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RATEManaging Your Training
RATE
Today's Objectives:• Introduce you to RATE and it's purpose• Highlight the core concepts and features• Demo RATE in action• Talk about the future of RATE
Ask questions at any time!
RATE - Managing Your Training [email protected]
What is RATE?
RATE is a web portal for managing training schedules, registrations, and resources.
2008:
• Built in-house by GCM
• Developed to manage research related training
• 2-3 departments drove the initial requirements
• Limited features
RATE - Managing Your Training [email protected]
Today:
• Maintained by OCM & OSP
• Completely rebuilt in 2012
• Many enhancements in the last year
• Rapidly growing (2 departments added this year)
• Semi-monthly update schedule
Future:• Literally updating every area with new features• Adding at least 1 more department in 2013
What is RATE?
RATE - Managing Your Training [email protected]
Many of our users have chosen RATE as their primary departmental training tool for these reasons:
• Open to all Vanderbilt users with a VUNETID• Built as a response to department needs, making it
flexible without unnecessary features• Fast response times for questions, bugs, and updates
o [email protected]• Allows admins to manage users, quickly schedule
training, and monitor attendance• Provides trainers with a customized dashboard to retrieve
information about recent and upcoming sessions quickly
Why RATE?
RATE - Managing Your Training [email protected]
• Unit/Department: a specific Vanderbilt department (VICTR, Office of Contracts Management, etc)
• Course: Describes the material covered in a particular subject, defines the target audience, and provides resources related to the subject matter
• Session: A single training event for a course
RATE - Managing Your Training [email protected]
Terminology
A quick comparison example:
University Example RATE Example
Unit/Department Physics Department OAWA
Course PHYSICS 101 Ethics and Regulation in Animal Research
Sessions MWF 1-3PMMF 1-5PMTTH 1-5PM
July 9, 2013 @ 10AMAugust 16, 2013 @ 2PMSeptember 23, 2013 @ 11AMOctober 30, 2013 @ 2PM
RATE - Managing Your Training [email protected]
Terminology
3 Core Roles:• System Administrators
o Limited to development team• Super Users
o Can have one or more special privileges• Users
o No special privileges unless listed as a department manager
Core Roles
RATE - Managing Your Training [email protected]
Department Managers• Can manage other users’ training registrations• Can manage multiple departments• Allow managers to view and edit user history,
registrations, and mailing subscriptions
Note: Departments can have multiple managers.
Other Roles
RATE - Managing Your Training [email protected]
Content Managers• Can create new courses and sessions within their
department(s)• Can be assigned to multiple departments• Allowed to upload documents and create links
Trainers• Any registered RATE user can be listed as the trainer for
a session• Trainers have the ability to register users and mark
attendance for their sessions.
Other Roles
RATE - Managing Your Training [email protected]
RATE provides multiple methods to control your registrations:• Limit the number of participants that can register• Post the course and provide contact information, but
prevent users from registering online• Post the course ahead of time and set the date when
registrations can begin• Require Prerequisites• New! Hide courses from public listings
o Users must have the session URL to register
Registrations
RATE - Managing Your Training [email protected]
RATE communicates with users via email at key points in the training process:• When users create or cancel a registration, a confirmation
email is sent• All participants receive an email when changes are made
to a session• If the course defines a post-course survey, a user
receives the link to the survey after their attendance is marked
Emails
RATE - Managing Your Training [email protected]
RATE communicates with users via email at key points in the training process:• Users receive reminders one and two days before the
training session• Users can contact trainers through the application, and
trainers can send messages to session participants
Emails
RATE - Managing Your Training [email protected]
We have a lot of exciting features in development:• Mobile friendly user interface• Hosted surveys and quizzes• Online video training• Printable certificates• Self-marking attendance options• Groups and targeted courses• Customizable email sending times• Quickly create recurring sessions• Calendar invitations
What's Next?
RATE - Managing Your Training [email protected]
Languages, Frameworks, etc.• PHP• Zend Framework 1• jQuery / jQuery UI• Twitter Bootstrap• MySQL (soon to be Oracle)• Backbone.js
Tech Notes
RATE - Managing Your Training [email protected]
