Rajasthan Livestock Development Board, Jaipuranimalhusbandry.rajasthan.gov.in/manage/LN Tender...2 RAJASTHAN LIVESTOCK DEVELOPMENT BOARD Tender No: RLDB/LN-Tender/2012/6491 Date 21/11/2012

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RAJASTHAN LIVESTOCK DEVELOPMENT BOARD Pahudhan Bhawan Parisar, Tonk Road, JAIPUR-302015

Telefax: 0141-2742358, Ph No. 0141-2744445

TENDER DOCUMENT

FOR SUPPLY OF

“LIQUID NITROGEN”

( PERIOD – 2012-2014)

Cost of Tender Form: Rs. 1000/- [ DD favoring Chief Executive

Officer, RLDB] by e-tender .

Last date of Tender Form Submission: Till 2:00 PM on 14.12.2012

Date of Tender Form Opening : At 4.00 PM on 14.12.2012

Please read the terms and condition carefully. Incomplete traders are liable to be rejected.

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RAJASTHAN LIVESTOCK DEVELOPMENT BOARD

Tender No: RLDB/LN-Tender/2012/6491 Date 21/11/2012

e-Tendering NIT

Rajasthan Livestock Development Board (RLDB) invites on-line tenders from

the bonafide manufacturers/ suppliers / authorized dealer for the supply of Liquid

Nitrogen strictly in adherence to the specifications stipulated in the clause 1.2 below, to

the units of Animal Husbandry, Co-operative Dairy Federation & Milk Coop. Unions

and other participating agencies of Rajasthan Livestock Development Board (RLDB) in

Rajasthan. The Tender/Bid shall only be submitted through online tendering system of

www.eproc.rajasthan.gov.in. The interested bidders shall have to be enroll / register

with portal of www.eproc.rajasthan.gov.in for participating in the tendering /bidding

process.

The Schedule of dates is as follows:-

S.N Schedule Date Time

1 Publishing date 22.11.2012 10:00 AM

2 Document Download Start Date 22.11.2012 10.00 AM

3 Document Submission Last Date 14.12.2012 2.00 PM

4 Submission of Demand

Draft of Tender cost

(including processing fees) and

Earnest Money.

14.12.2012 2.00 PM

5 Opening of Technical Bid 14.12.2012 4.00 PM

6 Tentative date and timeing of opening of financial bid will be intimated to

qualified bidders

In case any bidder fails to submit the original Demand Draft of Tender Cost,

Processing Fees and Earnest Money from 10:00 AM of 22.11.2012 to 2:00 PM of

14.12.2012, the Bid of the bidder shall not be opened.

1. Detail of tender:

1.1 Tenders for supply of Liquid Nitrogen (LN) of technical grade with a minimum

purity of 99.5% to be used for transportation and preservation of Frozen Semen

of Cattle and Buffalo packed in different capacity PVC straws in the state.

1.2 Manufacturers/ suppliers / authorized dealer who are interested in supplying LN

Ex-Factory or FOR to indenting officers mentioned in the list of indenting

officers at 3.5.6 can apply. However, the manufacturers/ suppliers/ authorized

dealer who are interested to supply LN Ex-Factory only may also apply.

1.3 The Chief Executive Officer, Rajasthan Livestock Development Board reserves

the right to reject any or all the tenders in full or part thereof, which in his

opinion justifies such action without further explanation to the tenderer and also

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reserves the right to conclude a parallel contract with another firm(s)

participating in this tender.

1.4 Any doubt regarding the interpretation of any of the condition or specification

mentioned in the tender notice / document should be referred to the Chief

Executive Officer, RLDB before submission of the tender and the decision of

the Chief Executive Officer, RLDB regarding the interpretation shall be final

and binding on the tenderer.

2. Instructions for online submission of e-tender

2.1 Tender document can be downloaded from website

htpp://eproc.rajasthan.gov.in. Detail of this tender notification can be seen on

website www.animalhusbandry.rajasthan.gov.in and rldbraj.org. Tenders

are to be submitted only online in electronic form on website

htpp://eproc.rajasthan.gov.in

2.2 A pre-bid meeting with prospect bidders to discuss the aforementioned

tender will be held on December 5, 2012. The meeting will be chaired by

CEO RLDB. Pre-Bid Conference

The date, time and venue of Pre-Bid Conference shall be :

Date: 05.12.2012 Time: 11:00 AM

Venue: Conference Hall, RLDB, Pashudhan Bhawan Campus, Jaipur.

2.3 The cost of tender form downloaded from the website should be deposited

before opening of the technical bid by the tenderer separately as applicable by

way of Demand Drafts of Rs. 1000/- in favour of CEO RLDB.

2.4 Separate processing fee of 1000/- should be deposited in the form of Demand

Draft in favour of M.D. RISL payable at Jaipur & be submitted in the o/o

RLDB, before opening of the technical bid by the tenderer as applicable.

2.5 Scanned copy of D.D. of tender cost, processing fee and EMD and other

essential documents should also be uploaded along with the online bid.

2.6 In case any bidder fails to submit the original D.D. of tender cost, processing

fee and EMD before opening of the technical bid, the bid shall not be opened

and liable to be rejected .

2.7 Tender not uploaded in prescribed form will be rejected without mentioning any

specific reason.

2.8 All pages and schedules of original bid and supporting documents should be

essentially filled in and should be digitally signed on each page by the bidder.

2.9 Tender document fees and processing fees is not refundable.

2.10 Online Tender will be received and opened on dates mentioned above before

purchase committee or by an officer duly authorized in the presence of

intending tenderer or their authorized representative.

2.11 No physical / off-lineTender/ bid shall be accepted in any case.

2.12 The Tender shall be valid for 90 days from the date of opening of Technical

bid.

2.13 The Deptt. Reserves the right to reject any or all tenders or to accept them in

part, without assigning any reason thereof.

2.14 In case there is a gazetted holiday declared on the date of opening then the

tenders will be opened on next working day at same time.

2.15 GF& AR rules will be applicable for this work.

2.16 For detailed information regarding e-tendering ,the bidders are advised to go

through circular no. 19/2011 letter no. F1(1)FD/GF&AR/2007 date 30.9.2011

of finance dept. GOR Jaipur.

http://www.animal/

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2.17 RLDB shall not be liable for any delay in uploading the tender document on

website.

2.18 Bidders are advised to upload tender and all documents on or before

scheduled time.

2.19 Before submitting the e-tender, the bidder should ensure that all the related

documents have been scanned and attached with the bid.

2.20 Conditional tenders shall not be accepted.

2.21 Bidders who wish to participate in this tender will have to register on htpp://eproc.rajasthan.gov.in (bidders registered on htpp://eproc.rajasthan.gov.in

before 30.9.2011 needs to registered again). To participate in online tenders, bidders will have to procure Digital Signature Certificate ( Type II or type III ) as per IT Act 2000 using which they can sign their electronic bids. Bidders can procure the same from any CCA approved certifying Agency i.e. TCS, Safecrypt, Ncode etc.or they may contact e –procurement cell.Department of IT&C, GOR for further assistance.

2.21 Bidders who already have a valid digital certificate need not procure a new

digital certificate.Training for the bidders on the usage of e- tendering system is also

being arranged by RISL on regular basis. Bidders interested for training may contact e-

procurement cell, RISL for booking the training slot. Contact No. 0141-4022688 (Help

desk). The D.D. of Tender document cost & processing fees made upto 14.12.2012.

3. Terms & conditions:

3.1 The Bidder should have three years of experience of execution of similar type

works in Govt. Departments / Public Enterprises.The annual turnover of the

bidder during last three financial years should be at least Rs. 3.00 crore per

year.

3.2 The tender must be submitted strictly in accordance to the enclosed format.

3.3 No responsibility shall be taken for the premature opening of the tender, which

is not properly uploaded on the website (www.eproc.rajasthan.gov.in) No

telegraphic/ telephonic/ telex/ fax tenders shall be considered. However, any

amendment sent by the telegram/ telex/ fax to the tender already submitted shall

be considered, provided it is received before the due date and time for opening

of the tender.

3.4 Rates must be quoted Ex-factory & /or F.O.R destinations. The rates will be

valid for entire period of the contract period from 01-01-2013 to 31-12-2014.

However the Chief Executive Officer, RLDB reserves the right to make a

parallel rate contract with other firm & discontinue the agreements before the

stipulated period or extend the period of the contract for six months.

3.4.1 The rates quoted should be Per Kilogram of liquid nitrogen. Calculation of

Liquid Nitrogen received in litres shall be worked out as follows:

3.4.2 1 Kg LN2 = 1.2366 litres 3.4.3 The rate must be inclusive of all Taxes/charges/ levies / duties etc. chargeable

on the product.

3.4.4 The agencies indenting for Liquid Nitrogen under this contract shall issue the C

/ D forms as desired for concession in payable sales tax at the rate prevailing

during the period of this tender.

3.4.5 The rate must be written both in words and figures. There should be no

erasures and /or over writings. Corrections, if any, should be made clearly and

initiatial signature with date.

3.4.6 No counter condition offered by the tendering agency will be accepted

http://www.eproc.rajasthan.gov.in/

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3.5 Liquidated Damages :-

3.5.1 Any delay in Ex-Factory supply of LN from the scheduled time and date

delivery shall attract the following penalties, payable by the tendering

agency to RLDB:

Upto 6 hrs from the scheduled time & date No Panelty

More than 6 hrs upto 12 hrs from the

scheduled time & date

2% of the value of the

indented quantity at a delivery

point





point





point

More than 24 hrs from the scheduled time &

date

Risk purchase.

3.5.2 Any delay in FOR supply of LN from the scheduled time and date delivery

shall attract the following penalties, payable by the tendering agency to

RLDB:

Upto 24 hrs from the scheduled time &

date



point





point

3.5.3 Beyond 48 hrs, CEO RLDB or the indenting officer may effect risk

purchase and the additional amount involved in risk purchase if any, will be

recovered from the approved supplier. The risk purchase will be made by

the CEO RLDB or indenting officer without pre notice to the supplier.

3.5.4 The Non supply (i.e. supply not made up to 48 hrs. of scheduled date)

will attract 20% penalty, which will be deducted from other bills/

security deposits. If the suppliers inform the CEO, RLDB in time board

about non supply due to valid reasons, CEO RLDB may wave off the

penalty, if satisfied with the reasons.

NOTE:

If the supplying agency requires an extension of time in completion of

contractual supply on account of any hindrance for valid reasons, for extending

the supply schedule, he shall apply immediately in writing to the CEO RLDB /

the authority which has placed the supply order and consequent date of supply.

Any such communication after the scheduled date of supply shall not be

entertained and the supplying agency shall be liable for penalty as mentioned

above.

3.5.5 Short supply of LN, to an extent of 100 Kg or more than the indented

quantity, shall attract penalties @ 10% of the cost of the quantity in supplied

short, which will be payable by the supplying agency to RLDB or it may be

deducted from the bill amount.

3.5.6 Liquid Nitrogen will be taken Ex-Factory in RLDB/ AHD transport tankers

or shall be delivered by the supplying agency in his (supplying agency’s)

own tanker at his (supplying agency’s) own risk at the destinations given for

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F.O.R supplies in the table below. Approximate / tentative quantity to be

delivered at each destination every month is mentioned against each

indenting officer.

S.

No Indenting Officer

Designated Officer at whose premises

delivery has to be made

Approximate

quantity to be

delivered on

monthly basis

1. Asst. Director (LSD),

Jaipur

Asst. Director (LSD), Jaipur & MD, Milk Union

Jaipur

11000 Kg


Ajmer

Asst. Director (LSD), Ajmer & MD, Milk Union

Ajmer.

6800 Kg


Jodhpur

Asst. Director (LSD), Jodhpur& MD, Milk

Union Jodhpur.

6600 Kg


Bikaner

Asst. Director (LSD), Bikaner& MD, Milk

Union Bikaner.

3300 Kg


Udaipur

Asst. Director (LSD), Udaipur& MD, Milk

Union Udaipur.

13500 Kg


Kota

Asst. Director (LSD), Kota & MD, Milk Union

Kota.

7200 Kg


Bharatpur.

Asst. Director (LSD), Bharatpur. 9000 Kg


Sikar.

Asst. Director (LSD), Sikar. 8700 Kg


Jalore

Asst. Director (LSD), Jalore 1800 Kg


Bhilwara.

Asst. Director (LSD), Bhilwara. 7000 Kg


Hanumangarh

Asst. Director (LSD), Hanumagarh 9000 Kg


Alwar.

ADLSD, Alwar. 5400 Kg


Pali

AD, LSD Pali & MD, Milk Union Pali. 1900 Kg

14. Manager/APO,FSB,

Bassi

Manager/APO,FSB, Bassi 6000 Kg

3.5.7 CEO RLDB or the designated indenting officers may indent LN quantity

from 1500 Kg. to 9000 Kg. for FOR Supplies i.e. the tenderer have to

deliver FOR Supply minimum 1500 Kg. However, the minimum quantity

may be increased or decreased by mutual consent.

3.5.8 The quantity to be delivered will be communicated to the supplying agency

every month by the CEO RLDB or indenting officer at least 10 days before

the scheduled date and time of delivery at delivery points.

3.5.9 The Chief Executive Officer, Rajasthan Livestock Development Board is

fully authorized to increase/decrease the no. of delivery points / LN quantity

at any time during the contract period depending upon the requirement of

the state.

3.5.10 At each destination the delivery tankers should reach the delivery point

during office hours only. (9AM- 5 PM). If the supplier’s tanker reaches in

the night supplies will be taken on next day.

3.5.11 All the receiving units will take delivery of Liquid Nitrogen in low pressure

vertical silos & in non-pressurized cryocans of 10-60 litre capacities and/or

in pressurized tanks/tankers. Differential pressure should be zero at the time

of weighing before delivery. The differential pressure while distribution

shall be maintained as per the consent of the concerned indenting

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officer otherwise penalties 10% of indented quantity will be payable by

the tendering agency to RLDB: 3.5.11.1 The supplying agency will have to deliver required LN Supply to RLDB

Tanker within 6 hours after reaching the tanker at factory site.

3.5.11.2 The supplying agency will have to arrange all equipment required for

transfer of LN from his (supplying agency’s) tanks to the cryocans/tankers

of the consignee. The decanting device hose pipe should be in good

condition. For Evaporation losses due to faulty decanting device (if

verified by indenting officer) shall attract penalty @ 10% of indented

quantity.

3.5.11.3 The designated officer will also be the officer for indenting, verifying bills

and issuing material receipts.

3.5.11.4 Payment will be made by RLDB, Jaipur on receipt of duly verified original

bills. The responsibility of arranging to send the bills to RLDB for payment

shall be that of the supplying agency. Each bill should have the number of

the relevant supply order endorsed on its body. Body of each bill should

also have a printed certification duly signed by supplier as follows:

1. LN2 delivered is of 99.5% purity

2. Certified that the rates charged in this are not higher than the rates

applicable to supplies to any other institution in the state.

Place: ......................... Authorized Signatory

Date: ……………….. With seal

3.5.11.5 If the supplies are being taken Ex-factory in RLDB/AHD transport

tankers, the cooling charges will be given @ 5% of the approved capacity

of transport tankers or actual quantity used for cooling which ever is less.

These cooling charges will only be payable when RLDB/ AHD transport

tankers has not taken the supply in that tankers for more than Eight days.

3.5.11.6 The supplying agency’s tanker will be weighed before and after

delivery of Liquid nitrogen at each destination. At the destinations where

Milk Coop. Unions / Participating Agencies etc. are also taking delivery

along with the AH.,Deptt., the tanker will be weighed before and after

delivery to AH.Deptt and then after delivery to the Milk Unions/

Participating Agencies etc. bills will be raised separately to each agency.

3.5.11.7 The Successful tendrer will send monthly statement to the CEO RLDB of

LN2 supplies to various indenting offices in following format:-

S.N.

INVOICE

NO. &

DATE

DATE

OF

SUPPLY

FOR / EX-

FACTORY CONSIGNEE

DUE

DATE

OF

SUPPLY

QTY.

ORDERED

in Kg.

QTY.

SUPPLIED

in Kg.

AMOUNT

RS.

In the absence of monthly statement, no payment will be made.

LEGAL COMPETENCY OF SIGNING THE TENDER

3.6 Individual signing the tender or other documents connected with this tender must

specify whether he signs as:-

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A. ‘Sole Proprietor’/ Manufacture / Supplier / Authorized dealer of the firms or

constituted attorney of such proprietor.

B. The partner of the firm, if it is a partnership firm in which case, he must have

authority to refer to arbitration disputes pertaining to business of the

partnership either by virtue of the partnership deed or by holding the power

of attorney.

C. Constituted attorney of the firm if it is a company.

NOTE:

1. In case of (b) above, a copy of the partnership deed or general power of attorney

duly attested by a Notary Public should be furnished or an affidavit on stamp

paper of all the partners admitting execution of the partnership deed of the

general power of attorney should be furnished.

2. In case of partnership firms, where no authority to refer disputes concerning to

the business of the partnership has been conferred on any partner, the tender and

all other related documents must be signed by every partner of the firm.

3. A person, signing the Tender Form or any documents constitutes as integral part

of the contract, or on behalf of another shall be deemed to warranty that he has

authority to bind such other and if, on enquiry it appears that the person so

signing has no authority to do so, the buyer may without prejudice to other civil

remedies, terminate the contract and hold the signatory liable for all costs and

damages.

3.7 EARNEST MONEY DEPOSIT

3.7.1 Earnest money amounting to Rs. 5,00,000/- must accompany the tender. The

Earnest money is required to be paid by a Demand Draft in the name of the

Chief Executive Officer, Rajasthan Livestock Development Board, drawn on

any Nationalized Bank of India, payable at Jaipur. The tenders accompanied by

Cheques or any other mode of payment other than Demand Draft towards

Earnest Money will not be considered.

3.7.2 Non-submission of Earnest Money along with the tender or late submission of

Earnest Money will render the tender invalid and will be rejected out rightly.

Earnest Money of unsuccessful tenderer will be returned in due course of time.

No interest shall be payable on that. The Earnest money of the successful

tenderer will be adjusted in the Security deposit.

3.7.3 The tenders should state complete address to which the orders, notice and

further correspondence pertaining to the tenderer and agreements are to be sent.

Any change in the address thereafter must be notified to the Chief Executive

Officer, Rajasthan Livestock Development Board, Pashudhan Bhawan Campus,

Tonk Road, Jaipur-302015 stating clearly that the subsequent correspondence

shall be sent to the new notified address as follows.

Address : …….…………………………………………………………………..

………………………………………………………………………...

Telegraphic Address: …………………………………………………………...

Phone No (O)……………………… (R)……………………

Fax No………………………………………..…….

Mobile………………………………………..…….

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E-Mail………………………………………..…….

Website…………………………………………….

3.7.4 The tenders received shall be opened at 4.00 PM on 14.12.2012 under the

supervision of the committee. The tenderer or their accredited agents, if they

wish so, will be allowed to be present at the time of opening of the tender.

3.7.5 Negligence on the part of the tenderer in preparing the tender confers no right to

withdraw the tender after it has been opened.

3.7.6 The specifications, conditions, schedules drawing of tender constitute an

integral part of the tender.

3.7.7 All tenders in which any of the prescribed conditions are not fulfilled or which

have been vitiated by errors in calculations, totaling, or other discrepancies or

which contain over writing in figures or words or corrections not initiated and

dated will be liable to rejection.

3.7.8 In the case of substantial non-conformity with the specifications or if it contains

any inadmissible reservations seen or other-wise, in contravention to the spirit

and letter of the tender documents such tenders shall be summarily rejected.

3.7.9 The tenderer are requested to send with their tender printed descriptive literature

of the items manufactured by them of their/principals.

3.7.10 Remittance charges on payment made to the firms will be born by them.

3.7.11 All correspondence in this connection should be addressed to Chief Executive

Officer, Rajasthan Livestock Development Board, Pashudhan Bhawan Campus,

Tonk Road, Jaipur-302015.

3.7.12 Direct or indirect canvassing on the part of the tenderer or their representatives

shall disqualify their tenders.

3.7.13 No Refund of tender fee is claimable for tenders not accepted or forms returned

or tenders not submitted.

3.8 SECURITY MONEY DEPOSIT 3.8.1 The successful tenderer will have to execute a contract in prescribed form with

the Rajasthan Livestock Development Board, Jaipur and deposit a security as

mentioned below for the performance of the contract immediately after the

acceptance of the tender is communicated by the party. The security will be

refunded if otherwise found to be qualifying for refund on expiry of contract.

No interest will be paid by the RLDB on such security amount. In case of

breach of any terms and conditions of the contract or on unsatisfactory

performance of the contract, the RLDB shall have an absolute right of being

compensated through liquidated damage or penalties and the amount of security

deposit shall also, in such an event be liable to forfeiture in full or part for being

appropriate toward aforesaid liquidated damages; and the decision of the CEO,

RLDB shall be final in this regard. If the tenderer fails to deposit the security or

to execute the agreement within the period specified, such a failure will be

treated as a breach of the terms and conditions of the tender and shall result in

the forfeiture of the Earnest Money besides any other action for the default. The

expenses of completing the stamping the agreement shall be paid by the

tenderer who shall furnish to the RLDB one executed stamped counter part of

the agreement free of charge.

3.8.2 The Security amount is to be deposited @ 5% of the approx. value of LN

quantity for two years i.e. 2.5 crore. The security deposit can be furnished in the

form of Bankers Cheque, Pay-order or Bank Draft.

3.8.3 Sub- letting or assigning the contract to a third party except with previous

permission of the Chief Executive Officer, RLDB, Jaipur is prohibited.

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3.8.4 The Tenderer will have to submit invariably Sales Tax Clearence Certificate

from the concerned authorities along with the tender.

3.8.5 All the Tenderer without fail, should furnish full technical details about their

product tendered.

(b) Tender Forms as issued or downloaded from the website must be uploaded

with all enclosures on this site www.eproc.rajasthan.gov.in on the

scheduled Date of receipt of Tenders. If the tenderer desires to obtain an

additional copy of the tender, he can do so at cost to be deposited with the

cashier.

(c) The Tenderer should digitally signed the whole tender form.

3.8.6 The quantities mentioned in the tender are tentative and do not constitute any

commitment on the part of the RLDB to purchase this quantity and the actual

quantities to be procured may vary upward or downward depending on the

actual requirements.

3.8.7 No terms and condition of the Tenderer will be accepted.

http://www.eproc.rajasthan.gov.in/

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TENDER FORM

PROFORMA FOR TECHNICAL BID

The following is very essential and must be filled in very carefully, legibly and

complete to all the points:-

1 Name of the Firm:

2 Capacity in which tender has been submitted as per condition mentioned under the

paragraph of legal competency of signing the tender

2.1 Manufacturer/Supplier/Authorised dealer : Copy of the manufacturing & supplying

licenses and authorization in original or true copy there of duly attested by the

Magistrate/ Notary Public/ Govt. Gazetted Officer should invariably be attched and

particulars be noted as under:

1. License No. and date of Granting:

2. License valid up to:

3. Registration No. & Date:

4. Name of the authority issuing the above documents.

2.2 The above documents must hold good for the entire period of the Tender.

3 The offer should remain open for a minimum period of Six months from the date of

submission.

4 Abbreviation used for makers, name quantity, weight etc. are prohibited, instead

full names should be given.

5 Whether the descriptive list literature has been sent, if so, a list of such should be

enclosed.

6 Whether delivery period fully agreed.

7 Whether Penalties for Late & Short / non supply is fully agreed.

8 Whether all terms and conditions agreed in the Tender Document. 9 Financial turnover of the Agency for the last 3 Financial Years: (Copy of the IT return

filed during last three financial years and Copy of the Turnover statement of last three years

duly certified by Chartered Accountant to be attached).

S.

No.

Details of client

along with address,

telephone and

FAX numbers

Amount of

Contract

(Rs. Lac)

Duration of

Contract

Nature of

Contract

From To

10 Offices of the company/Firm/Agency :

(Attested Copies of the registration certificate of branch offices shall be enclosed)

11 Details of major contracts with Central Government/State Governments/PSUs/

Reputed Private Firms handled by the tendering Agency during the last three years in

the following format (attested copies of the last three years work award may be

enclosed):

(If the space provided is insufficient, a separate sheet may be attached)

(Attach separate sheet

if space provided is

insufficient) Financial

Year

Annual Turnover (Rs. Lac) Remarks, if any

2009-10

2010-11

2011-12

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12 DECLARATION

I. I,_______________________________ Son/Daughter/Wife of Shri

_______________________________ Proprietor/Director/authorized signatory of

the Agency mentioned above, is competent to sign this declaration and execute this

tender document;

II. I have carefully read and understood all the terms and conditions of the tender and

undertake to abide by them;

III. The information/documents furnished along with the above application are true and

authentic to the best of my knowledge and belief. I / we, am / are well aware of the

fact that furnishing of any false information / fabricated document would lead to

rejection of my tender at any stage besides liabilities towards prosecution under

appropriate law.

Signature of authorized person

Date: Full Name:

Place: Seal:

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ANNEXTURE –‘A’

DETAIL OF MANUFACTURER / SUPPLIER/AUTHORISED DEALER

Name ______________________________________________

Address ____________________________________________________________

___________________________________________________________________

Phone Nos.

_(R)_______________________________(O)__________________________

Mobile-------------------------------------------------------------------------------------------

E mail--------------------------------------------------------------------------------------------

Fax:-----------------------------------------------------------------------------------------------

Website--------------------------------------------------------------------------------------------

Contact person _____________________________ Designation ______________

Address of Works _____________________________________________________

___________________________________________________________________

Phone Nos. ___________________________________ Fax Nos. ______________

Registration No. (Under companies act.) ___________________________________

Production Capacity of liquid nitrogen ______________________ per 20 day/ per

month.

Storage capacity of liquid nitrogen at works ____________________________ Kg.

Number of transport tanks and their capacities.(with vehicle number)

1. 3000 Ltr ________________________

2. 5000 Ltr. ________________________

3. 6000 Ltr. ________________________

4. 8000 Ltr. ________________________

5. 10000 Ltr. ________________________

6. Others (Specify Capacity) ________________________

Time required for delivery on FOR basis ___________________________________

Sales tax registration no. _______________________________________________

PAN Number (Please enclosed the copy) ________________________________

Signature and official seal

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ANNEXURE –‘B’

Confirmation of acceptance of terms and conditions

THIS QUESTIONAIRE DULY FILLED IN SIGNED AND STAMPTED MUST

FORM PART OF VENDOR’S BID SHOULD BE RETURNED ALONG WITH THE

TECHNICAL BID FOR THE SUPPLY OF LIQUID NITROGEN

SL.

NO.

DESCRIPTION VENDOR’S CONFIRMATION

1. Confirm that all the terms and conditions of

Tender Document are accepted.

2.

Confirm that prices of liquid nitrogen will remain

firm for a period of 2 years and can be extended for 6

months, if essential, by C.E.O, RLDB.

3. Confirm supply of the liquid nitrogen/ consignment

as per conditions of supply order.

4. Confirm acceptance of penalty of Non supply or

short supply as per terms and conditions.

5. Confirm acceptance of Ex. & / FOR supply minimum

quantity of 1500 Kg. at one destination.

6. Confirm acceptance of LD deductions on late supply

as per terms and conditions.

7. Confirm payment of security deposit.

8. Confirm acceptance of revised order for the supply of

liquid nitrogen.

9. Confirm that filling losses in ex-factory supplies will

be borne by the supplying agency

10. Confirm that all bank charges will be borne by the

tenderer.

11. Confirm delivery of liquid nitrogen to any additional

location during the contract.

Place _________

Dated _________ Signature and stamp of the vendor

15

ANNEXURE –‘C’

AFFIDAVIT

(On Non-Judicial stamp paper of Rs. 10/- and attested by Notary)

I/we, __________________________________________________________ son of

shri _________________________ resident of ______________________________

do hereby solemnly affirm and declare as under :-

(i) That this is to certify that M/s _____________________________________

is a bonafide manufacturer/suppliers/our authorized dealer/distributor/agent

and he is authorized to submit tender/quote the rates in the State of Rajasthan

against tender No. _____________ due on ____________ and to supply the

material in original manufactured by us.

(ii) That we shall have full responsibility of maintaining satisfactory supplies

against the supply order/rate contract under the above mentioned tender.

(iii) That I am fully authorised to give this affidavit on behalf of M/s

_____________________ and the power of attorney has been executed in my

favour (Attested copy enclosed).

(iv) That if at any stage a dispute arises between authorized dealer/distributor/agent

and our manufacturing firm, we will be responsible to arrange supply on the

terms and conditions of supply order/rate contract .

(v) That in case the authorized dealer/distributor/agent fails to supply the goods as

per terms & conditions of supply order or the rate contract, we the

manufacturer takes the responsibility of the supply and will abide by the terms

and conditions of contract, signed by our authorized dealer/distributor/agent.

DEPONENT

Verification:

Verified that the contents of the above affidavit of mine are true and correct to the best

of my knowledge and nothing has been concealed therein.

DEPONENT

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ANNEXURE – D

CERTIFICATE

Certified that the tendering firm has not been black listed for

supplying Liquid Nitrogen within or outside the state of Rajasthan and the

rates quoted in this tender for supply, if approved by the Chief Executive

Officer, Rajasthan Livestock Development Board, Jaipur, are lowest and if at

any stage it has been found that the quoted rates are higher than the rates

applicable to supplies in any other state or institution than in such case

Chief Executive Officer, Rajasthan Livestock Development Board, Jaipur has

the right to cancel the approved rates, if approved and to take legal action

against our firm.

Place : ......................... Authorized Signatory With seal Date : .........................

17

ANNEXURE – E

List of the documents to be submitted by bidders in support of technical bid :

S.No. Particulars of the Documents enclosed Number of

pages

1. Processing Fee

2. Tender Fee

3. Tender Form (Annexure-A)

4.

Confirmation of acceptance of terms and conditions

(Annexure-B)

5. Affidavit (Annexure-C)

6. Certificate (Annexure-D)

7. Sales Tax clearance Certificate

8. Experience Certificate (major contracts with the Government

/PSUs/ Reputed Private Firms handled by the tendering Agency).

9. Verification for Supplier/Manufacturer/Authorised dealer

10. Bid security

11. Registration Certificate

12. PAN Card

13. A self attested copy of the constitution of the Agency

14. Attested copies of the IT Returns during last three financial

years.

15. Copy of the turnover statement of last three years duly

certified by Charted Accoutants.

Other Documents annexed in bid's support:

a

b

c

d

Signature of the Tenderer

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RATE CONTRACT AGREEMENT (To be executed on a stamp paper of Rs. 100)

The indenture made on…………………………day of………………………at

Jaipur, between the Rajasthan Livestock Development Board, Jaipur

(RLDB) (herein after referred to as the Board) and

M/s…………………………………….. (herein after referred to as the

‘Tenderer’) on the terms and conditions set forth hereunder:

1. The Board had called tender of rate contract for supply of Liquid Nitrogen to

the various subordinate units of the Deptt. of AH, Govt. of Rajasthan / RCDF

/Milk Coop. Unions/ other participating agencies etc. in Rajasthan on the terms

and conditions enumerated in the tender form and the tenderer had duly

submitted his tender for the aforesaid item expressing his consent to comply

with the respective terms and conditions as enumerated in the tender form. The

tender of the tenderer was approved by the Board as set out in the letter of intent

no. …………….dated…………..

2. That the duration of this contract shall be two years from 1st January 2013 to

31st December 2014. The duration may be further extended up to six months by

mutual consent, which may be expressed in writing or by their conduct.

3. That the tender form as submitted by the tenderer and all terms and conditions

enumerated therein as well as in the Letter of Intent (LOI)/ Letter of Approval

(LOA), provision of which would have superseding effect in case of any

contradiction in any condition of tender and LOI/LOA, shall be taken to be the

terms and conditions of this contract. The whole of the tender form is appended

herewith as part of the LOI/LOA duly signed in token of acceptance.

4. The tenderer shall be responsible for the proper standard packing so as to avoid

damage under normal conditions of transport by seas, rail and road or air and

delivery of the materials in good condition to the consignee at respective

destinations as detailed in tender document. In the event of any loss, damages,

breakage or leakages or any shortages found at the checking/inspecting of the

materials by the consignee, the same shall be debited to the tenderer.

5. The CEO RLDB reserves the right to reduce or altogether drop the approved

quantity of supply. The Board shall not be liable for any losses in such an event.

6. The Supply should be delivered at the premises of the office of the designated

officer identified by the Board and mentioned in the purchase order. No charges

for carriage or transportation shall be paid by the Board/consignee as the rate

quoted includes all such charges.

7. The tenderer shall make supplies as per specifications and in accordance with

the time schedule given in the purchase order.

8. The CEO, RLDB is fully authorized to increase/decrease the no. of delivery

points/ LN2 quantity at any time of the contract period depending upon the

requirement of the state

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9. The CEO RLDB shall terminate the contract if the tenderer commits breach of

the terms of the agreement by serving a notice of fifteen days to the tenderer.

10. Arbitration Clause: In case of any dispute as to performance of the said contract

or interpretation of any of the conditions, the matter shall be referred to

Chairman, RLDB (Board) for arbitration. The Chairman, RLDB or person

nominated by him shall be the sole arbitrtor and decision given by him in such

an eventuality shall be final and binding on both the parties to the contract.

11. Apart from other relevant laws of the land, the contract shall specifically be

governed by the Rajasthan Societies Registration Act, 1958 (Act 28 of 1958)

under which act the RLDB stands registered and is working.

12. The venue of the arbitration shall be Jaipur only and jurisdiction for any

matter/dispute arising out of or concerning or connected with such arbitration

and contract shall be Jaipur only.

Chief Executive Officer Signature of the

RLDB Approved Supplier

Witness No.1: Witness No. 1:

Witness No. 2: Witness No. 2: