Quick Guide for Part-time Faculty Processing

Human Resources Information Services

For questions, contact:Katy Selzer x4910 (A-L)Janet Mealy x8399 (M-Z)Lissia Gerber x8307 (Asst Director)Laura Moss x6582 (Director)

Rev 10/14

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Please Note:

• Each semester, the current version of the Part-time Teaching/Summer Session PAF is available on the web at http://www.uakron.edu/hr/employee-processes/hire-an-employee/part-time-hiring/index.dot. The use of a prior version may cause a delay in processing.

• All part-time faculty members must sign the PAF before it is processed.

• Part-time faculty should not exceed 9 load hours each fall and spring semester.

• For current semester information please review the Information for Processing Part Time Personnel Actions http://www.uakron.edu/hr/employee-processes/hire-an-employee/part-time-hiring/index.dot

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Compliance with Affordable Care Act

• Part-time faculty teaching more than 4 credit hours (Fall/Spring semesters only) should report actual hours worked through EmpCenter.

• Part-time employees are expected to work no more than 29 hours per week in combination of all assignments.

• Hours are to be reported weekly.

• 2 hours of prep & grading time per load hour assigned can be credited towards the 29 hours per week limit.

• Weekly hours in excess of 29 must be pre-approved by the department chair.

• For EmpCenter training materials, or help: http://www.uakron.edu/training/empctr_PT_Fac.dot

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First Time Hires

• Offers of employment are contingent upon the completion of a successful criminal background check.

• Direct employees to Martha Reynolds (x5988) to begin the process.

• Refer to University Rule 3359-11-22 for further details: http://www.uakron.edu/ogc/UniversityRules/pdf/11-22.pdf)

• Candidate must submit a Part-time Faculty Application Acceptance Agreement: http://www.uakron.edu/hr/ptfaaa.dot

• Have employee complete the Orientation Packet: http://www.uakron.edu/dotAsset/da1526fc-d7eb-46d3-bdc3-228ddd8c7669.pdf

Background Check Information Required Materials

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Orientation Packet

• Who must complete the Orientation Packet?– All new part-time faculty members– Any part-time faculty member who has had more than a

twelve month separation from the University

• Form I-9: Must be completed within three days of hire. Failure to have the Form I-9 on file will

bring penalties to both the University and the employee. For I-9 training refer to https://www.uakron.edu/dotAsset/0f0427ae-b65f-4124-9c60-e63ce4504c55.ukn

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Personnel Action Form Completion

• Forms must be completed in accordance with the Instructions – Part-time Teaching/Summer Sessions: http://www.uakron.edu/dotAsset/ee87b046-5298-4951-9fca-4a8fa49d78f4.pdf

• A separate PAF must be processed for each type of activity. Example: ‘Research’ activity should be separated from ‘teaching’ activity.

• PAFs that are funded wholly or partially through a grant account must be forwarded to the Controller’s Office for approval prior to being sent to Human Resources.

• Incomplete forms will be returned to the initiating unit, which may cause delays in payment.

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Required Signatures

• All PT Faculty PAFs:– Employee– Department

Chair/Director if required by Dean/VP

– Dean of initiating unit– Controller’s Office (if

grant supported)– Senior VP/Provost

• PT Faculty (that are also FT CP/Exempt Staff) PAFs: – Supervisor of FT

position– Department

Chair/Director if required by Dean/VP

– Dean of initiating unit– Controller’s Office (if

grant supported)– Senior VP/Provost

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Additional Resources Available

• Information for Processing Personnel Actions – includes PAF deadlines, term effective dates used by HR & Payroll, part-time faculty categories and ranges, and term load limits

• Processing ‘Odd Date’ Assignments – procedure for completing PAFs with dates that are not a full semester and examples

• Odd Date Calendar – use this calendar to determine what dates to use on the PAF

• Notification of Other University Assignments – use this form to notify another department if a part-time faculty member is teaching in more than one department

• Reasonable Assurance Memo – this memo is designed to give our part-time faculty as much notice as possible to assist them with their planning

• These resources are available here: http://www.uakron.edu/hr/employee-processes/hire-an-employee/part-time-hiring/index.dot

• Sample Personnel Action Forms are available here: http://www.uakron.edu/hr/employee-processes/hire-an-employee/part-time-hiring/sample-personnel-action-forms.dot