2021-22Hall Admission for PG Halls

CONTENTS

01 General Application Information

02 Application Procedure

03 Q & A

General Application Information01

01 General Application Information

Hall Application is on yearly basis

(all should apply afresh!)

Late / incomplete aplication will not be accepted.

15 May 2021, 23:59 HKT

*Traffic jam (system) may happen in the last 10 minutes, better submit your application earlier. If you are unable to submit your application due to technical issue, it will be treated as late application.

AIMS/ Admission Application System is the only means for Hall Admission/Application

Step 1 Step 2 Step 3 Step 4

Online application available

Announcement ofresult via email

Roommate/Flatmatepreference indication via

online system

Room Assignment Announcement

28 April to 15 May 3 – 10 June 3 – 28 June 15 July

01 General Application Information

Upload document proof via online system (eg. Marriage certificate, medical proof for room type preference)

Pay confirmation fee to confirm offer

Programme: UGC-funded Mode of study: Full Time Level: Research Degree Students within normal study period

All eligible students must submit application online by the specified deadline.

Eligibility

01 General Application Information

Application Procedure02

Submit online application

Current Students – via AIMS

(No matter you are currently residing in Student Residence or not)

New Students – via Admission Application System

Application result will be announced by email notification and successful applicants will then be invited to confirm their offer acceptance by paying a non-refundable and non-transferable confirmation fee HK$1,800.

02 Application Procedure

02 Application Procedure – Flow Chart

Settlement of Confirmation Fee

Hall Application and Preference Indication on Hall and Room type

Succeed to get a Hall Offer

Lottery for Hall Offer

Lottery for Hall & Room Type

Roommate/Flatmate indication

Room Assignment Result

02 Application Procedure

Lot-drawing would be used in allocating residence places for successful applicants, priorities would be made available to support students with

special conditions or needs, including:

Allocation Principles

1. Students awarded with prestigious scholarships as endorsed by SGS;

2. Students with special needs impairing their studies (subject to vigorous screening and documentary proofs)

Once successful applicants fail to get the hall offer by payment confirmation fee in the main round, wait-listed students will top-up.

02 Application Procedure

Confirmation and Indication of Roommate / Flatmate Preference

– Upon paying the confirmation fee, the applicants can indicate roommate /Flatmate preference via online system.

– If applicants with hall offer fail to accept the hall offer by payment of Confirmation Fee, the hall places will be forfeited and assigned to those on the waiting list without prior notice.

02 Application Procedure

Room Assignment

There is no guarantee that current residents will be assigned to stay in your current room even though you get the hall offer of the same room type in the same hall.

–Applicants' preferences on hall, room type and roommate will be

considered as far as possible. There is no guarantee that one will be

assigned to a particular hall, unit, room type, or with a specific roommate.

Final room assignment is subject to room availability and hall admission

policies.

–Applicants are required to vacate from their current room and move into

the new room during the specified days in summer period if they are not

assigned to stay in their current rooms

02 Application Procedure

• For details, please refer to SRO homepage

https://www.cityu.edu.hk/sro/htm/e_apply3_fee_pg.htm

PG Hall Lodging Fee 2021/22

02 Application Procedure

Special Remarks on PG Hall Admission for 2021/22:

Construction works at Jockey Club House (Academic Exchange Building)

Construction works around JCH will be carried out throughout the whole residential

year. Noise vibration are expected.

Maintenance project at Jockey Club Harmony Hall (Hall 7)

Hall 7 is planning for the maintenance project during summer 2022. Residents in

concerned will required to move to another hall in summer 2022. Detailed schedule

will be announced in due course and further notification will be given.

Q & A03

03 Q & A

1. I am having study leave from June to September 2021. I have indicate my period of stay from 1

October 2021. Does it affect my application result?

NO.

2. I arrive Hong Kong. My student visa is under review so I defer my registration as student. May I

check-in and stay at Hall until I complete the enrollment procedure?

If you do not complete the enrollment procedure within 3 working days after check-in, you are not

allowed to continue staying in the Hall.

3. I am non-residents now. I will have a conference during 26 August to 20 September 2021 but I

indicated my period of stay from 26 August 2021. Can I authorize my friend to complete the check-in

procedure on 26 August 2021 (mass check-in date) or may I check-in on 21 September 2021?

You MUST complete the check-in procedure IN PERSON within ONE week of your indicated start

date.

For late check-in after ONE week of your indicated start date, special arrangement could only be

made upon SRO’s approval. Hence, you should contact us with supporting document for application

of late check-in. For those who fail to apply for late check-in, their hall offer will be forfeited without

prior notice.

03 Q & A

4. I am non-residents now. I have indicated my period of stay from 26 August 2021, but I cannot check-

in on 26 August 2021 and apply for late check-in on 1 October 2021. Will the hall lodging fee be

charged from 1 October 2021?

The hall lodging fee will be charged from the first day of residence period as per your originally

indicated (i.e. 26 August 2021), even you check-in late.

5. I will be awarded Hong Kong PhD Fellowship and Chow Yei Ching School of Graduate Studies Entrance Scholarship which covers on-campus hostel accommodation expenses in my first year. Do I need to submit the application?Yes. You MUST submit the application before the application deadline.

6. Entrance scholarship will cover on-campus hostel accommodation fees in my first year (12 months),

and the award period will start from 1 September 2021. Residential year for 2021/22 is starting from

26 August 2021 to 16 August 2022 and I indicated the first day of residence period from 26 August

2021. Do I need to pay any hall fee in my first year (12 months)?

You are liable to pay the hall lodging fee for the period of stay which is NOT covered by award period

at your own cost (e.g. 26 August to 31 August 2021).

03 Q & A

7. There is a way to apply for a married couple unit directly?

NO.

8. I am a current UGC-funded student but my wife is a new student. How can we apply for

married couple unit?

There are a very limited number of self-contained studio units for two persons in Hall 7 that

may accommodate married couples. However, we do NOT designate these limited studio

units solely to married couples.

Unless two students are successfully allocated a residence place, and provide proof of

marriage certificate, we can consider allocating the limited studio to the married couple

students, if the demand is contained.

9. There are not too much married couple students so married couple units may be vacant. I

am a current UGC-funded student but my wife is a Non-UGC funded student. Can we apply

for married couple unit

NO, non-UGC funded student is not eligible to be our resident.

03 Q & A

10. I am a second year PhD student, live in Hall-8, Single Room. I would like to stay Jockey Club House

in 2021/22. How can I apply for a bedplace in Jockey Club House?

Students can indicate to stay Jockey Club House and go through the room-type allocation process

regarding of their preference by lot-drawing.

11. My friends and I are Hall 8 residents but stay in difference floor. May we indicate to be flat-mate?

Students are required to mutually indicated the other students as their flat-mates and their

roommate indication preference will be considered as far as possible.

12. I am Hall 8 resident and stay in lower floor. I want to stay in Hall 8 but upper floor. Can I indicate

that I prefer to pick the room facing East/South on upper floor? Is there guarantee I can get the

bedplace in Hall 8?

Students can only indicate their hall and room type preference. The room will be assigned by

lottery and no special conditions of room will NOT be entertained. There is no guarantee that

current residents will be assigned to the current room even though they get the hall offer of the

same room type in the same hall.

03 Q & A

13. I have been allocated a 3-person room which I do not indicated as my preferred room type. May I

give up this hall offer of 3-person room and wait for another room type on the waiting list?

NO. Lottery is used in allocation of halls and room types. If you do not accept the allocated

hall/room type, your hall offer will be forfeited and released to applicants on the waiting list.

Late Application will not be accepted!

Final Reminder

Application Period28 April to 15 May 2021 (23:59 HKT)

Contact Us

Student Residence Office

Opening Hours

Monday to Friday: 9:00am – 1:00pm and 2:00pm – 5:30pm

Saturday, Sunday and Public Holiday: Closed

Tel: (852) 3442-1111

E-mail: sropga@cityu.edu.hk (PG Hall Application)