R-Tool = Monitoring Cockpit for fast, and transparent ... · in FI/CO. R-Tool is Platform and Engine to run 1. DR ... no Accrual posting needed at ... All development has been done

R-Tool = Monitoring Cockpit for

fast, and transparent Closing Processes in FI/CO.

R-Tool is Platform and Engine to run1. DR (Data Reconciliation)2. DC (De Capitalization posting)3. RR (Revenue Recognition)

(Add-on’s based on SAP ICR)

SAP ERP Solution

R-Tool 125/09/2015

Definition of Terms in the R-Tool

2

Nr DC (De Capitaliation Posting Solution)

1. Best Practice

2. Functional description

3. General Information

4. Presentation (examples)

5. Technical characteristics

25/09/2015 R-Tool, DC DE Capitalization

1/1: Best Practice for DC

R-Tool, DC DE Capitalization Posting 3

Best Practice to run CO-PA in SAP ERP� Activate only the Costing Based COPA� Companies running Material ledger need Costing Based CO-PA� Best source to Report in BI/BW as all date are landing in CO-PA� Run the R-Tool to capture the lack of processes� The R-Tool covers the missing functionality

� De Capitalization posting CO-PA to FI-GL on level CC S*� Standard Cost Goods Issue / SD-Invoice� Actual Cost Material Ledger periodic Run� Actual Cost (delta Posting) Material Ledger cum. Run� Monitoring and executing processes from the R-Tool Cockpit� Several security in place to avoid double posting in FIGL

� More details as followed� * CCS = Cost Component Split� with this DE Capitalization solution, no Reconcile problem occurs between Goods Issue and SD-Invoice

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1/1: Best Practice for DC (DE Capitalization Posting )


Meaning of Capitalization� Companies can post Goods Issue on level Balance Sheet� Standard Cost in MM-Account determination for GI ,

� key: BSX � BS-Account� key: GBB, VAX � same BS-Account as in key BSX

� Actual Cost in MM-Account determination for ML-Run � key: COC � BS-Account� key: UMB � same BS-Account as in COC

Meaning of De Capitalization� Standard Cost ( mainly for Production Companies with Cost Comp. Split , CCS)

� After the SD-Invoice is posted in CO-PA � the De Capitalization Report does post � key: BSX, BS-Account to P&L-Account’s on level CCS according to the Account determination in table ZRT_COPA_DC_AD - Account determination DE Capitalization

�Actual Cost � after running ML-Closing and Periodic Valuation in CO-PA, KE27� the De Capitalization Report does post � key: COC, BS-Account to P&L-Account’s on level Cost Component Split

� Advantages:� no Accrual posting needed at (PEC) Period End Closi ng� no Reconciliation problems at (PEC) Period End Clos ing

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2/2: Functional description: data flow overview DC (De Capitalization Postings)

R-Tool, DC DE Capitalization Posting 525/09/2015

I2-ledger

SD/MLreal timePosting

(1)

COPA:extracting

data by TC: FBICS2(BAdI)

(3)

MatchingTC: FBICA2(automatic)

(4)

MonitoringTC: FBICR2

(5)

DeCap.Postingto FIGLand or COPA

(6)

MatchingTC:FBICA2(automatic)

(7) COPA:

ML-Closing and

TC: KE27(2)

2/3: Functional description: data flow overview (DC )


2/4: Functional description: supported Business Processes in DC (DeCapitalization Postings)


� De Capitalization program covers� DE Capitalization Standard Cost� DE Capitalization Actual Cost (Periodic ML-Run)� DE Capitalization Actual Cost (Cumulated ML-Run)

� The De Capitalization report can be called either � from the R-Tool Cockpit TC: FBICR2 � directly by transaction or the Report name� can also run in Background� there is a BAPI posting in place with a clear Log� Reversal document must be executed with this report as well

� CO-PA line items �are extracted, �converted, �calculated and stored into Ledger I2 in order to�Monitor the result before posting�posting to FIGL and Ledger I2 �matching Ledger I2�Result: all items must be in the assigned area, Balance 0.

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2/5: Functional description: data flow overview DC, data Structure between FI-GL and CO-PA


COGM (Cost of Goods Manufacturing)i.e. Account 400010 Goods Issue

-> one amount in FIGL

CO-PAValue field 1

CO-PAValue field 2

CO-PAValue field 3

2/6: Functional description: data flow overview In FIGL missing the detail posting/De Cap. capital.


FI-GL: Actual Cost: level BS-Account, ML-Delta-Run, one amount

CO-PA: Value field 7CO-PA: Value field 7 Value field 8Value field 8 Value field 9Value field 9

FI-GL: Actual Cost: level BS-Account, ML-Periodic-Run, one amount

CO-PA: value field 4CO-PA: value field 4 value field 5value field 5 value field 6value field 6

FI-GL: Standard Cost: level Balance Sheet Account, one amount

CO-PA: value field 1CO-PA: value field 1 value field 2value field 2 value field 3value field 3

2/7:Functional description: data flow overview, DC(Posting: In FIGL missing the detail posting/De Cap .


• VVS06(S: SVC DIR. MATER)

• GL-Acc.• 45200200

• VVS05(S: SVC LEAF)

• GL-Acc.45100200

FI-GL

CO-PA

CO-PA

FI-GL

2/8: Functional description: supported Business Processes in DC (DeCapitalization Posting Solution)


� Daily Run for De Capitalization Standard cost into CCS (Cost Component Split) into P&L-Accounts

� Batch-job for Selection and ‘DeCap.Posting program’ must be put in place � Monthly: Period End Closing (PEC)

� Material Ledger for � Periodic ML-Run and or� Cumulated ML-Run (Delta Posting)

� Run Periodic Valuation in CO-PA (KE27) to allocate the Actual Cost to Sales Order� Run FBICS2 - GL Accounts: Select Documents from CO-PA line items

� Convert, Calculate and transfer the items from KE27 into the Leger I2� Run FBICR2 - GL Account: Reconcile Documents

� Check and monitor the converted items for ‘DeCap. Posting’ Actual cost� Run TC: ZRT_FIGL_POSTING - DC: DeCapitalization Postings� Check if Balance is 0 after restart TC: FBICR2� Reversal:

� find the relevant documents to be reversed with FB03� Start ZRT_FIGL_POSTING and store these document numbers in the defined select-options� execute the Program

� Note: � FB08 or F.80 is not working for Reversal with BAPI and Reference document number in the FI-Document header (bkpf-awkey).

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3/2: General Information: Customer benefits with DC


Sol

utio

n

� Requirements are known, draft and Solution available� Proven solution available and running in International Group, see on my

website -> www.spc4erp.com -> References� All development has been done within SAP Standard with BAdI’s, U-Exit� It is based on the SAP ICR_002 (Intercompany Reconciliation)� DE Capitalization Program is developed with BAPI-Posting� Customizing and technical documentation in English available� New Operation Concern / Companies can be customized� Few ABAP coding and all is dynamically solved � low maintenance cost� Experts designed and developed the R-Tool, DC-Solution� Instead of reading CO-PA line items, any external f ile could be read and converted accordingly into Ledger I2 and processed in same way

Tim

e� Timely implementation is possible, UT within 2-3 days� Project times is depending on your Bus.-Processes and Project Team� The shorter the better

� After your System check, and requirements, cost estimate can be done.

Cos

t

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5/1 Presentation in the System: User Interface


5/2 Presentation in the System: User Interface (DC )


Below you can see an example of De Capitalization it ems in TC FBICR2

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5/3 Presentation in the System: User Interface (DC )


DR- and DC-Activation

PFK = Process Functional Key)

5/4 Presentation in the System: User Interface, DC

R-Tool, DC DeCapitalization Posting 1625/09/2015

ZRT_FIGL_POSTING ( DeCapitalization Postings )

6/1:Technical Characteristics: Customizing for DC


Customizing R-Tool, TC: FBICIMG Reconciliation

•,

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Matching rules between postings in FI-GL and CO-PA: � Sales Order and Sales Item identically within the tolerance FI-GL and CO-PA� Purchase Order and item identically within the tolerance FI-GL and CO-PA� Material number identically within the tolerance FI-GL and CO-PA� other rules can be defined and implemented FI-GL and CO-PA

Customer tables to be configured/transaction: � ZRT_COPA ( DR- and DC-Activation ) R-Tool� ZRT_COPA_DC ( Converting value f.DeCapitalization ) R-Tool� ZRT_COPA_DC_AD ( Account determination DeCapitalization ) R-Tool

6/2: Technical Characteristics


� FI-SL: Special Global Ledger must be implemented� ICR-002: Process must be implemented i.e. customized � BAdI’s, User-exit are delivered and normally don’t need to be changed on customer side � Real-time posting into the Ledger from FI-GL will be filtered

� BAdI reading data from CO-PA Line items and writing into FI-SL� Ledger Data can be reorganized or deleted � Reporting with

� Recherche, BW can be activated� several standard transaction for line item reporting in place

� The Ledger data base can be actualized daily (Real-time posting and batch)� System runtime for:

� parallel processing in R-Tool is SAP Standard in place� Authorization problem is solved in (Reconcile + DeCap. Posting)� all structures in the BAdI are dynamically allocated, this has significant advantages� New Companies or Operation Concern can be implemented only by Customizing� SAPGUI for Windows, SAPGUI for HTML � BAdI = Business Add-Ins Business Add-Ins� Most Companies already use the Intercompany Reconciliation for Customer/Vendor

� the R-Tool use the same User Interface� DeCap.Posting Solution available with (BAPI-Technology)

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Contact


Thank you! Any questions?

Nick SchererSAP Sr Solution Architect

SPC SCHERER & PARTNER GMBHRaebeweg 8CH-6402 Merlischachen / SZ

M +41 79 833 22 33T +41 41 852 22 33E [email protected] www.spc4erp.com

25/09/2015