site Codes…

Plymouth PLY Plymouth Rest Centre PRC

Tavistock TAV Crownhill Police CHP

Exeter EXE Derriford Hospital DFH

Truro TRU

Dorchester DOR

Saved as:-

PLY0001.txt, TAV0001.txt PRC0001.tx, CHP0001.txt

And so on…

A local location site code may be any specified by the user but ideally

needs to be unique and readily identifiable. (…& non-insulting !)

Exercise Name

Add exercise name – if relevant.

This will normally be set by user or controller.

Precedence

Circle required / strike out rest

If pre-printed on form use circle/strike out method. If not pre-printed write in precedence

Select only ONE box

When sending message precedence means that the order messages are sent MUST BE:-

ROUTINE – any time within next 24hrs as can be sent i.e. Send more paper clips.

PRIORITY – as soon as possible, and prior to any ROUTINE traffic but after IMMEDIATE traffic.

i.e. Ambulance to Rest Centre.

IMMEDIATE or FLASH – send NOW! i.e. Clear the building fire has broken out.

Date/Time

250611

Add date time message originated by user in

format ddHHMM

Add month at end If incident/exercise

crosses months

DTG is always in the format ddHHMM Day,Hour,Minutes, always 6 digits and in

24hr format. As all messages are generated in local time it is not necessary to

add an A for local or Z for UTC

I.e. 011011 - Means 1’ of the month @ 10:11am local time

152312 Z - Means 15’ of the month @ 11:12pm Zulu (UTC) time

If across MONTHS

312358JAN - Means originated at 11:58pm on 31 January

The Send/received time may well be something like 010005FEB ( 1’ February @

00:05am)

From

Who wrote or drafted the message…

TO

Who is the Message for at the far end…

INFO

Any specific forwarding instructions or general info for the receiving

person(s) to deal with.

I.e.

From: EPO

To: Rest Centre Manager

Info: BRC Bronze

SJA Bronze

MESSAGE

This will normally be filled in by originator and MUST be sent EXACTLY as it is written.

Remember to spell unusual words, & send numbers individually… “I spell …..” or “ Figures …..”

I.e. 2 x Cas, 1 x hypoglycaemia Require supply of Insn A30884-a

Changing one or two letters we could get…

2 x Cas, 1 x hyperglycaemia Require supply of Insn A30384-a

Two different medical conditions with two very different treatments, getting it wrong can be life

threatening!

Originator

Who wrote the message … normally done by user service

Released

Name of person writing the message or authorising it .. For user service

Received

Normally RAYNET USE…

Callsign of station receiving message

May not always be an operators callsign but a location callsign i.e. we

often use G4WDR as group callsign but can be several different operators

on a long duty in which case the operator will need to add their initials to

the [c/s / initials box.]

G4ABC

DTG

DTG is always in the format ddHHMM [always 6 digits and in 24hr format]

I.e. 011011 - Means 1’ of the month @ 10:11am

152312 - Means 15’ of the month @ 11:12pm

If across MONTHS

312358JAN - Means received at 11:58pm on 31 January

171132 G4ABC

Method

How the message was received …

Voice / packet / data file / SSTV/ DV / telephone etc.

0 171132 Voice G4ABC

TX

Normally for RAYNET USE

Callsign of station transmitting the message

May not always be an operators callsign but a location callsign i.e. we

often use G4WDR as group callsign but there can be several different

operators on a long duty in which case the operator will need to add

their initials to the [c/s initials box.]

M0XYZ

DTG

DTG is always in the format ddHHMM [always 6 digits and in

24hr format]

I.e. 011011 - Means 1’ of the month @ 10:11am

152312 - Means 15’ of the month @ 11:12pm

If across MONTHS

312358JAN - Means sent at 11:58pm on 31 January

171132 M0XYZ

Method

How the message was sent …

Voice / packet / data file / SSTV/ DV / telephone etc.

171132 Voice M0XYZ

Example of a Completed Form

171125

171132 171132

Note:

Only either the Received or

Transmitted boxes would be

completed, depending on

whether you are receiving or

sending the message.

Strike through the un-used

side to make it easier to see

if it’s an incoming or

outgoing message.

I M Him Somerset Main A N Other Devon CC

B A Friend BRC Bronze

U R D’Eath SJA Bronze

A Copper D&C Police

I M Him

G4ABC M0XYZ