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2
SPECIFIC
INITIATIVE
PLANS AND ACTIONS PERFORMANCE
INDICATORS
RESPONSIBILITY RESOURCES TIME PROGRESS TO DATE
SECURITY
• Appointment of Head of Campus Security
• Appointment of Investigating Officer
• Address security complement
• Address current electronic security monitoring
deficiency
• Repair turnstiles and intercoms at residences
• Supervision plan for Residences security
• Evaluate coverage of security cameras
• Introduce electronic performance management
system for security personnel
• Control over vehicle entering premises
• Control over pedestrians entering premises
• Secure perimeter wall for campus
• Security Awareness programmes
• Engage Local Municipality in respect of Blue
Gum Bosch
• Strengthen OHS committee
• Install panic buttons at appropriate points
• Agreed Security Plan
• Quarterly Reports
• Visible Security personnel
• Improved security control centre
• 24/7 electronic monitoring (real time)
• Reduced campus crime
• Positive/Improved Staff Surveys
• Positive/Improved Student Surveys
• Report/log on vehicle entry
• Record of authorized entry
• Secure perimeter wall
• Security staff and students
• Safe pedestrian route
• Internal and External Audits
• Reduced Crime and other safety
concerns
• Real time security interventions
• Campus Security Head
• University Head of Security
• Campus Vice-Principal: Support
Services
• Deputy Director: Student Affairs
• CIT
• CIT
• CIT
• Physical Planning
• Campus Management
• Campus Management
• Campus Management
• CIT
Available
Available
3 x Full time officers for
control room + 7
additional officers
N/A
July 2013
September
2013
June 2013
Ongoing
Ongoing
2013
2013-2020 (7 phases)
2013 and ongoing
2014
2013
2013
• Head of Security
Appointment
• Interim
arrangements for
electronic security
monitoring
CAMPUS ENVIRONMENT
The campus is well laid out and provides ample opportunity for future growth. The physical infrastructure and ground layout provides an ideal learning ambience for staff and students. In order to utilize the physical elements to advantage there is a dire need to address the inhibitors to optimizing learning in its current environment
KEY PRIORITIES
• Security
• Gender-based matters
• Student transport
OBJECTIVES
• Resolve adequacy of security
• Develop an effective campus security plan
• Investigate allegations of gender based transgressions
• Formalise approach for dealing effectively with gender transgressions
• Evaluate current student transport system
• Develop a long term solution for student transport
3
GENDER
TRANSGRESSION
• Assess findings of Task Team (March 2012)
• Develop/re-enforce a code of conduct for staff
and students
• Develop a modus operandi to investigate
alleged gender transgressions
• Strengthen awareness of respect for women
and need to expose transgressions
• Establish Forum/ Advice Desk for Gender
Transgressions
• Create hotline for reporting transgressions
• Involve staff and students in relevant gender
and other programmes
• Extend Desk/Forum to include Community
• Defined plan of Action
• Agreed code
• Awareness of code of conduct
• Agreed Plan with Campus Community
• Common understanding of respect for
all and equally for women
• Fearless reporting of transgressions
• Terms of reference for Forum
• Launch of Forum
• Policy for using hotline and dealing
with complaints
• Regular Programmes
• Community involvement
• Campus Management
• Campus Principal
• Campus Management
• Campus Principal
• Campus Management
• Forum Task Team
• Campus Principal
• Forum
• Forum
R120 000.00
2013
Ongoing
2013
Ongoing
2014
Ongoing
2015
Awareness strengthened in
meetings between various
clusters of staff and students
and Campus Principal
STUDENT
TRANSPORT
• Analyse current financial impact of student
transport
• Consider alternative approaches
• Conduct student survey on current arrangement
and client preferences
• Implement indemnity procedures to manage
university risk
• Reliable data for decision making
• Efficient and economical transport
solution
• Client satisfaction
• Completed indemnity forms/notices
• Campus Vice-Principal: Support
Services
• Deputy Director: Student Affairs
• Legal department and Director:
Student Services
No change to current
resource implication,
except for possible
investments with future
payback
2013
2014
2013 & ongoing
4
INTELLECTUAL CULTURE
A robust interrogation in various matters relating to how best to deliver the best academic experience for students will assist in finding solutions to the key priorities
KEY PRIORITIES
• Integration
• Mentorship
• Curriculum
• Academic responsibilities
• Permanent Academic Staff
OBJECTIVES
• Provide equal opportunity for faculty staff at Qwaqwa
• Establish a mentorship programme for senior staff from Bloemfontein to develop junior staff at Qwaqwa
• Involve Qwaqwa faculties in re-curriculation process and specifically the curriculum in Qwaqwa
• Introduce compulsory tutorials for all modules and appropriate scaffolding
• To ensure faculty Deans have full oversight and accountability of Qwaqwa academic business
• Improve on the current ratio of permanent academic staff to temporary staff
SPECIFIC
INITIATIVE
PLANS AND ACTIONS
PERFORMANCE
INDICATORS
RESPONSIBILITY
RESOURCES
TIME
PROGRESS TO DATE
INTEGRATION • Develop faculty based mechanisms for
integration of campus staff
• Provide faculty staff with equal opportunity
• Meetings
• Planning workshops
• Examiners, Exchange of Lecturers
• Deans
• Campus Vice-Principal: Academic
Additional budget for travelling and subsistence
2013
MENTORSHIP • Development of mentorship programme
• Selected topics taught by senior staff of
Bloemfontein in Qwaqwa
• Senior staff from both Bloemfontein and Qwaqwa to engage in specific mentorship activity of junior staff on campus
• Improved lecturers
• Graduate Output
• Increase in Publications
• Improved staff qualifications and
graduate output
• Deans
• Campus Vice-Principal: Academic
Additional budget for travelling and subsistence Technology enhancements to accommodate video links between campuses
2014
ACADEMIC
RESPONSIBILITY
• Revise faculty management model to include
Qwaqwa staff
• Review current academic reporting system
• Programme coordinators as members
of Faculty Boards
• Departmental Heads as members of
Departmental Committees
• Campus Vice-Principal: Academic as
member of Deans” forum and other
• Deans
• Vice-Rectors: Academic and Research
Additional budgets for Travelling and subsistence
2014 Campus included – assess impact
5
related Dean’s and Research
committees
• Satisfied Academic Staff
PERMANENT
ACADEMIC
STAFF
• Obtain information on SLEs
• Review the current permanent academic staff
ratio
• Evaluate the current norms
• Revisit the current practice of replacing senior
staff who resign or retire with junior staff
• Prioritise conversion from temporary to
permanent
• Review the current practice of junior lecturer appointments
• Status report
• Institutional Policy
• Strengthen academic departments
• Improved permanent academic staff ratio
• Programme Co-coordinators
• Campus Vice-Principal:
Academic
• Human Resources Department
Additional Salary Provision
2014
VISITING
PROFESSORS
AND POST
DOCTORAL
FELLOWS
• To utilize visiting professors (including some
retired professors from Boemfontein) to mentor
and capacitate junior staff on campus
• Where possible, post-doctoral research fellows can be used to mentor junior staff
• Improvement in graduate output and publications
• Improved academic discourse, graduate output and publications
• Faculty Deans
• Campus: Vice-Principal:
Academic
• Programme Co-coordinators
Additional funds for appointments
2014
6
CAMPUS CULTURE
It is evident that many of the issues raised in various reports utilized in preparation of this report have seemingly become less of a hurdle, as both students and employees have committed to addressing these matters. The priorities listed hereunder seeks to strengthen these commitment and take the discourse to a higher level
KEY PRIORITIES
• Residence Management
• House Committees
• Residence Rules
• Student Life
• Wellness
• Community and Campus Integration
• Barriers to Communication
• Green Culture
• Culture of mediocrity
• Campus Communication
OBJECTIVES
• Determine residence management needs
• Develop effective house committees
• Address current fragmented wellness services provision
• Develop consolidated plan for community and campus integration
• Enhance the effective use of language for academic improvement
• Ensure full consideration is given to “green” issues
• Develop a programme to enhance high academic achievement
• Improve the current communication on campus
• Align services and practices across campuses
7
SPECIFIC
INITIATIVE
PLANS AND ACTIONS PERFORMANCE
INDICATORS
RESPONSIBILITY RESOURCES TIME PROGRESS TO DATE
RESIDENT
MANAGEMENT
• Appointment of live residence managers
• Formalise student life programmes
• Supervision of Residences Security (see
Security)
• Control of Visitors Entering Residences – log
book
• 2 heads p.a. over 2 years
• Approved plan
• Organised activities led by students
• Reduced campus crime
• Visitors log book
• Positive/Improved Staff Surveys
• Positive/Improved Student Surveys
• Deputy Director: Student Affairs
• Campus Vice-Principal: Support
Services
• House Committees
(Residences)
• Head of Security
TBA
Available
(See Security)
N/A
July 2013
September
2013
June 2013
Ongoing
Ongoing
HOUSE
COMMITTEES
• Review current status and functions of house
committees
• Re-organise and establish functional house
committees
• Effective House Committees
• Approved House Committee
Constitution/Policy
• Effective communication
• Annual Orientation Programme for
new entrants to Residences
• Deputy Director: Student Affairs
External Facilitator
R65 000
2014
Ongoing
RESIDENCE
RULES
• Review current rules and practice
• Review current residence admission criteria
• Approved (revised) admission criteria
and policies
• Implemented revised policies and
rules
• Student surveys
• Deputy Director: Student Affairs
• SRC
• House Committees
2014
WELLNESS • Interim improvement to current infrastructure
• Re-organise the current informal activities to a
more substantive one
• Introduce week night cultural and related
academic directed activities on Wednesday and
Friday to divert attention from current negative
external influences
• Consider transport support for day students to
encourage attendance for evening student
activities
• Development of a spatial plan for student centre
• Establish a student supporters club
• Capacitate the student services department
• Investigate the establishment of a radio station
• Improved facilities for interim use
• Enhanced and positive academic,
social and sports activities
• Values based social interaction
• One student identity
• Student centre for enhanced student
experience
• One student identity
• Organised activities
• Functional radio station
• Physical Planning
• Sports/Cultural Officer
• SRC, DD: Student Affairs
• SRC, DD: Student Affairs
• Campus Management
• SRC, DD: Student Affairs
• Campus: Vice Principal:SS
• Dean: Student Affairs
Available
Costs to be determined
R 18m
2 additional officers –
afternoons and
weekend basis only
R 500k
2013
2014
2014
2014
2014-16 (3
phases)
2014
2014
2015
8
• Consolidate Wellness infrastructure (Clinic,
HIV/Aids Unit, Counseling)
• Formalise the College System
• Enhance vibrancy on campus by creating a
forum for social interaction for staff and students
• One stop facility
• One Student Identity
• Sports and Social Activities
• United and supportive staff
• Campus Management
• Dean: student Affairs
• Campus Management
R 15m (7.5m p.a.)
TBA
2015-6 (2
phases
2014
COMMUNITY
AND CAMPUS
INTEGRATION
• Develop a consolidated plan to engage the
campus community in arts, drama, cultural
activities and indigenous knowledge systems
• Establish and strengthen the relationship with
the community in matters of arts, drama, cultural
recognition and indigenous knowledge systems
• Establish Landlords forum
• Establish Good Relationship with local chiefs
• Interact with local business forums
• Vibrant and diverse campus activities
• Students involved in non-academic
activities
• University engaged with community
• Standardized Accommodation
Community Support
• Community-UFS Review Board
• Campus Management
• Co-coordinator: Community
Engagement
• DD: Student Affairs
• Campus Management
TBA 2013
2014
2013
2013
BARRIERS TO
COMMUNICATION
• Enhance the use of the official medium of
instruction in all forms of communication
• Ensure that tutors re-enforce tutorials in the
language of instruction
• Ensure that only tutors proficient in the official
language of instruction are utilized
• Improved success and graduate rates
• All employees and students 2013
GREEN
CULTURE
• Develop an aggressive programme of “green”
awareness on campus
• Planting of trees
• Reduced energy costs
• Alternative energy e.g. solar
• Water tanks
• Protected lawns and gardens
• Beautiful environment and wind
protection
• All employees and students 2013
CULTURE OF
MEDIOCRITY
• Encourage high academic performance to take
advantage of bursaries and scholarship
• Refocus the functioning of the Financial Aid
Office
• Graduates of choice
• Awareness of rewards available to
high performing students
• Programme Co-coordinators
• Campus Vice: Principal: Support
Services
2014
CAMPUS
COMMUNICATION
• Establish a medium of regular communication to
staff and students
• Ensure common understanding on policies and
procedures
• Informed employees and students
• Workshop on critical institutional
policies
• Campus Management
• Campus Management
2013
Regular monthly
communication in place
9
SPECIFIC
INITIATIVE
PLANS AND ACTIONS PERFORMANCE
INDICATORS
RESPONSIBILITY RESOURCES TIME PROGRESS TO DATE
NOMENCLATURE • Finalise titles to address relevance and job
function
• Titles finalized by UMC • Rectorate N/A 2013
Campus Principal and
Campus Vice-Principals
finalized
Programme Co-coordinators
being finalised
PROGRAMME
QUALIFICATION
MIX
• Review current programme offerings and align
with socio and economic dynamics of area
• Align programmes to employment opportunities
• Offer a menu of subjects which can be
integrated amongst faculties
• Interdisciplinary Masters Programme
• Revised PQM
• Graduate employment surveys
• Integrated Programs
• Alternative to Master’s Degree Programme for staff and students
• Increase in Postgraduate output
• Increase in Publications
• Programmes Heads
• Campus Vice-Principal:
Academic
• Campus Vice-Principal:
Academic
TBA 2015
2016-17
RESEARCH
DEVELOPMENT
• Analyse the current research output for campus
• Implement a strategy for accelerating research
output
• Status report
• Plan for research output acceleration
• Senior Director: Research
• Campus Vice-Principal:
Academic
TBA 2013
2014
ACADEMIC PROFILE
The undergraduate and post graduate output of the Campus is mainly centred on a few individuals and departments with high level qualifications and research strength. A robust plan with appropriate investment is required to accelerate the academic profile of the Campus
KEY PRIORITIES
• Academic Staff Qualifications
• Position Titles (Nomenclature)
• Review Programme Qualification Mix
• Research Development
OBJECTIVES
• Audit of current staff qualifications
• Finalise a development plan for staff without M or D qualification
• Review Programme Offerings
• Strengthen opportunities for improvements in research output
• Establish a means for fostering closer academic interaction with Deans and Heads
• Develop campus specific workload model
• Recognition of performance
10
• Appoint dedicated research mentors
• Strengthen Research Mentoring (see related
Mentoring issues under Intellectual culture)
• Provision of Research Funds for new research
initiatives
• Resuscitate Research Day on Campus
• Hold workshops on various aspects of research,
including writing for publication
• Provide administrative support for researchers
• Improve on current research incentives for staff
• 1 mentor per department
• Fast Tracked research projects e.g.
Montane Research Unit (NRF)
• Research Awareness amongst staff
and staff
• Forum for emerging researchers to
present their research initiatives
• Developed researchers and
supervisors
• Improved publication output
• 1 for Faculty of Natural Sciences and
1 for other 3 faculties
• Motivated Researchers
• Senior Director: Research
• Campus Vice-Principal:
Academic
• Senior Director: Research
• Senior Director: Research
• Senior Director: Research
2013
2014
2013
2014
2014
11
SPECIFIC
INITIATIVE
PLANS AND ACTIONS PERFORMANCE
INDICATORS
RESPONSIBILITY RESOURCES TIME PROGRESS TO DATE
UPP & EP • Interrogate data on UPP and EP student
performance
• Consider cost impact on existing resources
• Offer UPP as a stand-alone programme
• Success rates and throughput rates
• Cost/Resource report
• Relevant Access Programme
• Programme Co-coordinators
• Campus Vice-Principal:
Academic
• CTL (Access and Success)
TBA
2014
• Higher Certificate in
pipeline
UFS 101 • Expand roll out
• Evaluate impact
• Review provision based on evaluation report
• Increased number of students in
programme
• Impact Report
• CTL (UFS 101) 2014
WORKLOAD
MODELS
• Evaluate current status
• Develop a campus specific model
• Implement a Student – Lecturer consultation
• Status Report
• New workload model
• Specific lecturer consultation times
• Programme coordinators
• Campus Vice-Principal:
Academic
2013
2014
2014
TEACHING AND LEARNING
The success and graduate rates cannot be improved without a better academic profile, changes in some poor practices of the past and serious intervention strategies in most aspects of teaching and learning. The improvement in teaching and learning will need an absolute commitment from both the Qwaqwa campus and the respective mother faculties.
KEY PRIORITIES
• University Preparation Programme and Extended Programs
• UFS 101
• Workload Models
• Methods of Academic Delivery and Staff Development
• Academic Advice
• Tutorial Provision
• English Proficiency
• Study Methods
• At Risk Modules
• Teaching Development Grant
OBJECTIVES
• Evaluate the success of UPP and EP
• Investigate the impact of UPP and EP on resources
• Strengthen implementation and evaluate the impact of UFS 101
• Review the provision of academic advice
• Determine the effectiveness of the current tutorial support programmes
12
• Investigate the current time table system
• Review the current system where students
enroll for higher level courses without passing
lower level courses
• Electronic systems
• Improved graduate rates
• Less Time Table clashes
• Campus Management
• Program coordinators
• Campus Vice-Principal –
Academic
2014
METHODS OF
ACADEMIC
DELIVERY
• Consider cross teaching by lecturers from
Bloemfontein and vice-versa
• Explore the use of video streaming from
Bloemfontein and vice-versa
• Investigate the possibility of videotaping
experienced lecturers and using Blackboard to
advantage
• Consider class visits to assist junior staff
• Consistent Standards achieved
• Expert lecturers used to advantage
• Strengthened student learning
• Improved smart teaching/student
engagement
• Faculty Deans
• Faculty Head of Departments
• Programme Co-coordinators
• Campus Vice-
Principal:Academic
• CTL (SoTL and ASD)
2014
ASSESSMENT • Review the current practices to take into
account the specific constraints of Qwaqwa
• Qwaqwa lecturing to be part of a panel of
examiners and moderators to ensure
appropriate standardization
• Increase the number of professional markers
• Schedule of tests to ensure students
are priority
• Consistent standards maintained
• Equitable workloads
• Faculty Deans
• Faculty Head of Departments
• Programme Co-coordinators
• Campus Vice-
Principal:Academic
• Campus Vice-Principal
2013
2014
ACADEMIC
ADVICE
• Appointment of a coordinator
• Informed students • CTL (AA) 2014
TUTORIAL
PROVISION
• Evaluate current provision of tutorial services
• Assess effectiveness of the current facilitators
and their impact on outcomes
• Interrogate the strategies used to enhance
epistemological access
• Status Report
• Evaluation Report, success rates and
graduate rates
• Report on specific alternative
strategies used over and above
normal lecturing
• CTL (NATP) 2013
2013
2014
ENGLISH
PROFICIENCY
• Assess the impact of the current development
program
• Review program to include appropriate
measures relevant to the type of students at the
campus
• Impact report (success and graduate
rates)
• Revised/new programmes
• Appropriate Reading Programmes
• CTL (UAL)
• Campus Vice-Principal:
Academic
2013/4
2015
STUDY
METHODS
• Introduce a programme exposing students to
different study methods
• Specific programmes within each
subject
• Programme as part of first year
orientation programme
• Student Development/VBL
• Campus Vice-
Principal:Academic
2013
2014
AT RISK
MODULES
• Develop an electronic early warning system to
ensure timeous intervention programmes
• Real time reports • Programme Co-coordinators
• Campus Management
• DIRAP (development of EWS)
2014
13
MANAGEMENT AND LEADERSHIP
The positive developments in confirming the top structure has contributed to some direction in the form of this improvement plan. In addition the improved communication and involvement of stakeholders has already contributed to vibrancy on the
campus In the short to medium term critical issues of devolution of powers will be required, so as to ensure that the leadership can deliver on their mandate, whilst assuming full responsibility for the Campus
KEY PRIORITIES
• Management Structure
• Authority and Responsibility
• Communication Strategy
• Devolved Budget
OBJECTIVES
• Finalise Management Structure and position Titles
• Review the current lines of authority and responsibility
• Develop a structured communication strategy between Central Camus and Qwaqwa and internally within the Qwaqwa campus
• Devolve all academic and non-academic budgets to the campus
SPECIFIC
INITIATIVE
PLANS AND ACTIONS
PERFORMANCE
INDICATORS
RESPONSIBILITY
RESOURCES
TIME
PROGRESS TO DATE
MANAGEMENT
STRUCTURE
• Finalise position titles
• Review job descriptions
• Develop performance plans
• Established Top Structure
• Approved Job Description
• Agreed performance plan
• Rectorate
• Vice-Rector/Campus
Principal/Human Resources
• Line Managers & Employee
2013 Programme Co-coordinators
titles are currently under
review
AUTHORITY AND
RESPONSIBILITY
• Review current matrix of reporting lines
• Establish a system of control and management
within the campus while conforming to
institutional functionality
• Status Report
• Revised management and control
system within the campus
• Rectorate
• Campus Management
2014
COMMUNICATION
STRATEGY
• Strengthen Lines of communication in all
institutional matters
• Establish an internal communication mechanism
• Campus to be included in all
communication
• Monthly Communique’
• Meetings with Unions, SRC and other
structures at least once a quarter
• Meetings with employees once a
quarter
• Ad hoc meetings with students in
Library, Cafeterias, Residences
• Management
• Campus Principal
• Campus Principal
• Campus principal
• Campus Principal
2013 Campus included – assess
impact
DEVOLVE
BUDGET
• Assess the current system
• Review alternative approaches
• Status report
• Devolved budget
• Campus Management
• Rectorate
2014-15
14
EXTERNAL STAKEHOLDER RELATIONSHIP
The current status of a one-way relationship from the campus must be re-engineered to a reciprocal relationship. Management staff and students will play a pivotal role in addressing the issues listed hereunder and elsewhere in this plan
KEY PRIORITIES
• Community Trust and Respect
• Community Engagement
• Confidence in Graduates
• Service Learning
OBJECTIVES
• Re-establish trust and respect of immediate community
• Strengthen current community engagement initiatives in the area
• Market the quality of our graduates
SPECIFIC
INITIATIVE
PLANS AND ACTIONS PERFORMANCE
INDICATORS
RESPONSIBILITY RESOURCES TIME PROGRESS TO DATE
COMMUNITY
TRUST AND
RESPECT
• Aggressively market the new vibrancy of the
Campus
• Establish campus community liaison committee
• Media and community views/feedback
• Key community stakeholder
involvement
• Campus Principal
• Vice-Rector, Campus Principal
2013
2014
COMMUNITY
ENGAGEMENT
• Strengthen and expand current initiatives
• Evaluate current school’s intervention
programme
• Provide a platform for addressing critical
common concerns within and outside the
campus
• Report on community involvement
• Cohort of first time entry students
• Common projects benefitting both
campus and community
• Co-coordinator – Community
Engagement
• Campus Management
2013
2014
GRADUATE
CONFIDENCE
• Establish a campus committee of academics to
address graduate placement and work
experience
• Placement of students • Programme Co-coordinators 2014
SERVICE
LEARNING
• To integrate meaningful Community Service
within academic instruction
• Stronger Communities
• Productive members of society
• Program Co-coordinators 2014
15
STUDENT LEADERSHIP AND GOVERNANCE
The development of a systematic process for SRC officials to be inducted and trained in the principles and structures that inform academic governance so that student representatives can become important agents of change at the institution, as well as
active drivers in achieving institutional-level goals which particularly affect their constituency.
KEY PRIORITIES
• SRC Constitution
• Training and development programmes for newly elected SRC
• Recognition of SRC
• Policies and procedures
OBJECTIVES
• To ensure inclusivity in student governance in terms of all other UFS student structures
• To provide equal opportunity for training and development for SRC
• To align student governance to broader vision and mission
• To empower SRC so that they can be effective
SPECIFIC
INITIATIVE
PLANS AND ACTIONS
PERFORMANCE
INDICATORS
RESPONSIBILITY
RESOURCES
TIME
PROGRESS TO DATE
SRC
CONSTITUTION
• Implement mechanisms for ensuring all
students and staff respect and support the SRC
constitution and student rights embedded
therein
• Common understanding and
acceptance of SRC Constitution
• SRC and Campus Management 2013
TRAINING AND
DEVELOPMENT
• Support the SRC for equal opportunity for
training and development
• Trained SRC • DD: Student Affairs 2013-4
SRC
RECOGNITION
• Include SRC in all relevant committees to
ensure that decisions/deliberations are inclusive
• Common understanding of campus
functioning ad decision making
• Campus Management 2014
EMPOWER SRC • Empower SRC by creating a common
understanding of institutional policies and
procedures
• Common understanding of policies
and procedures
• Director: Student Support
Services
2014
16
HUMANITY AND A SENSE OF BELONGING
Throughout the various reports it is very clear that some of the previous processes were unable to gel the campuses human capital. It is necessary to address the uncertainties of employees, as well as various alignment and other related issues as a
matter of urgency. The need to find phase in solutions is important to give effect to our Human Embrace Value.
KEY PRIORITIES
• Contract employees and vacant positions
• Alignment of positions
• Staff Accommodation
• Performance Management
OBJECTIVES
• Address permanent employees who have been on contract for over 3 years
• Address current disparities within campus and within the institution
• Evaluate need for staff housing options in order to attract academic and other employees in the critical skills set
• Address performance management within current policy
SPECIFIC
INITIATIVE
PLANS AND ACTIONS
PERFORMANCE
INDICATORS
RESPONSIBILITY
RESOURCES
TIME
PROGRESS TO DATE
CONTRACT AND
VACANT
POSITIONS
• Fill vacant positions with employees on contract
for more than 3 years and who meet the
requirements for the position
• Find phase in solutions for employees on
contract for a long time
• Correct position titles of employees transferred
post and all to other positions
• University to investigate possible unethical
practices of outsourced cleaning and gardening
provider in respect of minimum salary etc.
• Satisfied employees
• Correct staff establishment
• Satisfied employees
• Positive University Image
• Human Resources Division
• Relevant Departments
Additional costs of
conversion of contract
positions
2013
2013
ALIGNMENT OF
POSITIONS
• Investigate position and salary disparities • Satisfied employees • Human Resources Division 2013-4
STAFF
ACCOMODATION
• Evaluate options for staff accommodation • Qualified and experienced staff • Campus Management
• Physical Planning
2014
PERFORMANCE
MANAGEMENT
• Workshops on Performance Management to be
re-enforced for full understanding of processes
• Explain the process and criteria for awarding of
merit bonuses and additional notches
• Satisfied Employees
• Satisfied Employees
• Human Resources Department 2014