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Employee Self Service – Working Time – Reports This QRC provides descriptions and instructions for accessing and understanding the reports available within Working Time.
Table of Contents
ESS Working Time Report Descriptions.......................................................................................... 1 Accessing ESS Working Time ......................................................................................................... 2 Current Leave Balance & Usage Report ......................................................................................... 3 Employee Leave Balance and Usage Report by Pay Period .......................................................... 5 Leave Usage Report ........................................................................................................................ 6 Leave Overview Report ................................................................................................................... 7
ESS Working Time Report Descriptions
Report Title Description
Current Leave Balance & Usage Report Displays current leave balances (including any future requests that have already been approved) and usage details for the past 12 months for the supervisor and all direct reports. Supervisors will also see the leave balances of all employees reporting to them.
Employee Leave Balance and Usage Report by Pay Period
Displays vacation and personal business days used, requested, and remaining balance. It also shows sick leave requested and used. This report is accurate as of the date selected.
Leave Usage Report Displays the individual’s leave usage details. The report also shows the current work schedule, which is used to determine which days are work days and the number of hours worked each day. Supervisors will also see the leave usage of all employees reporting to them.
Leave Overview Report Provides a list of all submitted leave requests as of the date selected - includes the type of leave, the start and end dates, and the status of the request.
Purdue University 4/5/2015 LEF
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Employee Self Service – Working Time – Reports
Accessing ESS Working Time
Using a web browser, navigate to the Employee Portal. (purdue.edu/employeeportal) Log in to the OnePurdue Portal using your career account ID and password.
Click Employee Self-Service. Click Working Time.
From the Detailed Navigation pane, click the Reports folder to open. All of the WorkingTime reports are found within the Reports folder.
Purdue University 4/5/2015 LEF
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Employee Self Service – Working Time – Reports
Current Leave Balance & Usage Report For Employees, the Current Leave Balance & Usage Report displays the individual’s current leave balances (including any future requests that have already been approved) and usage details for the past 12 months. For Supervisors, the Current Leave Balance & Usage Report displays current leave balances (including any future requests that have already been approved) and usage details for the past 12 months for the supervisor and all direct reports.
Employee View
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Employee Self Service – Working Time – Reports
Supervisor View
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Employee Self Service – Working Time – Reports
Employee Leave Balance and Usage Report by Pay Period The information displayed is as of the pay period end date selected in the drop down menu at the top. Any future approved leaves from this date are not reflected in the balance.
The most recent pay period is populated by default, but can be edited by selecting the desired period from the drop down menu.
1. Quota Information as of XX/XX/XXXX
• For each absence type applicable to your employee type:
o Displays future requests (“Requested (Hours)”)
o Displays Balance (Hours) as of Date Selected
2. Paid Time Off Transactions • Details Vacation, Sick
leave, Personal business days used over the previous calendar year
3. Requested Leave – Future Quotas (as of XX/XX/XXXX) • Details future requests
(future debits) to quota balances.
• These debits have not yet been taken from the “Balance” column in section 1 – Quota Information as of XX/XX/XXXX.
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Note: This example features an Administrative/Professional employee. Other employee groups will see Absence Quotas for leave types applicable to their position (i.e. Sick Leave, Personal Holiday, etc.)
4.00
Purdue University 4/5/2015 LEF
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Employee Self Service – Working Time – Reports
Leave Usage Report The Leave Usage report displays the individual’s leave usage details. The report also shows the current work schedule, which is used to determine which days are work days and the number of hours worked each day. Supervisors will also see the leave usage of all employees reporting to them. The data displayed on the Leave Usage Report is based on the Leave Since date. This date can be changed to alter the data returned. Click Find after changing the date to update the report.
Purdue University 4/5/2015 LEF
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Employee Self Service – Working Time – Reports
Leave Overview Report The Leave Overview report provides a list of all submitted leave requests that includes the type of leave, the start and end dates, and the status of the request The data displayed on the Leave Overview report is based on the Leave Since date. This date can be changed to alter the data returned. Click Display after changing the date to update the report.
Purdue University 4/5/2015 LEF
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