QUICK START CHECKLIST - Dolly Parton's … · © Dolly Parton’s Imagination Library ImaginationLibrary.com Dolly Parton’s Imagination Library is a free gift that can be given

© Dolly Parton’s Imagination Library ImaginationLibrary.com

QUICK START CHECKLIST

Define Your Area

Define Cost

Secure Funding

Identify Local Champion

Complete Paperwork

Order Registration Brochures

Receive Operations Manual & Reference Guide

Host Rollout Event

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QUICK START CHECKLIST


Dolly Parton’s Imagination Library is a free gift that can be given to children residing in a predetermined postcode, school district, town, city, or even an entire province.

SAMPLE AREA

REMEMBER:The eligibility criteria for the Imagination Library is defined only in terms of the child’s age and residence.

Please do not limit registration based on socioeconomics, risk factors, participation in certain programs, parental factors or by any other means other than a child’s age and residence.

DEFINE YOUR AREA1

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Hagersville

Postcode: N0A 1H0, ON

City: Hagersville

Province: Ontario


To define your eligible population within your chosen coverage area, visit Census Program.

Next, select your Place Name and click Search to get population totals for children 0-4

years old.

To define the cost of replicating Dolly Parton’s Imagination Library for the first five years, visit

imaginationlibrary.com/ca/cost-estimator and follow the on-screen instructions to enter

your eligible population.

Results will be given on-screen and in downloadable, printable format.

DEFINE COST2

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1 Define Eligible Population:

Calculate 5 Year Costs:2

http://www12.statcan.gc.ca/census-recensement/index-eng.cfm

www.imaginationlibrary.com/ca/cost-estimator


Now that you have an estimated cost of running your program, you must find local organizations to fund your program.

COMMON FINANCIAL SUPPORTERS INCLUDE:

United Way

Local Businesses

Civic Groups

Local Governments

Private Citizens

Educational Foundations

Churches

Chambers of Commerce

School Systems

SECURE FUNDING3

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Publicize: Register children by publicizing the program using the customized registration

brochures designed by The Dollywood Foundation and other promotional materials.

Register: Input registration data into The Dollywood Foundation’s database system.

Fund: Pay the monthly invoice (the annual cost is $43/child/year or an average monthly cost of $3.55).

Returns: Pick up undeliverable books from your local post office(s).

IDENTIFY LOCAL CHAMPION4

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IMPORTANT:While it is not required, we do encourage you to have a Canadian registered charity (T3010) on board

as a key collaborator.

Local Champions are characteristically different across localities. In some communities a single

group or individual takes on all of the coordinating responsibilities. In other communities, multiple

groups and/or individuals divide the responsibilities.

THE LOCAL CHAMPION HAS 4 PRIMARY RESPONSIBILITIES:

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COMPLETE PAPERWORK5

Memorandum of Agreement

Affiliate Information Sheet

Mailing Regulations Form

Registration Brochure Order Form

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Before you can begin registering children with your program you must complete the following documents and submit them to your Regional Director:


Timeline for Registration Brochure Design & Delivery**

*If expedited shipping is required, total shipping costs will change to reflect those charges.

**Please note the exact time may vary.

***A $25 charge will be assessed for each proof after the third proof.

Registration brochures for each locality are customized by The Dollywood Foundation.

Estimated Brochure Cost:(Allow a 5% contingency; prices do not include shipping).

1,0002,5005,000

10,000

$583.00$712.00$846.00

$1,372.00

Within 7 days after the brochure order has been placed, a proof will be developed and sent for your approval.

Within 4 weeks of the time you gave final approval of the proof ,*** the brochures are delivered.

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ORDER REGISTRATION BROCHURES6

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This is the most important step forthe daily operations of your program.

You will be sent an operations manual which includes:

Instructions for registering children

Instructions for database maintenance

Website instructions

Program information

Promotion suggestions

FAQs

Other resource materials

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REVIEW OPERATIONS MANUAL& REFERENCE GUIDE7

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You’ve Made It.CONGRATULATIONS!

Now it’s time to tell your local community about your affiliate and start enrolling children!

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HOST ROLLOUT EVENT!8

Be sure to send information to your local media (newspapers, television stations & radio).

Start a Facebook fan page and Twitter account to update everyone on your events, etc.

Invite local leaders.

Have a prominent local or province leader read a book from the Imagination Library.

Schedule your event to coincide with a festival or other event.

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Documents

QUICK START CHECKLIST - Dolly Parton's … · © Dolly Parton’s Imagination Library ImaginationLibrary.com Dolly Parton’s Imagination Library is a free gift that can be given