Creation of Cost Centers Groups (KSH1)

Project TOUCHSTONE user manual- FICO

T- Code ( F-02) : General Posting

This transaction code helps in passing the Journal Voucher. The path is :-

FieldsDescription

Document Date-Original Document Date

Document Type-Classifies the Document or its nature

Company Code-Enter the company code

Posting Date-Date Which is used when entering the document

Period-For April put 1 , For May put 2

Currency-Put INR or USD. If USD then mention the Exchange Rate (optional)

Reference-Required Text to be filled

Posting Key-For Debit use 40 and for Credit use 50

Account-GL Account

Press F4 for Pop-up, window will appear where in one can search the required GL account in charts of accounts. The search can be made in various ways like through Account number in Company code, Account Description in company code etc.

For Example while searching an expense GL, put *expenses* and then press enter.

After enter the GL press Enter the following screen will appear:-

Enter the amount

IF GL is Tax-Relevant the put Tax-Code and tick Calculate Tax

Enter the Cost Centre. Press F4 on this field and then select the cost centre

Now the First line item is created.

Enter the Second Line Item.

Press Enter:-

Enter the Profit Centre by clicking on More as shown then a pop up window will appear where in one can enter the Profit centre. Press Enter and enter the Text (Narration) and then the press enter.

Go in to the document and then press simulate the following screen will appear.

Press the Save Button and then following screen will appear:-

One can also double click on the line item to display the document.

The following views are available:-

Display Currency

General Ledger View

Entry View

Note:-

Document Number is internally assigned by the system

For Change use T-Code FB02

For Display use T-Code FB03

FB50 for Passing JV(enjoy Transaction)T-Code-F-06 & F-07SAP Menu(Accounting(Financial Accounting(General Ledger(Posting(Incoming Payment & Out Going PaymentPurpose:- To post the incoming and Out Going Payment of GL.

Enter Document Date- Original Document Date

Posting Date- Posting Date is the Date of Posting the document in the system

Company Code

Document NumberDocument Type- It will come default. It shows the nature of Document. On its basis the Number series is maintainedCurrency

- INR & USDExchange Rate - If Exchange rate is not mention then system will take the exchange rate as maintained in Exchange Rate Table.

Account

- Bank Incoming for Incoming payment.. Choose Outgoing GL for the Outgoing PaymentAmount

- In INR or USD

Bank Charges- In INR or USD

Open Item- Mention GL number. Account Type- S. By Default it will come.Special GL- Enter A. The advance line item will also get appear in the further screen.Additional Selections is used for maintaining the selection criteria on which basis the line item will get appear in the further screen

Click on Process Open Item. Screen will appear having Four Tabs

Standard :- It is used in case of posting the full Payment. It will clear the total amount due.

Cash Discount coloumn is also there.

Partial:- It is used in case of Partial Payment is to be posted. It will not clear the document. But the system will shows the Partially payment coloumn which highlights the partial paid amount. The system will not create the new document neither it will clear the original document unless the full payment is cleared. Residual:- It is used for posting the residual Payment. It will clear the document and will create new line item for the balance payment with another Document number with payment Document Type.Withholding:- TDS Information Purpose.

The amount assigned in the initial Screen get reflected automatically in the amount entered.

Select the icon to select all document. Then click on to select all.

Select the document number by double clicking Note: The Not Assigned field should be zero. In case amount entered is less than assigned, go to change off diff. Click on line item and change the amount. Enter * or amount.Click on Process open item and save the documentUse T-code FAGLL03 for GL line item balance.Template Creation:-

Template (Reference document) is used for common transaction. Some transactions are common in day routine, so it is better to make a template and use the same when required.

T-Code-FBD1

SAP Menu >Accounting > General Ledger>Reference Document>Recurring Document

Enter

Company Code

First Run Date

Last Run Date

Interval in Month(Select the desired option)

Document Type- As desired. Press F4 and Select

Currency- INR or USD

Enter the First Line Item and maintain the fields

Posting key Press F4 and Select

GL Number- Press F4 and Select

Press enter and maintain the fields.

Amount

Tax Code is Relevant

Cost Object-Cost Centre or Order

Enter the Second Line item and maintain the fields

Posting key Press F4 and Select

GL Number- Press F4 and Select

Press enter and maintain the fields.

Amount

If Profit Centre is required to enter in the second Line item then the Click on More and Enter profit Centre.

Press Enter.

Simulate it (Go to Document and Simulate) and Save.

Use

FBD2 for change of Recurring Document

FBD3 for Display of Recurring Document

FBD4 for Display Changes.

Posting the Recurring Document

T-Code: F.14

SAP Menu >Accounting > General Ledger>Periodic processing>Recurring Entries>F.14 ExecuteEnter

Company Code

Recurring Document number

Fiscal Year

Settlement period

Batch Input Session Name User Name

Execute (F8)

Session Created. Go to SM35 or follow the Path

Select the Session name

Click on Process.

Select Display Error only or Foreground etc. and Press enter.

The Session is completed.

Use T-Code

FB03 for Display of DocumentF.15 for list of Recurring Document

T-Code: FBS1 - Accrual/Deferral Document

SAP Menu > Accounting > Financial Accounting > General Ledger > Periodic Processing > Closing > Valuate > Accrual/Deferral DocumentThis document is also used for JV Creation. One may use it in case of provision which is required to be reversed on a particular date.

Enter:-

Document date.

Posting date.

Document type.

Company code

Currency.

Reversal reason Press F4 and Select. Enter the date of reversal (of the same JV). This is a reminder on which the reversal is to be made.

First Line Item: Enter the posting key 40 for debit line item.

Enter the GL Account.

Enter the tax if applicable.

Enter the cost center or profit center as per the line item.

Enter the amount.

Second Line Item: Enter the posting key 50 for credit line item.

Enter the company code.

Enter the GL Account.

Enter the tax if applicable.

Enter the cost center or profit center as per the line item.

Enter the amount.

Press SaveNote:- For Document in which the CO impact is not required then choose Material Clearing Cost CentreReversal of Accrual/Deferral Document F.81To Reverse the Document so created using T-Code FBS1

SAP Menu >Accounting >Financial Accounting> General Ledger>Periodic Processing > Closing > Valuate > Reversal of Accrual/Deferral Document

Procedure: Enter the company code.

Enter the document number.

Press Execute (F8)

Select the Document number and Click on Reverse Document

Reversal of Accounting Document T Code - FB08SAP Menu >Accounting >Financial Accounting> General Ledger>Document>Reverse>Individual Reversal

Procedure:

Enter the document number. Enter the company code.

Enter the fiscal year. Enter the Reversal Reason

Posting Date

Posting Period

One the Document is reversed then further it cant be reversed.Mass Reversal (F.80)SAP Menu >Accounting >Financial Accounting> General Ledger>Document>Reverse>Mass Reversal

Procedure:

Same procedure is applied as there for single reversal. The difference is that we have to give the range for the document to be reversed and other selection criteria.Reset and Reversal (FBRA)SAP Menu >Accounting > Financial Accounting > General Ledger > Document > Reset Cleared Item

Procedure:

Enter the clearing document

Enter the company code

Enter the fiscal year

Go to Clearing Item( Reset Cleared Item

Enter the Reversal reason and date. Select reset and reverse

Other document will be generated and cleared document would be changed into open item and reversed itself.

Save

T-Code-FKMTSAP Menu(Accounting(General Ledger( Reference Document(Account Assignment Model

Purpose- To make a model of an accounting entry which later on will be posted

Enter

Accounting Assignment Model- Name of Account Assignment Model

Currency

-INR

Charts of Account

-0100

Sample Text

- Maintain Text

Select the Indicator Equivalence. Required in case of amount of debit is to be distributed in more than one line item and same is applies for credit item also. If the indicator is not ticked then the amount is required to be entered.

In First Line Item: Enter the posting key 40 for debit line item.

Enter the company code.

Enter the GL Account.

Enter the tax if applicable.

Enter the cost center or profit center as per the line item.

Second Line Item: Enter the posting key 50 for credit line item.

Enter the company code.

Enter the GL Account.

Enter the cost center or profit center as per the line item.

Press Save

Result:- Account Assignment Model Is created. Now go to F-02 and click on account Assignment Model. Enter the Debit amount and Credit Amount.

Post.For Creating the Sample Document

The procedure is same as in F-02. In order to post the sample document use FBR2 and enter the Sample Document number & Enter.F-01

-Creation of sample Document.

FBM2

- Change of Sample Document

FBM3

-Display of Sample Document

FBM4

-Display Changes of Sample Document

T-Codes:-

FBL1N

-Vendor Line Item Display

FBL5N

-Customer Line item Display

FBL3N /FAGLB03

-GL Balance Display

FAGLL03

-GL Line Item Display

FD11

-Customer Balance Display

FK11

-Vendor Balance DisplayFBR2

-Post with Reference

F.56/F.57

-Delete Reference Document

Enter the Posting Key and GL Account

Page 11 of 14

Prepared By:-

Process Owner - Rajesh Goyal (rajesh@jbm.co.in)Core Team Member - Ratnesh Shrivastava (ratnesh.shrivastava@jbm.co.in)

Core Team Member - Nitin Jindal (nitinjindal@jbm.co.in)Core Team Member - Priya Kwatra (priya.kwatra-MT@jbm.co.in)