Quick Book Accountant

www.indianmuneem.com

Accounting Outsourcing Companies

BOOK KEEPING & ACCOUNTING OUTSOURCING

PROPOSAL


Registered office:

SCO 35, Second Floor, Sector -26, Chandigarh 160 019

Tel- 91-172-2790366, 2790075, Fax-91-172-2790260, Mobile-09814011278

E-mail: [email protected] , Website: www.indianmuneem.com


S. NO CONTENT PAGE

1. Vision & Mission 3

2. Approach 4

3. Scope of Services 5

4. Proposed Engagement Model 6-7

5. Fee/ Billing Rate Chart 8

6. Process Flow Chart 9

7. Transport Of Information 10

8. Project Meetings 11

9. Reporting 12

10. Complaints Handling 13

11. Quality Practices 14

12. Data Security Practice 15

13. Key Benefits Of Outsourcing 16

14.

View of Our Upcoming Facilities 17

CONTENTS


VISION

To Transform Outsourcing Services

MISSION

To deliver long term benefits and measurable value to our customers by leveraging

our:

Tenets of quality and innovation

Best People Talent

Self sustaining processes framework

Cutting edge technology

Domain knowledge & expertise

Highest Level of Security & Confidentiality Measures

VISION & MISSION


Cost reduction through enhancement of productivity, innovation,

cutting edge technology and best practices

Hire best talents from ACCOUNTING industry and its development

through continuous education and training program

Highest standard of quality to ensure defect free services

Enhancement of total performance through ongoing technology

transformation, process re-engineering and continuous process

improvement

Flexible and transparent delivery and engagement model

Enhancing security, privacy and confidentiality

Robust governance

Risk mitigation through robust risk management framework

APPROACH


1) Weekly/bio/monthly Book Keeping Services

2) Bank Reconciliations

3) GST/VAT

4) Trial Balances

5) Financial statements

For more services, you can visit our website


SCOPE OF SERVICES


(A) HOURLY BASED METHOD

Under this method, we charge as per number of hours spent on the

project.

(B) FULL TIME EQUIVALENT (FTE)/STAFFING BASED METHOD

FULL TIME EQUIVALENT (FTE): It is an engagement model whereby we

deploy the equivalent number of legal experts as the client would

have/had in his country to suit the project needs of the client

company/firm. We charge the client on the basis of number of people

deployed for that particular client.

ADVANTAGES

A dedicated team of resources (Attorney / Paralegal) and the infrastructure.

FTE Business Model is your Virtual Legal Department in offshore jurisdiction.

High Flexibility: FTE provides you with high flexibility wherein you can choose work

task for your dedicated recourse and can follow a development cycle customized to

your business project.

Lowest Possible Cost: The cost is pre-determined giving you project budget

predictability and allows close watch.

High Project Monitoring: With FTE the client involvement is high with day-to-day

monitoring of the resource. This allows putting benchmarks and easy follow-up.

IT Chimes Team and Infrastructure: With FTE our client enjoy our expert team

consultancy, project managers services and our state of the art IT infrastructure at

1/3rd of the cost in comparison to on-site services.

PROPOSED ENGAGEMENT MODEL


COST SAVING

COST CALCULATOR FOR BOOK KEEPER (EXP. 1-2 YRS)

Sr.

No. Personal Cost

Now In-House

(Monthly in USD)

If Outsourced

(Monthly in USD)

A Salary 3,000 1,200

B Benefits 20% of A 600

C Insurance 20% of A 600

D Associated cost 10% of A (Recruitment, Hiring, and Training etc.) 300

E Overheads 35% A (Real estate, Infrastructure & support cost) 1,050

Total cost 5,550 1,200

Net savings: 5,550-1,200 = 4,350 per FTE Employee (See Note)

COST CALCULATOR FOR JUNIOR ACCOUNTANT (EXP. 5-7 YRS)

Sr.

No. Personal Cost

Now In-House

(Monthly in USD)

If Outsourced

(Monthly in USD)

A Salary 6,000 1,750

B Benefits 20% of A 1,200

C Insurance 20% of A 1,200

D Associated cost 10% of A (Recruitment, Hiring, and Training etc.) 600

E Overheads 35% A (Real estate, Infrastructure & support cost) 2,100

Total cost 11,100 1,750

Net savings: 11,100-1,750 = 9,350 per FTE Employee (See Note)

Note: Improved process will also result in increased productivity there by

further significant cost savings.


(A) HOURLY BASED METHOD

USD 10 per hour

(The includes time spent by Senior Accountant also)

(B) FULL TIME EQUIVALENT (FTE) PRICING MODEL

Sr. No. Attorney Fee (In USD)

1 Book keeper USD 990 per month

2 Accountants USD 1400 per month

3 Senior Accountant USD 1850 per month

STANDARD TERMS AND CONDITIONS:

1. FTE employee will work for 40 hrs. a week

2. FTE employee will be entitled to 34 holidays in a year which are statutory holidays which may

subject to changes according to law.

3. Over time will be charged separately.

4. Upgrading of FTE employee will be done by giving prior notice of two weeks.

5. Down grading of FTE employee will be done by giving prior notice of three months.

6. Minimum charges per FTE employee will be for three months.

7. FTE fee will be paid in advance.

FEE/BILLING RATE CHART


A. Setup of Account (Applicable in case of client having no past data)

B. Entries:-

i) Review of last year Accounts

ii) Extracting of Information from source documents

iii) Punching entry into Accounting software

iv) Creation of New Accounts

v) Modification

vi) Checking of entered Transaction

vii) Final Quality Check

viii) Queries and its Settlement

ix) Reporting

PROCESS FLOW CHART


CLIENT & THEIR CRITICAL REQUIREMENTS

TRANSPORT OF INFORMATION

CLIENT IN ORIGIN COUNTRY

OUR TEAM IN INDIA

SECURE NETWORK

E-MAIL

PHONE LINES

SKYPE REGULAR PHONE LINE

ACCESS TO INFORMATION

/ DOCUMENTS

IDENTIFY PREVILIGED

DOCUMENTS

COMPLETION OF PROJECT IN

TAT

UPLOAD THE COMPLETE

PROJECT

TRANSPORT OF INFORMATION


Periodical project meetings shall be conducted to discuss the status of

project and any queries or doubts.

COMMUNICATIONS:

1. The prior intimation shall be given to the parties forty eight hours prior to the

scheduled project meeting.

2. The communication of the project meeting shall be given by the way of

By Skype

By E-mail

By Teleconference

3. The venue for the project meeting shall either be teleconferencing or

Skype conference.

PROJECT MEETINGS


The periodical reports shall be submitted by us in format as mutually

decided by the parties.

The periodic reports shall be inclusive of following:

1. The services / work performed by Aeren team in the month

2. FTE employee dedicated exclusively for the project including time sheet

3. Monthly invoice for the services rendered by the client

REPORTING


Client Satisfaction is Our Prime Concern

Aeren will deploy team who will be handling every complaint from client.

Client will be provided with the contact details of the complaint officer who

will be responsible to address all of his complaints.

The complaint officer will take action on each complaint within same working

day.

In case of administrative complaint same will be resolved within same

working day.

In case of any technical complaint the same will be sorted out within 2

working days.

COMPLAINTS HANDLING


Quality is integral to our operation excellence & our Quality philosophy is a

tangible expression of one of our core values.

Aeren follows a THREE-PRONG approach to maintain quality of the work product:

1. Selective recruitment, rigorous training and close oversight and review.

Aeren is very selective about its recruitment practices and only recruits

professionals who graduate from top professional institutions, have extensive

work experience, and excellent English speaking and writing skills.

2. High standards of recruitment are supplemented with extensive training. All

Aeren professionals undergo rigorous training program design to cultivate

each employees ability to be created and consistently delivery the highest

level of work quality under time constraints.

3. All work products is subject to very close oversight and review by senior and

experience members of the team servicing a project, and subsequently

reviewed by extensively trained dedicated quality department with

standardize procedures and quality manuals.

QUALITY PRACTICES


Physical and Work floor Security

Screening of visitors/employees by a security guard during entry and exit for

data storage media like CDS

USB drives and CDS are banned from work-floor

Data Security

All data is backed up regularly either in clients server farms or out data

servers depending on client choice

Network Security

Use of secured line (128 bit SSL) to access and transmit data (images) from

servers

Segmented LAN with firewall protection

All ports except DNS and SMTP servers are disabled for the external world

PC Security

Access to source documents is restricted to authorized employees only

No fax and printing capabilities at the processing site

PCs used by processing do not have CD ROM drives

PCs used in processing are denied web access

Limited usage of paper in the work-floor

DATA SECURITY PRACTICE


Access to world class talent pool in India

Cost saving up-to 60% to 80%

Domain expertise than process expertise

Strong English language skills

Dexterous in legal activities (Domestic / Foreign)

Domain expertise

Access to State of the Art IT infrastructure

KEY BENEFITS OF OUTSOURCING


VIEW OF OUR FACILITIES

Documents

Quick Book Accountant