RAJASTHAN COUNCIL OF SECONDARY EDUCATION - …rajrmsa.nic.in/public/Tender/retender_srsec_sec_furniture_20150216... · RAJASTHAN COUNCIL OF SECONDARY EDUCATION RAJASTHAN MADHYMIK

RAJASTHAN COUNCIL OF SECONDARY EDUCATION

RAJASTHAN MADHYMIK SHIKSHA ABHIYAN,

(RMSA), RAJASTHAN

E-Tender

FOR

SUPPLY AND INSTALLATION OF SCHOOL

FURNITURE

- IMPLEMENTING AGENCY -


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E-PROCUREMENT OF SCHOOL FURNITURE

RAJASTHAN COUNCIL OF SECONDARY EDUCATION (RCSE) JAIPUR

TENDER DOCUMENT FOR SUPPLY AND INSTALLATION OF SCHOOL FURNITURE


Dr. S.Radhakrishnan Shiksha Sankul,

6th

Block, Jawahar Lal Nehru Marg, Jaipur

Telephones: 0141- 2700375 Fax : 0141-2700459

BID REFERENCE : F-7/RMSA/Acctt/SchFur/14-15/ Dated :

E-TENDER

FOR

SUPPLY AND INSTALLATION OF SCHOOL FURNITURE

1. RAJASTHAN COUNCIL OF SECONDARY EDUCATION, JAIPUR invites Technical & Financial Bids through e-

Tender for Supply and Installation of School Furniture at the various Secondary and Sr. Secondary

Schools(Details available at website http://rajrmsa.nic.in) situated at 33 districts of 7 Divisions in

Rajasthan state(as per schedule at ANNEXURE-8)..

2. Bidder should submit the proposal only in electronic form at http://eproc.rajasthan.gov.in as

prescribed in this bid document. The first part will consist of technical proposal and the second part

will consist of financial proposal.

3. Bidders should go through the website http://eproc.rajasthan.gov.in and the link "help for contractors" , " information about DSC", "FAQs"' and bidders manual kit" to know the process for submitting the electronic bids at website. The complete bid document has been published on the website http://sppp.rajasthan.gov.in, http://rajrmsa.nic.in and http://eproc.rajasthan.gov.in for the purpose of downloading. The downloaded bid document shall be considered valid for participation in the bid process subject to submission of required cost of bid document of Rs. 1000 (One thousand only) per District in the form of D.D./B.C. in the favour of Commissioner' RCSE, Jaipur payable at Jaipur and e-Tendering processing fee Rs. 1000 in the favour of MD, RISL payable at Jaipur. A copy of EMD, e-tender processing fee and cost of bid document receipt must be enclosed along with the Technical Bid proposal failing which the bid will be summarily rejected. All the communications / correspondences including the bid document should be physically signed, stamped on each page and also signed digitally by the designated authorized representative of the bidder.

4. Bidders have to submit the original Demand Draft/ Banker Cheque/Bank Guarantee of Tender fee, Earnest Money and Processing Fees & Declarationt upto 2:00 PM on 23.03.2015. If any

bidder fails to submit the same , the technical and financial bid of the bidder shall not be

opened. The D.D./ B.C./BG should be of National or scheduled bank drawn in favour of

Commissioner, R.C.S.E., Jaipur.

5. Bidders need to have a class 2 / class 3 category digital signatures issued by a licensed Certifying Authority for e- Tendering Portal.

6. Pre-bid meeting will be held on 20.02.2015 at 1100 Hrs. in the Conference Hall of the RCSE, VIth Block, Shiksha Sankul, JLN Marg, Jaipur.

7. The Technical Bid will be opened on the specified date & time in presence of Bidders or their authorized representative who chooses to attend. In the event of the date specified for bid receipt and opening being declared as a government holiday the due date for opening of bids will be the following working day at the appointed times.

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The summary of various activities with regard to this invitation of bids are

listed in the table below:

Date of Submission/uploading of

Bidding Document

16.02.2015

Date of Pre bid Meeting & Place 20.02.2015 at 1100 Hrs

Rajasthan Council of Secondary

Education, Dr. S.Radhakrishnan Shiksha

Sankul, 6th

Block, Jawahar Lal Nehru

Marg, Jaipur

Last date for submission of Bidding

Document

23.03.2015 at 1400 Hrs.

Time and date of opening of bids 23.03.2015 at 1500 Hrs.

Place of opening of bids STATE PROJECT OFFICE, RCSE, JAIPUR

Tender Form Fee(per district) Rs.1000/-

E-Tendering Processing Fee (per

district)

Rs.1000/-

Total Estimated Project Cost as per

schedule at Annexure-8

Rs.8196.00 Lacs

Earnest money AS PER Schedule at Annexure - 8

� Bid invitation may be cancelled at any time without any prior notice by the Commissioner,

RCSE, Jaipur.

Commissioner,

RCSE, Jaipur

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Name of District Applied For

Name of the Bidding Company/ Firm:

Contact Person (Authorised Bid Signatory):

Correspondence Address:

Mobile No.

Telephone &

Fax Nos.:

Website &

E-Mail:

Office of the Commissioner,

Rajasthan Council of Secondary

Education,

6th Block, Dr. Radha Krishnan Shiksha Sankul, J.L.N.

Marg, Jaipur.

Websites:

https://eproc.rajasthan.gov.i

nhttp://sppp.rajasthan.gov.in

http://rajrmsa.nic.in

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SUPPLY AND INSTALLATION OF FURNITURE FOR SECONDARY AND

SR. SECONDARY SCHOOLS

RAJASTHAN COUNCIL OF SECONDARY EDUCATION (RCSE) JAIPUR

Invitation for Bids(IFB) and Notice Inviting Bid (NIB)

Commissioner, Rajasthan Council of Secondary Education, Jaipur (Rajasthan) invites sealed single

stage two envelopes unconditional competitive e-bids from eligible bidders for supply and

installation of classroom furniture for Secondary and Sr. Secondary Schools ((Details available at

website http://rajrmsa.nic.in)). Who are bonafide registered manufacturers/authorised dealers. The

tender/bid shall only be submitted through online tendering system of www.eproc.rajasthan.gov.in

Name and Address of the Procuring Entity – Commissioner, RCSE, Jaipur

Subject Matter of Procurement- Supply and Installation of Classroom Furniture for Secondary and

Sr. Secondary Schools.

Bid procedure- Single stage two cover Open Competitive Bidding through e-procurement.

Bid Evaluation Criterion- Least Cost Based Selection(LCBS) L-1. From eligible bidders

provided they conform to the quality standards.

. Website for downloading bidding document ,corrigendum and addendums -

http.//eproc.rajasthan.gov.in, http://sppp.rajasthan.gov.in and

http://rajrmsa.nic.in

Total Estimated Procurement Cost- Rs.8196,00,000/-

Earnest Money Deposit- AS PER ANNEXURE-8 in the form of Demand Draft/Bankers

Cheque/Bank Guarantee of a Scheduled/Nationalized Bank in favour of

Commissioner, RCSE, Jaipur.

Tenderer should submit original Demand Drafts/Bankers cheque/Bank Guarantee for earnest

money, DD/BC of Tender fees and e-tender processing

fees,Declaration – 23.03.2015 upto 2.00 P.M. and the date of opening

of technical bid 23.03.2015 at 1500 Hrs in the State Project Office,

RCSE, Block 6, Dr. R.K. Shiksha Sankul, JLN Marg, Jaipur.

Bid Validity- 120 days from date of technical bid opening.

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Note-

1. The procuring entity reserves the complete right to cancel the bid process and reject any or all

of the bids.

2. No contractual obligation whatsoever shall arise from the bidding document /bidding process

unless and until a formal contract is signed and executed between the procuring entity and

the successful bidder.

3. Procurement entity disclaims any factual or other errors in the biding document (the onus is

purely on the individual bidders to verify such information) and the information provided

therein are intended only to help the bidders to prepare a logical bid proposal.

4. The complete bidding document has been published on the

website http.//eproc.rajasthan.gov.in, http://sppp.rajasthan.gov.in and

http://rajrmsa.nic.in for the purpose of downloading.

5. Bidders who wish to participate in this bidding process must register on

http://eproc.rajasthan.gov.in .

6. To participate in online bidding process, Bidders must procure a Digital Signature Certificate

(Type III) as per Information Technology Act-2000 using which they can digitally sign

their electronic bids. Bidders can procure the same from any CCA approved certifying

agency, i.e. TCS, safecrypt, Ncode etc. Bidders who already have a valid Digital Signature

Certificate (DSC) need not procure a new DSC.

7. A single-stage two envelope selection procedure shall be adopted.

8. Bidder (authorised signatory) shall submit their offer on-line in Electronic formats both

for technical and financial proposal. However, DD for Tender Fees, RISL Processing Fees

and DD/BC/BG of EMD /Declaration and samples should be submitted physically at the

office of Commissioner RCSE as prescribed in NIB. Scanned copy of all Demand drafts

/BC/BG of EMD and registration documents should also be uploaded along with the

technical bid/ cover.

9. Department will not be responsible for delay in online submission due to any reason. For this,

bidders are requested to upload the complete bid well in advance so as to avoid issues like

slow speed; choking of web site due to heavy load or any other unforeseen problems.

10. Bidders are also advised to refer “Bidders Manual Kit” available at e-Proc website for further

details about the e-tendering process.

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CHAPTER — 1: SCOPE OF WORK

This tender is issued on behalf of Commissioner , RCSE, Jaipur Govt. of Rajasthan for the

Supply and Installation of Furniture for Secondary and Sr. Secondary Schools(Details

available at website http://rajrmsa.nic.in) situated at 33 Districts in 7 Divisions of Rajasthan

State(As per given Schedules at Annexure-8 ). The tender is based on contract basis and the

material is to be supplied and installed within 90 days, in Secondary and Sr. Secondary

Schools for which the order would be placed for Supply and Installation of Furniture from

the date of signing of contract. The contract period may be extended mutually for one more

year. The list of furniture items with their specifications for each individual school

is as enumerated below.

SCHEDULE OF REQUIREMENT

ITEMS ARE GIVEN UNDER FOR ON-SITE/SCHOOLWISE

S.NO. Item No. No. of Unit Total Qty Required

1 Total No. of Additional Class Room- 3496

(i) Dual Desk 20 69920

(ii) Teacher Table 1 3496

(iii) Teacher Chair 1 3496

2 Total No. of School Library - 1658

(i) Library Table 2 3316 (1658 x 2)

(ii) Library Chair-Plastic 30 43800 (1460 x 30)

(iii) Library Book Shelves 2 2920 (1460 x 2)

(iv) Book Racks Double Sided 6 + 2 8760 (1460 x 6)

396 (198 x 2)

(v) Teacher Table 1 1658 (1658 x 1)

(vi) Teacher Chair 1 1658 (1658 x 1)

3 Total No. of Computer Rooms – 2633

(i) Computer Table 10 26330 (2633 x 10)

(ii) Computer Chair 10 26330 (2633 x 10)

(iii) Computer Teacher’s Table 1 2447 (2447 x 1)

(iv) Computer Teacher’s Chair 1 2447 (2447 x 1)

4 No. of Integrated Science Labs- 3030

(i) Teacher Table 1 3030 (3030 x 1)

(ii) Teacher Chair 1 3030 (3030 x 1)

(iii) Stools for Science Lab 40 121200(3030 x 40)

(iv) Stools for Science Lab 20 5400 (270 x 20)

(v) Visitor Chair 2 6060 (3030 x 2)

(vi) Steel Almirah 1 3030 (3030 x 1)

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(vii) Steel Almirah With Glass Door 6 1620 (270 x 6)

(viii) Display Board 6 1620 (270 x 6)

5 No. of Art/Craft/Culture Room -269

(i) Teacher Table 1 269

(ii) Teacher Chair 1 269

(iii) Table 3 807

(iv) Display Board 4 1076

TECHNICAL SPECIFICATION OF THE ABOVE ITEMS

Class Room Table ( Dual Desk) with Attached Chair

The product should be in complete knock down structure as much as possible/feasible enabling ease in

transportation and assemblies within classrooms.The panels are made from 18 ±0.5mm thk Pre-Laminated MDF

( IS 14587) with 2 mm PVC edge banding on all sides.Top Dimension shall be 1048 X 378mm. Top Height shall

be 750mm. Seat Dimension shall be 1048 X 335mm. Seat Height shall be 437mm. Back dimensions shall be

1048 X 265mm. Size may vary +/- 5mm. The Under structure is Made of ERW tubes[IS 7138] 25.4 ±0.3mm x

25.4 ±0.3mm x1.2 ±0.096mm thk powder coated 50microns(±10) at base which are welded to the desk and seat

supports that are made of MS 'C' sections 29+/-0.3mm X 24.9+/-0.3mm X 1.2+/-0.096mm thick powder coated

50microns (±10). Stiffeners that are provided between the 2 vertical frames at base and back of seat are made

from ERW tubes[IS 7138] 25.4 ±0.3mm x 25.4 ±0.3mm x1.2 ±0.096mm thk powder coated 50microns (±10). The

tubes are closed with plastic caps. Additional horizontal supports of ERW tubes[IS 7138] 25.4 ±0.3mm x 25.4

±0.3mm x1.2 ±0.096mm thk powder coated 50microns (±10) are placed Between front legs and between back

legs to add the rigidity of the structure. The storage shelves are made from 0.6 ±0.09mm thk powder coated

50microns(±10) MS sheet which is affixed below the desk top. Hooks are provided on either sides of the vertical

frame of the desk, for hanging bags/bottles. They are made from 6.0 mm dia MS rods powder coated 50microns

(±10) The under structure is assembled using M5 Trilobular Taptite screws. Nylon studs are provided on bottom

side of RH/LH Frame. All Fabricated parts which require welding are MIG / Spot welded. The Screw joining

Wooden Panels to under structure are Chip Board Screws. All steel structural components shall be made from

virgin material and tested conforming to IS: 513/ IS: 10748/ IS: 2062/ IS: 7138. Recycled will not be accepted.

The powder coating shall be carried out in-house in fully automated powder coating booth. Top understructure –

960mm (W) X 310mm(D). Back Panel Support – 960mm(W) X 325mm(H). Seat support – 960mm(W) X

280mm(D). 3D View is as under:-

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10

Teacher Table


transportation and assemblies within classrooms. The table shall have 1199 (w) X 590 (d) X 750 (H). The work

surface of the table shall be 18 +/- 0.5 mm thick Pre Laminated Board top with 2 mm thick PVC edge beading on

all sides. The understurcture shall be C frame of 0.9+/-0.09 mm thick powder coated 50 microns (+/-10) CRCA

MS. The tubular frame shall be of dia. 25.4+/-0.3 mm X 1.2+/-0.096 mm thick MS ERW round tubes. It shall

have 3 drawer unit & shall be 355.5 mm W X 559 mm D X 433.5 mm H, with shell of 0.5+/-0.07 mm thick CRCA

MS & drawer tray of 0.5+/-0.07 mm thick CRCA MS & drawer front of 0.8+/-0.1 mm thick CRCA MS & the

drawer friction slide shall have 1.2 mm thick CRCA MS & lock shall be of 10 lever cam lock. Handles shall be

built in plastic. All Fabricated parts which require welding are MIG / Spot welded. The Screw joining Wooden

Panels to under structure are Chip Board Screws. All steel structural components shall be made from virgin

material and tested conforming to IS: 513/ IS: 10748/ IS: 2062/ IS: 7138. Recycled steel will not be accepted.

The powder coating shall be carried out in-house in fully automated powder coating booth. Top Under structure

frame – 1165mm (W) X 558mm(D).

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Teacher Chair

The seat and back are made from seasoned wood, caned and finished with synthetic paint (Colour: Black ).

BACK SIZE: 38.1CM(W) X 39.0CM(H). SEAT SIZE: 38.1 cm(W) x 42.4cm(D). The cane is produced from blends

of High and Low Density polyethylene. The cane high tensile strength at break=1400 kg/cm2(min.) & Elongation

at break=54% maximum. The understurcture assembly is a cantilever type frame made of dia. 2.54+/-0.03cm

x0.2+/-0.016cm thick M.S. E.R.W. tube and powder coated. (DFT 40-60 microns). Wood used in the

manufacturing of seat and back should be free from defects, termite free and after caning should bear a load of

130KG in fitted position. Also there should be no permanent deformation or structural changes in the frame

structre on apply of this load. At the bottom of frame lugs should be press fitted in punched holes in the frame

structure. All steel structural components shall be made from virgin material and tested conforming to IS: 513/

IS: 10748/ IS: 2062/ IS: 7138. Recycled steel will not be accepted. The powder coating shall be carried out in-

house in fully automated powder coating booth.

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Library Table

The product should be in complete knock down condition as much as possible/ feasible enabling ease in

transportation and assemblies within premises. Top Size:- 2300x1100 X 750mm (H). The Worktop will be made

of 25mm thick MDF with Post forming Laminate and balancing Laminate. Post forming on two Longer side and

two short Side PVC lipping 2.0 mm thk..The under structure is made from 38±0.3 mm X 38± 0.3mm X 1.5

±0.128 mm thick MS Tube with powder coated 50 microns(±10) ( IS 7138 ) at base which are welded and are

fixed to top with Chip board Screws. Under structure size 2220mm X 1020mm and 2 additional middile support

of 1020mm. The Bottom ends are closed with plastic buffers. The cross members are made from 38±0.3mm X

38±0.3mm X1.5±0.128 mm thk MS Tube at base which are MIG welded and are bolted to Side frames. The

Bottom stiffeners are connected with Hexagonal bolts. All Fabricated parts which require welding are MIG / Spot

welded. The Screw joining Wooden Panels to under structure are Chip Board Screws. All steel structural

components shall be made from virgin material and tested conforming to IS: 513/ IS: 10748/ IS: 2062/ IS: 7138.

Recycled steel will not be accepted. The powder coating shall be carried out in-house in fully automated powder

coating booth.

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Library Chair

The seat & back shell of chair shall be injection moulded Polypropylene. Seat size – 46.0Ccm(W) X 38.0cm.(D).

Back Size – 41.0cm(W) X 40.0cm(H). Tubular Under structure- The tubular under structure is fabricated from dia

1.9+/-0.02cm X 0.1+/-0.008cm thk. SS202 Grade tube welded together with SS connecting rod dia 0.8+/-

0.0058cm. The under structure is provided with black PP injection moulded ferrules.

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Library Book Rack Double Sided


transportation and assemblies within premises Product Size: Width 900mm, Height: 1850mm, Depth: 600mm.

Construction: Rigid Knockdown construction. Material: CRCA 0.8mm Thickness. Finish: Epoxy Polyester

Powder coated to the thickness of 50 microns (+/-10). Number of Adjustable shelf: Five adjustable shelves on

one side (Total 12 Loading levels). Uniformly Distributed Load Capacity per each shelf is 80 Kg maximum. Shelf

back stiffener : At the rear side of the shelves back stiffeners are provided. These act as separators between

front & rear books. Label holder & range Indicator: Label Holder & Range indicator on each main unit for

inserting labels. The powder coating shall be carried out in-house on powder coating booth. The powder coated

components are on regular basis tested for Scratch resistance test of 4 kgs & for Impact resistance test for

150kgs/cm. All steel structural components shall be made from virgin material and tested conforming to IS: 513/



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Library Book Shelf

Almirah Size shall be 916 mm (W) x 486 mm (D) x 1980 mm (H) Excluding levellers. It shall made of 0.7 mm

thk(+/-0.07mm) CRCA for Shelf, 0.8 mm thk(+/-0.08mm) High yield strength CRCA for doors and back & 0.9 mm

thk(+/-0.08mm) CRCA for all other components. Construction shall be welded construction. *CRCA 'D' grade as

per IS:513. CRCA 'D' grade high yield strength as per IS:513. Construction shall be welded construction.

Locking and Handle – Brass handle, Two way locking mechanism with shooting bolt. Height wise 4 nos of

Adjustable Shelf shall be provided with Uniformly Distributed Load Capacity per each full shelf is 40 Kg

maximum. M10 Screw type leveller with hex plastic base. Outer Finish shall be Epoxy Polyester Powder coated

to the thickness of 50 microns (+/-10).). All steel structural components are processed shall be made from virgin

and tested conforming to IS: 513/ IS: 10748/ IS: 2062/ IS: 7138. The powder coating shall be carried out in-

house on powder coating booth. The powder coated components are on regular basis tested for Scratch

resistance test of 4 kgs & for Impact resistance test for 150kgs/cm. Recycled steel will not be accepted. The

powder coating shall be carried out in-house in fully automated powder coating booth.

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18

Computer Table


transportation and assemblies within premesis Dimension of the table shall be 1200 X 600 X 745mm.The Desk

Panel is made from 25±0.5mm THK Pre – laminated Boards as per IS12823 with 2 mm thick PVC beadings on

all sides. The Under structure is made of 50.8±0.3X25.4±0.3mmX1.6±0.096mm thick powder coated ERW tubes

as per ( IS -7138 ) at base which are welded to the vertical channels made of 1.2±0.09mm thick Powder Coated

Micron 50(±10)MS “ C “ Sections. The Footrest is 1.2mm thk fabricated from MS sheet in C shape and Modesty

panel is 0.8mm thk – 1185mm X 200mm. Footrest and Modesty panels are provided for overall stability of

product . The CPU Stand is made up of 25.4mmX1.2mm thick ERW tubes, which is thereafter hooked on with

the Side frame . The Tubes are closed with plastic LDPE caps. Nylon Level Adjuster of M8 size are provided to

take care of unevenness in Floor. All the Metal parts shall be processed and fabricated in modern Press shop. In

case of Welding, all Joints shall be welded. All Metal Parts should be powder coated, before Powder coating all

metal parts shall be given anti-rust phosphate treatment. All metal parts shall be epoxy polyester powder coated

and backed at 180 C in a converyorised Oven. All steel structural components are processed shall be made

from virgin material and tested conforming to IS: 513/ IS: 10748/ IS: 2062/ IS: 7138. The powder coating shall be

carried out in-house on powder coating booth. The powder coated components are on regular basis tested for

Scratch resistance test of 4 kgs & for Impact resistance test for 150kgs/cm. Recycled steel will not be accepted.

Understructure construction – Width is flush type and depth shall be 540mm.

.

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Computer Chair

The seat and back are made up of 1.2+/-0.1 cm thick hot pressed plywood, upholstered with fabric and moulded

Polyurethane foam with PVC lipping all around. The back foam is designed with contoured lumbar support for

extra comfort.(Low BACK) SIZE: 39.0cm. (W) X 32.0cm. (H). SEAT SIZE: 43.0cm. (W) X 41.0cm. (D). The HR

Polyurethane foam is moulded with density = 45 +/-2 kg/m cube and hardness load 16+/-2 kgf as per IS:7888 for

25% compression. The frame is made up of 2.54+/-0.03cm X 0.2+/-0.016cm thk M.S.E.R.W. Tube and black

powder coated ( DFT 40-60 microns). All steel structural components shall be made from virgin and tested

conforming to IS: 513/ IS: 10748/ IS: 2062/ IS: 7138. Recycled steel will not be accepted. The powder coating

shall be carried out in-house in fully automated powder coating booth. Seat of the chair should withstand a load

of 130 Kg. There should be no deformation or structural change in the understructure on application of above

said load.

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Computer Teachers Table


transportation and assemblies within classrooms. The table shall have 1199 (w) X 590 (d) X 750 (H). The

worksurface of the table shall be 18 +/- 0.5mm thick Pre Laminated Board top with 2mm thick PVC edge beading

on all sides. The understurcture shall be C frame of 0.9+/-0.09 mm thick powder coated 50 microns(+/-10)

CRCA MS. The tubular frame shall be of dia. 25.4+/-0.3mm X 1.2+/-0.096mm thick MS ERU round tubes. It

shall have 3 drawer unit & shall be 355.5mm W X 559mm D X 433.5mm H, with shell of 0.5+/-0.07 mm thick

CRCA MS & drawer tray of 0.5+/-0.07 mm thick CRCA MS & drawe front of 0.8+/-0.1 mm thick CRCA MS & the

drawer friction slide shall have 1.2 mm thick CRCA MS & lock shall be of 10 lever cam lock. Handles shall be

built in plastic. All Fabricated parts which require welding are MIG / Spot welded. The Screw joining Wooden

Panels to under structure are Chip Board Screws All steel structural components shall be made from virgin

material and tested conforming to IS: 513/ IS: 10748/ IS: 2062/ IS: 7138. Recycled will not be accepted. The

powder coating shall be carried out in-house in fully automated powder coating booth.

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Computer Teacher Chair


BACK SIZE: 38.1CM(W) X 39.0CM(H). SEAT SIZE: 38.1cm(W) x 42.4cm(D). The cane is produced from blends


at break=54% maximum. The understructure assembly is a cantilever type frame made of dia. 2.54+/-0.03cm



130KG in fitted position. Also there should be no permanent deformation or structural change in the frame





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Stool for Science Lab

Overall dimension of the Stool shall be 420mm X 420mm X 600mm (H). Square stool is of fixed height with Pre

Laminated MDF top with 2mm PVC edge bending and rest structure is MS powder coated. Structure made of

MS square pipe – 32mm X 32mm X 1.6mm thickness. Shoe – Neoprene. Top shall be made of 18mm thick

Prelaminated MDF board of dimension- 305mm X 305mm. Finish of metal shall be powder coated

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Visitor Chair


BACK SIZE: 38.1CM(W) X 39.0CM(H). SEAT SIZE: 38.1cm(W) x 42.4cm(D). The cane is produced from blends


at break=54% maximum. The understructure assembly is a cantilever type frame made of dia. 2.54+/-0.03cm



130KG in fitted position. Also there should be no permanent deformation or structural change in the frame





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Steel Almirah


thk(+/-0.07mm)* CRCA for Shelf, 0.8 mm thk(+/-0.08mm)** High yield strength CRCA for doors and back & 0.9

mm thk(+/-0.08mm)* CRCA for all other components. Construction shall be welded construction. *CRCA 'D'

grade as per IS:513. **CRCA 'D' grade high yield strength as per IS:513. Full height Steel Hinged Door shall be

provided. Mazak Handle shall be provided having 3 way locking mechanism with shooting bolt arrangement.

Height wise 4 nos of Adjustable Shelf shall be provided with Uniformly Distributed Load Capacity per each full

shelf is 40 Kg maximum. M10 Screw type leveler with hex plastic base. Outer Finish shall be Epoxy Polyester

Powder coated to the thickness of 50 microns (+/-10).). Almirah Size shall be 916 mm (W) x 486 mm (D) x 1980

mm (H) Excluding levellers. It shall made of 0.7 mm thk(+/-0.07mm)* CRCA for Shelf, 0.8 mm thk(+/-0.08mm)**

High yield strength CRCA for doors and back & 0.9 mm thk(+/-0.08mm)* CRCA for all other components.

Construction shall be welded construction. *CRCA 'D' grade as per IS:513. **CRCA 'D' grade high yield strength

as per IS:513. Construction shall be welded construction. Locking and Handle – Brass handle, Two way locking

mechanism with shooting bolt. Height wise 4 nos of Adjustable Shelf shall be provided with Uniformly

Distributed Load Capacity per each full shelf is 40 Kg maximum. M10 Screw type leveler with hex plastic base.

Outer Finish shall be Epoxy Polyester Powder coated to the thickness of 50 microns (+/-10).). All steel structural

components shall be made from virgin material and tested conforming to IS: 513/ IS: 10748/ IS: 2062/ IS: 7138.

Recycled steel will not be accepted. The powder coating shall be carried out in-house in fully automated powder

coating booth.

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26

Steel Almirah with Glass Door


thk(+/-0.07mm)* CRCA for Shelf, 0.8 mm thk(+/-0.08mm)** High yield strength CRCA for doors and back & 0.9

mm thk(+/-0.08mm)* CRCA for all other components. Construction shall be welded construction. *CRCA 'D'

grade as per IS:513. **CRCA 'D' grade high yield strength as per IS:513. Construction shall be welded

construction. Locking and Handle – Brass handle, Two way locking mechanism with shooting bolt. Height wise

4 nos of Adjustable Shelf shall be provided with Uniformly Distributed Load Capacity per each full shelf is 40 Kg

maximum. M10 Screw type leveler with hex plastic base. Outer Finish shall be Epoxy Polyester Powder coated

to the thickness of 50 microns (+/-10).). All steel structural components are processed shall be made from virgin

material sourced from SAIL/Tata Steel/Jindals or equivalent manufacturer and tested conforming to IS: 513/ IS:

10748/ IS: 2062/ IS: 7138. The powder coating shall be carried out in-house on powder coating booth. The

powder coated components are on regular basis tested for Scratch resistance test of 4 kgs & for Impact

resistance test for 150kgs/cm. All steel structural components shall be made from virgin material and tested

conforming to IS: 513/ IS: 10748/ IS: 2062/ IS: 7138. Recycled steel will not be accepted. The powder coating

shall be carried out in-house in fully automated powder coating booth.

27

28

Table for Art/Craft/Culture Room


transportation and assemblies within premesis. Top Size:- 2300x1100 X 750mm (H). The Worktop will be made

of 25mm thick MDF with Post forming Laminate and balancing Laminate. Post forming on two Longer side and

two short Side PVC lipping 2.0mm thk..The under structure is made from 38±0.3 mm X 38± 0.3mm X 1.5 ±0.128

mm thk MS Tube with powder coated 50microns(±10) ( IS 7138 ) at base which are welded and are fixed to top

with Chip board Screws. Understructure size 2220mm X 1020mm and 2 additional middile support of 1020mm.

The Bottom ends are closed with plastic buffers. The cross members are made from 38±0.3mm X 38±0.3mm

X1.5±0.128 mm thk MS Tube at base which are MIG welded and are bolted to Side frames. The Bottom

stiffners are connected with Hexagonal bolts. All Fabricated parts which require welding are MIG / Spot welded.

The Screw joining Wooden Panels to under structure are Chip Board Screws. All steel structural components

shall be made from virgin material and tested conforming to IS: 513/ IS: 10748/ IS: 2062/ IS: 7138. Recycled

steel will not be accepted. The powder coating shall be carried out in-house in fully automated powder coating

booth.

Display Board

Size –900 x 1200 mm,

P/f 12mm thick silotex board commercial ply backing with fabric duly ironed and pasted on the expossed side

and double folded on the edges duly stapled at 25 mm interval with concealed hanging arrangement routered

within 12 mm ply. All the sided duly finished with 6mm X 25mm edge beading with rounded edges duly nailed to

the 12 mm ply backing pasted with adhesive. All the joints to be mitred and to be at 90 degree.

29

Chapter — 2: INFORMATION TO BE PROVIDED BY THE TENDERERS

(AS A MANUFACTURER/AUTHORISED DEALER)

(Where the space provided is not sufficient, a separate sheet may be enclosed.)

1. Name of the unit

2. Year of establishment

3. Works address

Tel. No.

4. Office address

Tel. No.

5. Name of Director/Proprietor/Partner

with address

Tel. No.

Mobile No.

(Enclose Certificate of legal status of the entity and in case of Company/Partnership

firm Registration of firms is compulsory)

6. Name of contact person with

Telephone No./Cell No. & Address

7. Fax No.

8. Whether unit is Limited Co./Pvt. Ltd. Co. /Partnership Firm/Proprietary Firm

9.

(Enclose Certificate)

Registration Number (Enclose Certificate)

10. Capacity of production

11. List of Quality control/testing facilities available (Enclose separate list, if required)

30

Sr.No Description of the facility Quantity

01

02

03

12. Details of Manpower:

(a) Managerial Staff

(b) Office Staff

(c) Technical Supervisor Staff

(d) Inspection Staff

(e) Skilled Workers

(f) Semi-Skilled Workers

(g) Unskilled Labours

13. Turn Over of the unit: (Enclose C.A. certificate/audited accounts

(profit and loss account account, balance sheet and income exp.)

Financial Year 2013-2014



14. Income Tax pan no:

15. Sales Tax /VAT Registration certificate no

16. Service Tax Registration certificate no

17. Service Tax and Sale Tax Clearance Certificate (Enclose Certificate)

18. ISO certificate number _ (Enclose Certificate)

19. Pan Card number (Enclose Certificate)

20. Solvency Certificate of Rs 1 crore (Enclose Certificate)

Signature of Proprietor/Partner/ Authorized Person

Seal of the Unit

31

CHAPTER-3: ELIGIBILITY CRITERIA

Basic pre-qualification criteria for the Tenderer for participation in the tender process are as under:

Sr Basic

Requirement

Specific Requirements Documents Required

1 Legal Entity The bidder should be a

registered firm/ company/

registered dealer/ incorporated in

India and should be registered as

bonafide Manufacturer

/Authorised Dealer of

Furniture and should have

been in existence prior to

01-04-2011. Consortium in any

form is no t a l lowed.

(i)In case bidder is a company –

Certified copy of the Certificates of

incorporations for companies

(ii)In case bidder is a corporation –

Authenticated copy of the

parent stature.

(iii)In case of Firm- Certified copy

of Registration

(iv)Certified copy of Registration as a

Manufacturer/Authorised Dealer of

Furniture by Relevant government

authority.

2 Turnover

The Tenderer should have

aggregate turnover of Rs.

5.00 crore of last three Financial

Years. (2011-12, 2012-13& 2013-

14.) in Furniture Supply..

Audited accounts(profit and loss account

,balance sheet and income exp.statement)

/ CA Certificate (with CA’s

Seal and signature)

3 Net Worth The net worth of the bidder in

the last financial year, i.e. 2013-

14, should be positive.

Bank Solvency Certificate of Rs.1 Crore

From Scheduled/Nationalized Bank for

current calendar year.

4 Project

Experience &

Performance

(i)The Tenderer should have

required experience of supplying

of School/ Government/Reputed

Private Companies/ Institutional furniture.

(ii)one successful supply

order/ Contract of worth Rs.

50.00 Lakh or more in any of the

last three financial years.

Work Order /contract with Work

Completion Certificates from the client.

32

5 Tax

registration

and clearance

The Bidder should have a

registration of :-

i.VAT/ Sales Tax where his

business is located and Clearance

Certificate.

ii. Income Tax / Pan number.

iii. Service Tax registration and

Clearance Certificate

Copies of relevant

registration/ Clearance

certificates, from concerned authority

for period not earlier then last six

Months.

6 Certification i. The Bidder must possess a

valid ISO 9001/14001/18001

certification, as on date of

submission of the bid and a

copy of same should be

enclosed with the Technical

bid.

ii. The furniture supplied

should confirm t o

p r e v a i l i n g C e n t r a l /

State Government/ Board

rules & regulations along

with latest environmental

norms and

conditions.

The Tenderer should enclose

relevant photocopies of

The certificates.

7

Blacklisting

A firm is not eligible to

participate in this tender if

at the time of bidding,

the firm is black-listed/

debarred in participating in

any procurement process

undertaken by any Procuring

(i) A Self Certified letter on

Non Judicial Stamp Paper

duly notarised.

(ii) Annexure A, B, C, D under

RTPP Rules.

Other requirement

8 Make & Model The Tenderer will indicate the exact make

& model of the furniture to be supplied in

the technical bid so that their

performance eligibility could be assured as

per specifications mentioned in this tender.

Tenderer would supply only those makes &

models which have been accepted during

technical evaluation/ sample evaluation.

No other make & model will be supplied which

is not quoted or not approved.

A self declaration (on

Bidder’s Letterhead)

33

9 Power Of

Attorney

General Power of attorney / Board of Directors

resolution / Deed of Authority executed in

favour of person(s) authorized to sign the Bid

Document and the contract and all

correspondences / document thereof

Copies of all such

relevant documents to be

attached.

10 Office or centre

in Rajasthan

Bidder should have office/centre situated in

Rajasthan

Address proof/deed

11 EMD EMD of amount as per annexure -8 (District wise)

DD/Banker Cheque / Bank

Guarantee of Nationalised

/ Scheduled Bank

12 Tender Fees Amount Rs. 1000/- (Per District)

DD/Banker Cheque of

Nationalised / Scheduled

Bank

13 E-Procurement

fees

Amount Rs. 1000/- (Per District)

DD/Banker Cheque / Bank

Guarantee of Nationalised

/ Scheduled Bank

14 Chapter — 2: INFORMATION TO BE PROVIDED BY THE

TENDERERS

(AS A MANUFACTURER/AUTHORISED DEALER)

Scan and upload relevant

information

15 Tender

document

Duly signed/seal on all pages Scan and upload

document

16 Samples As per given specification/description at the

chapter-1 (scope of work) To be made available

along with technical BID

34

CHAPTER 4: INSTRUCTION TO BIDDERS (ITB) and BIDDING PROCESS

1. Tenders are invited for the Supply and Installation of Furniture by bonafide registered

manufacturers/authorised dealer, under e-tendering system only.

2. The tender is invited under two bid system i.e. Technical Bid and Price Bid. First of all

Tender Form Fee, E-Tender Processing Fee, EMD and Declaration will h a v e t o be

s u bm i t t e d u p t o 2 . 0 0 PM on 23 . 0 3 . 2 015 , w i t h ou t wh i c h t h e p r op o s a l

w i l l n o t b e a c c e p t e d a nd l i a b l e t o b e r e j e c t e d o n p r e l im i n a r y b a s i s . The

Technical Bid shall be opened and will be evaluated as per specifications, terms and

conditions and qualification criteria. The price bid will be opened of only those eligible

bidders who are found to be qualified in technical bid evaluation.

3. EMD as per schedule at annexure-8, Tender Fee Rs 1000/- (Per district) and e-tender

Processing fee Rs 1000/- in the form of Demand Draft/Bankers Cheque/Bank Guarantee, must

be deposited before submission of Electronic Bid in the office of Commissioner, RCSE, Jaipur,

Failing to which the Bid will not be considered. However scanned copy of all the three Demand

Draft/Bankers Cheque/Bank Guarantee should be attached to the technical bid.

4. Tender documents will be uploaded after having signature on each page of the

documents along-with enclosures. Tenderer should submit only the relevant documents with

technical proposal.

5. Rates should be filled in prescribed Price Bid (BOQ) available at portal, Price Schedule

(BOQ) should not be submitted with the technical bid, otherwise tender shall be rejected.

6. The material has to be supplied within 90 days of placing the supply order for one or more

Secondary and Sr. Secondary Schools as the case may be.

7. The Bidders should quote rate on FOR basis for all the Schools (as per enclosed list at Annexure-

9) in various districts of the State. The rates quoted should be inclusive of all the taxes, octroi,

transportation etc.

8. Agreement shall be applicable for one year. However it may be further extended by mutual

consent for another one year subject to satisfactory supply/completion of work.

9. If the Tenderer is penalized or blacklisted by any Govt. / Semi-Govt. institution/ council or

society of the Government, then they will not be entitled to participate in this tender.

11. Payment would be made only after receiving certificate of satisfactory supply and installation of

the material in the concerned school. The Tenderer shall be bound to repair or replace the

said goods free of cost if the goods are received in damaged or unusable state.

12. Payment up to 70% to be made by the concerned School Principal/ Headmaster on the

recommendation of Committee. Committee shall verify that given supply is as per approved

sample(s) and specifications and installed properly in School. All remittance charges shall be

borne by the Supplier. Committee consist of Person nominated by Principal/ Headmaster, J. En of block

/ DPC office and Jr. Accountant or Accountant of block / DPC office shall submit the report to Principal/

Headmaster. Remaining 30% would be paid after receipt of certificate of quality check (at the

cost of Tenderer) and satisfactory supply on the recommendation of District committee

(District committee consist of ADPC, School Principal/ Headmaster, A.En. and AAO).

35

13. The supplier will raise bills against supplied material in favour of School Principal/

Headmaster of concerned school after successfully installing the material/goods.

14. TIN / PAN registration (with documents) to be submitted with the tender.

15. Sales tax/Sever tax Clearance Certificate for the period not earlier than last six months is required.

16. All the documents desired must be uploaded along with the tender, failing which the Tenderer

shall be disqualified.

17. All the desired documents duly self attested need to be uploaded. (Please see the required

documents in the eligibility criteria also)

1) Sale of Tender/ Bidding Document-

The complete bidding document would be available on the websites for the period as

specified in the NIB. The prospective bidders are permitted to download the

bidding document from any of the specified websites but must pay the cost of tender/

bidding document while submitting the e-bids. The Procuring Entity is not responsible

for the completeness of the Bidding Document and its addenda, if they were not obtained

directly from the Procuring Entity or not downloaded correctly from the Procuring Entity's

website/ State Public Procurement Portal/E-Proc Portal.

2) Clarification of Bidding Document and Pre-Bid Conference-

a) The Bidder shall be deemed to have carefully examine the terms & conditions,

specifications, size, etc., of the school furniture to be supplied. If any Bidder has any doubts

as to the meaning of any portion of the conditions or of the specifications etc., it shall,

before submitting the Bid, refer the same to the Procuring Entity at the time of pre-bid

conference. A Bidder requiring any clarification of the Bidding Document shall contact the

Procuring Entity in writing at the Procuring Entity's address indicated in the NIB. The

Procuring Entity shall place the copy of its response on the websites of e-procurement portal

State Public Procurement Portal and the Procuring Entity.

b) The purpose of the Pre-Bid Conference will be to clarify issues and to answer questions on

any matter related to this procurement that may be raised at that stage however the

procuring entity would not be bound to address all the queries, depending on the merit of the

query.

c) Minutes of the Pre-Bid Conference, including the text of the questions raised, and the

responses given, without identifying the source, will be transmitted through the State

Public Procurement Portal. Any modification to the Bidding Document that may become

necessary as a result of the Pre-Bid Conference shall be made by the Procuring Entity

exclusively through the issue of an addendum (part of Bid document) and not through the

minutes of the Pre-Bid Conference.

e) At any time prior to the deadline for submission of the Bids, the Procuring Entity, suo motto,

may also amend the Bidding Document if required by issuing an addenda which will

form part of the Bidding Document.

f) Non-attendance at the Pre-Bid Conference will not be a cause for disqualification of a Bidder.

g) The procuring entity reserves the right not to respond to any/ all queries raised or

clarifications sought if, in their opinion and at their sole discretion, they consider that it

would be inappropriate to do so or do not find any merit in it.

36

3) Amendment of Bidding Document-

a) Any addendum issued shall be part of the Bidding Document and shall be communicated

by uploading on the websites of State Public Procurement Portal, E-Procurement Portal

and the Procuring Entity for prospective bidders to download/submission of proposal.

b) To give prospective Bidders reasonable time in which to take an addendum into account

in preparing their Bids, the Procuring Entity may, at its discretion, extend the deadline for

the submission of the Bids under due intimation to the Bidders who have procured the

Bidding Document from the Procuring Entity and also by uploading it on the websites of

State Public Procurement Portal/E-Procurement portal.

4) Documents comprising the Bid-

a) A Single stage-Two cover system shall be followed for the bid

a. Technical bid b. Price bid

b) Technical bid shall include the following documents to be uploaded along with tender

document : -

Sr.No Document Type Document Format

01

02

Covering Letter Technical Bid

Samples to be submitted along with

technical Bid

On bidders letter head duly signed

by authorized signatory.

All samples to be Marked as:-

(i)Name of the firm

(ii)Name of item as per scope of

work

Fee Details

01 Tender Fees Scanned copy of DD/BC

02 RSIL, E-Tender Processing Fees Scanned copy of DD/BC

03 EMD Scanned copy of DD/BC/BG

37

Qualification Criteria Documents

01 Annexure-2- Bid Form

02 Annexure-3 Bidder’s Authorization Certificate along with the copy of

POA/Board resolution stating that Authorised. Signatory can sign the bid/on

behalf of firm.

03 Self Declaration- No Blacklisting

As per Annexure –A,B,C,D, under RTPP Rules

04 ANNEXURE-4: DECLARATION by the Bidder on Non judicial Rs.100 stamp paper (To be filled by the Bidder )

05 All the documents mentioned in eligibility criteria, in support of the eligibility.

06 ANNEXURE-5: CERTIFICATE OF CONFORMITY/ NO DEVIATION

07 Proof of bona fide

Manufacturer/Authorised Dealer

Registration copy

08 Financial Bid Under taking On Bidders Letter Head as per

09 All the relevant documents as

demanded in the bid

The list of documents with index

to be provided on letter head

Financial Bid shall include the following document

10 Price Bid (BoQ)

c) The bidder should ensure that all the required documents, as mentioned in this bidding

document, are submitted along with the bid and in the prescribed format only. Non-

submission of the required documents or submission of the documents in a different format/

contents may lead to the rejections of the bid proposal submitted by the bidder.

5) Cost of Bidding:

The Bidder shall bear all costs associated with the preparation and submission of its Bid,

and the procuring entity shall not be responsible or liable for those costs, regardless of

the conduct or outcome of the bidding process.

6) Language of Bid:

The E-Bid, as well as all correspondence and documents relating to the Bid exchanged by

the Bidder and the procuring entity, shall be written only in English Language.

Supporting Documents and printed literature that are part of the Bid may be in another

language provided they are accompanied by an accurate translation of the relevant passages

duly accepted by the Bidder in English/ Hindi language, in which case, for purposes of

interpretation of the Bid, such translation shall govern.

7) Bid Prices-

a. The price/ financial bid (BoQ) must be specified in the BoQ file available at

e-procurement portal and without changing its form and type.

b. Prices quoted in the bid must be firm and final and shall not be subject to any modifications,

38

on any account whatsoever. The price quoted shall include all costs and all taxes, Octroi

and duties applicable to the bidder as per law of the Central/ State Government/ Local

Authorities, unless specifically asked for separately or excluded. Revision in taxes/ duties

including VAT and Service Tax shall be on account of the Tenderer.

c. All the prices shall be quoted by the Bidder entirely in Indian Rupees (INR). All payments

shall be made in Indian Rupees only.

d. Prices/ Rates shall be written both in figures and words, as applicable.

e. All rates quoted must be FOR destination where furniture/items are to be installed, and

should include all incidental charges including Central/ Rajasthan VAT and Entry Tax. In

case of local supplies the rates should include all local taxes, octroi etc., procuring entity will

not pay any cartage or transportation charges.

f. Prices quoted by the Bidder shall be fixed during the Bidder's Performance of the Contract

and not subject to variation on any account. A Bid submitted with an adjustable price

quotation shall be treated as non-responsive and shall be rejected.

g. The prices quoted by the Bidder in the Price bid shall conform to the requirements specified

therein.

h. The price to be quoted in the financial bid shall be the total price of the bid.

i. The disaggregation of price components, if required, is solely for the purpose of facilitating

the comparison of bids by the procuring entity. This shall not in any way limit the

procuring entity's right to contract on any of the terms offered: -

For Goods offered from within/ outside the country.

For Related Services whenever such Related Services are specified in the

bidding document.

8) Period of Validity of Bids-

a. Bids shall remain valid for the period o f 1 20 d a y s counted after the opening of technical

bid. A bid valid for a shorter period shall be rejected by the procuring entity as nonresponsive

bid.

b. In exceptional circumstances, prior to the expiration of the bid validity period, the procuring

entity may request bidders to extend the period of validity of their Bids. The requests and the

responses shall be made in writing. The EMD shall also be extended for a corresponding

period. A Bidder may refuse the request without forfeiting its EMD. A Bidder granting the

request shall not be required or permitted to modify its Bid.

9) Earnest Money Deposit (EMD)-

a. Unless otherwise specified in this BID DOCUMENT, the Bidder shall furnish as part of

its Bid, EMD in original form and in the amount and currency specified in this BID

DOCUMENT.

b. Earnest Money shall be 2% of the estimated value of subject matter of procurement put to

bid. The Earnest Money shall be given in the form of bank demand draft/bankers

cheque/bank guarantee of a Scheduled/Nationalized Bank in India.

c. Any Bid not accompanied by EMD, shall be liable to be rejected.

39

d. EMD of a Bidder lying with the Procuring Entity in respect of other Bids awaiting

decision shall not be adjusted towards EMD for the this Bid. The EMD originally

deposited may, however, be taken into consideration in case Bids are re-invited.

e. The issuer of the EMD and the confirmer, if any, of the EMD, as well as the form and

terms of the EMD, must be acceptable to the Procuring Entity.

f. The EMD of unsuccessful Bidders shall be refunded soon after final acceptance of

successful Bid and signing of Contract Agreement and submitting Performance Security

by successful Bidder

g. The EMD taken from a Bidder shall be forfeited in the following cases, namely:-

(i) when the Bidder withdraws or modifies his Bid after opening of Bids; or

(ii) when the Bidder does not execute the agreement in accordance with terms &

conditions laid down in this BID DOCUMENT within the specified time after

issue of letter of acceptance/ placement of supply order; or

(iii) when the Bidder fails to commence the supply of the Goods or Related Services as

per supply order within the time specified; or

(iv) when the Bidder does not deposit the Performance Security in the specified time

period after the supply / work order is placed;

(v) if the Bidder breaches any provision of the Code of Integrity prescribed for

Bidders specified in the Act, Chapter VI of the Rules; or

(vi) if the Bidder does not accept the correction of its Bid Price

h. In case of the successful Bidder, the amount of EMD may be adjusted in arriving at the

amount of the Performance Security, or refunded if the successful Bidder furnishes the

full amount of Performance Security. No interest will be paid by the Procuring Entity on

the amount of EMD and Performance Security.

10) Deadline for the submission of Bids-

Bids has to be submitted electronically, up to the time and date specified in the Notice

Inviting Bids or an extension issued thereof.

11) Format and Signing of Bid-

a. The bid forms/templates/ annexure etc., wherever applicable, shall be digitally signed and all

the pages and annexure have to be digitally signed by the authorized signatory. The

authorization shall consist of a written letter of Authorization from the authorized person,

accompanied with a board resolution, in case of a company/power of attorney as

per Annexure-3.

b. The bid, duly signed (digitally) by authorized signatory, should be uploaded on the e-proc

portal in respective file/ format.

c. Bidders must submit their price bids online at e-proc portal. Bids received by any other

means shall not be accepted.

d. If bids are not submitted as per the details mentioned in this bidding document and e-proc

website, the procuring entity shall reject the bid.

40

12) Withdrawal, Substitution and Modification of Bids-

a) A Bidder may withdraw, substitute or modify its Bid Proposal after it has been submitted

by sending a written Withdrawal/ substitutions/ modifications etc. Notice, duly signed by

the Bidder or its authorised representative, and shall include a copy of the authorisation

in accordance with ITB Sub-Clause 'Format and Signing of Bid'. The

corresponding Withdrawal, Substitution or Modification of the Bid must accompany the

respective written Notice.

b) Bid Proposals that are withdrawn in accordance with ITB Sub- Clause Withdrawal of Bids'

shall not be opened.

c) No Bid shall be withdrawn, substituted or modified in the interval between the deadline for

submission of the Bid and the expiration of the period of Bid validity specified in ITB

Clause Period of Validity of Bids' or any extension thereof.

d) Instructions/ procedure are mentioned at e-Procurement website under the section "Bidder's

Manual Kit".

13) Bid Opening-

a) The designated Procurement Committee will perform the bid opening, which is a critical

event in the bidding process.

b) The procuring entity shall conduct the bid opening at the address, date and time specified in

the NIB.

c) All the bids received up to the specified time and date in response to all the bid inquiries shall

be opened by the members of the designated Procurement Committee at the specified

place, date and time in the presence of bidders or their authorized representatives who may

choose to be present. Alternatively, the bidders may also view the bid opening status/

process online at e-Proc website.

d) All the documents comprising of technical bid/ cover shall be opened & downloaded from the

e-Proc website (only for the bidder's who have submitted the prescribed fee(s) in the office

of the Commissioner, RCSE.

e) All the technical bid covers, except the Commercial/ Financial cover, shall be opened one at a

time, and the following read out and recorded: the name of the bidder; the presence of

the RISL processing fee, tender fee, EMD and any other details as the procuring entity

may consider appropriate. No Bid shall be rejected at the time of opening of Technical Bids

except the late Bids, Alternative Bids (if not permitted) and Bids not accompanied with the

proof of payment or instrument of the required price of Bidding Document, processing fee

and EMD.

f) The Procuring entity shall prepare a record of the bid opening that shall include, at a

minimum: the name of the bidder and the presence or absence of processing fee, Tender

fee, and EMD. The bidder's representatives who are present shall be required to sign

the attendance sheet.

g) The Financial cover will remain unopened and will be opened later on the date and time

intimated to the bidders who qualify in the evaluation of technical bids and whose

samples are approved by the Committee. The date, time, and location of the opening of

41

Financial Bids will be advised in writing by the Procuring Entity.

h) The Bids opening committee shall prepare a list of the Bidders or their representatives

attending the opening of Bids and obtain their signatures on the same. The list shall also

contain the representative's name and telephone number and corresponding Bidders' names

and addresses. The authority letters brought by the representatives shall be attached to the

list. The list shall be signed by all the members of Bids opening committee with date and

time of opening of the Bids.

i) The Bids opening committee shall prepare a record of opening of Technical Bids that shall

include, as a minimum: the name of the Bidder and whether there is a

withdrawal, substitution, modification, or alternative offer (if they were permitted), any

conditions put by Bidder and the presence or absence of the price of Bidding documents,

processing fee and EMD. The Bidders or their representatives, who are present, shall sign the

record. The omission of a Bidder's signature on the record shall not invalidate the

contents and effect of the record The members of the Bids opening committee shall also

sign the record with date.

14. Guiding Principles for Evaluation of Bids-

a) The procuring entity shall strictly apply only and all of the evaluation and qualification

criteria specified in the bidding document.

b) The determination shall be based upon an examination of the documentary evidence of the

bidder's qualifications submitted by the bidder.

c) A bidder shall be considered to be eligible if it meets the eligibility criteria mentioned in the

BID DOCUMENT

d) Deviations, Reservations, or Omissions in Technical or Financial Bids: A responsive bid

would be the one that meets the requirements of the bidding document including the

technical evaluation criteria, if any, without material deviation, reservation, or omission

where: -

e) "Deviation" is a departure from the requirements specified in the bidding document;

f) "Reservation" is the setting of limiting conditions or withholding from complete acceptance

of the requirements specified in the bidding document; and

g) "Omission" is the failure to submit part or all of the information or documentation required in

the bidding document.

15) Responsiveness of Technical or Financial Bids:

i. The Procuring Entity's determination of the responsiveness of a Technical or Financial Bid is

to be based on the contents of the Bid itself, as defined in Documents Comprising the Bid.

ii A substantially responsive Technical or Financial Bid is one that meets without material

deviation, reservation, or omission to all the terms, conditions, and specifications of the

Bidding Document. A material deviation, reservation, or omission is one that,

42

If accepted, would: -

(i) Affect in any substantial way the scope, quality, or performance of the Goods and Related

Services specified in the bidding document;

or

(ii) Limits in any substantial way, inconsistent with the bidding document, the procuring

entity's rights or the bidder's obligations under the proposed Contract; or

If rectified, would:-

i. Unfairly affect the competitive position of other bidders presenting responsive bids.

ii. The Procuring Entity shall examine the technical aspects of the Bid in particular, to confirm

that requirements of this BID DOCUMENT have been met without any material deviation or

reservation.

iii. If a Technical or Financial Bid is not substantially responsive to the Bidding Document, it

shall be rejected by the Procuring Entity and may not subsequently be made responsive

by the Bidder by correction of the material deviation, reservation, or omission.

iii Nonmaterial Non-conformities in Technical or Financial Bids: Provided that a bid

is substantially responsive, the procuring entity -

o May waive any nonconformity (with recorded reasons) in the bid that does not

constitute a material deviation, reservation or omission.

o Procuring Entity may request the bidder to submit the necessary

information or documentation, within a reasonable period of time, to rectify

nonmaterial nonconformities or omissions in the bid related to documentation

requirements

o Request for information or documentation on such nonconformities shall not be related

to any aspect of the financial proposal of the bid. Failure of the bidder to comply

with the request may result in the rejection of its bid.

o Will rectify nonmaterial nonconformities or omissions (with recorded reasons). To this

effect, the bid price shall be adjusted during evaluation of financial proposals for

comparison purposes only, to reflect the price of the missing or nonconforming item

or component. The adjustment shall be made using the method indicated in pre-

qualification and Evaluation Criteria of this bidding document.

16) Evaluation of Technical Bids-

a) The technical evaluation shall be completed by the designated Procurement Committee as

early as possible after opening of technical bids. It shall examine the technical bid

including the pre-qualification documents and samples as mentioned in this BID

DOCUMENT.

b) Examination of Terms and Conditions of the Technical or Financial Bids:

i. The Procuring Entity shall examine the Bids to confirm that all terms and conditions

specified in the bidding document have been accepted by the Bidder without any material

deviation or reservation.

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ii. The Procuring Entity shall evaluate the technical aspects of the Bid submitted in accordance

with 'Documents Comprising the Bid' and Documents Establishing the Conformity of the

Goods and Related Services to the Bidding Document, to confirm that all requirements

specified in this document and all amendments or changes requested by the Procuring

Entity in accordance with 'Amendment of Bidding Document', have been met without any

material deviation or reservation.

a) Technical Evaluation Criteria — Bid shall be evaluated technically based on the

documents submitted by the bidder as asked in the clause "Documents comprising the bid"

b) The procuring entity would at any time for evaluation of the technical consistency of the

bidder, visit or send its representative or the Committee to inspect the Site of the Bidder.

Such committee or Procurement Entity’s representative shall have the right to visit and

inspect the site, technical facilities, product etc to verify the claims made by the bidder in

their technical bid. If it is found that the documents submitted by the Tenderer are not

compatible with the actual situation at site, or if the documents supplied by the Tenderer are

found to be fraudulent or misrepresenting the facts, it shall render the Tenderer ineligible

and would be disqualified. Further, if the technical details provided by the bidder seem

to be inconsistent to the requirements/capacity required to fulfil the tender obligation, then

the committee may decide to disqualify the bid. The final decision would vest with

COMMISSIONER, RCSE. The decision of the procuring entity in this regard shall be final and

binding on the Tenderer and cannot be challenged.

c) The eligible bidders whose bid is determined to be substantially responsive shall be

considered to be qualified in the technical evaluation, unless disqualified pursuant to clause

"Conflict of Interest" or "Disqualification", and shall be informed, either in writing or by

uploading the details on the websites mentioned in the NIB, about the date, time and place of

opening of their financial bids.

d) The Procuring Entity shall notify Bidders in writing whose Technical Bids have been rejected

on the grounds of being substantially nonresponsive and not qualified in accordance with the

requirements of the Bidding Document and return their Financial Bids unopened.

e) The firms which could not qualify in technical evaluation will be informed about this fact.

Their financial bid will be returned unopened and EMD refunded after completion of the bid

process i.e. award of the contract to the best/ successful bidder.

(17) Sample Evaluation:- The sample of technically qualified bidders will be evaluated by

evaluation committee.

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(18) Evaluation of Financial Bids-

a) The Procuring Entity shall evaluate each Financial Bid, the corresponding Technical Bid

and sample of which has been determined to be substantially responsive.

b) To evaluate a Financial Bid, the Procuring Entity shall only use all the criteria and

methodologies defined in this document. No other criteria or methodology shall be permitted.

c) To evaluate a Financial Bid, the Procuring Entity shall consider the following:

i. the Bid Price quoted in the Financial Proposal;

ii. Price adjustment for correction of arithmetical errors in accordance with Clause 'Correction of

Arithmetical Errors';

iii. Price adjustment due to application of all the evaluation criteria specified in Evaluation

and Qualification Criteria. These criteria may include factors related to the

characteristics, performance, and terms and conditions of procurement of the Goods and

Related Services which shall be expressed to the extent practicable in monetary terms to

facilitate comparison of the Bids, unless otherwise specified.

d) Unless otherwise specified, the evaluation of the total Price of a Bid shall be the price of

delivering the Goods and installing at the site(s) of delivery including all taxes and duties

payable on them, insurance, transport, loading, unloading, erecting, stacking, testing,

commissioning, etc.

19) Clarification of Technical or Financial Bids-

a) To assist in the examination, evaluation, comparison and qualification of the Technical or

Financial Bids, the Bid evaluation committee may, at its discretion, ask any Bidder for a

clarification regarding its Bid. The committee's request for clarification and the response

of the Bidder shall be in writing/ email or through the e-Procurement portal.

b) Any clarification submitted by a Bidder with regard to his Bid that is not in response to a

request by the Bid evaluation committee shall not be considered.

c) No change in the prices or substance of the Bid shall be sought, offered, or permitted, except

to confirm the correction of arithmetical errors discovered by the Bid evaluation committee

in the evaluation of the financial Bids.

d) No substantive change to qualification information or to a submission, including changes

aimed at making an unqualified Bidder, qualified or an unresponsive submission,

responsive shall be sought, offered or permitted.

e) To assist in the examination, ascertain technical specifications and check and test the quality

of the samples provided, the committee may take assistance of external agency designated

for such activities. The cost of this test would be borne by the individual bidders (to be

deducted from the EMD).

20) Correction of Arithmetical Errors in Financial Bid-

Provided that the bid is substantially responsive, the Procuring Entity will correct

arithmetical errors during evaluation of Financial Bids on the following basis:-

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i. if there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price shall

be corrected, unless in the opinion of the procuring entity there is an obvious

misplacement of the decimal point in the unit price, in which case the total price as quoted

shall govern and the unit price shall be corrected;

if there is an error in a total corresponding to the addition or subtraction of subtotals, the

subtotals shall prevail and the total shall be corrected; and

ii if there is a discrepancy between words and figures, the amount in words shall prevail, unless

the amount expressed in words is related to an arithmetic error, in which case the amount

in figures shall prevail subject to (i) and (ii) above.

iii. If the Bidder that submitted the lowest evaluated Bid does not accept the correction of

errors, its Bid shall be disqualified and its EMD shall be forfeited or its Bid Securing

Declaration shall be executed.

21) Price and/ or Purchase Preference:

No Price and/or Purchase Preference, shall be applicable.

22) Comparison of bids: The procuring entity shall compare all substantially responsive bids to

determine the lowest-evaluated bid in accordance with the evaluation criteria given in this BID

DOCUMENT.

23) Post qualification of the Bidder: The Procuring Entity shall determine to its satisfaction that

the Bidder that is selected as the lowest Bidder is qualified to perform the Contract

satisfactorily.

24) Disqualification:

Procuring entity may at its sole discretion and at any time during the processing of bids,

disqualify any bidder/ bid from the bid process if the bidder: -

i. Has not submitted the bid in accordance with the bidding document.

ii. Has submitted bid without submitting the prescribed Tender Fee, RISL Processing

Fee, EMD or the Bidder’s authorization certificate/ Power of Attorney.

iii. Has imposed other conditions in his bid.

iv. During validity of the bid or its extended period, if any, increases his quoted prices.

v. Has made misleading or false representations in the forms, statements and attachments

submitted in proof of the eligibility requirements.

vi. Has failed to provide clarifications related thereto, when sought.

vii. Has submitted more than one bid. This will cause disqualification of all bids submitted

by such bidders including forfeiture of the EMD.

viii. Is found to canvass, influence or attempt to influence in any manner for the

qualification or selection process, including without limitation, by offering bribes or

other illegal gratification

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25) Acceptance of the successful bid and award of contract-

a) The Procuring Entity after considering the recommendations of the Bid Evaluation

Committee and the conditions of Bid, if any, financial implications, samples, test reports,

etc., shall accept or reject the successful Bid.

b) Before award of the Contract, the Procuring Entity shall ensure that the price of successful

Bid is reasonable and consistent with the required quality.

c) A Bid shall be treated as successful only after the competent authority has approved the

procurement in terms of that Bid.

d) The Procuring Entity shall award the contract to the Bidder whose offer has been determined

to be the lowest in accordance with the evaluation criteria, and if the Bidder has been

determined to be qualified to perform the contract satisfactorily. In the interest of efficiency,

economy and timely completion or supply, a procuring entity may, for reasons to be recorded

in writing, divide its procurement into appropriate packages.

e) Prior to the expiration of the period of validity of Bid, the Procuring Entity shall inform the

successful Bidder in writing, by registered post or email, that its Bid has been accepted.

f) If the issuance of formal letter of acceptance (LOA) is likely to take time, in the meanwhile a

Letter of Intent (LOI) may be sent to the successful Bidder. The acceptance of an offer is

complete as soon as the letter of acceptance or letter of intent is posted and/ or sent by

email

(if available) to the address of the successful Bidder given in its

Bid.

26) Confidentiality-

a) Information relating to the examination, evaluation, comparison, and post-qualification of

Bids, and recommendation of contract award, shall not be disclosed to Bidders or any

other persons not officially concerned with such process until information on Contract award

is communicated to all Bidders.

b) Any attempt by a Bidder to influence the Procuring Entity in the examination, evaluation,

comparison, and post qualification of the Bids or Contract award decisions may result in

the rejection of its Bid, in addition to the legal action which may be taken by the Procuring

Entity under the Act and the Rules.

c) Notwithstanding above clause, from the time of opening the Bid to the time of Contract

award, if any Bidder wishes to contact the Procuring Entity on any matter related to the

Bidding process, it should do so in writing.

d) In addition to the restrictions specified in section 49 of the Act, the Procuring Entity, while

procuring a subject matter of such nature which requires the procuring Entity to maintain

confidentiality, may impose condition for protecting confidentiality of such information.

27) Conflict of Interest-

A conflict of interest is considered to be a situation in which a party has interests that could

improperly influence t h a t party’s performance of official duties or

responsibilities, contractual obligations, or compliance with applicable laws and regulations:

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a) A Bidder may be considered to be in conflict of interest with one or more parties in this

bidding process if, including but not limited to:

i. have controlling partners/ shareholders in common; or

ii. Receive or have received any direct or indirect subsidy from any of them; or iii. Have the

same legal representative for purposes of this Bid; or

iii. have a relationship with each other, directly or through common third parties, that puts them

in a position to have access to information about or influence on the Bid of another Bidder,

or influence the decisions of the Procuring Entity regarding this bidding process; or

iv. the Bidder participates in more than one Bid in this bidding process. Participation by a Bidder

in more than one Bid will result in the disqualification of all Bids in which the Bidder is

involved. However, this does not limit the inclusion of the same subcontractor, not otherwise

participating as a Bidder, in more than one Bid; or

v. the Bidder or any of its affiliates participated as a consultant in the preparation of the design

or technical specifications of the Goods and Services that are the subject of the Bid; or

vi. Bidder or any of its affiliates has been hired (or is proposed to be hired) by the Procuring

Entity as engineer-in-charge/ consultant for the Contract.

b) The Bidder shall have to give a declaration regarding compliance of the Code of Integrity

prescribed in the Act, the Rules and stated above in this Clause along with its Bid, in the

format specified in Section IV, Bidding Forms.

c) Breach of Code of Integrity by the Bidder: Without prejudice to the provisions of Chapter IV

of the Rajasthan Transparency in Public Procurement Act, in case of any breach of the

Code of Integrity by a Bidder or prospective Bidder, as the case may be, the Procuring

Entity may take appropriate action in accordance with the provisions of sub-section (3) of

section 11 and section 46 of the Act.

28) Procuring entity's Right to accept any bid, and to reject any or all of the Bids:

The procuring entity reserves the right to accept or reject any bid, and to annul the

bidding process and reject all bids at any time prior to contract award, without assigning

any reasons thereof and without thereby incurring any liability to the bidders.

29) Procuring entity's Right to Vary Quantities at the time of award-

a) At the time of award of contract, the quantity of Goods, works or services originally specified

in the Bidding Documents may be increased or decreased, but such increase or decrease

shall not exceed fifty percent, of the quantity specified in the Bidding Document. It

shall be without any change in the unit prices or other terms and conditions of the Bid

and the conditions of contract.

b) If the Procuring Entity does not procure any subject matter of procurement or procures

less than the quantity specified in the Bidding Document due to change in circumstances,

the Bidder shall not be entitled for any claim or compensation except otherwise provided in

the Conditions of Contract.

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30) Signing of Contract-

a) In the written intimation of acceptance of its Bid sent to the successful Bidder, it shall also be

asked to execute an agreement in the format given in the Bidding Document on a non

judicial stamp of requisite value at his cost and deposit the amount of Performance

Security or a Performance Security Declaration, as applicable, within a period of fifteen

days from the date on which the LOA or LOI or Work Order is dispatched to the Bidder.

Until a formal contract is executed, LOA or LOI or Work Order shall constitute a binding

contract.

b) If the Bidder, whose Bid has been accepted, fails to sign a written procurement contract or

fails to furnish the required Performance Security or Performance Security Declaration, as

the case may be, within the specified time period, the Procuring Entity shall take action

against the successful Bidder as per the provisions of the Act and the Rules. The

Procuring Entity may, in such case, cancel the procurement process or if it deems fit, offer

for acceptance on the rates of lowest Bidder to the next lowest responsive Bidder.

c) The EMD and samples, if any, of the Bidders whose Bids could not be accepted shall be

refunded soon after the contract with the successful Bidder is signed and his Performance

Security is obtained.

31) Performance Security Deposit (PSD)-

a) Performance Security shall be solicited from all successful Bidders.

b) The amount of Performance Security shall be five percent(5%) of the amount of the supply

order. The currency of Performance Security shall be Indian Rupees.

c) Performance Security shall be furnished in one of the following forms.

i. Bank Draft/ Banker's Cheque/Bank Guarantee of a Scheduled/Nationalized Bank in India in

favour of Commissioner RCSE. It shall be got verified from the issuing bank with the banks

undertaking of making the payment to the Procuring Entity without the consent of the bidder.

The validity of the Bank Guarantee shall be for 6 Months beyond the stipulated time of

completion of the entire contract. The validity of the Bank Guarantee would be extended for

the required period on request by the Procuring Entity. or

ii. Fixed Deposit Receipt (FDR) of a Scheduled/Nationalized Bank. It shall be in the name of

the Procuring Entity on account of Bidder and discharged by the Bidder in advance. The

Procuring Entity shall ensure before accepting the Fixed Deposit Receipt that the

Bidder furnishes an undertaking from the bank to make payment/ premature payment

of the Fixed Deposit Receipt on demand to the Procuring Entity without requirement of

consent of the Bidder concerned. In the event of forfeiture of the Performance Security, the

Fixed Deposit shall be forfeited along with interest earned on such Fixed Deposit.

e) Failure of the successful Bidder to submit the above-mentioned Performance Security or

sign the Contract within the specified time period shall constitute sufficient grounds for

the annulment of the award and forfeiture of the EMD. In that event the Procuring Entity

may award the Contract to the next lowest evaluated Bidder at the rates of the lowest

bidder whose offer is substantially responsive and is determined by the Procuring Entity

to be qualified to perform the Contract satisfactorily

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f) Forfeiture of Performance Security: The amount of Performance Security in full or part

may be forfeited in the following cases-

i. when the Bidder does not execute the agreement in accordance with Clause 'Signing of

Contract' within the specified time period; after issue of letter of acceptance/ placement of

supply order; or

ii. When the Bidder fails to commence the supply of the Goods or Related Services as per supply

order within the time specified; or

iii. When Bidder fails to commence or make complete supply of the Goods or Related

Services satisfactorily within the time specified; or

iv. When any terms and conditions of the contract is breached; or

v. if the Bidder breaches any provision of the Code of Integrity prescribed for Bidders in the Act

and Chapter VI of the Rules and specified in Clause 36.

g) Notice of reasonable time will be given in case of forfeiture of Performance Security. The

decision of the Procuring Entity in this regard shall be final.

32) Reservation of Rights:

To take care of unexpected circumstances, procuring entity reserves the rights for

the following: -

a) Extend the closing date for submission of the bid proposals.

b) Amend the bidding requirements at any time prior to the closing date, with the amendment

being notified to prospective bidders and on the respective websites.

c) To accept any bid not necessarily the lowest, reject any bid without assigning any reasons and

accept bid for all or anyone or more of the articles/ services for which bid has been invited

or distribute items of stores/ services to more than one bidder.

d) Terminate or abandon the bidding procedure or the entire project whether before or after the

receipt of bid proposals.

e) Make enquiries of any person, company or organization to ascertain information regarding

the bidder and its proposal.

g) Reproduce for the purposes of the procedure the whole or any portion of the proposal despite

any copyright or other intellectual property right that may subsist in the proposal.

33) Code of Integrity-

Any person participating in the procurement process shall -

a) Not offer any bribe, reward or gift or any material benefit either directly or indirectly in

exchange for an unfair advantage in procurement process or to otherwise influence the

procurement process;

b) Not misrepresent or omit that misleads or attempts to mislead so as to obtain a financial

or other benefit or avoid an obligation;

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c) not indulge in any collusion, Bid rigging or anti-competitive behaviour to impair the

transparency, fairness and progress of the procurement process;

d) Not misuse any information shared between the procuring Entity and the Bidders with an

intent to gain unfair advantage in the procurement process;

e) Not indulge in any coercion including impairing or harming or threatening to do the

same, directly or indirectly, to any party or to its property to influence the procurement

process;

f) Not obstruct any investigation or audit of a procurement process;

g) Disclose conflict of interest, if any; and

h) Disclose any previous transgressions with any Entity in India or any other country during

the last three years or any debarment by any other procuring entity.

34) Grievance handling during procurement process-

Any grievance of a Bidder pertaining to the procurement process shall be by way of filing

an appeal to the First or Second Appellate Authority, as the case may be, as specified in

the BDS, in accordance with the provisions of chapter III of the Act and chapter VII of the

Rules and as given in Appendix A to these ITS.

35) Samples-

a) Bidders who are technically qualified are suppose to submit within 3 days() their specimen

samples as per drawings and specifications given in the bidding document so that

Committee can ascertain the quality of the product.

b) Each sample shall be marked suitably either by writing on the sample or on a slip of durable

paper securely fastened to the sample, the name of the Bidder and serial number of the

item, of which it is a sample in the Schedule of Supply

c) Approved samples would be retained free of cost up to the period of six months after the

expiry of the contract. The Procuring Entity shall not be responsible for any damage,

wear and tear or loss during testing, examination, etc., during the period these samples are

retained. The samples shall be collected by the Bidder on the expiry of stipulated

period. The Procuring Entity shall in no way make arrangements to return the samples.

The samples uncollected within 9 months after expiry of contract shall be forfeited by the

Procuring Entity and no claim for their cost, etc., shall be entertained.

d) Samples not approved shall be collected by the Bidders immediately after the Contract with

the successful bidder has been signed . The Procuring Entity will not be responsible for

any damage, wear and tear, or loss during testing, examination, etc., during the period

these samples are retained. The uncollected samples shall be forfeited and no claim for

their cost, etc., shall be entertained.

e) Supplies when received may be subject to inspection to ensure whether they conform to the

specifications or with the approved samples. Where necessary or prescribed or practical,

tests shall be carried out in Government Laboratories, reputed Testing House like STQC

(ETDC) and the like. The supplies will be accepted only when the articles conform to the

standard of prescribed specifications as a result of such tests.

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(f) The selected bidder shall at its own expense and at no cost to the Procuring entity, carry out

all such tests and/ or inspections of the Goods and Related Services as are specified in

the bidding document.

g) Drawal of Samples: In case where ever the need arise or the committee feels it to be required,

to tests, wherever feasible, samples shall be drawn in four sets in the presence of selected

bidder or his authorized representative and properly sealed in their presence. Once such set

shall be given to them, one or two will be sent to the laboratories and/ or testing house

and the third or fourth will be retained in the office for reference and record.

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CHAPTER 5: TERMS AND CONDITIONS OF TENDER & CONTRACT

A. GENERAL CONDITIONS OF CONTRACT (GCC):

1) Definitions- The following words and expressions shall have the meanings hereby assigned to

them-

a) 'Act.' Means the Rajasthan Transparency in Public Procurement Act., 2012

b) "Completion" means the fulfilment of the Related Services by the Supplier in accordance

with the terms and conditions set forth in the Contract.

c) "Contract" means the Agreement entered into between the Procuring Entity and the Supplier,

together with the Contract Documents refe rred to the re in , including al l

a t t achmen t s , appendices, specifications and codes and all documents incorporated by

reference therein.

d) "Contract Documents" means the documents listed in the Agreement, including any

amendments thereto.

e) "Contract Price" means the price payable to the Supplier as specified in the Agreement,

subject to such additions and adjustments thereto or deductions there from, as may be

made pursuant to the Contract.

f) "Day" means calendar day.

g) "Delivery" means the transfer of the Goods from the Supplier to the Procuring Entity in

accordance with the terms and conditions set forth in the Contract.

h) "GCC" mean the General Conditions of Contract

i) "Goods" means all of the commodities, raw material, machinery and equipment, documents,

guarantees/warrantees and/or other materials that the Supplier is required to supply to the

Procuring Entity under the Contract.

j) "Procuring Entity" means the Entity purchasing the Goods and Related Services, as specified

in the bidding document.

k) "Related Services" means the services incidental to the supply of the Goods, such as

insurance, installation, training and initial maintenance, commissioning of equipment or

machinery and other similar obligations of the Supplier under the Contract.

l) 'Rules' means the Rajasthan Transparency in Public Procurement Rules ,2012

m) "SCC" means the Special Conditions of Contract.

n) "Subcontractor" means any natural person, private or government Entity, or a combination

of the above, including its legal successors or permitted assigns, to which any part of the

Goods to be supplied or execution of any part of the Related Services is subcontracted

by the Supplier.

o) "Supplier" means the natural person, private or government Entity, or a combination of the

above, of whose Bid to perform the Contract has been accepted by the Procuring Entity and is

named as such in the Agreement, and includes the legal successors or permitted assigns of the

Supplier.

p) "The Site," where applicable, means the place of delivery, installation,

testing/commissioning of the goods/equipment or machinery or any other place named in the

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bidding document

2) Interpretation-

a) If the context so requires it, singular means plural and vice versa.

b) Entire Agreement- The Contract constitutes the entire agreement between the Procuring

Entity and the Supplier and supersedes all communications, negotiations and agreements

(whether written or oral) of parties with respect thereto made prior to the date of Contract

c) Amendment- No amendment or other variation of the Contract shall be valid unless it is in

writing, is dated, expressly refers to the Contract, and is signed by a duly

authorized representative of each party thereto

d) Non-waiver-

i. Subject to GCC Sub-Clause (e) below, no relaxation, forbearance, delay, or indulgence by

either party in enforcing any of the terms and conditions of the Contract or the granting

of time by either party to the other shall prejudice, affect, or restrict the rights of that party

under the Contract, neither shall any waiver by either party of any breach of Contract

operate as waiver of any subsequent or continuing breach of Contract.

ii. Any waiver of a party's rights, powers, or remedies under the Contract must be in writing,

dated, and signed by an authorised representative of the party granting such waiver, and

must specify the right and the extent to which it is being waived.

e) Severability- If any provision or condition of the Contract is prohibited or rendered invalid

or unenforceable, such prohibition, invalidity or unenforceability shall not affect the validity

or enforceability of any other provisions and conditions of the Contract.

3) Income Tax and VAT/sales tax Registration and VAT/sales tax Clearance Certificate -

No Bidder who does not hold a valid Permanent Account Number (PAN)/ Tax Identification

Number (TIN) , and who is not registered under the Sales Tax Act prevalent in the State

where his business is located shall bid. The VAT Registration Number should be quoted

and a VAT/ Sales Tax clearance certificate from the Commercial Taxes Officer of the

Circle concerned shall be submitted without which the bid is liable to be rejected. The

bidder quoting Rajasthan VAT should have valid VAT registration in the state of Rajasthan

and he should mention VAT registration number in the bid document.

4) Contract Documents: Subject to the order of precedence set forth in the Agreement, all

documents forming the Contract (and all parts thereof) are intended to be

correlative, complementary, supplementary and mutually explanatory.

5) Code of Integrity- The Supplier is bound by the provisions of the Code of Integrity

stipulated in the Act and the Rules and specified in ITB Clause 37 'Code of Integrity'.

The corrupt, fraudulent, coercive and collusive practices are further defined as below:

a) "corrupt practice" means the offering, giving, receiving, or soliciting, directly or indirectly,

anything of value to influence improperly the actions of another party;

b) "fraudulent practice" means any act or omission, including a misrepresentation, that

knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or

other benefit or to avoid an obligation;

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c) "coercive practice" means impairing or harming, or threatening to impair or harm, directly or

indirectly, any party or the property of the party to influence improperly the actions of a

party;

d) "Collusive practice" means an arrangement between two or more parties designed to achieve

an improper purpose, including influencing improperly the actions of another party.

e) The Procuring Entity shall take legal action against the Supplier under Section 11(3), 46

and chapter IV of the Act, if it breaches any provisions of the Code of Integrity, or is

determined to have engaged in corrupt, fraudulent, coercive or collusive practices in

competing for the Contract or execution of the Contract.

f) The Supplier shall permit the Procuring Entity to inspect the Supplier's accounts and records

relating to the performance of the Supplier and to have them audited by auditors appointed

by the Procuring Entity, if so required by the Procuring Entity.

6) Language-

a) The Contract as well as all correspondence and documents relating to the Contract exchanged

by the supplier and the Procuring entity, shall be written in English language

only. Supporting documents and printed literature that are part of the Contract may be in

another language provided they are accompanied by an accurate translation of the relevant

passages in the language specified in the special conditions of the contract (SCC), in which

case, for purposes of interpretation of the Contract, this translation shall govern.

b) The supplier shall bear all costs of translation to the governing language and all risks of the

accuracy of such translation.

7) Eligible Goods and Related Services-

a) All Goods and Related Services to be supplied under the Contract shall have India as their

country of origin or a country which has not been declared ineligible by Government of

India.

b) For purposes of this Clause, the term "Goods" includes commodities, raw material,

machinery, equipment, and industrial plants; and "Related Services" includes services such

as insurance, installation, transportation, testing, commissioning, training, and

mandated operation and maintenance.

c) The term "country of origin" means the country where the Goods have been mined, grown,

cultivated, produced, manufactured, or processed; or through manufacture, processing, or

assembly, another commercially recognized article results that differs substantially in its

basic characteristics from its imported components.

d) The nationality of the firm that produces, assembles, distributes, or sells the Goods shall not

determine their origin.

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e) If so required, a Bidder that does not manufacture or produce the Goods it offers to supply

shall submit the Manufacturer's Authorization using the form included in this document,

Bidding Forms to demonstrate that it has been duly authorized by the manufacturer or

producer of the Goods to supply these Goods in India.

8) Notices-

a) Any notice given by one party to the other pursuant to the Contract shall be in writing to the

address specified in the contract. The term in writing" means communicated in written

form with proof of receipt.

b) A Notice shall be effective when delivered or on the Notice's effective date, whichever is

later.

9) Governing Law: The Contract shall be governed by and interpreted in accordance with the

laws of India and the State of Rajasthan.

10) Scope of Supply-

a) Subject to the provisions in the bidding document and contract, the goods and related services

to be supplied shall be as specified in the bidding document.

b) Unless otherwise stipulated in the Contract, the scope of supply shall include all such

items not specifically mentioned in the Contract but that can be reasonably inferred

from the Contract as being required for attaining delivery and completion of the goods

and related services as if such items were expressly mentioned in the Contract.

11) Delivery & Installation-

a) Subject to the conditions of the contract, the delivery of the goods and completion of the

related services shall be in accordance with the delivery and completion schedule specified

in the bidding document. The details of supply/ shipping and other documents to be

furnished by the supplier are specified in the bidding document and/ or contract.

b) The contract for the supply can be repudiated at any time by the Procurement Entity, if the

supplies are not made to his satisfaction after giving an opportunity to the bidder of being

heard and recording the reasons for repudiation.

c) The Supplier/ selected Bidder shall arrange to supply, install and commission the ordered

materials as per specifications within the specified delivery/ completion period at various

locations mentioned in the bidding document and/ or contract.

d) Shifting the place of Installation: The end-user will be free to shift the place of installation

within the same city /town/ district/ division. The supplier shall provide all assistance,

incl. transportation, in shifting of the equipment. However, if the city/town is changed,

additional charges of assistance in shifting and providing maintenance services for

remaining period would be decided mutually.

12) Supplier's/ Selected Bidder's Responsibilities: The Supplier shall supply all the goods

and related services included in the scope of supply in accordance with the provisions of

bidding document and/ or contract.

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13) Procuring entity's Responsibilities - Whenever the supply of goods and related services

requires that the Supplier obtain permits, approvals, and import and other licenses from

local public authorities, the Procuring entity shall, if so required by the Supplier, shall make

its best effort to support the Supplier in complying with such requirements in a

timely and expeditious manner.

14) Contract Price-

a) The Contract Price shall be paid as specified in the agreement subject to any additions and

adjustments thereto, or deductions therefore, as may be made pursuant to the Contract.

b) Prices charged by the Supplier for the Goods delivered and the Related Services performed

under the Contract shall not vary from the prices quoted by the Supplier in its bid, with

the exception of any price adjustments, if authorized in the special conditions of the contract.

15) Recoveries from Supplier/ Selected Bidder-

a) Recovery of penalty, short supply, breakage, rejected articles shall be made ordinarily from

bills.

b) The Purchase Officer shall withhold amount to the extent of penalty, short supply/ installation

/deployment, breakage and rejected articles unless these are replaced satisfactorily. In case

of failure to withhold the amount, it shall be recovered from his dues and Security

Deposit available with procuring entity.

c) The balance, if any, shall be demanded from the Supplier/ Selected Bidder and when

recovery is not possible, the Purchase Officer shall take recourse to Rajasthan Public

Demand Recovery Act or any other law in force.

16) Taxes & Duties-

a) The TDS, Raj-VAT, Service Tax etc., if applicable, shall be deducted at source/ paid by

department as per prevailing rates

b) For Goods supplied from outside India, the Supplier shall be entirely responsible for all taxes,

stamp duties, license fees, and other such levies imposed outside India.

c) For Goods supplied from within India, the Supplier shall be entirely responsible for all taxes,

duties,octroi, license fees, etc., incurred until delivery of the contracted Goods at site

to the Procuring Entity.

d) If any tax exemptions, reductions, allowances or privileges may be available to the Supplier

in India, the Procuring Entity shall use its best efforts to enable the Supplier to benefit

from any such tax savings to the maximum allowable extent.

17) Agreement and Security Deposit-

a) A Letter of Intent (LOI) shall be issued to the successful tenderer to sign the agreement

within 7 days from finalization of rates and supply & install within 60 days from the date of

LOI.

b) The successful tenderer will be required to sign an agreement with School Principal/

Headmaster on behalf of RCSE on a non-judicial stamp paper of prescribed value of this

cost incorporating all the terms and conditions attached to tender form within 7 days from

the date of LOI. The agreement will be a composite agreement for a period of 1 (ONE)

years from the date of signing of agreement. Violation of any term and condition of

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Agreement will entitle the COMMISSIONER, RCSE to fragment, terminate the contract

and forfeit the security deposit. Further in case of violation of any term and condition,

unsatisfactory work, failing in imparting proper education, work can be assigned to any

other tenderer at the risk and cost of the original tenderer in the interest of the students

and contract can be terminated at any time during the progress of the contract by the School

Principal/ Headmaster.

c) The expenses of completing and stamping the agreement shall be paid by the tenderer and the

tenderer will furnish free of charge on executed stamped copy of the agreement to the

COMMISSIONER, RCSE.

d) The tenderer shall furnish the following documents at the time of execution of agreement:

Attested copy of Partnership Deed in case of Partnership Firms, Registration Number and

year of registration in case partnership firm is registered with Registrar of Firms, Address

of residence and office, telephone numbers in case of sole Proprietorship & Registration

issued by Registrar of Companies in case of Company. Relevant documents in case of

organization/ institute/ company/ corporation! society registered/ incorporated in India.

18) Performance Security Deposit (PSD)-

a) The Supplier shall, within 7 days or a period specified, of the Notification of Award,

sign the Contract Agreement with School Principal/ Headmaster and submit a

Performance Security for the due performance of the Contract for the amount specified in

the SCC to the Commissioner, RCSE.

b) The Performance Security shall be denominated in the currency of the Contract and shall be

in one of the following forms:

(i) Bank Draft or Banker's Cheque or Bank guarantee of a Scheduled/ Nationalised Bank in India

in favour of Commissioner ,RCSE In prescribed or other acceptable format or from other

Issuer acceptable to the Procuring Entity. The bank guarantee shall be got verified from the

issuing bank and confirmer, if any;

Or

(ii) Fixed Deposit Receipt (FDR) of a Scheduled Bank. It shall be in the name of the Procuring

Entity on account of Bidder and discharged by the Bidder in advance. The Procuring

Entity shall ensure before accepting the Fixed Deposit Receipt that the Bidder

furnishes an undertaking from the bank to make payment/ premature payment of the

Fixed Deposit Receipt on demand to the Procuring Entity without requirement of consent

of the Bidder concerned. In the event of forfeiture of the Performance Security, the Fixed

Deposit shall be forfeited along with interest earned on such Fixed Deposit.

c) The proceeds of the Performance Security shall be forfeited and shall be payable

as compensation to the Procuring Entity on happening of any of the events mentioned below:

(i) when the Supplier does not sign the Agreement in accordance with ITB Clause 'Signing

of Contract' within the specified time; 'after issue of letter of acceptance/ placement of

supply order within the specified period; or

(ii) When the Supplier fails to commence the supply of the Goods or Related Services as per

supply order within the time specified; or

(iii) when Supplier fails to make complete supply of the Goods or Related Services satisfactorily

within the time specified; or

(iv) When any terms and conditions of the Contract is breached; or

(v) If the Supplier breaches any provision of the Code of Integrity prescribed for Bidders in the

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Act and Chapter VI of the Rules and as specified in ITB.

d) Notice of reasonable time will be given in case of forfeiture of Performance Security. The

decision of the Commissioner, RCSE in this regard shall be final.

e) The Performance Security shall be released by the Procuring Entity and returned to the

Supplier not later than six months following the date of satisfactory completion of the

Supplier's performance obligations under the Contract, including any warranty and/

or maintenance obligations, unless specified otherwise in the SCC.

19) Liquidated Damages:

a) Subject to provisions of GCC Clause 'Force Majeure' and 'Extensions of Time', if

the Supplier fails to deliver any or all of the Goods or perform the Related Services within

the period specified in the Contract , the Procuring Entity shall, without prejudice to all its

other remedies under the Contract, deduct from the Contract Price, as liquidated damages

on the basis of following percentages of value of Goods and/ or Related Service which the

Supplier has failed to supply or complete individually or collectively for the entire order:-

a. Delay up to one fourth period of the specified period of

delivery,

2.5%

b. Delay exceeding one fourth but not exceeding half of the

specified

5.0%

c. Delay exceeding half but not exceeding three fourth of the

specified

7.5%

d. Delay exceeding three fourth of the specified period of

delivery,

10.0%

b) Fraction of a day in reckoning period of delay in supplies, successful installation and

completion of work shall be eliminated if it is less than half a day. The value of Goods

and/ or Related Services not received in specified time should be calculated carefully. The

method of calculation for contracts which include multiple items of supply/ service in case

individual value of each item is not taken in the Bid should be generally given in the SCC.

For turnkey projects in which cost of individual items is not known also, some

apportionment formula should be given in the SCC. If not given, the total value of the

turnkey project shall become the basis for imposing LD, if due.

c) The maximum amount of liquidated damages shall be 10% of the contract value. Once the

maximum is reached, the Procuring Entity may terminate the Contract pursuant to GCC

Clause 'Termination & Disputes'.

d) *The percentage refers to the payment due for the associated works/ goods/ service

e) Recoveries of liquidated damages, short supply, breakage, rejected articles shall ordinarily be

made from bills. Amount may also be withheld to the extent of short supply, breakages,

rejected articles and in case of failure in satisfactory replacement by the Supplier along

with amount of liquidated damages shall be recovered from his dues and Performance

Security available with the Procuring Entity. In case balance of recovery is not possible,

recourse will be taken under Rajasthan Public Demand Recovery Act or any other law in

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force.

20) Copyright: The copyright in all drawings, source code, design documents, and

other materials containing data and information furnished to the Procuring Entity by the

Supplier for this project herein shall remain vested jointly in the Procuring Entity and

Supplier, or, if they are furnished to the Procuring Entity directly or through the Supplier by

any third party, including suppliers of materials or Related Services, the copyright in such

materials or related services shall remain vested in such third party.

21) Confidential Information-

a) In addition to the requirements of the provisions of Section 49 of the Act and Rule 77 of the

Rules regarding Confidentiality, the Procuring Entity and the Supplier shall keep

confidential and shall not, without the written consent of the other party hereto, divulge to

any third party

any documents, data, or other information furnished directly or indirectly by the other

party hereto in connection with the Contract, whether such information has been furnished

prior to, during or following completion or termination of the Contract. Notwithstanding

the above, the Supplier may furnish to its Subcontractor such documents, data, and other

information it receives from the Procuring Entity to the extent required for the

Subcontractor to perform its work under the Contract, in which event the Supplier shall

obtain from such Subcontractor an undertaking of confidentiality similar to that imposed

on the Supplier under this clause. However, in case of electronic data or information, the

Procuring Entity may not hold such responsibility for access to data on line by any third

party.

b) The Procuring Entity shall not use such documents, data, and other information received from

the Supplier for any purposes unrelated to the Contract. Similarly, the Supplier shall not

use such documents, data, and other information received from the Procuring Entity for

any purpose other than the design, procurement, or other work and services required for

the performance of the Contract.

c) The obligation of a party under GCC Sub-Clauses (a) and (b) above, however, shall not apply

to information that:

i. the Procuring Entity or Supplier need to share with other institutions participating in the

financing of the Contract;

ii. now or hereafter enters the public domain through no fault of that party;

iii. can be proven to have been possessed by that party at the time of disclosure and which was

not previously obtained, directly or indirectly, from the other party;

Or

iv. Otherwise lawfully becomes available to that party from a third party that has no obligation

of confidentiality.

d) The above provisions of this clause shall not in any way modify any undertaking of

confidentiality given by either of the parties hereto prior to the date of the Contract in

respect of the Supply or any part thereof.

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e) The provisions of this clause shall survive completion or termination, for whatever reason, of

the Contract.

22) Sub-contracting:

The Supplier shall not sublet or assign the Contract or its any part to anyone.

23) Assignment- Neither the Procuring Entity nor the Supplier shall assign, in whole or in part,

their obligations under this Contract, except with prior written consent of the other party

with recorded reasons. Such assignment shall not relieve the Supplier or the Procurement

Entity of their respective obligations under the Contract.

24) Specifications and Standards-

a) Technical Specifications and Drawings-

i. The Supplier/ Selected Bidder shall ensure that the goods and related services comply with

the technical specifications and other provisions of the Contract.

ii. The Supplier/ Selected Bidder shall be entitled to disclaim responsibility for any design,

data, drawing, specification or other document, or any modification thereof provided or

designed by or on behalf of the Procuring entity, by giving a notice of such disclaimer to the

Procuring entity.

iii. All Goods and Related Services to be supplied under the Contract shall have India as

their country of origin or a country which has not been declared ineligible by Government of

India.

iv. The goods and related services supplied under this Contract shall conform to the standards

mentioned in bidding document and, when no applicable standard is mentioned, the

standard shall be equivalent or superior to the official standards whose application is

appropriate to the country of origin of the Goods. In no case such standards shall be

inferior to the relevant updated BIS or international standards.

v. To establish the conformity of the Goods and Related Services to the Bidding Document, the

Bidder shall furnish as part of its Bid, the documentary evidence (specifications, designs

and drawings and conformance to BIS or other acceptable codes) and where asked for,

supply samples, demonstrates trials or carry out tests as specified in this document.

vi. The documentary evidence may be in the form of literature, design/drawings or data etc., and

shall consist of a detailed description of the essential technical and

performance characteristics of the Goods and Related Services, demonstrating substantial

responsiveness of the Goods and Related Services to those requirements, and if applicable,

a duly signed statement of deviations and exceptions to the provisions mentioned in this

document.

vii. Standards for workmanship, process, material, operation and maintenance and equipment, as

well as references to brand names or catalogue numbers specified by the Procuring Entity

in the Schedule of Supply, are the minimum acceptable standards and are intended to

be descriptive only and not restrictive. The Bidder may offer other standards of better

quality, brand names, and /or catalogue numbers, provided that it demonstrates, to the

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Procuring Entity’s satisfaction, that the substitutions ensure substantial equivalence or are

superior to those specified in the Schedule of Supply.

b) Wherever references are made in the Contract to codes and standards in accordance with

which it shall be executed, the edition or the revised version of such codes and standards shall

be those specified in the bidding document. During Contract execution, any changes in

any such codes and standards shall be applied only after approval by the Procuring entity

and shall be treated in accordance with the general conditions of the contract.

c) The supply of articles should conform strictly to the approved samples. The decision of

the Procuring Entity whether the articles supplied conform to the specifications and

are in accordance with the samples, if any, shall be final and binding on the Supplier.

25) Packing and Documents-

a) The Supplier shall provide such packing of the Goods as is required to prevent their damage or

deterioration during transit or transport by sea, rail and road or air to their final destination,

as indicated in the Contract. During transit, the packing shall be sufficient to withstand,

without limitation, rough handling and exposure to extreme temperatures, salt and

precipitation, and open storage. Packing case size and weights shall take into consideration,

where appropriate, the remoteness of the final destination of the Goods and the absence

of heavy handling facilities at all points in transit.

b) The packing, marking, and documentation within and outside the packages shall comply

strictly with such special requirements as shall be expressly provided for in the Contract,

including additional requirements, if any, specified in the contract, and in any

other instructions ordered by the Procuring entity.

26) Insurance- Unless otherwise specified in the SCC, the Goods supplied under the Contract

shall be fully insured against loss by theft, destruction or damage, by fire, flood, under

exposure to weather or otherwise including war, rebellion, riot, etc. The insurance charges

will be borne by the supplier and the Procuring Entity will not be required to pay such

charges, if incurred.

27) Transportation-

a) Unless otherwise specified in the SCC, obligations for transportation of the Goods shall be in

accordance with the conditions and terms specified in this document

b) In case of Supply from within India, the Goods shall be supplied FOR locations specified in

this document. All transportation charges, local taxes, etc. shall be borne by the Supplier.

28) Samples, Inspections and Tests-

a) The Procuring Entity or his authorized representative shall at all reasonable times have access

to the Supplier's premises and the power to inspect and examine the materials and

workmanship of the goods/equipment/ machinery during manufacturing process

or afterwards as may be decided.

b) The Supplier shall at its own expense and at no cost to the Procuring Entity carry out all such

tests, and/or trials and/or inspections of the Goods and Related Services as are specified

in this document.

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c) The sampling, inspections, and/or tests and/or trials may be conducted on the premises of the

Supplier or its Subcontractor, at point of delivery, and/or at the final destination of the Goods, or at

another place in India as specified in this document. All such sampling, inspections and/ or testing

shall be at the cost of the Supplier. Subject to Sub-Clause (d), if conducted on the premises of the

Supplier or its Subcontractor, all reasonable facilities and assistance, including access to

specification codes, designs, drawings and production data, shall be furnished to the inspectors at

no charge to the Procuring Entity.

d) The Procuring Entity or its designated representatives shall be entitled to attend the tests,

and/or inspections and/or trials referred to in Sub-Clause (c), provided that the Procuring

Entity bear all of its own costs and expenses incurred in connection with such attendance,

like travelling and boarding and lodging expenses.

e) Whenever the Supplier is ready to carry out any such test, and/or trials and/or inspection, it

shall give a reasonable advance notice, including the place and time, to the Procuring

Entity. The Supplier shall obtain from any relevant third party or manufacturer any

necessary permission or consent to enable the Procuring Entity or its designated

representative to attend the test and/or trials and/or inspection. The Supplier shall furnish

complete address of the premises of his office, go down and workshop where inspection

can be made together with name and address of the person who is to be contacted for the

purpose.

f) The Procuring Entity may require the Supplier to carry out any test and/or trials and/or

inspection not required by the Contract but deemed necessary to verify that the

characteristics and performance of the Goods comply with the technical specifications,

codes and standards and samples supplied with the Bid under the Contract, provided that the

Supplier's reasonable costs and expenses incurred in the carrying out of such test and/or

trials and/or inspection shall be added to the Contract Price. Further, if such test and/or

trials and/or inspection impedes the progress of manufacturing and/or the Supplier's

performance of its other obligations under the Contract, due allowance will be made in

respect of the Delivery Dates and Completion Dates and the other obligations so affected.

g) The Supplier shall provide, the Procuring Entity with a report of the results of any trials

and/or inspection.

h) Supplies when received shall be subject to tests and/or trials and/or inspection to ensure

whether they conform to the specifications and with the approved samples and trials, if

any. Where necessary or prescribed or practical, tests shall be carried out in

Government laboratory or government authorized laboratory and the supplies will be

accepted only when the articles conform to the standard of prescribed specifications as a

result of such tests.

i) In case of tests, samples shall be drawn in four sets in the presence of the Supplier or his

authorised representative and properly sealed in his presence. One such set shall be given to

him, one or two will be sent to the laboratories and/or testing house and the third or

fourth will be retained in the office for reference and record.

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j) Testing charges shall be borne by the bidder when procuring entity desires to be arranged by

the Supplier.

k) The Procuring Entity may reject any Goods or any part thereof that are received but fail to

pass any test and/or trials and/or inspection or do not conform to the specifications and

samples supplied with the Bid, if any. The Supplier shall either rectify or replace such

rejected Goods or parts thereof or make alterations necessary to meet the specifications

and samples supplied with the Bid if any, at no cost to the Procuring Entity, and shall

repeat the test and/or trials and/or inspection, at no cost to the Procuring Entity, upon

giving a notice pursuant to Sub-Clause (e)

If, however, due to exigencies of Procuring Entity's work, such replacement either in whole

or in part, is not considered feasible, the Procuring Entity after giving an opportunity to the

Bidder of being heard, shall for reasons to be recorded, deduct a suitable amount from the

approved rates and accept the supply. The deduction so made shall be final.

l) The rejected articles shall be removed by the Bidder within 15 days of intimation of rejection,

after which the Procuring Entity shall not be responsible for any loss, shortage or damage

and shall have the right to dispose of such articles as he thinks fit, at the Supplier's risk and

on his account.

m) The Supplier agrees that neither the execution of a test and/or trials and/or inspection of the

Goods or any part thereof, nor the attendance by the Procuring Entity or its

representative, nor the issue of any report pursuant to Sub-Clause (g), shall release the

Supplier from any warranties or other obligations under the Contract.

29) Testing charges: Testing and inspection charges shall be borne by the supplier.

30) Rejection-

a) Articles not approved during inspection or testing shall be rejected and will have to be

replaced by the selected bidder at his own cost within the 15 days.

b) If, however, due to exigencies, such replacement either in whole or in part, is not considered

feasible, the Purchase Officer after giving an opportunity to the selected bidder of being

heard shall for reasons to be recorded, deduct a suitable amount from the approved rates.

The deduction so made shall be final.

c) The rejected articles shall be removed by the selected bidder within 15 days of intimation of

rejection, after which Purchase Officer shall not be responsible for any loss, shortage or

damage and shall have the right to dispose of such articles as he thinks fit, at the

supplier's/ bidder's/ selected bidder's risk and on his account.

31) Extensions of Time-

a) If at any time during performance of the Contract, the Supplier or its Subcontractors should

encounter conditions impeding timely delivery of the Goods or completion of

Related Services pursuant to GCC 'Delivery' Clause the Supplier shall promptly notify the

Procuring Entity in writing of the delay, its likely duration, and its cause. As soon as

64

practicable after receipt of the Supplier's notice, the Procuring Entity shall evaluate the

situation and may at its discretion extend the Supplier's time for performance, with or

without liquidated damages depending on the nature of causes of delay, by issuing an

amendment of the Contract.

b) Except in case of Force Majeure, as provided under GCC, or reasons beyond the control of

the Supplier under GCC sub-clause (a) above, a delay by the Supplier in the performance

of its Delivery and Completion obligations shall render the Supplier liable to the

imposition of liquidated damages pursuant to GCC Clause 'Liquidated Damages'.

32) Authenticity of Equipments-

a) The selected bidder shall certify that the supplied goods are brand new, genuine/ authentic,

not refurbished, conform to the description and quality as specified in this bidding

document and are free from defects in material, workmanship and service.

b) If during the contract period, the said goods be discovered counterfeit/ unauthentic or not to

conform to the description and quality aforesaid or have determined (and the decision of

the Purchase Officer in that behalf will be final and conclusive), notwithstanding the fact that

the procuring entity may have inspected and/ or approved the said goods, the procuring

entity will be entitled to reject the said goods or such portion thereof as may be discovered

not to conform to the said description and quality, on such rejection the goods will be at the

selected bidder's risk and all the provisions relating to rejection of goods etc., shall apply. The

selected bidder shall, if so called upon to do, replace the goods etc., or such portion

thereof as is rejected by Purchase Officer, otherwise the selected bidder shall pay such

damage herein contained shall prejudice any other right of the Purchase Officer in that

behalf under this contract or otherwise.

c) Goods accepted by the procuring entity in terms of the contract shall in no way dilute

procuring entity's right to reject the same later, if found deficient in terms of the this clause

of the contract.

33) Warranty-

a) The bidder must supply all items with comprehensive on-site OEM warranty valid for

contract period after the goods, or any portion thereof as the case may be, have been

delivered to, installed and accepted at the final destination(s) indicated in the

bidding document. However, if delay of installation is more than a month's time due to

the reasons ascribed to the bidder, the warranty shall start from the date of last successful

installation of the items covered under the PO.

b) The Supplier warrants that all the Goods are new, unused, and of the most recent or current

models, and that they incorporate all recent improvements in design and materials, unless

provided otherwise in the Contract.

c) Subject to GCC Sub-Clause 'Specifications & Standards', the Supplier further warrants that

the Goods shall be free from defects arising from any act or omission of the Supplier or

arising from design, materials, and workmanship, under normal use.

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d) Unless otherwise specified in the SCC, the warranty shall remain valid for entire project

period after supply of the Goods and completion the Related Services has been accepted

(commencing from the date of acceptance). This warranty shall cover all items irrespective

of the fact whether the tenderer has manufactured these or not. If the project extends for

one more year than comprehensive on-site OEM warranty would also be extended without

any financial liability of Department/ GoR.

e) The Procuring Entity shall give Notice to the Supplier stating the nature of any such defects

together with all available evidence thereof, promptly following the discovery thereof.

The Procuring Entity shall afford all reasonable opportunity for the Supplier to inspect

such defects.

f) Upon receipt of such Notice, the Supplier shall, within the period specified in the SCC,

expeditiously repair or replace the defective Goods or parts thereof, at no cost to

the Procuring Entity.

g) In case of machinery and equipment also, guarantee will be given as mentioned in clause (c)

above and the Supplier shall during the guarantee period replace the parts / whole if any

and remove any manufacturing defect if found during the above period so as to make

machinery and equipment operative. The Supplier shall also replace machinery and

equipment in case it is found defective which cannot be put to operation due to

manufacturing defect, malfunctioning, etc.

h) If having been notified, the Supplier fails to remedy the defect within the period specified in

the SCC; the Procuring Entity may proceed to take within a reasonable period such

remedial action as may be necessary, at the Supplier's risk and expense and without

prejudice to any other rights which the Procuring Entity may have against the Supplier under

the Contract.

i) At the time of goods delivery, the selected bidder shall submit a certificate/ undertaking from

all the respective OEMs mentioning the fact that the goods supplied are covered under

comprehensive warranty & support for the prescribed period.

34) Patent Indemnity-

a) The supplier shall, subject to the Procuring entity's compliance with sub-clause (b) below,

indemnify and hold harmless the Procuring entity and its employees and officers from

and against any and all suits, actions or administrative proceedings, claims, demands,

losses, damages, costs, and expenses of any nature, including attorney's fees and expenses,

which the

Procuring entity may suffer as a result of any infringement or alleged infringement of any

patent, utility model, registered design, trademark, copyright, or other intellectual property

right registered or otherwise existing at the date of the Contract by reason of:

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i. the installation of the Goods by the supplier or the use of the Goods in the country where the

Site is located;

and

ii. the sale in any country of the products produced by the Goods.

Such indemnity shall not cover any use of the Goods or any part thereof other than for

the purpose indicated by or to be reasonably inferred from the Contract, neither any

infringement resulting from the use of the Goods or any part thereof, or any products

produced thereby in association or combination with any other equipment, plant, or

materials not supplied by the supplier, pursuant to the Contract.

b) If any proceedings are brought or any claim is made against the Procuring entity arising out

of the matters referred to above, the Procuring entity shall promptly give the supplier a

notice thereof, and the supplier may at its own expense and in the Procuring entity's name

conduct such proceedings or claim and any negotiations for the settlement of any such

proceedings or claim.

c) If the supplier fails to notify the Procuring entity within twenty-eight (28) days after receipt

of such notice that it intends to conduct any such proceedings or claim, then the

Procuring entity shall be free to conduct the same on its own behalf and at the expenses of the

supplier.

d) The Procuring entity shall, at the supplier's request, afford all available assistance to the

supplier in conducting such proceedings or claim, and shall be reimbursed by the supplier

for all reasonable expenses incurred in so doing.

e) The Procuring entity shall indemnify and hold harmless the supplier and its employees,

officers, and Subcontractors from and against any and all suits, actions or administrative

proceedings, claims, demands, losses, damages, costs, and expenses of any nature,

including attorney's fees and expenses, which the supplier may suffer as a result of any

infringement or alleged infringement of any patent, utility model, registered design,

trademark, copyright, or other intellectual property right registered or otherwise existing at

the date of the Contract arising out of or in connection with any design, data,

drawing, specification, or other documents or materials provided or designed by or on

behalf of the Procuring entity.

35) Limitation of Liability : Except in cases of gross negligence or wilfull misconduct:-

a) neither party shall be liable to the other party for any indirect or consequential loss or

damage, loss of use, loss of production, or loss of profits or interest costs, provided that

this exclusion shall not apply to any obligation of the supplier to pay penalty to the

Procuring entity; and

b) the aggregate liability of the supplier to the Procuring entity, whether under the Contract, in

tort, or otherwise, shall not exceed the amount specified in the Contract, provided that

this limitation shall not apply to the cost of repairing or replacing defective equipment, or to

any obligation of the supplier to indemnify the Procuring entity with respect to

patent infringement.

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36) Force Majeure-

a) The supplier shall not be liable for forfeiture of its Performance Security, liquidated damages,

or termination for default if and to the extent that its delay in performance or other failure

to perform its obligations under the Contract is the result of an event of Force Majeure.

b) For purposes of this Clause, "Force Majeure" means an event or situation beyond the control

of the supplier that is not foreseeable, is unavoidable, and its origin is not due to

negligence or lack of care on the part of the supplier. Such events may include, but not be

limited to, acts of the Procuring entity in its sovereign capacity, wars or revolutions,

fires, theft, floods, epidemics, quarantine restrictions, and freight embargoes.

c) If a Force Majeure situation arises, the supplier shall promptly notify the procuring entity in

writing of such condition and cause thereof. Unless otherwise directed by procuring entity

writing, the supplier shall continue to perform its obligations under the contract as far as

reasonably practical, and shall seek all reasonable alternative means at his cost for

performance not prevented by Force Majeure event.

37) Change Orders and Contract Amendments-

a) The Procuring entity may at any time order the supplier/ selected bidder through Notice in

accordance with clause 'Notices' above, to make changes within the general scope of the

Contract in any one or more of the following:

i. drawings, designs, or specifications, where Goods to be furnished under the Contract are to

be specifically manufactured for the Procuring entity;

ii. the method of shipment or packing;

iii. the place of delivery; and

iv. the related services to be provided by the supplier/ selected bidder.

b) If any such change causes an increase or decrease in the cost of, or the time required for,

the supplier's performance of any provisions under the Contract, an equitable adjustment

shall be made in the Contract Price or in the Delivery and Completion Schedule, or both,

and the Contract shall accordingly should be amended. Any claims by the supplier/

selected bidder for adjustment under this clause must be asserted within twenty-eight (28)

days from the date of the supplier's receipt of the Procuring entity's change order.

c) Prices to be charged by the supplier for any related services that might be needed but which

were not included in the Contract shall be agreed upon in advance by the parties and shall

not exceed the prevailing rates charged to other parties by the supplier for similar services.

d) Additional quantity may be procured by placing a repeat order on the rates and conditions of

the original order. However, the additional quantity shall not be more than 50% of the

value

of Goods of the original contract and shall be within one month from the date of expiry of last

supply. If the Supplier fails to do so, the Procuring Entity shall be free to arrange for the

balance supply by limited Bidding or otherwise and the extra cost incurred shall be

recovered from the Supplier.

68

38) Termination-

a) Termination for Default-

i. procuring entity without prejudice to any other remedy under the provisions of the Act,

the Rules or the Contract for breach of contract, by written notice of default of at least 30

days sent to the supplier/ selected bidder, terminate the contract in whole or in part:

a. If the supplier/ selected bidder fails to deliver any or all quantities of the Goods and/or

related services within the period specified in the contract, or any extension

thereof granted by procuring entity pursuant to GCC clause 'Extensions of Time'; or

b. If the supplier/ selected bidder fails to perform any other obligation under the contract

within the specified period of delivery of service or any extension granted thereof; or

c. If the supplier/ selected bidder, In the judgement of the Procuring entity, has breached

the Code of Integrity, as defined in GCC, in competing for or in executing the

contract.

d. If the supplier/ selected bidder commits breach of any condition of the contract

ii. If procuring entity terminates the contract in whole or in part, amount of PSD may be

forfeited.

iii. In the event the Procuring Entity terminates the Contract in whole or in part, pursuant to GCC

Clause CO above, the Procuring Entity may procure, upon such terms and in such manner

as it deems appropriate, Goods and/ or Related Services similar to those undelivered or

not performed, and the Supplier shall be liable to the Procuring Entity for any additional

costs for such similar Goods or Related Services. However, the Supplier shall continue

performance of the Contract to the extent not terminated.

b) Termination for Insolvency:

Procuring entity may at any time terminate the Contract by giving a written notice of at

least

30 days to the supplier if the supplier becomes bankrupt or otherwise declared insolvent. In

such event, termination will be without compensation to the supplier, provided that such

termination will not prejudice or affect any right of action or remedy that has accrued or

will accrue thereafter to Procuring Entity.

c) Termination for Convenience-

i. The Procuring Entity, by Notice sent to the supplier/ selected bidder, may terminate the

Contract, in whole or in part, at any time for its convenience. The Notice of termination

shall specify that termination is for the Procuring Entity's convenience, the extent to

which

performance of the Supplier under the Contract is terminated, and the date upon which

such termination becomes effective.

ii. Depending on merits of the case the supplier/ selected bidder may be appropriately

compensated on mutually agreed terms for the loss incurred by the contract if any due to

such termination.

69

iii. The Goods that are complete and ready for shipment at the time of Supplier's receipt of the

Notice of termination may, if required, be accepted by the Procuring Entity at the

Contract terms and prices. For the remaining Goods, the Purchaser may elect:

a. To have any portion completed and delivered at the Contract terms and prices; and/or

b. To cancel the remainder and pay to the supplier/ selected bidder an agreed amount for

partially completed Goods and Related Services and for materials and parts

previously procured by the supplier/ selected bidder

39) Dispute Resolution Mechanism- Any dispute arising from the Contract shall be resolved

amicably, as far as possible. The levels of the Dispute Resolution mechanism shall be as

follows:

a) Amicable resolution between representatives of Parties to the Contract

b) If a question, difference or objection arises in connection with or out of the

contract agreement or the meaning of operation of any part, thereof or the rights, duties or

liabilities of either party have not been settled by amicable resolution through mutual

discussions, it shall be referred to Commissioner ,RCSE. The decision of Commissioner

,RCSE shall be final and binding on both the parties

c) All legal proceedings, if necessary arise to institute by any of the parties shall have to be

lodged in courts situated in Rajasthan at Jaipur and not elsewhere.

40) Local Conditions-

a) Each Bidder is expected to fully get acquainted with the local conditions and factors, which

may have any effect on the performance of the contract and /or the cost.

b) The Bidder is expected to know all conditions and factors, which may have any effect on the

execution of the contract after issue of letter of Award as described in the bidding

documents. The department shall not entertain any request for clarification from the

Bidder regarding such local conditions.

c) It is the Bidder's responsibility that such factors have properly been investigated and

considered while submitting the bid proposals and no claim whatsoever including those

for financial adjustment to the contract awarded under the bidding documents will be

entertained by the department. Neither any change in the time schedule of the contract nor

any financial adjustments arising thereof shall be permitted by the department, on account of

failure of the bidder to know the local laws / conditions.

d) The bidder is expected to obtain all information that may be necessary for preparing the bid at

their own interest and cost

41) Pre-Delivery Inspection(PDI) : After manufacturing/formation of goods and ready for

transportation, the bidder shall intimate to the Concerned Official of RCSE one week in

advance for Pre-Delivery Inspection (PDI), at the cost of supplier. Pre-Delivery Inspection

(PDI) shall be made at the Manufacturer’s / supplier’s Factory / Godown site (at tenderer cost)

by the technical team/inspection committee of RCSE. The inspection period would be inclusive

70

in the total supply period. The whole cost will be borne by the contractor such as lodging,

boarding , fare charges etc on the tour made by technical team/inspection team. The Inspection

Team can inspect up to 2% sample at random basis. The bidder will provide these inspected

items for use as sample for quality checks at district level. This will be minimum One Piece per

item at district head quarter and one piece per item at state office.

42) Delivery and Installation of furniture in Secondary and Sr. Secondary Schools-

Subject to GCC Sub-Clause 'Change Orders and Contract Amendments' the Delivery of

the Goods and Completion of the Related Services shall be in accordance with the Delivery

and Completion Schedule specified in this document. The details of shipping and

other documents to be furnished by the Supplier are specified in this document.

a) The tenderer whose tender is accepted shall arrange to supply the ordered furniture strictly in

accordance with specifications given in the technical bid within a period mentioned in

this BID DOCUMENT.

b) The installation and maintenance shall be done at the risk and cost of the tenderer.

c) All security arrangements for the furniture located in the school shall be the responsibility of

the head of the institution. However tenderer get all the furniture items insured from an

Insurance Company against calamities, theft, fire etc. and all such insurance charges will

be borne by the tenderer. The department will not be required to pay such charges

d) Commissioning of the project: If the tenderer has fulfilled following conditions then the

project is deemed to have been commissioned and payment can start as per

payment conditions.

(i) Has supplied and installed all the furniture in the school to the satisfaction of the

concerned authorities.

e) It will be responsibility of the Tenderer to follow rules, regulations and Acts of State/

Central governments regarding welfare of employees and labour/ persons hired for

services/ appointed by it and school/ Department will not be responsible if the tenderer

violates the same.

43) Labelling :

a) The following shall be clearly marked on the equipments using labels or indelible ink in the

presence of school staff:

(i) The date of installation,

(ii) Period of warranty,

(i) Incidents / calls open

44) Final acceptance of the tender :

a) The final acceptance of the tender would be entirely vested with the procuring entity who

reserves the right to accept or reject any tender, without assigning any reason whatsoever.

There are no obligations on the part of the procuring entity to communicate in any way

with the rejected tenderer. After acceptance of the tender by procuring entity the tenderer

shall have no right to withdraw his tender or claim higher price.

b) Tenders with incomplete information are liable for rejection.

71

c) For each category of qualification criteria, the documentary evidence is to be produced

duly attested by the tenderer, serial numbered and enclosed with the technical bids.

If the documentary proof is not enclosed for any/ all criteria the tender is liable for rejection.

d) If any information given by the tenderer is found to be false/fictitious, the action would be

initiated against the tenderer as per Govt. rules.

I) If GoR/ Council decide to appoint a third party agency for inspection and

evaluation tenderer need to share all the information and co-operate with third

party monitoring /technical agency during the period of contract.

45) Terms of Payment-

a) The Supplier's request for payment shall be made to the Procuring Entity in writing,

accompanied by invoices describing, as appropriate, the Goods delivered and by the

documents submitted pursuant to GCC 'Delivery Clause and upon fulfilment of all the

obligations stipulated in the Contract.

b) Payment up to 70% to be made by the concerned School Principal/ Headmaster on the

recommendation of Committee. Committee shall verify that given supply is as per approved

sample(s) and specifications and installed properly in School. All remittance charges shall be

borne by the Supplier. Committee consist of Person nominated by Principal/ Headmaster, J. En of

block / DPC office and Jr. Accountant or accountant of block / DPC office shall submit the report to

Principal/ Headmaster. Remaining 30% would be paid after receipt of certificate of quality

check (at the cost of Tenderer) and satisfactory supply on the recommendation of District

committee (District committee consist of ADPC, School Principal/ Headmaster, A.En. and

AAO)”.

c) The currency in which payments shall be made to the Supplier under this Contract shall be

Indian Rupees.

d) In case of disputed items, 10% to 25% of the amount of the price of such items may be

withheld and will be paid on settlement of the dispute.

e) Payment in case of those Goods which need trials or testing as specified in this document

shall be made only when such trials or tests have been carried out and trials or test

results received conforming to the prescribed specifications

f) No advance payment shall be made.

g) The payment for implementing this scheme will be made on submission of bills in proper

form ,along with performance report by committee(Committee consist of Person nominated by

Principal/ Headmaster, J. En of block / DPC office and Jr. Accountant or accountant of block / DPC

office) by the Tenderer to the School Principal in accordance with the directions mentioned

in the tender document. Part payment can also be made. All remittance charges will be borne

by the Tenderer.

h) Certificate/ Policy of Insurance Company for Computer Lab against calamities, theft, fire etc

(only with first bill).

i) Payment will be started from the date of Commissioning and will be made as per Payment

72

Schedule mentioned above in this tender document to the Tenderer by the SCHOOL

PRINCIPAL/ HEADMASTER(s) upon satisfaction and on submission of the certificates as

mentioned above.

j) No Payment will be made to the tenderer if the concerned authorities do not furnish

satisfactory completion certificate.

k) The SCHOOL PRINCIPAL/ HEADMASTER(s) would provide the Income tax

deduction certificate and the reasons of other deductions in writing to the tenderer at the

time of payment.

46) Payment schedule :

Payments to the bidder, after successful completion of the target milestones

(including specified project deliverables), would be made as under:

a) No Advance payment shall be made

b) Payment would be made school wise on submission of bills for individual schools along with

the satisfactory installation certificate of the competent authority.

Note: (i) Remittance charge on payment made shall be borne by the tenderer.

(ii) The rate should not be provided as a percentage figure; the tenderer is advised to

quote charges in absolute Indian Rupees inclusive of all taxes & government levies.

c) The supplier's/ selected bidder's request for payment shall be made to the School Principal/

Headmaster in writing, accompanied by invoices describing, as appropriate, the goods

delivered and related services performed, and by the required documents submitted

pursuant to general conditions of the contract and upon fulfilment of all the obligations

stipulated in the Contract.

d) Due Payments shall be made promptly by the procuring entity, generally within thirty (30)

days after submission of an invoice or request for payment by the supplier/ selected

bidder, and the procuring entity has accepted it.

e) The currency or currencies in which payments shall be made to the supplier/ selected

bidder under this Contract shall be Indian Rupees (INR) only.

f) All remittance charges will be borne by the supplier/ selected bidder.

g) In case of disputed items, disputed amount shall be withheld and will be paid only after

settlement of the dispute.

h) Payment in case of those goods which need testing shall be made only when such tests have

been carried out, test results received conforming to the prescribed specification.

i) Advance Payments will not be made.

j) Any penalties accumulated due to non-compliance of service level requirements shall be

deducted from the Bank Guarantee provided by the supplier as well as from any

payments due to the supplier for respective/ prospective quarters.

k) Taxes (work contract tax, VAT, income tax, etc.), as applicable, will be deducted at source,

from due payments, as per the prevalent rules and regulations.

47) Special Conditions of the Bid-

Fraction of a day in reckoning period in supplies, successful installation and completion

of work shall be eliminated if it is less than half a day. In case of calculation for month

73

wise penalties the month will be of 30 days and if duration is less than a month then

penalty will be levied on pro-rata basis.

48) Acceptance Testing and Certification

a) The primary goal of Acceptance Testing and Certification is to ensure that the Project

(including all the project components as discussed in the scope of work) meets

requirements, standards, specifications and performance, by ensuring that the following are

associated with clear, quantifiable metrics for accountability:

I. Infrastructure

II. Performance

III. Project Documentation

49) All the instructions to bidders covered in Chapter-4 would be a part of Terms and Conditions

under Chapter-5. In case of any anomaly or paradox, the final decision of

COMMISSIONER,RCSE would prevail.

50) Exit Management-

Purpose- This clause sets out the provisions which will apply on expiry or termination of the

"Contract Agreement". In the case of termination of the Contract Agreement due to any

illegal activity performed by the bidder during/ as part of the activities related to the

project, the procuring entity shall have the right to, at its sole discretion; apply this clause

with or without seeking an appropriate remedy from the bidder.

74

ANNEXURE -1: PRE-BID QUERIES FORMAT (To be filled by the Tenderer)

NIB No: ………………………………………………………………………….. dtd.

Name of the Company/Firm:---------------------------------------------------------------------

--

Tender Fee Receipt No.------------------------ Dated------------------- for Rs.----------------------

Name of Person(s) Representing the Company/ Firm:

Name of the Person Designation E-mail ID Tel .ph. no/ Fax no

Company/Firm Contacts:

Contact person/s Address for

correspondence

E-mail ID Tel ph. No /Fax

Query & Clarification Thought:

Sr. No RPF Page No RPF rule No Rule Details Query/suggestion/clarification

Note: - Queries must be strictly submitted only in the prescribed format (.XLS/.XLSXJ. ODF).

Queries not submitted in the prescribed format will not be considered/ responded at all

by the procuring entity. Also, kindly attach the coloured scanned copy of the receipt

towards the submission of the bidding/ tender document fee.

75

ANNEXURE-2: BID FORM {to be filled by the bidder}

NAME OF DISTRICT(FOR WHICH BID SUBMITTED):-.........................................................................

I. Addressed to

a. Name of the procuring

Entity

COMMISSIONER ,RAJASTHAN COUNCIL OF

SECONDARY EDUCATION,JAIPUR

b. Address As mentioned in NIB

c. Telephone As mentioned in NIB

d. Telephone/Fax As mentioned, in NIB

e. e-Mail As mentioned in (clearly mention the

NIB no. in the subject of the mail)

II. NIB Reference: RCSE Dated IL Other related details: -

1. Name of Tenderer

2. Name & Designation of

Authorized Signatory

3. Registered Office

Address

Telephone Nos. /

Mobile(mandatory)

Fax:

Website Email

(mandatory)

4. Rajasthan centre

Address

Phone Fax:

Contact

Person

5. Jaipur centre Address

Phone Fax:

6. Year of Establishment

7 Nature of the Firm Public Ltd. Private Ltd. Partnership Proprietary

Put Tick (}1) mark

8 Any other details in

support of your offer

76

III. Annual Turnover during last three years (as stated in the eligibility criteria, attach proof

Financial Year Total Turnover in Crores Audited accounts (Yes or No)

2011-12

2012-13

2013-14

Total Turn Over

IV. Details of experience in involving supply & installation of furniture.

SI.

No

Year Name. of the

Department

Supply order

no. and date

Description of

Supply Order

Quantity Value

(in Rs. Lacs)

Completion

Certificate/

test report

1 2 3 4 5 6 7 8

1 2011-12

2 2012-13

3 2013-14

Total

Note Provide separate note on each project in detail with proof. Please attach a copy of the work

order/ completion certificate/ purchase order/ letter from the customer for each project reference.

V. The Cost of Tender amount Rs. 1,000/- (Rupees five Thousand) (per district) has been

deposited vide cash receipt / DD/ Banker's cheque no. Dated in

favour of the COMMISSIONER, RCSE, RCSE, payable at Jaipur.

VI. The processing fees amounting to Rs. 1,000/- (Rupees One Thousand) (per district) has

been deposited vide DD/ Banker's cheque no. Dated

in favour of Managing Director, RISL payable at Jaipur.

VII. Following documents are attached towards the proof of Earnest Money Deposited of Rs.-------

-------/- in favour of COMMISSIONER, RCSE. I/we also fulfil the eligibility criteria

mentioned in this tender document:

77

Sr. No In favour of EMD

Amount

DD/Banker’s

Cheque No/BG

Date

VIII. The rate for the complete work as prescribed has been mentioned separately in the

financial bid.

IX. The rates quoted are applicable up to 120 days from the date of opening of technical bid of

tender document. This validity can be extended with mutual agreement.

X. The Permanent Income Tax No. (PAN) has been submitted.

XI. We agree to abide by all the terms and conditions mentioned in this form issued by the

Procuring entity and also the further conditions of the said notice given in the attached sheets

(all the pages of which have been signed by us in token of acceptance of the terms mentioned

therein along with stamp of the firm).

Date:

Name & Seal of the firm:

Authorized Signatory:

78

ANNEXURE-3: BIDDER'S AUTHORIZATION CERTIFICATE (To be filled by the Bidder)

To,

(Procuring entity),

If I/We (Name/ Designation) hereby declare/ certify that (Name/ Designation) is hereby

authorized to sign relevant documents on behalf of the company/ firm in dealing with Tender/

NIB No: 2015 Dated

He/ She is also authorized to attend meetings & submit technical & commercial

information/ clarifications as may be required by you in the course of processing the Bid.

For the purpose of validation, his/ her verified signatures are as under.

Thanking you,

Verified

Signature:

Name of the Bidder: -Authorized Signatory: -Seal of the Organization: -

Date: Place:

79

ANNEXURE-4: DECLARATION by the Bidder on Non judicial Rs.100 stamp paper (To

be filled by the Bidder )

To,

{Procuring entity},

In response to the NIB Ref. No.--------------------------------------------------------dated------------for

{Project Title}, as an Owner/ Partner/ Director/ Auth. Sign. Of

--------------------------------------------------------------------I/ We hereby declare that presently our

Company/ firm-------------------------------- at the time of bidding,: -

a) possess the necessary professional, technical, financial and managerial resources and

competence required by the Bidding Document issued by the Procuring Entity;

b) have fulfilled my/ our obligation to pay such of the taxes payable to the Union and the State

Government or any local authority as specified in the Bidding Document;

c) is having unblemished record and is not declared ineligible for corrupt & fraudulent practices

either indefinitely or for a particular period of time by any State/ Central government/

PSU/ UT.

d) does not have any previous transgressions with any entity in India or any other country

during the last three years

e) does not have any debarment by any other procuring entity

f) is not insolvent in receivership, bankrupt or being wound up, not have its affairs administered

by a court or a judicial officer, not have its business activities suspended and is not the

subject of legal proceedings for any of the foregoing reasons;

g) does not have, and our directors and officers not have been convicted of any criminal offence

related to their professional conduct or the making of false statements or

misrepresentations as to their qualifications to enter into a procurement contract within a

period of three years preceding the commencement of the procurement process, or not

have been otherwise disqualified pursuant to debarment proceedings;

h) does not have a conflict of interest as mentioned in the bidding document which materially

affects the fair competition.

i) will comply with the code of integrity as specified in the bidding document.

If this declaration is found to be incorrect then without prejudice to any other action that

may be taken as per the provisions of the applicable Act and Rules thereto prescribed by

GoR, my/ our security may be forfeited in full and our bid, to the extent accepted, may be

cancelled.

Thanking you,

Name of the Bidder: - Authorised

Signatory: -

Seal of the Organization: Date:

Place:

80

ANNEXURE-5: CERTIFICATE OF CONFORMITY/ NO DEVIATION

To,{to be filled by the bidder}on Non judicial Rs. 100 stamp paper

{Procuring entity},

NIB No: ------------------------------------------------------------ Dated----------------------------

CERTIFICATE

This is to certify that, the specifications of Furniture Items which I/ We have mentioned

in the Technical bid, and which It We shall supply if I/ We am/ are awarded with the work,

are in conformity with the minimum specifications of the Tender/ bidding document and

that there are no deviations of any kind from the requirement specifications.

Also, I/ we have thoroughly read the tender/ bidding document and by signing this certificate,

we hereby submit our token of acceptance to all the tender terms & conditions without

any deviations.

I/ We also certify that the price I/ we have quoted is inclusive of all the cost factors

involved in the end-to-end implementation and execution of the project, to meet the desired

Standards set out in the Tender/ bidding Document.

Thanking you,

Name of the Bidder: -

Authorised Signatory:

Seal of the Organization:

Date:

Place:

81

Annexure-6 A

Financial Bid for Supply and Installation of Furniture at Secondary and

Sr. Secondary Schools under RCSE S.

NO.

Item No. PER Unit

PRICE

Price Quoted

(Inclusive of All Taxes, Levies, Octroi,

Transportation Charges, etc)

(Rupees in Figures) (Rupees in words)


(i) Dual Desk 1

(ii) Teacher Table 1

(iii) Teacher Chair 1


(i) Library Table 1

(ii) Library Chair-Plastic 1

(iii) Library Book Shelves 1

(iv) Teacher Table 1

(v) Teacher Chair 1

(vi) Book rack double sided 1


(i) Computer Table 1

(ii) Computer Chair 1

(iii) Computer Teacher’s Table 1

(iv) Computer Teacher’s Chair 1


(i) Teacher Table 1

(ii) Teacher Chair 1

(iii) Stools for Science Lab 1

(iv) Visitor Chair 1

(v) Steel Almirah 1

(vi) Steel Almirah With Glass Door 1

(vii) Display Board 1


(i) Teacher Table 1

(ii) Teacher Chair 1

(iii) Table 1

(iv) Display Board 1

Seal and Signature of the Tenderer

82

Annexure-6 B

ITEMS ARE GIVEN UNDER FOR ON-SITE/SCHOOL WISE



(i) Dual Desk 20 69920

(ii) Teacher Table 1 3496

(iii) Teacher Chair 1 3496


(i) Library Table 2 3316 (1658 x 2)

(ii) Library Chair-Plastic 30 43800 (1460 x 30)

(iii) Library Book Shelves 2 2920 (1460 x 2)

(iv) Book Racks Double Sided 6 + 2 8760 (1460 x 6)

396 (198 x 2)

(v) Teacher Table 1 1658 (1658 x 1)

(vi) Teacher Chair 1 1658 (1658 x 1)


(i) Computer Table 10 26330 (2633 x 10)

(ii) Computer Chair 10 26330 (2633 x 10)

(iii) Computer Teacher’s Table 1 2447 (2447 x 1)

(iv) Computer Teacher’s Chair 1 2447 (2447 x 1)


(i) Teacher Table 1 3030 (3030 x 1)

(ii) Teacher Chair 1 3030 (3030 x 1)

(iii) Stools for Science Lab 40 121200(3030 x 40)

(iv) Stools for Science Lab 20 5400 (270 x 20)

(v) Visitor Chair 2 6060 (3030 x 2)

(vi) Steel Almirah 1 3030 (3030 x 1)

(vii) Steel Almirah With Glass Door 6 1620 (270 x 6)

(viii) Display Board 6 1620 (270 x 6)


(i) Teacher Table 1 269

(ii) Teacher Chair 1 269

(iii) Table 3 807

(iv) Display Board 4 1076

83

ANNEXURE-7: FINANCIAL BID Submission Sheet To,

{Procuring Entity},

------------------------------------------

Reference: NIB No.:------------------------------------------------------- Dated----------------------------

Dear Sir,

We, the undersigned bidder, Having read & examined in detail, the Bidding Document, the

receipt of which is hereby duly acknowledged, I/ we, the undersigned, offer to supply/ work as

mentioned in the Scope of the work, Bill of Material, Technical specifications, Service Level

Standards & in conformity with the said bidding document for the same.

I / We undertake that the prices are in conformity with the specifications prescribed. The

quote/ price are inclusive of all cost likely to be incurred for executing this work. The prices are

inclusive of all type of govt. taxes/duties as mentioned in the financial bid (BoQ).

I / We undertake, if our bid is accepted, to deliver the goods in accordance with the delivery

schedule specified in the schedule of Requirements.

I/ We hereby declare that in case the contract is awarded to us, we shall submit the contract

performance guarantee as prescribed in the bidding document.

I / We agree to abide by this bid for a period of 120 days after the last date fixed for bid

submission and it shall remain binding upon us and may be accepted at any time before the expiry of

that period.

Until a formal contract is prepared and executed, this bid, together with your written

acceptance thereof and your notification of award shall constitute a binding Contract between us.

I/ We hereby declare that our bid is made in good faith, without collusion or fraud and the

information contained in the bid is true and correct to the best of our knowledge and belief.

We understand that you are not bound to accept the lowest or any bid you may receive.

We agree to all the terms & conditions as mentioned in the bidding document and submit that

we have not submitted any deviations in this regard.

Date:

Authorized Signatory Name:

Designation:

84

(Annexure-8)

Schedule

(Bid should be submitted district wise)

S.

No. Division District

Additional

Classrooms

(Rs. in Lakhs)

Science

Lab

(Rs. in

Lakhs)

Computer

Room

(Rs. in

Lakhs)

Libraries

(Rs. in

Lakhs)

Art/Craft/

Culture

Rooms

(Rs. in Lakhs)

Estimated

Cost

(Rs. in

Lakhs)

EMD

(RS.)

1

Ajmer

Ajmer 139.00 64.50 36.70 30.50 3.20 273.90 547800

2 Bhilwara 179.00 90.50 58.70 68.75 4.80 401.75 803500

3 Nagaur 97.00 61.50 45.80 48.50 4.00 256.80 513600

4 Tonk 95.00 45.50 33.00 43.25 2.00 218.75 437500

5

Bharatpur

Bharatpur 95.00 62.50 39.60 36.75 3.20 237.05 474100

6 Dhaulpur 68.00 26.00 27.00 36.00 0.00 157.00 314000

7 Karauli 41.00 33.00 21.40 24.75 2.40 122.55 245100

8 Sawai

Madhopur

45.00 34.50 25.10 40.25 2.40 147.25

294500

9

Bikaner

Bikaner 71.00 50.00 29.40 33.50 4.00 187.90 375800

10 Churu 96.00 43.00 31.90 19.75 2.40 193.05 386100

11 Sri

Ganaganagar

65.00 49.00 33.20 49.25 4.00 200.45

400900

12 Hanumangarh 69.00 38.00 24.30 27.00 4.00 162.30 324600

13

Jaipur

Alwar 165.00 91.50 65.10 64.25 7.60 393.45 786900

14 Dausa 142.00 43.00 40.00 34.25 2.40 261.65 523300

15 Jaipur 204.00 93.00 63.50 40.75 6.40 407.65 815300

16 Jhunjhunu 51.00 40.00 26.70 22.75 4.00 144.45 288900

17 Sikar 73.00 39.00 30.00 17.75 2.40 162.15 324300

18

Jodhpur

Barmer 200.00 69.50 62.20 80.25 4.00 415.95 831900

19 Jaisalmer 25.00 21.50 14.30 12.50 0.00 73.30 146600

20 Jalore 144.00 65.00 55.60 71.75 4.80 341.15 682300

21 Jodhpur 186.00 84.00 77.60 58.25 4.80 410.65 821300

22 Pali 160.00 66.00 44.70 56.00 4.00 330.70 661400

23 Sirohi 63.00 36.00 22.60 37.00 2.40 161.00 322000

24

Kota

Baran 49.00 37.00 25.70 43.25 2.00 156.95 313900

25 Bundi 72.00 39.00 29.70 37.75 1.60 180.05 360100

26 Jhalawar 58.00 35.50 29.90 43.00 1.20 167.60 335200

27 Kota 54.00 31.50 21.00 25.00 2.00 133.50 267000

28

Udaipur

Banswara 193.00 78.50 52.70 94.00 3.60 421.80 843600

29 Chittorgarh 102.00 70.50 40.20 60.50 4.00 277.20 554400

30 Dungarpur 132.00 51.00 44.10 53.75 2.00 282.85 565700

31 Rajsamand 76.00 53.00 49.00 38.50 3.20 219.70 439400

32 Pratapgarh 105.00 43.00 34.70 57.00 3.20 242.90 485800

33 Udaipur 182.00 99.50 62.50 103.00 5.60 452.60 905200

85

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