RAND PARK HIGHAnnual General Meeting

13 October 2011

AGM 2011

Agenda

Welcome and Apologies Previous Minutes and matters arising Chairman’s Report Principal’s Report Finance Report Budget 2012 Resolutions General

AGM 2011

CHAIRMAN’S REPORT

Mr Garth Johnson

AGM 2011

PRINCIPAL’S REPORT

Mr Alan Wilke

AGM 2011

FINANCIAL REPORT

Mr Garth Johnson

AGM 2011

Financial

Audited Statements 20102011 Forecast2012 Budget

AGM 2011

Finance – 2010 Audited

Fees Income R 20 795 038

Other Income R 670 276

Expenses - R 19 203 095

Cap Ex - R 1 291 229

(Loss) / Profit R 970 990

AGM 2011

Finance – 2011 Forecast

Income R 24 215 282 Budget R 23 838 862

Expenditure R 24 737 975 Budget R 23 553 334

Operating Loss (522 693)Profit: Budget R285 528

AGM 2011

Review of 2011

Increasing maintenance costs due to age of school

Adjustment of Educator salaries in line with GDE increases

Expenses well controlled by budget holders

AGM 2011

BUDGETS

The budget covers the cost of maintaining the education offered to learners by the school

Governing body role is to review and support the budget proposal

Parent body approves budget

AGM 2011

Budget Objectives

Ensure quality of education maintained and improved

Need for expenditure to run school effectively Maintain a secure, safe and clean environment Offer a balanced range of learning and other

activities Income must exceed expenditure Ensure adequate equipment to meet school needs

AGM 2011

Budget setting for 2012

Remain a premium school in the area

Need to retain quality educators in the school and ensure

manageable class sizes

Continued lack of Government financial support

Compliance with School’s Act

AGM 2011

Budget key factors

Payment of fees – exemption and bad debt ratios No funding from the Government is received in respect of

these exemptions and bad debts, and thus the paying parents of the school are funding the shortfall created

Limited income from Government School fees to cover all essential educational expenses

such as admin, school requirements, maintenance, sport, catering, salaries and stationery

AGM 2011

School Enrolment

2010: 15142011: 1510

2012: 1510

AGM 2011

Staff summary

GDE SGB TOTAL

Principal 1 1

Deputy Principals 2 2 4

Heads of Department

9 2 11

Teachers 40 25 65

Administrative Staff

4 8 12

Support Staff 8 10 18

Total 64 47 111

AGM 2011

Expenditure 2011

Salaries budget is critical to pupil/educator ratio and distinguishes our school from many other schools

Cutting fees will result in a reduction in facilities, teaching staff, choice of subjects and extra-murals

Expenditure is limited to funds collected

AGM 2011

Expenditure summary

2011 Budget 2011 Forecast 2012 Budget

ADMINEDAIDSMAINTENANCEPRPRINTINGREQUIREMENTSSECURITYCOMPUTERSCULTURALSPORTSTRANSPORTCATERINGSALARIESCAPEX

R 897 260R 446 136R 1 664 000R 63 570R 854 721R 1 523 950R 1 219 125R 373 075R 80 550R 422 410R 492 400R 269 740R 14 546 897R 699 500

R 932 060R 446 136R 1 664 000R 63 570R 854 721R 1 523 950R 1 219 125R 421 725R 20 250R 423 222R 492 400R 269 740R 14 546 897R 1 860 179

R 984 290R 487 778R 1 821 902R 68 500R 897 456R 1 605 913R 1 388 318R 657 950R 57 550R 460 000R 535 200R 286 456R 15 710 590R 970 000

TOTALS R 23 553 334 R 24 737 975 R 25 931 903

AGM 2011

Expenditure

The proposed 2012 Budget’s Expenditure represents a 9% increase in comparison to the 2011 budget.

AGM 2011

Summary of 2012 Budget

School Fee Income R 24 989 780

Other Income R 1 068 673

Total Income R 26 058 453

Planned Expenditure R 25 931 903

Surplus R 126 550

AGM 2011

Capital Expenditure 2011

The main capex items were:

– Computer Equipment: R250 000

– Scrum Machine: R17 000

– Server Project: R220 000

– Refurbishment of bathrooms: R 630 000

– Decking: R400 000

– Educational Aids: R40 000

AGM 2011

Refurbishment of bathrooms

Before After

AGM 2011

Prefabs - Flooring

Before After

AGM 2011

Decking

Before After

AGM 2011

Capex 2012

Main Items:

Upgrading of Pool area - R700 000 White Boards - R120 000

AGM 2011

School Fees 2012

AGM 2011

School Fees

Historically our fees have fallen into the same general bracket as Northcliff, Bryanston, Fourways, Hyde Park and Parktown Girls.

We are typically more expensive than schools like Allen Glen, Ferndale and Roosevelt.

Our fees are significantly lower than private schools like Trinity, Aurora and St Stithians.

No school can operate successfully if inadequately funded. The

primary reason for deteriorating standards in some schools is the relatively low level of funding to these schools.

AGM 2011

Local School Fees

2011 2012

Allen GlenFerndaleRooseveltFourways

RAND PARKParktown GirlsBryanstonNorthcliffHyde ParkGreensideParktown BoysTrinityAuroraSt Stithians

R 13 500 R 12 600R 13 959R 19 950

R 20 960R 20 716R 22 680R 23 550R 22 230R 22 150R 26 100R 55 350R 47 364R 74 909

R 14 850 (10% increase)R 13 860 (10% increase)R 15000 (7.5% increase)R 22 144 (11% increase)

??????????R 23 201 (12% increase)R 24 948 (10% increase)R 25 434 (8% increase)R 24 008 (8% increase)R 24 365 (10% increase)R 28 840 (10.5% increase)R 60 331 (9% increase)R 53 652 (13% increase)R 82 400 (10% increase)

AGM 2011

Proposed Fee Structure

School fees proposed as R22 742– 8.5% increase

Incentives for early payment Debit order arrangement

AGM 2011

Fees and Exemption Policy

Fees levied in terms of Act guidelines Exemptions available to qualifying parents

applying in the first term Qualification for exemption based on both parents

incomes Commitment by parents to timeous and ongoing

payment of fees Exemptions applications due by end of first term Exemptions are funded out of school funds

AGM 2011

Payment Methods

Core Principle

– ALL FEES ARE DUE AND PAYABLE AT THE BEGINNING OF THE SCHOOL YEAR

Incentive for doing so

– Payment by 31 January 2011 – R20 468 (discount of 10%)

Alternative payment plans

– Payment monthly on debit orders of R2 274 per month from January 2011 to October 2011

– Any other payment method = R22 742 for year (i.e. in full)

AGM 2011

Payment Methods

HOWEVER

– Should commitments fail to be met or adhered to at ANY stage

– FULL FEE WILL BECOME DUE AND PAYABLE IMMEDIATELY

– SCHOOL FEES ARE STATUTORY DEBT WHICH IS PRESCRIBED BY LAW AND MAY NOT BE REFERRED TO A DEBT COUNCELLOR FOR DEBT REVIEW UNDER SECTION 129 OF THE NATIONAL CREDIT ACT.

AGM 2011

Approval of Budget

Budget as tabled proposed by School Governing Body

To be approved by this meeting

AGM 2011

Resolutions of the Parent Body present at the AGM

AGM 2011

Resolution 1

That Rand Park High will be a fee paying public school

AGM 2011

Resolution 2

Rand Park High will offer the following education programmes.

• Grade 8 & 9 will follow the General Education and Training programme

• Grade 10, 11 & 12 will follow the Further Education and Training programme

These programmes include the following:

• All relevant learning area information and core notes

• All relevant educational speakers with relevant information to the academic core syllabi

cont…

AGM 2011

Resolution 2 cont

• Educational trips where specified as a compulsory element of the specific learning area

• Transport for pupils selected to represent RPHS for the extra-curricular programme

Excluded from the programme are the following:• Text books• Stationery• All tours offered by the school outside the compulsory excursion

as stipulated by the curriculum• School uniform• Sports equipment and sports uniform

AGM 2011

Resolution 3

The annual school fees for Rand Park High for the year 2012 shall be R22 742 per learner

AGM 2011

Resolution 4

That certain extended payment dispensations will be allowed, as presented and approved by the finance committee, subject to the clear understanding that should extended term payment commitments fail to be met, all school fees will become immediately due and payable

AGM 2011

Resolution 5

The criteria and procedures to be applied for the total, partial or conditional exemption from the requirement to pay school fees, will be based on the South African Schools Act

AGM 2011

Resolution 6

That the Financial Budget for 2012 be accepted as presented

AGM 2011

Resolution 7

That M Kruger Auditing Incorporated be reappointed as the auditors for Rand Park High School for 2011

AGM 2011

Resolution 8

That the Governing Body be authorised to make adjustments to planned expenditure – of both an operating and a capital nature – in order to meet the needs of the School as they may arise from time to time without needing to refer such adjustments back to the Parent Body of the School for prior approval

AGM 2011

Resolution 9

The SGB is empowered to pay additional remuneration to state employees to attract and / or retain the best educators and staff and this amount is included in the Budget for 2012 and is to be submitted for approval by the Department of Education in terms of Section 38a of the South African Schools Act.

AGM 2011

Resolution 10

In the case of tours, if the school fee account is in arrears any money paid towards the tour will first be directed to the outstanding school fee account as this is regarded as a preferred creditor.

AGM 2011

General

AGM 2011

Thank you for coming