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VISIONLeading the model community where all can Live, Work, Play, and Get Involved.

MISSIONTo preserve and enhance the Reston community through outstanding leadership, service and stewardship of our resources.CORE VALUESService. Collaboration. Stewardship. Innovation. Leadership.

AGENDA

Board Governance CommitteeTuesday, June 14, 2016, 6:00 pm

NOTE: Times listed for Agenda Items are estimates only. Actual times may vary substantially dependent on

circumstances. It is suggested that Member having an interest in a specific Agenda Item be in attendance from

the start of the meeting.

Item Disposition

A. 6:00 pm Call to Order & Opening RemarksMichael Sanio, Vice President

Discussion

B. 6:05 pm Adoption of Meeting AgendaMichael Sanio, Vice President

Action

C. 6:10 pm Approval of May 10, 2016 Meeting Minutes

Mike Sanio, Vice President

Action

D. 6:15 pm Member CommentsMichael Sanio, Vice President

Discussion

E. 6:30 pm Lake House Budget Task Force

Michael Sanio, Vice President

Action

F. 7:15 pm Code of Conduct/Ethics Task Force UpdateMichael Sanio, Vice President

Discussion/Action

G. 7:20 pm CEO Evaluation 2016/2017

Cate L. Fulkerson, Chief Executive Officer

Action

H. 8:00 pm Adjourn

Michael Sanio, Vice President

Action

Next Meeting Suggested Topics:

- Out Comes from May 21 Governance Retreat

- Revisions to Governance Committee Work Plan

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DRAFT

Reston AssociationBoard Governance Committee Meeting

May 10, 2016

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Board Governance Committee Meeting MinutesMay 10, 2016

PRESENT: Vice President Mike Sanio; Secretary Eve Thompson; Directors Ray Wedell and Sherri Hebert; and

non-voting member Chief Executive Officer Cate Fulkerson.

A.

Call to Order & Opening Remarks

Vice President Sanio called the meeting to order at 5: 40 pm and established a quorum of the Board

Governance Committee (BGC) was present, including Vice President Sanio; and Directors Hebert and Wedell.

B. Adoption of Meeting Agenda

With the addition of discussion on the CEO performance appraisal process, the agenda was approved without

objection.

After a brief discussion and without objection, the BGC recommended adding the CEO Performance Appraisal

Process to the June BGC meeting agenda and directed CEO Fulkerson to invite Melissa Kelley, RAs Director of

HR & Administrative Services to the meeting.

>> Secretary Eve Thompson arrived at the meeting at 6:44 pm.

C.

Member Comments

No members were present to provide comments; however, the following comments were made by members

of the BGC:

1.

Director Wedell recommended that because of the types of issues the Board is considering, the

Association should hold two Board meetings a month to enable the Board to fully discuss topics. In

addition, Director Wedell recommended that the Board formalize a process/policy that enables each

Board Director to have an assistant or advisor to review Board Issues, gain input and provide a have.

This would be a volunteer in the community of the Board Directors choosing.

2.

Director Hebert recommended that the Board establish a 3 or 5 year strategic plan.

D.

Approval of Meeting Minutes

Vice President Sanio moved, seconded by Director Wedell, to approve the March 30, 2016 minutes of the

BGC.

The motion passed with the votes recorded as follows:

AYE: Vice President Sanio, Secretary Thompson, Director Wedell.

ABSTAIN: Director Hebert.

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DRAFT

Reston AssociationBoard Governance Committee Meeting

May 10, 2016

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E.

Review Role & Purpose of Board Governance Committee

Vice President Sanio provided an overview of the BGCs roles and responsibilities.

F.

Governance Committee Work Plan Review

Without objection, the BGC agreed that the Work Plan should be considered after the May 21 Governance

Retreat being led by Bruce Lesley.

G. Review Draft Policy Making Matrix

CEO Fulkerson provided an overview of a high-level Board policy making matrix.

H. Set Next Meeting Date/Time

Without objection, the BGC agreed that its meetings should be scheduled for 6 pm on the second Tuesday of

every month. The next meeting will be held on Tuesday, June 14, 2016 at 6 pm.

I.

Adjourn

Director Wedell, seconded by Director Hebert, moved to adjourn the meeting of the Board Governance

Committee.

The motion passed unanimously.

The meeting adjourned at 6:43 pm

Respectfully submitted,

Cate L. Fulkerson

Chief Executive Officer

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Reston Association

Board Governance Committee

Lake House Budgets Task Force

June 8, 2016 version

Chair:

Members: (5 members, one external total including the chair) Michael Sanio, Chair BGC, VP, At-Large

Director, Dannielle LaRosa, Treasurer, North Point Representative, Julie Bitzer, Lucinda Shannon, Ray

Waddell, Jeff Thomas; Sean Endsley or Mark Warner - Fiscal Committee; Mark Watts or Andrew Sigle or

Admiral Coast Guard or other external individual

Staff Contact: Robert Wood, RA CFO

Charge: Provide an independent review of the Lake House Operating and Capital Budgets, as directed by

the Reston Association Board of Directors at its May 26, 2016 Board meeting.*

Schedule/Timeframe:

June 14, 2016 BGC prepares and recommends draft charge for RA Board acceptance

June 23, 2016 RA Board Approves Charge

September 28, 2016 RA Board receives Report from Board Governance Committee/LakeHouse Budget Task Force

Actions:

1) Review budgets and referendum information prepared and distributed by the RA, as well as the

process utilized to prepare those documents.

2) Review the steps taken for the acquisition and remodel of the Lake House to ensure that the

correct financial, accounting and project management/controls were followed.,

3) Recommend revised RA processes to ensure future construction projects and operating budgets

are accurate and conform to best practice industry standards

*Direct the Governance Committee to come back to the Board in June with a proposal for an independent review of

the 2016 Lake House Budgets.