QUOTE FOR SMALL PURCHASES SOLICITATION NUMBER S21 … · 2021. 4. 12. · YMHA’s SDBC policy and procedures are incorporated into this solicitation and resultant contract by reference

QUOTE FOR SMALL PURCHASES

SOLICITATION NUMBER

S21-003-1

EXTERIOR REPAIRS AT VARIOUS LOCATIONS

YOUNGSTOWN, OH

April 9, 2021

Forward Quotes to: Amber Bodrick, Director of Procurement

Youngstown Metropolitan Housing Authority

131 West Boardman Street Youngstown, Ohio 44503

Phone: (330) 744-2161 Ext. 213

Email: [email protected]

I. GENERAL INSTRUCTIONS

Please provide a written quotation for the specifications/statement of work and requirements

that follow. Due to COVID-19 quotes should be submitted via drop-box or e-mailed to Amber

Bodrick at [email protected]. If a drop-off is necessary, please email Amber Bodrick to

arrange a date and time prior to the quotation due date.

The following documents must be received and/or acknowledged in order for the quote to be

considered:

Attachment A: Quotation Sheet

Attachment B: Form of Non-Collusion Affidavit

Attachment C: Section 3 Employment Plan

Attachment D: Small Disadvantaged Business Concern Subcontracting Plan

Attachment E: Form HUD-5369-A, Representations, Certifications, and Other

Statements of Bidders, Public and Indian Housing Programs (Construction)

Due dates for quotes to be received by Youngstown Metropolitan Housing Authority is April

23, 2021 by 3:00 PM EST.

The following documents are applicable to solicitation S21-003-1:

Attachment F: Davis Bacon Act Wage Decision; OH20200019; 01/01/2021

Attachment G: Scope of Work/Site Photos

Attachment H: Insurance Requirements

mailto:[email protected]


II. SPECIFICATION REQUIREMENTS

The specifications describe the requirements for the project and are contained in the attached

Scope of Work, Attachment G. The quotation provided shall be based on the work defined in

those requirements.

Travel time to and from the work site is not reimbursable under this contract. The award of

the contract will be for sixty (60) days from the award date.

III. QUESTIONS ON SCOPE OF WORK

All specifications are contained in the accompanying Scope of Work, Attachment G. Any

questions regarding his solicitation should be directed to Amber Bodrick at (330) 744-2161 ext.

213 or can be emailed to [email protected].

Submission deadline for questions is April 21, 2021 at 3:00 PM EST, in the event that an

Addendum is needed.

IV. SITE VISITS

No Pre-Quotation Conference has been scheduled. Site visits may be arranged by contacting

Walter Krygowski at (330) 744-2161 Ext. 235 or (330) 717-7360.

V. VALIDITY OF QUOTATIONS

Quotes shall be made as an offer to YMHA and shall remain valid and my not be withdrawn after

the due date noted above for ninety (90) days.

VI. REVIEW OF QUOTES AND AWARD OF CONTRACT/PURCHASE ORDER

YMHA shall review all responses in a timely fashion and shall award a contract/purchase order

to the lowest and best responsive quotation, as it deems appropriate and in its best interest.

YMHA reserves the right to reject any and all quotes, to award to more than one

contractor/vendor, and to waive any informality in the quotes received.

Though YMHA anticipates that it will make award to one firm only, YMHA retains the right to, at

any time during the ensuing contract period(s), complete award to more than one contractor if

YMHA determines that such is in their best interest.

After an Offeror has provided their proposed costs, the Contracting Officer will determine the

lowest offer. YMHA reserves the right to not complete an award to any Offeror that, in the

opinion of YMHA, proposes costs that are deemed by YMHA to be unreasonable or unrealistic.


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VII. AGENCY’S RESERVATION OF RIGHTS

1. Right to Reject, Waive, or Terminate the QSP. Reject any or all quotes, to waive any informality

in the QSP process, or to terminate the QSP process at any time, if deemed by YMHA to be in

its best interests.

2. Right to Not Award. Not award a contract pursuant to this QSP.

3. Right to Terminate. Terminate a contract awarded pursuant to this QSP, at any time for its

convenience upon ten (10) days written notice to the Contractor(s).

4. Right to Determine Time and Location. Determine the days, hours and locations that the

successful Offeror (hereinafter, "Contractor") shall provide the services called for in this QSP.

5. Right to Retain Quotes. Retain all quotes submitted and not permit withdrawal for a period

of ninety (90) days subsequent to the deadline for receiving quotes without the written

consent of YMHA Contracting Officer (CO).

6. Right to Negotiate. Negotiate the fees proposed by the Offeror entity.

7. Right to Reject Any Quote. Reject and not consider any quote that does not meet the

requirements of this QSP, including but not necessarily limited to incomplete quotes offering

alternate or non-requested services.

8. No Obligation to Compensate. Have no obligation to compensate any Offeror for any costs

incurred in responding to this QSP.

9. Right to Prohibit. At any time during the QSP or contract process, prohibit any further

participation by an Offeror or reject any quote submitted that does not conform to any of the

requirements detailed herein. By accessing the YMHA website and by downloading this

document, each prospective Offeror is thereby agreeing to abide by all terms and conditions

listed within this document and further agrees that they will inform the CO in writing within

5 days of the discovery of any item listed herein or of any item that is issued thereafter by

YMHA that they feel needs to be addressed. Failure to abide by this time frame shall relieve

YMHA, but not the prospective or actual Offeror, of any responsibility pertaining to such issue.

10. Right to Reject - Obtaining Competitive Solicitation Documents. The YMHA website is the only

official and appropriate venue to obtain the competitive solicitation documents (and any

other information pertaining to the competitive solicitation such as addenda). Accordingly,

by submitting a response to this competitive solicitation the respondent thereby affirms that

they obtained all information on the YMHA website. Any other group such as a quote

depository that informs potential respondents of the availability of such competitive

solicitations are hereby instructed to not distribute these documents to any such potential

respondents, but to instruct the potential respondents to visit the YMHA website to obtain

the documents.

VIII. SALES TAX

YMHA is a government agency funded through the U.S. Department of Housing and Urban

Development (HUD) and is therefore exempt from State, Local, and Federal Taxes.

IX. CONFLICT OF INTEREST

By providing a quotation the offeror is certifying that the offer is genuine and not collusive or

sham; that said offeror has not colluded, conspired, connived, or agreed, directly or indirectly,

with any offeror or person, to put in a sham offer or to refrain from quoting, and has not in any

manner, directly or indirectly, sought by agreement or collusion, or communication or

conference, with any person, to fix the price of the offer or of any other offeror, or to fix any

overhead, profit or cost estimate of said quotation price, or of that of any other offeror, or to

secure any advantage against the Youngstown Metropolitan Housing Authority or any person

interested in the proposed contract; and that all statements in the offer are true. No member,

officer, employee of YMHA, or representative of Mahoning County, shall participate in the

selection, award, or in the administration of this contract, if a conflict of interest would arise. A

conflict of interest would occur when a financial or other interest is held by:

1. The employee, officer or agent involved in making the award;

2. Any member of his/her immediate family;

3. His/her partner;

4. An organization which employees or is about to employee any of the above.

X. SECTION 3 RESIDENT PARTICIPATION

Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701U) (Section 3), and

all subsequent revisions is hereby incorporated into this solicitation by reference and it is directly

applicable to the contract. With the interest of complying with these regulations to the greatest

extent feasible, the Contractor shall be required to demonstrate compliance with the YMHA

Section 3 Policy and Procedures, incorporated in this solicitation by reference. The affirmative

action goal under this program is to have a minimum of 30% of the new hires of the project

consisting of "bona fide" YMHA Section 3 residents for each fiscal year.

To demonstrate this compliance all Offerors must provide the enclosed SECTION 3

EMPLOYMENT PLAN, Attachment C, with their bids/quotes. If the plans are not submitted

with the bid or fail to adequately define how the bidder intends to meet the goals intended, YMHA

may determine the bid as non-responsive. To be considered for a complete or partial exemption

of the Section 3 requirements, the bidder must document, in writing, the reason(s) for the

requested exemption and submit that documentation a minimum of seven (7) days in advance of

the bid/quote date.

Upon request, YMHA will organize one or more hiring halls of interested residents to assist the

Contractor in obtaining its goals. The Contractor may interview and select individuals for

employment at these hiring halls. Any questions relative to these conditions should be referred

to the Procurement Director.

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XI. SMALL DISADVANTAGED BUSINESS CONCERN

YMHA is committed to a goal of twenty-five percent (25%) of all contract funds being awarded

to Small Disadvantaged Business Concerns (SDBC). Attachment D, Small Disadvantaged

Subcontracting Plan, must be completed and submitted with the quote/offer.

YMHA’s SDBC policy and procedures are incorporated into this solicitation and resultant contract

by reference.

XII. LABOR PAYMENT

Davis Bacon Act Wage Decision, Attachment F, applies to this solicitation. Davis Bacon Act

Wage Decision No. OH20200019; Dated: 01/01/2021 are the minimum rates to be paid

employees on this project.

Contractor employees must be paid, a minimum hourly rate plus fringes as depicted in the Davis

Bacon Act Wage Decision. If any other classifications are anticipated please contact Amber

Bodrick at (330) 744-2161 ext. 213 to discuss those classifications.

Payrolls must be kept on file for a maximum period of five (5) years by the Contractor.

By submitting a quote, each offeror is thereby agreeing to and verifying that he/she will not pay

his/her employees at rates less than detailed in Attachment F. Please note that as detailed

within Section 10.10 of HUD Procurement Handbook 7460.8 REV 2, the contractor will not be

required to submit certified payrolls; however, the contractor must make its payroll records

available to either the HA or HUD on request, and failure on the part of the contractor to comply

with this requirement will be the sole responsibility of the contractor, including the ensuring

penalties, court costs, or wages due to employees as a result of the contractor’s failure to comply.

XIII. INSURANCE REQUIREMENTS

Insurance requirements are contained in Attachment H and part of this solicitation. All

insurance documents must be submitted within ten days of award of contract to Amber Bodrick,

Director of Procurement as well as a current copy of the Ohio Bureau of Workers’ Compensation

Certificate.

ATTACHMENT A: QUOTATION SHEET

QUOTATION FORM

YOUNGSTOWN METROPOLITAN HOUSING AUTHORITY

EXTERIOR REPAIRS

VARIOUS PROPERTIES

YOUNGSTOWN, OHIO 44504 & 44505 Submitted by:

Date 2021

Date 2021

Bidder Name

To: Youngstown Metro Housing Authority

131 West Boardman Street

Youngstown, OH 44503

DESCRIPTION

Exterior Repairs 1918 Elm Street; Youngstown, Ohio 44505. Exterior Repairs 174 Dennick Street; Youngstown, Ohio 44505 Exterior Repairs 1356 Belmont Avenue; Youngstown, Ohio 44504 Complete all items listed in the attached scope of work as depicted in photo presentation

MATERIAL COST $___________________ LABOR COST $___________________ TOTAL COST $___________________

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ATTACHMENT B: FORM OF NON-COLLUSION AFFIDAVIT

ATTACHMENT C: SECTION 3 EMPLOYMENT PLAN

YOUNGSTOWN METROPOLITAN HOUSING AUTHORITY

SECTION 3 EMPLOYMENT PLAN

Description of Work: _________________________________________________________________________________________________________ Solicitation No.: ____________________________________________

Prime Bidder: ______________________________________________

Anticipated Number of Total Work Force

Construction Trade

or Work Classification

Employer’s Current Workforce

Total Projected Workforce Increase

Journeyman Apprentices Trainees Journeyman Apprentices Trainees

TOTALS:

The undersigned certifies that its intent to employ Section 3 Residents for work listed in this Schedule, conditioned upon the award

of a contract by the Youngstown Metropolitan Housing Authority.

Total number of new hires anticipated under this Schedule: ___________________________

Number of Section 3 Residents that are to be hired (30% of new hires noted above): ______________________

(Signature of Prime Bidder) (Date)

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ATTACHMENT D: SMALL DISADVANTAGED BUSINESS

CONCERN SUBCONTRACTING PLAN

SMALL DISADVANTAGED SUBCONTRACTING PLAN

YMHA SOLICITATION NO. ___________________________________________________________ TOTAL BID VALUE: ________________________________________________________

COMPANY NAME: ____________________________________________________________________ FEDERAL ID #: _____________________________________________________________

ADDRESS: _____________________________________________________________________________ PHONE: _____________________________________________________________________

COMPANY TYPE: ____________ Small Disadvantaged Business (SDB) FAX NO. _____________________________________________________________________

____________ Women Business Enterprise (WBE)

____________ Minority Business Enterprise (MBE)

____________ Other

Please list all contractors, subcontractors, vendors, or providers planned to be planned to be utilized under the above referenced prime contract

completing all fields.

Subcontractor Name & Address (City, State, Zip)

Federal ID Number

Trade Type

SDB, WBE, MBE or NOT

Ethnic Code

Award Date

Est. Award Value

% of Prime Contract

1.

TBD

2.

TBD

3.

TBD

4.

TBD

5.

TBD

6.

TBD

Total Subcontracts Awarded: $____________________________

The undersigned certifies that the information provided herein is accurate and complete. The penalty for making false statements is prescribed in the U.S. Criminal Code 18

U.S.C. 1001.

Ethnic Codes: 1=White American, 2=Black Americans, 3=Native Americans 4=Hispanic Americans, 5=Asian/Pacific Americans, 6=Hasidic Jews

Name: ___________________________________________________________________________ Signature: ________________________________________________________________________

ATTACHMENT E: FORM HUD-5369-A

form HUD-5369-A (11/92)Previous edition is obsolete

Representations, Certifications,and Other Statements of Bidders

Public and Indian Housing Programs

U.S. Department of Housingand Urban DevelopmentOffice of Public and Indian Housing


Representations, Certifications,and Other Statements of BiddersPublic and Indian Housing Programs

Table of Contents

Clause Page

1. Certificate of Independent Price Determination 1

2. Contingent Fee Representation and Agreement 1

3. Certification and Disclosure Regarding Paymentsto Influence Certain Federal Transactions 1

4. Organizational Conflicts of Interest Certification 2

5. Bidder's Certification of Eligibility 2

6. Minimum Bid Acceptance Period 2

7. Small, Minority, Women-Owned Business Concern Representation 2

8. Indian-Owned Economic Enterprise and IndianOrganization Representation 2

9. Certification of Eligibility Under the Davis-Bacon Act 3

10. Certification of Nonsegregated Facilities 3

11. Clean Air and Water Certification 3

12. Previous Participation Certificate 3

13. Bidder's Signature 3

1. Certificate of Independent Price Determination(a) The bidder certifies that--

(1) The prices in this bid have been arrived at independently,without, for the purpose of restricting competition, any consultation,communication, or agreement with any other bidder or competitorrelating to (i) those prices, (ii) the intention to submit a bid, or (iii) themethods or factors used to calculate the prices offered;

(2) The prices in this bid have not been and will not beknowingly disclosed by the bidder, directly or indirectly, to any otherbidder or competitor before bid opening (in the case of a sealed bidsolicitation) or contract award (in the case of a competitive proposalsolicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the bidder toinduce any other concern to submit or not to submit a bid for thepurpose of restricting competition.

(b) Each signature on the bid is considered to be a certification bythe signatory that the signatory--

(1) Is the person in the bidder's organization responsible fordetermining the prices being offered in this bid or proposal, and thatthe signatory has not participated and will not participate in anyaction contrary to subparagraphs (a)(l) through (a)(3) above; or

(2) (i) Has been authorized, in writing, to act as agent for thefollowing principals in certifying that those principals have notparticipated, and will not participate in any action contrary tosubparagraphs (a)(l) through (a)(3) above.

_______________________________________________ [insertfull name of person(s) in the bidder's organization responsible fordetermining the prices offered in this bid or proposal, and the title ofhis or her position in the bidder's organization];

(ii) As an authorized agent, does certify that the principalsnamed in subdivision (b)(2)(i) above have not participated, and willnot participate, in any action contrary to subparagraphs (a)(1)through (a)(3) above; and

(iii) As an agent, has not personally participated, and willnot participate in any action contrary to subparagraphs (a)(1)through (a)(3) above.

(c) If the bidder deletes or modifies subparagraph (a)2 above, thebidder must furnish with its bid a signed statement setting forth indetail the circumstances of the disclosure.

[ ] [Contracting Officer check if following paragraph is applicable]

(d) Non-collusive affidavit. (applicable to contracts for constructionand equipment exceeding $50,000)

(1) Each bidder shall execute, in the form provided by the PHA/IHA, an affidavit to the effect that he/she has not colluded with anyother person, firm or corporation in regard to any bid submitted inresponse to this solicitation. If the successful bidder did not submitthe affidavit with his/her bid, he/she must submit it within three (3)working days of bid opening. Failure to submit the affidavit by thatdate may render the bid nonresponsive. No contract award will bemade without a properly executed affidavit.

(2) A fully executed "Non-collusive Affidavit" [ ] is, [ ] is notincluded with the bid.

2. Contingent Fee Representation and Agreement(a) Definitions. As used in this provision:

"Bona fide employee" means a person, employed by a bidderand subject to the bidder's supervision and control as to time, place,and manner of performance, who neither exerts, nor proposes toexert improper influence to solicit or obtain contracts nor holds outas being able to obtain any contract(s) through improper influence.

"Improper influence" means any influence that induces or tendsto induce a PHA/IHA employee or officer to give consideration or toact regarding a PHA/IHA contract on any basis other than the meritsof the matter.

(b) The bidder represents and certifies as part of its bid that, exceptfor full-time bona fide employees working solely for the bidder, thebidder:

(1) [ ] has, [ ] has not employed or retained any person orcompany to solicit or obtain this contract; and

(2) [ ] has, [ ] has not paid or agreed to pay to any person orcompany employed or retained to solicit or obtain this contract anycommission, percentage, brokerage, or other fee contingent upon orresulting from the award of this contract.

(c) If the answer to either (a)(1) or (a)(2) above is affirmative, thebidder shall make an immediate and full written disclosure to thePHA/IHA Contracting Officer.

(d) Any misrepresentation by the bidder shall give the PHA/IHA theright to (1) terminate the contract; (2) at its discretion, deduct fromcontract payments the amount of any commission, percentage,brokerage, or other contingent fee; or (3) take other remedypursuant to the contract.

3. Certification and Disclosure Regarding Payments toInfluence Certain Federal Transactions (applicable tocontracts exceeding $100,000)

(a) The definitions and prohibitions contained in Section 1352 oftitle 31, United States Code, are hereby incorporated by referencein paragraph (b) of this certification.

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6. Minimum Bid Acceptance Period(a) "Acceptance period," as used in this provision, means thenumber of calendar days available to the PHA/IHA for awarding acontract from the date specified in this solicitation for receipt of bids.

(b) This provision supersedes any language pertaining to theacceptance period that may appear elsewhere in this solicitation.

(c) The PHA/IHA requires a minimum acceptance period of[Contracting Officer insert time period] calendar days.

(d) In the space provided immediately below, bidders may specifya longer acceptance period than the PHA's/IHA's minimum require-ment. The bidder allows the following acceptance period:calendar days.

(e) A bid allowing less than the PHA's/IHA's minimum acceptanceperiod will be rejected.

(f) The bidder agrees to execute all that it has undertaken to do, incompliance with its bid, if that bid is accepted in writing within (1) theacceptance period stated in paragraph (c) above or (2) any longeracceptance period stated in paragraph (d) above.

7. Small, Minority, Women-Owned Business ConcernRepresentation

The bidder represents and certifies as part of its bid/ offer that it --

(a) [ ] is, [ ] is not a small business concern. "Small businessconcern," as used in this provision, means a concern, including itsaffiliates, that is independently owned and operated, not dominantin the field of operation in which it is bidding, and qualified as a smallbusiness under the criteria and size standards in 13 CFR 121.

(b) [ ] is, [ ] is not a women-owned business enterprise. "Women-owned business enterprise," as used in this provision, means abusiness that is at least 51 percent owned by a woman or womenwho are U.S. citizens and who also control and operate the business.

(c) [ ] is, [ ] is not a minority business enterprise. "Minoritybusiness enterprise," as used in this provision, means a businesswhich is at least 51 percent owned or controlled by one or moreminority group members or, in the case of a publicly owned business,at least 51 percent of its voting stock is owned by one or moreminority group members, and whose management and daily opera-tions are controlled by one or more such individuals. For the purposeof this definition, minority group members are:

(Check the block applicable to you)

[ ] Black Americans [ ] Asian Pacific Americans

[ ] Hispanic Americans [ ] Asian Indian Americans

[ ] Native Americans [ ] Hasidic Jewish Americans

8. Indian-Owned Economic Enterprise and IndianOrganization Representation (applicable only if thissolicitation is for a contract to be performed on a project for anIndian Housing Authority)

The bidder represents and certifies that it:

(a) [ ] is, [ ] is not an Indian-owned economic enterprise."Economic enterprise," as used in this provision, means any com-mercial, industrial, or business activity established or organized forthe purpose of profit, which is at least 51 percent Indian owned."Indian," as used in this provision, means any person who is amember of any tribe, band, group, pueblo, or community which isrecognized by the Federal Government as eligible for services fromthe Bureau of Indian Affairs and any "Native" as defined in the AlaskaNative Claims Settlement Act.

(b) [ ] is, [ ] is not an Indian organization. "Indian organization,"as used in this provision, means the governing body of any Indiantribe or entity established or recognized by such governing body.Indian "tribe" means any Indian tribe, band, group, pueblo, or

(b) The bidder, by signing its bid, hereby certifies to the best of hisor her knowledge and belief as of December 23, 1989 that:

(1) No Federal appropriated funds have been paid or will bepaid to any person for influencing or attempting to influence anofficer or employee of any agency, a Member of Congress, an officeror employee of Congress, or an employee of a Member of Congresson his or her behalf in connection with the awarding of a contractresulting from this solicitation;

(2) If any funds other than Federal appropriated funds (includ-ing profit or fee received under a covered Federal transaction) havebeen paid, or will be paid, to any person for influencing or attemptingto influence an officer or employee of any agency, a Member ofCongress, an officer or employee of Congress, or an employee of aMember of Congress on his or her behalf in connection with thissolicitation, the bidder shall complete and submit, with its bid, OMBstandard form LLL, "Disclosure of Lobbying Activities;" and

(3) He or she will include the language of this certification in allsubcontracts at any tier and require that all recipients of subcontractawards in excess of $100,000 shall certify and disclose accordingly.

(c) Submission of this certification and disclosure is a prerequisitefor making or entering into this contract imposed by section 1352,title 31, United States Code. Any person who makes an expenditureprohibited under this provision or who fails to file or amend thedisclosure form to be filed or amended by this provision, shall besubject to a civil penalty of not less than $10,000, and not more than$100,000, for each such failure.

(d) Indian tribes (except those chartered by States) and Indianorganizations as defined in section 4 of the Indian Self-Determina-tion and Education Assistance Act (25 U.S.C. 450B) are exemptfrom the requirements of this provision.

4. Organizational Conflicts of Interest CertificationThe bidder certifies that to the best of its knowledge and belief andexcept as otherwise disclosed, he or she does not have anyorganizational conflict of interest which is defined as a situation inwhich the nature of work to be performed under this proposedcontract and the bidder's organizational, financial, contractual, orother interests may, without some restriction on future activities:

(a) Result in an unfair competitive advantage to the bidder; or,

(b) Impair the bidder's objectivity in performing the contract work.

[ ] In the absence of any actual or apparent conflict, I hereby certifythat to the best of my knowledge and belief, no actual or apparentconflict of interest exists with regard to my possible performance ofthis procurement.

5. Bidder's Certification of Eligibility(a) By the submission of this bid, the bidder certifies that to the bestof its knowledge and belief, neither it, nor any person or firm whichhas an interest in the bidder's firm, nor any of the bidder's subcon-tractors, is ineligible to:

(1) Be awarded contracts by any agency of the United StatesGovernment, HUD, or the State in which this contract is to beperformed; or,

(2) Participate in HUD programs pursuant to 24 CFR Part 24.

(b) The certification in paragraph (a) above is a material represen-tation of fact upon which reliance was placed when making award.If it is later determined that the bidder knowingly rendered anerroneous certification, the contract may be terminated for default,and the bidder may be debarred or suspended from participation inHUD programs and other Federal contract programs.

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community including Native villages and Native groups (includingcorporations organized by Kenai, Juneau, Sitka, and Kodiak) asdefined in the Alaska Native Claims Settlement Act, which isrecognized by the Federal Government as eligible for services fromthe Bureau of Indian Affairs.

9. Certification of Eligibility Under the Davis-BaconAct (applicable to construction contracts exceeding $2,000)

(a) By the submission of this bid, the bidder certifies that neither itnor any person or firm who has an interest in the bidder's firm is aperson or firm ineligible to be awarded contracts by the United StatesGovernment by virtue of section 3(a) of the Davis-Bacon Act or 29CFR 5.12(a)(1).

(b) No part of the contract resulting from this solicitation shall besubcontracted to any person or firm ineligible to be awardedcontracts by the United States Government by virtue of section 3(a)of the Davis-Bacon Act or 29 CFR 5.12(a)(1).

(c) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001.

10. Certification of Nonsegregated Facilities (applicableto contracts exceeding $10,000)

(a) The bidder's attention is called to the clause entitled EqualEmployment Opportunity of the General Conditions of the Con-tract for Construction.

(b) "Segregated facilities," as used in this provision, means anywaiting rooms, work areas, rest rooms and wash rooms, restaurantsand other eating areas, time clocks, locker rooms and other storageor dressing areas, parking lots, drinking fountains, recreation orentertainment areas, transportation, and housing facilities providedfor employees, that are segregated by explicit directive or are in factsegregated on the basis of race, color, religion, or national originbecause of habit, local custom, or otherwise.

(c) By the submission of this bid, the bidder certifies that it does notand will not maintain or provide for its employees any segregatedfacilities at any of its establishments, and that it does not and will notpermit its employees to perform their services at any location underits control where segregated facilities are maintained. The bidderagrees that a breach of this certification is a violation of the EqualEmployment Opportunity clause in the contract.

(d) The bidder further agrees that (except where it has obtainedidentical certifications from proposed subcontractors for specifictime periods) prior to entering into subcontracts which exceed$10,000 and are not exempt from the requirements of the EqualEmployment Opportunity clause, it will:

(1) Obtain identical certifications from the proposed subcon-tractors;

(2) Retain the certifications in its files; and

(3) Forward the following notice to the proposed subcontrac-tors (except if the proposed subcontractors have submitted identicalcertifications for specific time periods):

Notice to Prospective Subcontractors of Requirement forCertifications of Nonsegregated FacilitiesA Certification of Nonsegregated Facilities must be submitted beforethe award of a subcontract exceeding $10,000 which is not exemptfrom the provisions of the Equal Employment Opportunity clause ofthe prime contract. The certification may be submitted either foreach subcontract or for all subcontracts during a period (i.e.,quarterly, semiannually, or annually).

Note: The penalty for making false statements in bids is prescribedin 18 U.S.C. 1001.

11. Clean Air and Water Certification (applicable to con-tracts exceeding $100,000)

The bidder certifies that:

(a) Any facility to be used in the performance of this contract [ ]is, [ ] is not listed on the Environmental Protection Agency List ofViolating Facilities:

(b) The bidder will immediately notify the PHA/IHA ContractingOfficer, before award, of the receipt of any communication from theAdministrator, or a designee, of the Environmental ProtectionAgency, indicating that any facility that the bidder proposes to usefor the performance of the contract is under consideration to belisted on the EPA List of Violating Facilities; and,

(c) The bidder will include a certification substantially the same asthis certification, including this paragraph (c), in every nonexemptsubcontract.

12. Previous Participation Certificate (applicable toconstruction and equipment contracts exceeding $50,000)

(a) The bidder shall complete and submit with his/her bid the FormHUD-2530, "Previous Participation Certificate." If the successfulbidder does not submit the certificate with his/her bid, he/she mustsubmit it within three (3) working days of bid opening. Failure tosubmit the certificate by that date may render the bid nonresponsive.No contract award will be made without a properly executed certifi-cate.

(b) A fully executed "Previous Participation Certificate"

[ ] is, [ ] is not included with the bid.

13. Bidder's SignatureThe bidder hereby certifies that the information contained in thesecertifications and representations is accurate, complete, andcurrent.

__________________________________________________________________(Signature and Date)

__________________________________________________________________(Typed or Printed Name)

__________________________________________________________________(Title)

__________________________________________________________________(Company Name)

(Company Address)

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ATTACHMENT F: WAGE DECISION

oh19 (3).txt[4/9/2021 1:41:05 PM]

"General Decision Number: OH20210019 01/01/2021

Superseded General Decision Number: OH20200019

State: Ohio

Construction Type: Residential

Counties: Mahoning and Trumbull Counties in Ohio.

RESIDENTIAL CONSTRUCTION PROJECTS (consisting of single familyhomes and apartments up to and including 4 stories).

Note: Under Executive Order (EO) 13658, an hourly minimum wageof $10.95 for calendar year 2021 applies to all contractssubject to the Davis-Bacon Act for which the contract is awarded(and any solicitation was issued) on or after January 1, 2015.If this contract is covered by the EO, the contractor must payall workers in any classification listed on this wagedetermination at least $10.95 per hour (or the applicablewage rate listed on this wage determination, if it is higher)for all hours spent performing on the contract in calendaryear 2021. If this contract is covered by the EO and a classification considered necessary for performance of work on the contract does not appear on this wage determination, the contractor must pay workers in that classification at least the wage rate determined through the conformance process set forth in 29 CFR 5.5(a)(1)(ii) (or the EO minimum wage rate,if it is higher than the conformed wage rate). The EO minimum wage rate will be adjusted annually. Please note that this EO applies to the above-mentioned types of contracts entered into by the federal government that are subject to the Davis-Bacon Act itself, but it does not apply to contracts subject only to the Davis-Bacon Related Acts, including those set forth at 29 CFR 5.1(a)(2)-(60). Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

Modification Number Publication Date 0 01/01/2021

ELEC0064-005 06/01/2020

Rates Fringes

ELECTRICIAN 1 to 3 stories..............$ 20.35 10.14 4 stories...................$ 32.92 14.57---------------------------------------------------------------- ENGI0018-015 05/01/2019

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Rates Fringes

POWER EQUIPMENT OPERATOR (Bulldozer)......................$ 37.27 14.86---------------------------------------------------------------- ENGI0066-027 06/01/2017

Rates Fringes

POWER EQUIPMENT OPERATOR Crane.......................$ 22.08 19.66---------------------------------------------------------------- LABO0125-003 06/01/2016

Rates Fringes

LABORER (COMMON OR GENERAL)......$ 18.05 10.30---------------------------------------------------------------- LABO0265-004 06/01/2018

Rates Fringes

LABORER (Mason Tender-Brick).....$ 20.25 16.20---------------------------------------------------------------- PAIN0707-001 05/01/2019

Rates Fringes

PAINTER (Brush and Roller).......$ 23.91 16.55---------------------------------------------------------------- PLAS0109-006 05/01/2018

Rates Fringes

CEMENT MASON/CONCRETE FINISHER...$ 28.86 17.11---------------------------------------------------------------- PLUM0396-003 06/01/2018

Rates Fringes

PLUMBER..........................$ 24.22 10.50----------------------------------------------------------------* SHEE0033-016 07/01/2017

Rates Fringes

SHEET METAL WORKER (HVAC Duct Installation Only)...............$ 19.11 11.67---------------------------------------------------------------- SUOH2012-021 07/20/2012

Rates Fringes

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BRICKLAYER.......................$ 28.40 11.78 CARPENTER........................$ 20.19 6.51 OPERATOR: Backhoe/Excavator.....$ 25.25 9.38 OPERATOR: Bobcat/Skid Steer/Skid Loader................$ 29.49 11.16 ROOFER...........................$ 16.85 3.83----------------------------------------------------------------

WELDERS - Receive rate prescribed for craft performingoperation to which welding is incidental.

================================================================ Note: Executive Order (EO) 13706, Establishing Paid Sick Leavefor Federal Contractors applies to all contracts subject to theDavis-Bacon Act for which the contract is awarded (and anysolicitation was issued) on or after January 1, 2017. If thiscontract is covered by the EO, the contractor must provideemployees with 1 hour of paid sick leave for every 30 hoursthey work, up to 56 hours of paid sick leave each year.Employees must be permitted to use paid sick leave for theirown illness, injury or other health-related needs, includingpreventive care; to assist a family member (or person who islike family to the employee) who is ill, injured, or has otherhealth-related needs, including preventive care; or for reasonsresulting from, or to assist a family member (or person who islike family to the employee) who is a victim of, domesticviolence, sexual assault, or stalking. Additional informationon contractor requirements and worker protections under the EOis available at www.dol.gov/whd/govcontracts.

Unlisted classifications needed for work not included withinthe scope of the classifications listed may be added afteraward only as provided in the labor standards contract clauses(29CFR 5.5 (a) (1) (ii)).

----------------------------------------------------------------

The body of each wage determination lists the classificationand wage rates that have been found to be prevailing for thecited type(s) of construction in the area covered by the wagedetermination. The classifications are listed in alphabeticalorder of ""identifiers"" that indicate whether the particularrate is a union rate (current union negotiated rate for local),a survey rate (weighted average rate) or a union average rate(weighted union average rate).

Union Rate Identifiers

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A four letter classification abbreviation identifier enclosedin dotted lines beginning with characters other than ""SU"" or""UAVG"" denotes that the union classification and rate wereprevailing for that classification in the survey. Example:PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier ofthe union which prevailed in the survey for thisclassification, which in this example would be Plumbers. 0198indicates the local union number or district council numberwhere applicable, i.e., Plumbers Local 0198. The next number,005 in the example, is an internal number used in processingthe wage determination. 07/01/2014 is the effective date of themost current negotiated rate, which in this example is July 1,2014.

Union prevailing wage rates are updated to reflect all ratechanges in the collective bargaining agreement (CBA) governingthis classification and rate.

Survey Rate Identifiers

Classifications listed under the ""SU"" identifier indicate thatno one rate prevailed for this classification in the survey andthe published rate is derived by computing a weighted averagerate based on all the rates reported in the survey for thatclassification. As this weighted average rate includes allrates reported in the survey, it may include both union andnon-union rates. Example: SULA2012-007 5/13/2014. SU indicatesthe rates are survey rates based on a weighted averagecalculation of rates and are not majority rates. LA indicatesthe State of Louisiana. 2012 is the year of survey on whichthese classifications and rates are based. The next number, 007in the example, is an internal number used in producing thewage determination. 5/13/2014 indicates the survey completiondate for the classifications and rates under that identifier.

Survey wage rates are not updated and remain in effect until anew survey is conducted.

Union Average Rate Identifiers

Classification(s) listed under the UAVG identifier indicatethat no single majority rate prevailed for thoseclassifications; however, 100% of the data reported for theclassifications was union data. EXAMPLE: UAVG-OH-001008/29/2014. UAVG indicates that the rate is a weighted unionaverage rate. OH indicates the state. The next number, 0010 inthe example, is an internal number used in producing the wagedetermination. 08/29/2014 indicates the survey completion datefor the classifications and rates under that identifier.

A UAVG rate will be updated once a year, usually in January ofeach year, to reflect a weighted average of the currentnegotiated/CBA rate of the union locals from which the rate is

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based.

----------------------------------------------------------------

WAGE DETERMINATION APPEALS PROCESS

1.) Has there been an initial decision in the matter? This canbe:

* an existing published wage determination* a survey underlying a wage determination* a Wage and Hour Division letter setting forth a position on a wage determination matter* a conformance (additional classification and rate) ruling

On survey related matters, initial contact, including requestsfor summaries of surveys, should be with the Wage and HourRegional Office for the area in which the survey was conductedbecause those Regional Offices have responsibility for theDavis-Bacon survey program. If the response from this initialcontact is not satisfactory, then the process described in 2.)and 3.) should be followed.

With regard to any other matter not yet ripe for the formalprocess described here, initial contact should be with theBranch of Construction Wage Determinations. Write to:

Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210

2.) If the answer to the question in 1.) is yes, then aninterested party (those affected by the action) can requestreview and reconsideration from the Wage and Hour Administrator(See 29 CFR Part 1.8 and 29 CFR Part 7). Write to:

Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210

The request should be accompanied by a full statement of theinterested party's position and by any information (wagepayment data, project description, area practice material,etc.) that the requestor considers relevant to the issue.

3.) If the decision of the Administrator is not favorable, aninterested party may appeal directly to the AdministrativeReview Board (formerly the Wage Appeals Board). Write to:

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Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210

4.) All decisions by the Administrative Review Board are final.

================================================================

END OF GENERAL DECISION"

ATTACHMENT G: SCOPE OF WORK/SITE PHOTOS

SCOPE OF WORK

VARIOUS PROPERTIES EXTERIOR REPAIR PROJECT

YMHA is seeking quotations from qualified, licensed, Contractors with demonstrated competence

and experience to provide all labor and material required to repair the residences at

1918 Elm Street Youngstown, Ohio 44505; 174 Dennick Youngstown, Ohio 44505 &

1356 Belmont Avenue Youngstown, Ohio 44504

General Requirements:

Prior to any work being performed the contractor shall carefully examine all information provided, visit

the site, verify existing conditions, take necessary measurements and become thoroughly familiar with

the scope of work involved. The submission of a proposal will be construed that such an examination

has been made and later claims for additional labor or materials required, or for difficulties encountered

which could have been foreseen, had such an examination been made, will not be recognized.

The Contractor shall provide all administrative facilities, labor, material, equipment and supervision

required to execute all items of work mentioned herein including incidental items to affect a finished

and complete job, even though such items are not shown or particularly mentioned. The contractor shall

identify and immediately communicate to the owner any existing unsatisfactory conditions, deficiencies,

and defects that will affect the work specified herein. The start of work shall imply the contractor’s

acceptance of existing conditions. The contractor shall supervise and direct the work, using the best skill

and attention, be solely responsible for and control the project means, methods, techniques, sequences,

and procedures. The contractor shall secure and pay for required permits, fees, licenses, and

inspections. The contractor shall submit copies of all associated paperwork to YMHA. The contractor

shall determine all Federal, State, and Local codes, regulations, and standards affecting this work and

maintain strict compliance. Disposal of any items being replaced must be in compliance with laws,

ordinances, rules, regulations, and lawful orders of the governing authorities and agencies.

The work includes, but is not necessarily limited to the following: [Listed in random order]

Contractor to supply all equipment, labor and material to complete the project as listed below. All

replacement materials to be equal to or exceed in likeness, quality, and kind of existing materials.

1) Visit site to assess scope of work

2) Remove damaged material to establish sound, solid base to accept new material

3) Install new vinyl siding including misc. trim. Color to closely approximate existing siding.

4) Install new gutter, fascia, and downspouts

1918 ELM STREET YOUNGSTOWN, OHIO 44505

EXTERIOR REPAIRS

174 DENNICK STREET YOUNGSTOWN, OHIO 44505

1356 BELMONT AVENUE YOUNGSTOWN, OHIO 44504

4/2/2020 PREPARED BY WKRYGOWSKI 2

1918 ELM STREET YOUNGSTOWN, OHIO 44505 EXTERIOR REPAIRS



VIEW

12

AERIAL VIEW 1918 ELM STREET


Arrow on icon depicted on Plan View [Slide #3] points

in the direction that picture was taken

11

1

VIEW OF WORK AREA AS SEEN LOOKING NORTHWEST




11 VIEW WORK AREA AS SEEN LOOKING NORTH

SEE SLIDE #8SEE SLIDE #9SEE SLIDE #10SEE SLIDE #11SEE SLIDE #12



12 VIEW WORK AREA AS SEEN LOOKING NORTHWEST



SLIDE #7 DEPICTING NEW GUTTER, FASCIA, AND DOWNSPOUT INSTALLATION

INSTALL CAP ON FRONT GUTTERINSTALL NEW DOWNSPOUT TOROOF BELOW

INSTALL NEW FASCIA AND GUTTER

INSTALL NEW GUTTER



REMOVE EXISTING DAMAGED GUTTER

INSTALL NEW GUTTER

RE-CONNECT EXISTING DOWNSPOUT

SLIDE #8 DEPICTING NEW GUTTER AND DOWNSPOUT INSTALLATION



SLIDE #9 DEPICTING NEW SIDING INSTALLATION

INSTALL NEW SIDING ANDMISC. TRIM AROUND WINDOWS



SLIDE #1 DEPICTING NEW GUTTER INSTALLATION

INSTALL NEW GUTTER



SLIDE #12 DEPICTING NEW SIDING INSTALLATION

INSTALL NEW VINYL SIDING

EXTERIOR REPAIRS

174 DENNICK STREET YOUNGSTOWN, OHIO 44505


174 DENNICK STREET YOUNGSTOWN, OHIO 44505 EXTERIOR REPAIRS

174 DENNICK VIEW FACING NORTH

174 DENNICK AERIAL VIEW

MISSING DOWNSPOUT IN REAR OF BUILDINGNORTHWEST CORNER [SEE NEXT SLIDE]

174 DENNICK STREET VIEW


SLIDE #16 DEPICTING NEW DOWNSPOUT INSTALLATION

INSTALL NEW DOWNSPOUT

174 DENNICK STREET YOUNGSTOWN, OHIO 44505 EXTERIOR REPAIRS

MISSING DOWNSPOUT

EXTERIOR REPAIRS

1356 BELMONT AVENUE YOUNGSTOWN, OHIO 44504


1356 BELMONT AVENUE VIEW FACING WEST

MISSING DOWNSPOUT/GUTTER IN REAR OF BUILDINGNORTHWEST CORNER [SEE NEXT SLIDE]

1356 BELMONT AVENUE MAP VIEW

1356 BELMONT AVENUE VIEW FACING WEST

1356 BELMONT AVENUE YOUNGSTOWN, OHIO 44504 EXTERIOR REPAIRS


1356 BELMONT AVENUE YOUNGSTOWN, OHIO 44504 EXTERIOR REPAIRS

MISSING DOWNSPOUT/GUTTER IN REAR OF BUILDINGNORTHWEST CORNER

1356 BELMONT AVENUE VIEW FACING EAST

INSTALL NEW GUTTER SECTION AFFIX EXISTING GUTTER TO FASCIA

INSTALL NEW DOWNSPOUT

SLIDE #18 DEPICTING NEW GUTTER /DOWNSPOUT INSTALLATION

13

ATTACHMENT H: INSURANCE REQUIREMENTS

INSURANCE REQUIRMENTS The proposed agreement will require that the following minimum insurance be provided by the vendor/consultant. COVERAGE AMOUNT Worker’s Compensation Comprehensive General Statutory Liability BI $1,000,000 per occurrence PD $1,000,000 per occurrence Automobile Liability BI $1,000,000 per occurrence PD $1,000,000 per occurrence Professional Liability/Omissions and Errors $1,000,000 (As applicable) The Youngstown Metropolitan Housing Authority (YMHA) shall be named as an additional insured, except on Worker’s Compensation and Omissions and Error coverage, and will be given thirty (30) days’ notice in advance of cancellation, non-renewal, or material change in any coverage. A certificate of insurance evidencing such coverage shall be approved by YMHA and placed on file with YMHA prior to commencement of work under this contract. YMHA adopted a Small Disadvantaged Business Concerns (SDBC) Policy establishing a goal of 25% SBDC participation in YMHA contracts. YMHA also works to facilitate contracting opportunities for low and very low-income persons, particularly those who are recipients of government housing assistance pursuant to Section 3 of the Housing and Urban Development Act of 1968. If you are a SDBC or Section 3 vendor and do not currently meet YMHA insurance requirements, as listed above, please submit the insurance that you currently have. If you are the low bidder, YMHA will review the provided insurance to determine if it is adequate. If it is determined not adequate, and bidder is unable to obtain additional insurance, YMHA reserves the right to reject the bid