QuickBooks Plug-in Project Payroll Wizard and Reports Decision Detective Corporation El Dorado Hills, California Revision: July 16, 2014 © 2014 Decision

QuickBooks Plug-in ProjectPayroll Wizard and Reports

Decision Detective CorporationEl Dorado Hills, California

Revision: July 16, 2014

© 2014 Decision Detective CorporationProprietary and Confidential

Note:Purple Numbers are entered manually.

Blue Numbers & Green Numbers are calculated by the Wizard(algorithms and formulas are provided in Excel spreadsheet).

Black entries are from drop down menus.

Payroll Settings Menus


Both of the proposed Payroll Wizard “Settings” screens (that follow this page), the Federal & California Yearly Payroll Settings and the Employee Payroll Settings, will need to have the following buttons:

• Save• Delete• Reset(there was not enough room on the pages to include them)

Note that for each calendar year (from 2003 on), there will be new/different Company Settings for the Federal & California Yearly Payroll Settings screen.

Note that a new “Employee Payroll Settings” will be created for each employee for each new calendar year. For example, If Employee #1 works from year 2011 until today, there would be four different saved settings for this Employee: Employee #1 Settings for Year 2011, Employee #1 Settings for Year 2012, Employee #1 Settings for Year 2013, and Employee #1 Settings for Year 2014.

Entry Date:

Employee Social Security Rate

• Default “Date From” is First Day of Year• Default “Date To” is Last Day of Year

Federal & California Yearly Payroll SettingsYear: Comments:

Valid From: To:

Company Social Security Rate

U.I. Income Limit – First …U.I. RateE.T.T. Income Limit – First…E.T.T. Rate

S.D.I. Income Limit – First…S.D.I. Rate

Entry Date

Date From Date To• Can Pick all three Dates

to right from Scrolling Calendar;

• Default “Entry Date” is Today

EmpSSRate is a percentage with two significant digits (e.g. 4.25%)

UIRate is a percentage with two significant digits (e.g. 3.45%)

UILimit is a dollar value with two significant digits (e.g. $7000.00)

Federal:Employee Medicare Rate

Company Medicare Rate

California:

ETTRate is a percentage with two significant digits (e.g. 0.15%)

SDIRate is a percentage with two significant digits (e.g. 1.25%)

CompSSRate is a percentage with two significant digits (e.g. 6.25%)

ETTLimit is a dollar value with two significant digits (e.g. $7000.00)

SDILimit is a dollar value with two significant digits (e.g. $108,110.00)

Other Rate Limit – First…Other Rate OtherRate is a percentage with two significant digits (e.g. 5.25%)

OtherLimit is a dollar value with two significant digits (e.g. $120,000.00)

Social Security Limit – Under… SSUnder is a dollar value with twosignificant digits (e.g. $93,316.00) Medicare Limit – Under… MedUnder is a dollar value with two

significant digits (e.g. $123,456.00)

EmpMedRate is a percentage with two significant digits (e.g. 1.45%)

CompMedRate is a percentage with two significant digits (e.g. 1.45%)

Social Security Limit – Over… SSOver is a dollar value with twosignificant digits (e.g. $250,000.00) Medicare Limit – Over… MedOver is a dollar value with two

significant digits (e.g. $350.000.00)

Social Security “Over Rate” Medicare “Over Rate”SSOverRate is a percentage with two significant digits (e.g. 1.05%)

MedOverRate is a percentage with two significant digits (e.g. 2.25%)

In some years, any of these rates may be 0.00%, orthe dollar values may be $0.00, so please allow for this possibility.

In some years, any of these rates may be 0.00%, orthe dollar values may be $0.00, so please allow for this possibility.

Single Monthly Deduction CaSingleDed is a dollar value with two significant digits (e.g.$326.00) Married Monthly Deduction CaMarriedDed is a dollar value with

two significant digits (e.g.$651.00)

Type in EmpSettingYear Manually. Years will be in range from 2003 and go to 2100; many years will not have all entries below.(treat these entries as “zero”, as warned below in red).

401k Income Limit – First … 401kLimit is a dollar value with two significant digits (e.g. $7000.00)

Other:

Declared Federal Deductions (W4)

• Default “Pay From” is First Day of EmpSetting Year• Default “Pay To” is Last Day of EmpSettingYear

Employee Payroll SettingsEmployee:

vYear:

Pay From:

Declared State Deductions (DE4)

Date From

VERY IMPORTANT: For all Payroll calculations (e.g. multiplying and dividing), resulting numbers are rounded to the nearest cent! (and those resulting numbers are carried forward in rounded format)

DecFedDeductions

Select Individual Employee from Pre-Defined Drop Down List

Deduction Variables:DecCaDeductions

Vacation:FTO Accural Rate

Both DecCaDeductions & DecFedDeductions values will be integers (e.g. zero significant digits)

Type in EmpSettingYear Manually. Years will be in range from 2003 and go to 2100; many years will not have all entries below. (treat “blank” entries as “zero”)

FTO Rate Value will be a six decimal place number (e.g. “.004808”).

Standard State DeductionMonthly State Allowance

StdCaDeduct

MonthCaAllow

StdCaDeduct, MonthCaAllow, Emp401k, Comp401k, OtherWHRate& MonthFedAllow values will be a $ amount with two significant digits (e.g. $29.15)

Status: vSingle or Married

Taxable Income Over CaIncomeOver1State Tax Rate Table for Given Year:

But Not Over CA Tax Rate Plus AmtCaIncomeNotOver1 CaTaxRate1 CaPlusAmt1Taxable Income Over CaIncomeOver2 But Not Over CA Tax Rate Plus AmtCaIncomeNotOver2 CaTaxRate2 CaPlusAmt2Taxable Income Over CaIncomeOver3 But Not Over CA Tax Rate Plus AmtCaIncomeNotOver3 CaTaxRate3 CaPlusAmt3Taxable Income Over CaIncomeOver4 But Not Over CA Tax Rate Plus AmtCaIncomeNotOver4 CaTaxRate4 CaPlusAmt4Taxable Income Over CaIncomeOver5 But Not Over CA Tax Rate Plus AmtCaIncomeNotOver5 CaTaxRate5 CaPlusAmt5Taxable Income Over CaIncomeOver6 But Not Over CA Tax Rate Plus AmtCaIncomeNotOver6 CaTaxRate6 CaPlusAmt6Taxable Income Over CaIncomeOver7 But Not Over CA Tax Rate Plus AmtCaIncomeNotOver7 CaTaxRate7 CaPlusAmt7Taxable Income Over CaIncomeOver8 But Not Over CA Tax Rate Plus AmtCaIncomeNotOver8 CaTaxRate8 CaPlusAmt8Taxable Income Over CaIncomeOver9 But Not Over CA Tax Rate Plus AmtCaIncomeNotOver9 CaTaxRate9 CaPlusAmt9Taxable Income Over CaIncomeOver10 But Not Over CA Tax Rate Plus AmtCaIncomeNotOver10 CaTaxRate10 CaPlusAmt10

“Taxable Income Over”,“But Not Over”, and“Plus Amt” values will be $ amounts with two significant digits (e.g. $326.55);“CA Tax Rate” and “Fed Tax Rate” values will be percentages with three significant digits (e.g. 10.235%)

One Monthly Federal Allowance MonthFedAllow

Taxable Income Over FedIncomeOver1

Federal Tax Rate Table for Given Year:But Not Over Fed Tax Rate Plus AmtFedIncomeNotOver1 FedTaxRate1 FedPlusAmt1

Taxable Income Over FedIncomeOver2 But Not Over Fed Tax Rate Plus AmtFedncomeNotOver2 FedTaxRate2 FedPlusAmt2

FTORate

Taxable Income Over FedIncomeOver3 But Not Over Fed Tax Rate Plus AmtFedIncomeNotOver3 FedTaxRate3 FedPlusAmt3Taxable Income Over FedIncomeOver4 But Not Over Fed Tax Rate Plus AmtFedncomeNotOver4 FedTaxRate4 FedPlusAmt4

Taxable Income Over FedIncomeOver5 But Not Over Fed Tax Rate Plus AmtFedIncomeNotOver5 FedTaxRate5 FedPlusAmt5


Taxable Income Over FedIncomeOver7 But Not Over Fed Tax Rate Plus AmtFedIncomeNotOver7 FedTaxRate7 FedPlusAmt7


EmpSettingYear

Comments:

Employee 401k RateCompany 401k Rate

Emp401kRate Comp401kRate

Other W/H Rate OtherWHRate

Pay To: Date To

Note: Any of the purple numerical (non-date) values on this page may be a zero value.

Payroll Wizard Entry Screens:

All three proposed Payroll Wizard “entry” screens (that follow this page)- Employee Paycheck Entry- California EDD Monthly DE-88 Deposit Entry- Federal Monthly EFTPS Payment Entry

will have the following buttons:• Save• Save & New• Delete• Reset (erases any manually entered values & restores “default” calculated values)

Net $ Paycheck AmountTotal $ Paycheck Amount

• Journal Entry #’s automatically assigned• Can override and enter manually too

Journal Entry Date:

Social Security Employee

Contract Assignment:

Contract 1 $ Amount (rounded) % of Total &

• Default “Date From” is First Day of Prior Month• Default “Date To” is Last Day of Prior Month

Employee Paycheck Entry

All Blue Fields below are calculated automatically from values entered on “Default” Sheet and on this Wizard manually and are rounded to nearest cent. However, want the ability to enter a value in these fields to override the calculated value. All $ values are rounded to the nearest cent.

Employee:

Contract 2 % of Total &

Contract 3 % of Total &

Journal Entry Number

v

v

v

v

Contract 4 % of Total &v

Comments:

Pay From: To:

Medicare Employee Social Security CompanyMedicare CompanyFederal Income Tax W/HState UI CompanyState Income Tax W/H

401k Employee W/HState SDI

Other W/H

Contract 5 % of Total &v

Total Hours:

FTO Rate:

T.H.

FTO/Hour

# Hours

# Hours

# Hours

# Hours

# Hours

Hourly Rate: $/Hour

Paycheck Date: Entry Date Paycheck Date

Date From Date To

Entry No.

• Can Pick all Dates from Scrolling Calendar;

• Default “Entry Date” is Today• Default “Paycheck Date” is “Date To”

# Hours Entered Manually (use two decimal places (e.g. 123.XX);$ Amount & % of Total are calculated automatically (use two decimal places).

T.H. equals sum or all ”# Hours” entered

Need to add up to twenty Contract drop downs. Default number of drop downs is five.First Default Contract is “Administrative Overhead.

= Sum of All “$ Amounts(rounded)” from Contract Assignment” fields below.

VERY IMPORTANT: For all Payroll calculations (e.g. multiplying and dividing), resulting numbers are rounded to the nearest cent! (and those resulting numbers are carried forward in rounded format)

$ Amount (rounded)

$ Amount (rounded)

$ Amount (rounded)

$ Amount (rounded)

SSE is rounded value

ME is rounded value

FIT W/H is rounded value

SIT W/H is rounded value

SSDI is rounded value

SSC is rounded value

MC is rounded value

SUI is rounded value

401kEmp is rounded

OtherW/H is rounded value

$/Hour Value entered manually and will be a $ amount (e.g. $15.00)FTO/Hour Rate Value will be a six decimal place number (e.g. “.004808”). Note: Want to be able to override this filed with a manual entry too.

Quarter & Year: Q# YEAR The “Paycheck Date” determines this field;Q# is Q1, Q2, Q3 or Q4; YEAR is 2011, 2012, etc.

Select Individual Employee from Drop Down List

Deductions:

= “Total $ Paycheck Amount” – All Deductions below (in blue) rounded to nearest cent.

“Paycheck Date” will be the reference date used for almost all searches conducted by the Payroll Wizard Reports

State ETT Company SETT is rounded value

401k Company Contribution 401kComp is rounded

Each Individual Employee will have their own individual seven Deduction Accounts (shown in blue) to the right.These seven individualaccounts are accumulated throughout the year and start over (or go to zero) at the beginningof each calendar year.

GJE for Employee Payroll Wizard

California EDD Monthly DE-88 Deposit Entry

Pay From: To:

• The “Pay From/To” dates above use the “Paycheck Dates” from the Employee Payroll Wizard to search

Date To Date From

• Journal Entry #’s automatically assigned• Can choose starting # for tally countJournal Entry Number:

Journal Entry Date / Settlement Date:

Paycheck Date: Paycheck Date

SettlementDate

Unemployment Insurance (UI)Employee Training Tax (ETT)State Disability Income (SDI)California Personal Income Tax W/H (PIT)

Total Paid to EDD for Month Stated Above

UIRateReference Rate Salary Up To

ETTRateSDIRate

UILimitETTLimitSDILimit

These six values are copied from the Federal & CaliforniaYearly Payroll Settings screen.

This value, MonthlyEDD,is the sum of the four values above These four values are the accumulation for ALL employees

during the Date From to Date To range selected above,for each of the respective accounts:• SUI: State UI Monthly Accumulation• SETT: State ETT Monthly Accumulation • SSDI: State SDI Montly Accumulaton• SIT W/H: State Income Tax Monthly AccumulationThese boxes should be populated/calculated automatically

Sum of all SUI monthly entries

Sum of all SETT monthly entries

Sum of all SSDI monthly entries.

Sum of all SIT W/H monthly entries

• Default “Pay From” is First Day of Month of Paycheck Date• Default “Pay To” is Last Day of Month of Paycheck Date

GJE for California EDD Monthly DE-88 Deposit Entry

• Journal Entry #’s automatically assigned• Can choose starting # for tally count

Paycheck Date:• Can Pick Dates from Scrolling Calendar;• Default Date is Today

Federal Monthly EFTPS Payment Entry


Pay From: To:

Gross Salary Employee Paycheck Total

Social Security Employee

All Blue Fields are calculated automatically from values entered previously on other Journal Entries and are rounded to nearest cent. However, want the ability to enter a value in these fields to override the calculated value. All $ values are rounded to the nearest cent.

Comments:

Social Security Company

Medicare EmployeeMedicare Company

Federal Income Tax W/H

Social Security Total

Medicare Total



Date To Date From

Paycheck Date

SettlementDate

Reference Rate Salary Up To

Other Federal W/H

Grand Total Monthly Deposit

Salary Beyond

Salary Up ToReference Rate

Reference Rate

EmpSSRateCompSSRate

SSUnderSSUnder

EmpMedRateCompMedRate

MedUnderMedUnder

These ten values are copied from the Federal & CaliforniaYearly Payroll Settings screen.


These six values are the accumulation for ALL employeesduring the Date From to Date To range selected above,for each of the respective accounts:• SSE: Social Security Employee - Monthly Accumulation• SSC: Social Security Company - Monthly Accumulation • ME: Medicare Employee - Monthly Accumulation• MC: Medicare Company - Monthly Accumulation• Other W/H: Other Withholdings – Monthly Accumulation• FIT W/H: Federal Income Tax W/H – Monthly AccumulationThese boxes should be populated/calculated automatically

This value, MonthlySS, is the sum of the two values above.

Sum of all SSE monthly entries

Sum of all SSC monthly entries

This value, MonthlyMed, is the sum of the two values above.

Sum of all ME monthly entries

Sum of all MC monthly entries

Sum of all Other W/H monthly entries

Sum of all FIT W/H monthly entries

OtherLimitOther Rate

This value, MonthlyEFTPS,is sum of six green box values, described to right.

This value, MonthlyGrossSalary, is the sum of ALL employee’s “Total $ Paycheck Amount” for the period selected.

GJE for Federal Monthly EFTPS Payment Entry

• Journal Entry #’s automatically assigned• Can choose starting # for tally count

Paycheck Date:• Can Pick Dates from Scrolling Calendar;• Default Paycheck Date is Today

401k Monthly Deposit Entry


Pay From: To:

Gross Salary Employee Paycheck Total

Employee 401k Contributions for Period Above

All Blue Fields are calculated automatically from values entered previously on other Journal Entries and are rounded to nearest cent. However, want the ability to enter a value in these fields to override the calculated value. All $ values are rounded to the nearest cent.

Comments:

Company 401k Contributions for Period Above



Date To Date From

Paycheck Date

SettlementDate

YTD - Employee 401k Contributions

YTD - Company 401k Contributions

Employee:Select Individual Employee from Drop Down List

• “All Employees” should be an option for this Wizard Entry, and when it is selected, the “Journal Entry Number” field should be greyed out (not allowing a GJE to be recorded in QB).

Reference Totals

This value, GrossSalary401k, is the sum of the selected individual employee’s, or if selected ALL Employee’s, “Total $ Paycheck Amount” for the period selected.

Sum of all 401kEmp entries for the selected employee (or if selected, ALL Employees) for the period of time selected

Sum of all 401kComp entries for the selected employee(or if selected, ALL Employees) for the period of time selected

Sum of all 401kEmp entries for theselected employee (or ALL) for the calendar year which includes the Paycheck Date selected.

Sum of all 401kComp entries for theselected employee (or ALL) for the calendar year which includes the Paycheck Date selected.


GJE for 401k Monthly Deposit

Payroll Reports


Employee Monthly Paystub

Want values for red boxes populated automatically for the time period selectedabove for each employee.Want values for blue boxes calculated automatically.Want to be able to print grid on the right to sendout with employee paycheck.

Pay From:

To:

v

Employee:

Paycheck Date:

Date From

Date To

Paycheck Date

Employee Names

Employee Payroll Report

Paycheck for Month Ending:

Year-To-Date Starting:

vEmployee: • Want one of the “Employee” options to be “All Employees”

2/28/14

1/1/14• Dates shown on left are just examples

• Please only list Contracts with a non-zero value

• The “Paycheck for Month Ending” date above uses the “Paycheck Dates” from the Employee Payroll Wizard to search

Employee Names

Employee Paycheck Summary Report

From: To:

vEmployee: • Want one of the “Employee” options to be “All Employees”

• The From/To fields use the “Paycheck Dates” from the Employee Payroll Wizard to search

Date From Date To

Employee Names

California EDD Quarterly DE-9 Report

Pay From: To:

Want values for red boxes populated automatically for the time period selectedabove for all employees.


Date From Date To

California EDD Quarterly DE-9C Report

Pay From: To:

v

Employees To Include:

Want values for red boxes populated automatically for the time period selectedabove for all employees selected above.

v

v

v


• Want a total of four drop downs to be the default for the number of employee names listed.

Date To Date From

Employee Names

Employee Names

Employee Names

Employee Names

Federal Quarterly 941 Report

Want values for red boxes populated automatically for time period selected.

Pay From: To:• The “Pay From/To” dates above use the “Paycheck Dates”

from the Employee Payroll Wizard to search

Date From Date To

California SDI Total

vEmployee:

Federal Yearly W2 for EmployeesPay From: To:

Want values for blue boxes populated automatically for time period selected for the employee selected.

• The “Pay From/To” dates to the left use the “Paycheck Dates” from the Employee Payroll Wizard to search Date To Date From

Employee Names

Federal Yearly W3 for CompanyPay From: To: Want values for blue boxes

populated automatically for time period selected.• The “Pay From/To” dates above use the “Paycheck Dates”

from the Employee Payroll Wizard to search

Date To Date From

Federal Yearly 1099-MISC Forms for SubcontractorsPay From: To: Want value for blue box

populated automatically for time period selected.

vVendor:• The “Pay From/To” dates above use the GJE “Entry Date”

from the Income/Expense Wizard to search

Date To Date From

Vendor Names

Documents

QuickBooks Plug-in Project Payroll Wizard and Reports Decision Detective Corporation El Dorado Hills, California Revision: July 16, 2014 © 2014 Decision