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Radboud Summer School
How to organize a summer school – A case study
Agenda
• Reasons for Radboud Summer School (RSS)
• Profile
• Organisational model
• Planning
• RSS Team
• Marketing & Communication
• Practical matters & challenges
• Evaluation
• RSS2015
Reasons for Radboud Summer School
recruitmentpartner ship restore balance
reputation
window shop
Profile Radboud Summer School
• Broad profile in line with university profile
• High level of academic courses
• Courses from all faculties:
- Faculty of Science- Faculty of Social Sciences- Faculty of Medical Sciences- Faculty of Law- Faculty of Arts - Philosophy, Theology and Religion- Nijmegen School of Management
Organizational Model - Stand-alone
Profile & Corporate Identity
PR FIT
L SS
Integrated Model
Faculties• Determine target group• Determine content courses • Determine admission criteria• Bear financial risks course
Summer School
• Responsible overall profile & quality• Motivating Faculties to deliver courses• Provides services to participants• Provides services to faculties• Collects fees
Summer School
Faculty
Faculty
Faculty
Univ.
Students
Faculty
Faculty
Course leader
RSS – Integrated Model
• Contributing to Internationalisation policy Radboud University
• Offering a broad range of courses
• Full academic range - Bachelor to PhD courses
• Meeting several objectives of faculties / research groups
• Build on existing quality of staff and network faculties
• Shared responsability
Services Radboud Summer School
• Profile & Corporate Identity • General marketing & communication • Recruitment• Application & payment process• Social Programme• Classrooms & catering• Accommodation• Radboud Bikes • Overall support
…
Start RSS
• Internationalization policy Radboud University
• Approval Rector & convince stakeholders
• Call for course proposals
• Approval proposals Dean Faculty
• Discussing & fine tuning proposals
• Determining final programme
Overall planning RSS2014
Sep Call for course proposals
Oct-Nov Development & fine-tuning courses
Nov Building website
Dec Application and financial process
Dec Brochure and Poster
Jan Courses online and application open
Jan- Recruitment
April-May Detailed information about social programme
June-July Detailed information about welcoming Day and registration
July Rooms & Bikes assigned to participants
Aug Summer School
Aug-Sep Evaluation
Summer School Team
Different roles:
• Strategy, policy & networking
• Coordination
• Support
• Extra support during RSS
• Summer School Dean
Extra support
Support
Strategy &
Coordination
Marketing & Communication
RSS:- Marketing toolkit (RSS brochure, poster, templates)- Website- Portals- Mailing partner universities and network- Invitation to students and alumni- Information guide participants- Course leader guide
Faculty / Course leaders:- Course brochure & poster- informing network, colleagues, students, etc.- Course materials
Practical Matters - Challenges
• Application
• Accommodation
• Radboud Bikes
• Social programme
• Welcoming Day
Evaluation
30 courses on offer, 390 applications, 270 participated in 14 courses75% from abroad, mostly master/PhD students, age19-66
Overall Outcome: 8.2 Value for Money: 8.4Recommend course to others: 92%
+ Content and level of the courses - Wifi access+ Quality of lecturers - Payment process+ Professional organization/staff - Accommodation+ Friendly atmosphere - course information (more
detailed)+ Social programme
Lessons learnt• Provide more detailed information• Manage expectations• Be prepared, but expect the unexpected
RSS Edition 2015
• 35 courses• All faculties involved• Course offer online & application open Dec. 2014• substantial rise in applications• RSS Barometer
Future• More cooperation with partner universities• Combination of courses• Different types of accommodations
Testimonials Participants RSS2014