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Topics in Receivables:

1. Key Flex Fields

2. System Parameters

3. Open Periods

4. Payment Terms

5. Statement Cycle

6. Remit to Address

7. Collector

8. Application Rule Set

9. Assign Tax profile to operating unit

10. Customers profile class

11. Customer

12. Transactions

13. Transaction type

14. Transaction Source: Manual & Import

15. Transactions – Invoice

16. Transaction – Debit Memo

17. Transaction – Credit Memo

18. Transaction – Deposit

19. Transaction – Guarantee

20. Transaction – Charge back

21. Bank Account

22. Receivables Activities

23. Receipt Class

24. Receipt Source

25. Receipts

26. Auto Accounting

27. Invoice Rules

28. Accounting Rules

29. Transaction Batch

30. Auto cash rule set

31. Receipt Batch

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32. Miscellaneous receipt

33. Receipt Reversal

34. Remittance

35. Refund

36. Transfer to GL

37. Period end Close

7. Collector2

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Navigation: Setup Collections Collectors

A person who is collecting money from the customer is called a collector.

Enter Name of the Collector

Choose name of the Employee

Enable check box √ Active

Save your work

8. Application Rule Set

Setup Receipts Application Rule Sets

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Application rule set is determined, how to apply the receipt amount against various

invoice components.

Invoice Components are:

- Item

- Tax

- Freight

- Financial Charges

Application Rule Set

Name your Application rule set

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Enter application rules & rule details.

Application rules Rule details

Seq Rules Type Tax Treatment Rounding

Over application rule

1 Line Line before √

2 freight Freight None √

3 Finance Charges Charges None √

Over application rule = Excess amount received.

Save

√ Freeze

Save your work.

9. Assign Tax Profile to Operating Unit

Step: 1

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Assign Tax Manager Responsibility to user

System Administrator Security User Define

Query your user name

Assign “Tax Managers – E Biz tax” responsibility

Step: 2

Assign Party Tax Profile to operating unit

Tax Managers Responsibility

Parties Party Tax Profiles

Assign Tax Profile to Operating Unit

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Party type: Operating unit owning tax content

Party Name: Lenin Hyderabad OU

Go

Assign Tax Profile to Operating Unit

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Choose “Create Tax Profile” button

Choose “Tax Reporting Codes” tab

Tax Reporting type code: Member State

Reporting Code: US

Effective from: 12-Apr-2011

Apply.

10. Customers Profile Class

Profile class is used to group the customers based on certain parameters.

We can classify the customers as Good, Average and below average.

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Define Profile class

Navigation: Customers Profile Classes

Name your Customer Profile class

Enable √ Active Check box

Grouping rule: Default

Choose Payment terms

Choose Statement cycle

Choose collector

Choose Auto cash rule set

Choose profile class amounts

Customer Profile Class

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11. Customer creation

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Navigation: Customers Customer

The person to whom we are selling goods and services is called Customer.

There are 3 levels in customer definition:

1. Customer Header

2. Customer address

3. Business purpose

Create Customer

Navigation: Customers Customer

Choose Customer type : Organization

Click on “Create” button

Customer creation

Enter Customer name and Alias Name under customer information

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Go to Under “Account information” tab

Choose Account type: External

Choose profile class

Customer Creation

Go to “Account Site Address” tab

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Enter Country and Address line 1

Go to “Account site details” tab

Choose operating unit

Customer Creation

Go to “Business Purposes”

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Enable “Primary” check box against bill to

Save and add details

Go to “Account Profile” tab

Choose your “profile class”

Choose Collector

Credit Rating: Excellent

Credit classification: Low risk

Choose review cycle

Choose Account status

Risk code: Low

Customer Creation

Tolerance: %

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Collectible %

Enable check box credit check

Go to Terms Tab: Choose payment Terms

Save.

Customer creation

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Go to “Profile Amounts” tab

Choose: Minimum receipt amount, credit limit, and minimum dunning invoice

amount.

Go to “Sites” tab

Click on “Details” button

Enter all the tabs as above for site level.

12. Transactions

Transactions are nothing but invoices.

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There are 7 types of transactions in Accounts receivables.

1. Invoice

2. Credit Memo

3. Debit Memo

4. Deposit

5. Guarantee

6. Charge back

7. Bills Receivables

13. Transaction Types

Navigation: Setup Transaction Transaction type

Transaction type will determine the features of Transactions:

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The Features are:

1. Accounting information

2. Whether post to GL or not

3. Whether we can print invoices or not

14. Transaction Source

Transaction source will determine the numbering for individual transactions and

batch transactions. And also it will determine “Transaction type”.

There are 2 types of transaction Source.

1. Manual18

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2. Imported (Automatic)

Imported transaction source is used to import the transactions in to AR

Define import transaction source.

Navigation: Setup Transaction Sources

Choose OU & LE Name your transaction source Choose type as IMPORTED

Go to “Batch Source” tab

Enter Description

Enter Automatic batch numbering & Automatic transaction numbering

Choose standard transaction type

Go to “Auto invoice options” tab

Invoice line: Reject invoice GL date closing period: Adjust Grouping rule: Default

Transaction Source - Imported

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Create Transactions INVOICE

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Step: 1 Define Transaction type

Navigation: Setup Transaction Transaction type.

Choose

Operating unit

Legal Entity

Name your Transaction type


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Choose

Class : Invoice

Creation Sign: Positive Sign

Transaction Status: Open

Printing option: Print

Choose Application Rule Set


Enable appropriate check box

Enter the GL Accounts

Notes:

Natural Application and Allow Over application Rules

The transaction type that you assign to a transaction indicates the type of application

that is permitted for that transaction: natural application only, or over application.

The Natural Application Only and Allow Over application options determine how

applications can affect the balance due for transactions using this type.

Natural Application refers to the type of application, either positive or negative, that a

transaction requires to become closer to zero. For example, invoices have a positive

balance, so to reduce the balance due you need to create a negative application (such as

apply a receipt).

Over application indicates whether you can over apply transactions using this type. For

example, if you apply a $500 receipt to a $400 invoice, you over apply the invoice and

reverse its sign (from positive to negative).


Step: 2 Define Manual Transaction Source

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Choose OU & LE Name your transaction source Choose type as manual


Enter Description



Save your work


Step: 3 Create Standard Invoice

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Navigation: Transactions Transactions

Invoices can be created in 2 ways:

1. Individual Invoice2. Batch Invoice

Individual Invoice:


Choose transaction Source, so that, system will automatically copy the fields: Class, Type, Currency and Legal Entity.

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Go to “Main” tab Choose Bill to Choose Payment terms

Go to “More” tab

Choose “Remit to Address”


Click on “Line Items” button Enter Item details under “main” tab

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Click on “distributions” button

Choose GL Account “Revenue Account”


Go to freight Tab and enter freight amount and GL Account

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Save your work

System generate number for this invoice

Say “Complete”


Journal entry will be:

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You will see balance due fields with the amounts entered in various tabs in this invoice.

If you want to modify the invoice, say “Incomplete” and do changes

Again say “Complete”.


To see the details of invoice, click on “Details” button

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To see invoice output in printed form, click on Logo


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21. Update Bank Account – Receivables Controls

Setup Receipts Banks

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Click on Banks

Enter Bank Name in search Criteria

Say GO

Update Bank Account – Receivables Controls

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Click on “Create Branch”

Say Cancel

Enter Branch name and say GO

Click on “Create Account”


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Say “Cancel”

Select bank account and

Click on “update account” button


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Say “Next”

Choose: “Account Controls” tab

Go to “Receivables Controls” tab

√ Multiple currency receipts

Say: Save and Next


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Go to “Account Access” tab

Click on “Options”

Go to “Receivables Options”


Say “Apply”


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Say “Finish”

22. Receivable Activities

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Receivable activities are used to default the accounting information for various receivable activities. Those are:

1. Adjustment2. Bank Error3. Endorsment4. Earned Discount5. Unearned Discount6. Finance Charge7. Miscellaneous Cash8. Short term Debt

Step: 1 Define Earned discount receivable activity

Navigation: Setup Receipts Receivable activities

Name your Receivable Activity Type: Earned Discount GL Account Source: Activity GL Account Tax rate code source: None Activity GL Account: Discount taken (Earned) Account

Receivable Activities – Unearned Discount

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Receivable Activities – Adjustment

Receivable Activities – Bank Error

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Receivable Activities – Finance Charges

Receivable Activities – Endorsment

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Receivable Activities – Misc Cash

Receivable Activities – Short term Debt

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23. Receipt Class

Receipt class will determine the:

- Receipt creation method

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- Remittance method- Clearance method- Receipt method for various receipts

Step: 1 Create Manual Receipt class

Setup Receipts Receipt class

Name your Receipt class Creation method: Manual Remittance method: Standard and Factoring Clearance method: By matching Receipt Method: Check

Click on “Bank Accounts” button

Choose bank account details GL Accounts will be copied by system automatically Choose Unearned discount receivable activity Choose earned discount receivable activity

Receipt Class

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Enable:

√ Over ride

√ Primary

** Each currency should have one primary

Save your work

Receipt Class

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Creation Methods:

1. Manual

2. Automatic

3. AP / AR Netting

4. Bills receivables

5. Bills receivables remittance

Remittance Method:

1. No Remittance

2. Standard

3. Factoring

4. standard and factoring

Clearance Method:

1. Directly

2. By Matching

3. By Automatic clearing

Receipt Method:

1. Check

2. EFT

3. Wire

4. Clearing

Receipt Class – Automatic

Navigation: Setup Receipts Receipt class

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Name your Receipt class Creation method: Automatic Remittance method: Standard and Factoring Clearance method: By matching Receipt Method: Check

Click on “Bank Accounts” button Choose bank account details GL Accounts will be copied by system automatically Choose Unearned discount receivable activity Choose earned discount receivable activity

Receipt Class – Automatic

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Enable:

√ Over ride

√ Primary

** Each currency should have one primary

Save your work

24. Receipt Source

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Setup Receipts Receipt Sources

It will determine:

- Receipt class

- Payment method

- Numbering for receipt batches

- Bank Account

There are 2 types of receipt sources

1. Manual

2. Automatic

Define Manual Receipt Source

Define Manual Receipt Source

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Choose your Operating Unit

Name your Receipt Source

Receipt Source type: Manual

Choose:

Receipt class

Payment Method

Bank Account

Batch Numbering: Automatic

Last used: 0

Save your work.

Define Automatic Receipt Source

** We cannot define automatic Receipt Source. We need to use default automatic receipt

source.


Name: Automatic receipts Query Ctl F11

Receipt source type: Automatic

Define Automatic Receipt Source

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25. Receipts

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Recording the collection information in AR is called Receipts.

These receipts can be created in 2 ways:

1. Manual

2. Automatic

Manual Receipts

There are again 2 manual receipt creation methods:

1. Individual Receipt

2. Batch Receipts

Create Individual Receipts

Receipts Receipts

Receipts – Individual Receipts

Choose Receipt method: Check

Enter receipt date

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Enter receipt number manually (Check number of customer)

Enter receipt amount

Receipt type: Standard

State:Confirmed

** Now the status is “unidentified”

Go to “Main” tab

Choose name of the customer Or Transaction number

Choose Remittance bank (Internal bank account)

Now the status is: Unapplied


Go to “More” tab to view details:

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Go to “Main” tab again

Click on the button “Search and Apply”

Uncheck all the fields and enable only √ Invoice check box


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Click on “Apply”

Save.

Now the Status is “Applied”.


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** Earned Discount: is coming from payment terms

If you modify in the receipts latter, then balance will show as unearned discount

Go to: Tools Create Accounting

Choose “Create Final Accounting” Say OK

Go to: Tools View Accounting To view journal entry


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Journal Entry:

Confirmed Cash A/c Dr 135000

Earned Discount A/c Dr 6750

To Receivables 135000

To On Account Cash 6750

Query the transaction to check the status

Navigation: Transactions Transaction

F11

Enter transaction Number

CTL F11

Now you can see balance due as zero


Click on “Details” to view invoice details

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26. Auto Accounting

Auto accounting is used to default the accounting information into various transactions.

Auto accounting will be defined for:

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- Receivables Account

- Revenue Account

- Tax

- Freight etc.

Step: 1 Define auto accounting rules for receivables account

Navigation: Setup Transactions Auto accounting


Type: Receivables

Choose values for segments from “table name” or “Constant”

Auto Accounting

Step: 2 Define auto accounting rules for Freight account

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Step: 3 Define auto accounting rules for Revenue account

Auto Accounting

Step: 4 Define auto accounting rules for Unearned Revenue account

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Step: 5 Define auto accounting rules for Unbilled Receivables account

16. Debit Memo

Debit Memo will be created when customer is under charged.

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Step: 1 Define Memo Lines

Navigation Setup Transactions Memo lines

Memo lines are used to create transactions without item information.

Choose Operating Unit

Name the memo line

Type: Line

Enter Revenue Account

Debit Memo

Step: 2 Define Debit Memo Transaction type

Navigation: Setup Transaction Transaction type

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Choose

Operating unit

Legal Entity

Name your Transaction type

Choose

Class : Debit Memo

Creation Sign: Positive Sign

Transaction Status: Open

Printing option: Print

Choose Application Rule Set


Enable appropriate check box


Debit Memo

Step: 3 Define Debit Memo Transaction Source

Navigation: Setup Transactions Sources

Choose OU & LE61

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Name your transaction source Choose type as manual


Enter Description



Save your work

Debit Memo

Step: 4 Create Debit Memo


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Choose Source, automatically other fields will be copied by system

Enter customer details in Bill to fields

Choose payment terms

Go to “More” tab

Choose “Standard Invoice number” under cross reference field

Debit Memo

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Click on “Line Items”

Debit Memo

Choose “Memo Line” in description column64

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Enter qty and price

Save and close this window

Go to “Distribution” button to see GL accounts information


Say “Complete”

Debit Memo

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17. Credit Memo

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When customer return goods, to reduce customer balance we use Credit Memo (-) sign.

Step: 1 Define Memo Lines

Navigation Setup Transactions Memo lines

Memo lines are used to create transactions without item information.

Choose Operating Unit

Name the memo line

Type: Line

Enter Revenue Account

Credit Memo

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Step: 2 Credit Memo Transaction Type

Navigation: Setup Transactions Transaction type

Name your transaction type

Class: Credit Memo

Creation sign: Negative Sign

Choose GL accounts

Credit Memo

Step: 3 Define Credit Memo Transaction Source


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Choose OU & LE Name your transaction source Choose type as manual


Enter Description



Save your workCredit Memo

Step: 4 Assign Credit Memo source to the Invoice Source

Navigation: Setup Transactions Source

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Query your invoice source

Choose “Credit Memo Transaction Source” under “Credit Memo batch Source”

Save.

Credit Memo

Step: 5 Create Credit Memo against specific transaction.

Navigation: Transactions Credit Transactions

** In case of credit memo against specific transaction, when we create credit memo

transaction amount will be deducted.

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Step: 5.1 create one standard Invoice


Credit Memo

Step: 5.2 Create Credit Memo against specific transaction

Navigation: Transactions Credit transactions

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Choose Invoice number Say “Find”

Credit Memo

Enter reason for credit memo

Click on “Credit Lines”

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Go to Main Tab

Enter Num: 1

Enter quantity

Unit price in negative amount


Credit Memo

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Say “Complete”

Credit Memo

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Step: 5.3 Query the invoice transaction to check the balance



Credit Memo

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Step: 6 On Account Credit Memo


** On Account credit memo will be created against customer account.

Choose source: Credit memo source

Choose customer name

Go to “Line Items”

Choose Memo line under description and enter credit amount as negative

Save and Complete.

Credit Memo

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18. Deposit

Deposit is an advance payment made by customer to the Organization.

Latter it will be adjusted for future invoice or apply to future liability.

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Step: 1 Define Deposit transaction type


Name your Transaction type Class: Deposit Creation Sign: Positive sign Invoice type: Invoice transaction type Choose credit memo transaction type Choose Application rule set Choose terms Allocation Basis: Lines only Choose Receivable Account Save your work

Deposit

Step: 2 Define Deposit Source


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Name your deposit source

Enter automatic batch numbering

Enter automatic transaction numbering

Choose standard transaction type as Deposit transaction type

Save your work

Deposit

Step: 3 Create Deposit Transactions


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Choose Deposit Source Choose customer details Choose payment terms as “Immediate”

Go to “Commitment” tab

Enter Deposit Amount Enter Description: Generic Commitment

Go to “Distributions” tab to view accounts


Say Complete.

Deposit

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Deposit

Step: 4 Record the Receipt against Deposit

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Navigation: Receipts Receipts

Choose receipt method: Check Enter Receipt Number Enter receipt amount Receipt type: Standard


Choose Deposit transaction number Say “Apply”

Deposit

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Save.

Deposit

Step: 5 Check the Deposit Balance Status

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Query your deposit transaction


Now Commitment Balance: Rs 500000

Deposit

Step: 6 Create one standard invoice and adjust against deposit amount


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Choose Invoice source Choose Customer details Payment terms: Immediate Choose Deposit invoice number under “Commitment” field

Click on “Line Items” button

Enter Item and Quantity details

Deposit

Go to “distributions” tab

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Say “Complete”

Deposit

Step: 7 Check the deposit balance


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Query Deposit transaction number

Click on “Details”

Now Commitment balance: Rs 300000

Deposit

Tools Create Accounting

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Tools View Accounting

Journal Entries:

19. Guarantee

It is an assurance from the Customer to buy goods or services from the Organization.

Under guarantee transactions, amount will be collected from customers when we create invoice transactions only.

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Setup Steps

Step: 1 Define Guarantee transaction type


Step: 2 Define Guarantee Transaction Source

Navigation: Setup Transactions Source

Step: 3 Create and Complete Guarantee Transaction

Navigation Transactions Transaction

Step: 4 Create invoice transaction with reference of Guarantee

Navigation Transactions Transaction

Step: 5 Receive money from the customer against invoice transaction

Navigation Receipts Receipts

20. Charge Back

Charge back is nothing but closing the existing invoice and creating new invoice with new due dates.

Step: 1 Define charge back receivable activity

Navigation: Setup Receipts Receivable Activity89

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F11

Query Name “Charge back adjustment” (CTL F11)

Type: Adjustment

Activity GL Account: Charge back Burden account

Charge Back

Step: 2 Define charge back transaction type


Name your Charge back transaction type Creation Sign: Positive Sign Enter GL Accounts

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Step: 3 Define charge back transaction source


Enter Name and Description for Charge Back Transaction Source Type: Manual Enter batch numbering Enter Transaction numbering Choose standard transaction type: Charge back transaction type Save your work

Charge Back

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Step: 4 Create Standard invoice


Enter standard invoice as usual Payment terms: Immediate Complete the Invoice

Charge Back

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Step: 5 Enter the receipt for partial amount and create charge back for remaining

amount.


Choose the Invoice number as per step 4 Receive partial payment

Charge Back

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Place the cursor on “Balance Due” field

Click on “Charge backs” button

Charge Back

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Choose Type: Charge back transaction type

Enter Comment

Enter new due date

Save your work

Step: 6 Query the charge back invoice number


F11

Choose Source: Charge Back

CTL F11

Charge Back

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Charge Back

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Step: 7 Query old invoice (Standard original invoice)


27. Invoice Rules

Invoice rules will be determined the accounting period in which receivables are recognized.

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There are 2 types of Invoice Rules:

1. Bills in advance2. Bills in Arrears

Bills in advance: System will recognize the invoice amount as a advance or starting of a project.

Bills in Arrears: System will recognize amount at the end of the contract or project.

28. Accounting Rules

Accounting Rules will determined the Accounting Period in which Revenues are recognized.

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There are 4 types of accounting rules:

1. Daily Revenue Rates, All periods

2. Daily Revenue Rates, Partial Period

3. Fixed Schedule

4. Variable Schedule

Fixed Schedule – Accounting Rule

We will define duration of the project and % of Revenue of each accounting period, at the time of fixed scheduled accounting rule setup.

Step: 1 Define Fixed Schedule Accounting Rule

Navigation: Setup Transactions Accounting Rules

Enter Name and Description Type: Fixed Schedule Enter Number of periods System divide the 100% in to the number of periods


Step: 2

Create Invoice with Fixed Schedule accounting rule with Bills in advance invoice rule.


Enter Standard invoice as usual

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Payment terms: Immediate Choose Invoice rule: In Advance

Go to Line Items to enter item, qty and price details

Go to “Rules” tab

Choose accounting rule: Fixed Schedule

Enter start date


Say “Complete”.


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Step: 4 Run Revenue Recognisation program

Navigation: View Request

Submit a new request Single request

Name of the program: Revenue Recognition


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Parameters:

Print format: Detail

Commit Work: Yes

Say “Submit”

Ensure program completed Normal

View output


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Variable Schedule - Accounting Rules

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At the time of set up the Variable Schedule Rule we will not enter duration of the

project & % of Revenue for each accounting period.

We enter only first period Revenue % at the time of accounting rule set up.

Duration of the project will be entered at the time of invoice entry.

Navigation: Setup Transactions Accounting Rule

Step: 2

Create invoice with variable Schedule accounting Rule with Bills in Arrears invoice Rule



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Step: 3 Run revenue Recognition Program


Submit a new request Single request

Name of the program: Revenue Recognition


Parameters:

Print format: Detail

Commit Work: Yes

Say “Submit”


View output


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29. Transaction Batch

Transaction batch is used to group the transactions based on the certain parameters.

Navigation: Transactions Batches

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Choose invoice source

Status: New

Enter Control count and Control Amount

Save

Change status to “Open”

Transaction Batch

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Click on “Transactions”

Enter standard Transactions as usual

Say Complete

Click on “New” button to create more transactions.

Transaction Batch

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Click on “Transaction Summary” to view transactions

30. Auto Cash Rule Set

Auto cash rule set is used to apply receipt amount against invoices.

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It is having 5 Rules:

1. Clear the account

2. Clear the past due invoices

3. Clear the past due invoices grouped by payment terms

4. Match payment with invoice

5. Apply to the oldest invoice first

Define Auto Cash Rule Set

Navigation: Setup Receipts Auto cash rule set

Enter Name for Auto cash rule set

Discounts: Earned and unearned

Remaining Remittance amount: Unapplied

Choose the sequence of Auto cash rule set

31. Receipt Batch

Receipt batch is used to group the Receipts based on Certain parameters.

There are 3 types of Receipts batches:

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1. Manual Regular

2. Manual Quick

3. Automatic

Manual Regular – Receipt Batch

Customer balances will be updated as soon as you save the receipts.

Create Manual Regular batch

Navigation: Receipts Batches

Manual Regular – Receipt Batch

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Click on “Open” or “New”

Receipt Method: Check

Receipt Number: 5

Enter Receipt Amount

Receipt type: Standard

Status: Confirmed

Apply

Save

Manual Quick – Receipt Batch

Customer balances will not be updated when we save the receipt information.

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Customer balances will be updated when we run Post Quick cash program with the help

of auto cash rule set.

Define Manual Quick Batch

Navigation: Receipts Batches

Batch Type: Manual – Quick

Batch Source: Manual Receipt Source

Currency: INR

Enter control count and Amount

Click on “Receipts”


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Click on “Multiple”


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Click on ”Post quick cash”


32. Miscellaneous Receipt

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Non invoice related receipts is called miscellaneous receipts, such as interest on

investment, dividend etc.

Step: 1 Define Miscellaneous receivable activity

Navigation: Setup Receipts Receivable activities

Name Misc receivable activity

Enter GL Account

Save your work

Step: 2 Receipt of miscellaneous cash


Miscellaneous Receipt

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Choose Receipt Method

Enter receipt number

Enter receipt amount

Receipt type: Miscellaneous

Paid by: Enter customer name

Purpose: Activity: Choose Misc receivable activity

Click on “Distributions” button

Miscellaneous Receipt

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Say “OK”

Save

33. Receipt Reversal

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Receipt reversal is nothing but a kind of cancellation of Receipt.

There are 2 types of Receipt Reversal Methods:

1. Standard Reversal

2. Debit Memo Reversal

1. Standard Reversal

When we reverse receipt with the standard reversal, all the transactions which are

associated with the receipt will get reversed.

Step: 1 Query the invoice to check the balance due


Step: 2 reverse the receipt


Receipt Reversal – Standard Reversal

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Click on “Reverse” button

Choose Reversal Date

Choose Category and reason for reversal


Receipt Reversal – Standard Reversal

Go to “More” tab to view the details

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Step: 3 Query the invoice transaction to view the balance


Receipt Reversal

2. Debit Memo Reversal

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When we reverse receipt using debit memo reversal all associate transactions WILL NOT

get reversed, but new debit get created with same amount.

Step: 1 Query the receipt which you want to reverse



Receipt Reversal – Debit memo Reversal

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Choose Reversal Date

Choose Category and reason for reversal

Choose debit memo reversal type and Account


System will generate debit memo transaction

Go to “More” tab to view details

Receipt Reversal – Debit memo Reversal

Step: 2 Query Debit memo transactions

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Query debit memo transaction created by system

34. Remittance

Remittance is nothing but sending receipt information to the bank for collection.

There are 2 types of Remittance Method.

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1. Manual

2. Automatic (Refund)

There are 3 steps in the remittance process.

1. Create

2. Approve

3. Format

Step: 1 Create remittance batch

Navigation: Receipt Remittance

Remittance

Batch type: Remittance

Currency: INR

Remittance Method: Standard

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Choose Receipt class

Choose Receipt method

Choose remittance bank

Save your work

System will generate Remittance batch number

Process status: Completed Creation

Click on “Manual Create” button


Remittance

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Place the cursor on “Receipt Method” Say CTL F11

Remittance

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Select the checks you wish to send to bank

Save

Approve

Close this window

Now process status is: Started Approval

Go to View Request Ensure program completed normal View output

Remittance

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View output of program:

Step: 2 Format the remittance batch

Navigation: Receipts Remittances

Query approved remittance batch number

Click on “Format”

Remittance

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Now Process status is: Started Format

Go to View Request

Ensure “Print Remittance” program completed normal

Remittance

View output:

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Step: 3 query the remittance batch t see the process status


Now the process status is: Completed Format

35. Refund process

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Refund is returning the receipt amount back to the Customer.

Step: 1 Define Refund receivable activity

Navigation: Setup Receipts Receivable Activity

Name your receivable activity

Type: Refund

Choose: Refund GL Account

Save your work

Refund process

Step: 2 create one invoice


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Choose payment terms: Immediate

Complete the invoice

Step: 3 Create receipt with excess amount and adjust invoice and keep remaining

Amount as unapplied or on account


Refund process

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Step: 4 Create remittance receipt to Bank (Automatic Remittance)


Refund process

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Click on “Auto Create”

Choose Customer details

Actions: Create, Approve and Format

Say “OK”

Process status: Started Creation

System assign batch number

Go to View Request

Ensure “Automatic Receipts Remittances Execution report” program completed normal.

View output.

Refund process

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Step: 5 Approve and Format Remittance batch


Query your remittance batch

Now status is: Completed creation

Click on “Receipts”

You will see system will selected the receipts automatically

Refund process

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Click on “Format”

Now system will approve & Format also.

Go to View Request

Ensure Programs Completed Normal

View output

Now the process status is: Completed Format

Refund process

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Step: 6 Query the receipt which you received excess to refund to customer


Refund process

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Apply Apply to Amount applied Activity

√ Refund 50000 RIL Ltd Refund

√ On Account 0

Place cursor on Refund

Click on “Refund attributes”

Choose Customer

Choose Refund payment method: Check


Save.

System will generate invoice in AP

One more button will come “Refund”

Validate the invoice

Make payment.

36. Transfer to GL

For each and every transactions or receipts we have to create accounting. 140

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Step: 1 Run create accounting program


Submit a new request

Single request

Program name: Create accounting

Parameters:


Transfer to GL

Step: 2 Query the un posted journals in GL and post

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Navigation: Journals Enter

Review the journals and post

Transfer to GL

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Step: 3 To run import program in GL

Navigation: Journals Import Run

Choose:

Source: Receivables

Choose your ledger

Selection Criteria: All group Ids

Click on “Import”

37.Period End Close

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Accounts Receivables period Closing Procedures

1. Run the final Auto Invoice Interface.

Interfaces Auto Invoice Autoinvoice Master Program

2. Correct all the Autoinvoice rejects and re-run.

3. Complete the manual invoices, credit memos & corrections for the

period, to find the detail run “Incomplete Invoices Report”.

Action: Go to transaction Window and Complete the Transaction

4. Run the Journal Entries Report.

5. Review the Journal Entries reports for 'unusual' accounts and correct

as needed.

6. Run the Receivables Reconciliation Report (AR Reconciliation

Report) to make sure that you balance with receivables.

7. Run the final post to General Ledger.

Interface General Ledger: General Ledger Transfer Program

8. Post GL batches

9. Run the Unposted Items Report - verify that there are no

unposted items.

10. Reconcile Accounts Receivable balances to General Ledger.

11. Close accounting period in Oracle Receivables

12. Open the next accounting period in Oracle Receivables

4.1 Opening/Closing of AR periods

Module: AR Module.

Navigation: Control Accounting > Open/Close Periods.

1. Complete the Transfer to General Ledger from the Receivables for the period to

be closed.

2. Select the period to close. Select ‘Closed’ from list of values in the Period

Status and save the record.

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3. Select the Next period to open. Click Open Next Period Button

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Documents

R12 Receivables