Queries of M/s Feedback Infra Private Limited, Gurgaon ...hyderabadpolice.gov.in/assets/tender/Replies to Queries...Control and Quality Assurance for construction of City Police Commissionerate

Subject : Appointment of agency for Providing Project Management Consultancy services for Construction Supervision, Quality Control and Quality Assurance for construction of City Police Commissionerate Head Quarters building and Integrated Command & Control Centre at road no. 12, Banjara hills, Hyderabad, Telangana state –

Reference: RfP No. 9/T3/SEHQC/COP/PMC/2016 Dated: 15-07-2016

Queries of M/s Feedback Infra Private Limited, Gurgaon, Haryana

Sl. No.

Description Request for clarification Reply

1 Page No. 18, Clause No. 2.2.2 (A) II. Demonstrated experience in Project

Management Consultancy and proof checking of

designs and drawings of at least one project

related to construction of multistoried building

more than Ground +12 floors in height with a

built up area of minimum 5 lakh sft during the

preceding 5 financial years. (Certificate of proof

shall be enclosed from the issuing Authority).

IV. Team Leader proposed for this project should

be either permanent employee or regular consultant for at least two years with the lead firm.

Kindly consider ongoing Projects also.

We request that:

a) the Project In-charge at the HO should be a permanent employee of the firm for at least 2 years

b) the Team Leader should be a permanent employee from the date of commencement of the project. Please confirm.

Ongoing works will not be considered.

2 Page No. 21, Sub Professional Staff Since the sub professional staff’s CVs will not be evaluated for qualification, do we need to submit the CVs of the Sub Professional Staff along with the Proposal?

Yes, to be submitted alongwith the bid

3 Page No. 40, Clause No. 2.25 – Substitution of Key Personnel 2.25.2 The Authority expects all the Key Personnel to be available during implementation of the Agreement. The Authority will not consider substitution of Key Personnel except for reasons of any incapacity or due to health. Such substitution shall ordinarily be limited to one Key Personnel subject to equally or better qualified and experienced personnel being provided to the satisfaction of the Authority. As a condition to such substitution, a sum equal to 20% (twenty per cent) of the remuneration specified for the original Key Personnel shall be deducted from the payments due to the Consultant. In the case of a second substitution hereunder, such deduction shall be 50% (fifty per cent) of the remuneration specified for the original Key Personnel. Any further substitution may lead to disqualification of the Applicant or termination of the Agreement.

The PMC shall provide equally or better qualified professional to the satisfaction of the authority. In such case no deduction on the remuneration specified in the original since the reasons of substitution are Health or incapacity, which are beyond the control or purview of anyone.

The request cannot be agreed to, tender conditions prevail.

4 Page No. 40, Clause No. 2.29 – Commencement of Assignment. The Consultant shall commence the Services at the Construction site within seven days of the date of effectiveness of the Agreement.

We suggest that the Consultant shall commence the Services at Construction site within Thirty (30) days of the date of award of Contract. Kindly confirm.

The request cannot be agreed to.

5 Page No. 81, Clause No. 2.9.1 (h) – The Authority, in its sole discretion and for any reason whatsoever, decides to terminate this Agreement.

We suggest that written notice of 60 days shall be given in case of termination by sole discretion. Kindly confirm.


6 Page No. 87, Clause No. 3.4 - Liability of the Consultant

The liability of the Consultant shall not exceed an amount equivalent to amount of fees received as on the date of raising of any such claim in accordance with the terms of the Agreement.


7 Page No. 94, Clause No. 4.5 - Working hours, overtime, leave, etc.

We request you to allow at least twenty four (24) paid leaves for each personnel per year excluding weekly holidays (Sunday) & Public holidays.


8 Page No. 98, Clause No. 7.2 – Liquidated Damages Notwithstanding anything contained in this Agreement, annexures, schedules or any other document, the maximum amount by way of Liquidated damages, because of any of the covenants of this Agreement, or any other document, any of the annexures or schedule of this Agreement and/or because of any indemnity agreed in any of the documents herein above mentioned, shall not exceed an amount equivalent to maximum of 10% of the Contract value.


9 Page No. 6 – Last Date and time for Submission of tenders – 04-08-2016, 15:00 Hrs.

We request you to extend the date of bid submission by 15 days from the date of issue of the clarifications.

Last date and Time for submission of Bids is extended upto 20.8.2016, 15.00 Hrs Opening of Technical Proposal : 20.8.2016 at 16.00 Hrs

Sd/-

Superintending Engineer (R&B), Headquarters Circle, Hyderabad

Name of Work: - Appointment of agency for providing Project Management Consultancy services for Construction Supervision, Quality Control

and Quality Assurance for construction of City Police Commissionerate Headquarters building and integrated command and control center at

Road.no.12, Banjara Hills, Hyderabad, Telangana State. Queries concerning the tender document.

Ref: - RFP NO.9/T3/SEHQC/COP/PMC/2016, Dated 15-07-2016

Queries of M/s Egis India Consulting Engineer Pvt. Ltd., Bengaluru

SI. No.

RFP reference As per RFP Bidder’s Query Reply

1. Fact Sheet;

Page No. 7

Indicative period of completionof project — 21 Months

We understand 21 months is only

Design and Construction period excluding Defects Liability period.

Kindly specify the duration of Defects Liability period.

Yes, 21 months is only design and construction period . Defects liability period is 24 months

2. Clause No. 1.2

(iii), Page no. 9 ;

iii) Checking of Proof checked designs and detailed drawings submitted by the construction contractor for any value engineering

We understand that only the consultant under the present contract will carryout the proof checking and there will be no other consultant who would do initial proof checking of contractors designs and drawings.

This clause may be revised to "Proof checking designs and detailed drawings submitted by the construction contractor for any value engineering".

Kindly clarify.

The proof checking of structural designs for the work will be got done by the main work contractor through IITs which will be submitted by him to the PMC through department for scrutiny for any value engineering.

The PMC will Proof check the designs and detailed drawings for MEP, HVAC, Firefighting and other services submitted by the Contractor through the Department

3. Clause No. 1.2.1, Page no. 9 ;

&

Clause No. 1.2.1 (14), Page no. 10 ;

The constructioncontractorsare

expected to work on all days to meet the project schedule and the PMC shall extend the construction supervision coverage accordingly.

14) Ensure constructioncontractor's compliance to all labour laws, statutory a n d r e g u l a t o r y p e r m i t s a n d compliances at work site.

There seems to be some ambiguity in these clauses. As per clause 1.2.1(14), the consultant is required to ensure compliance to labour laws but Working on all days would be violation such laws.

Kindly revise.

Labour laws are to be strictly adhered to.

4. Clause No.

2.2.2(A) (i)(ii), Page no. 18 ;

2.2.2 To be eligible for evaluation of its Proposal, the Applicant shall fulfill the following: (A) Technical Capacity:

I. Demonstrated Experience of providing Project Management Consultancy services for atleast 2 building projects with a minimum built-up area of 5 lakh square feet each during the last 5 financial years.

II. Demonstrated experience in

Project Management Consultancy and proof checking of designs and drawings of at least one project related to construction of multistoried building more than Ground +12 floors in height with a built up area of minimum 5 lakh sft during the preceding 5 financial years. (Certificate of proof shall be enclosed from the issuing Authority).

We request the client to kindly accept cumulative experience of built-up area of minimum 5 lakh sft in last 10 years.

Kindly accept.

The request cannot be agreed to

5. Clause No.

2.2.2(A) (iii), Page no. 18 ;

III. Should have experience of

providing the BuildingInformation Modelling Services for at least 2 projects during last 5 Financial years in which there shall be atleast one Multi- storeyed building of Ground +12 floors with MEP Services

Or

Should engage a consultanthaving experience of providing the Building Information Modelling Services for at least 2 projects during last 5 Financial years in which there shall be one Multi-storeyed building of Ground +12 floors with MEP Services ( the consent letter from the consultant shall be enclosed)

We understand theconsultant can

engage a sub-consultant for carrying out the BIM modeling and experience of such sub-consultant will be considered for evaluation. Kindly clarify.

The clause is very clear. The consultant can engage a consultant having experience of providing the BIMS

6. Clause No.

2.2.2(A) (iv), Page no. 19 ;

IV. Team Leader proposedfor this project should be either permanent employee or regular consultant for at least two years with the lead firm.

We request the client to kindly accept Team leader to be a regular employee for atleast 1 year from any member of consortium.

Kindly accept.

The request cannot be agreed to

7. Clause No.

2.2.2(B), Page no. 19 ;

(B) Financial Capacity: An Average Annual Turnover of not less than Rs.25 crore per annum in the preceding three financial years from Project Management services evidencedby the submissionof AuditedAnnual

Accounts and also certificatefrom Statutory Auditor.

Keeping in view the magnitudeand complexity of this project and the kind of expertise required and with best interest of the client receive competitive bids from firms of repute, we request the client of kindly consider turnover of not less that Rs. 50 Crore in each of the last three financial years.

The suggestion is not acceptable.

8. Note, Page No. 22

The age of above personnel shall not be more than 60 years as on the date of submission of Proposal

We request the client to kindly consider Key personnel of age not less than atleast 65 years to enable us to engage our most experienced experts for this prestigious project. This is a normal practice being followed by many Government and PSU organisations.

Kindly accept.


9. Clause No.

3.1.4, Page no. 45 ;

Eligible Assignments We understand ongoing works will also be considered for demonstrating experience under eligible assignments.

Kindly confirm.

Ongoing works will not be considered.

10. Clause No.

7.1.1, Page no. 97 ;

The Authority shall retain by way of Retention Money (the "Retention Money"), 5% (five percent) of all the amounts due and payable to the Consultant, to be appropriated against breach of this Agreement or for recovery of liquidated damages as specified in Clause 7.2 herein. The balance remaining out of the Retention Money shall be returned to the Consultant at the end of three months after the expiration of this Agreement pursuant to Clause 2.4 hereof.

In the event of submission of a

Performance Guarantee,retention money is not retained by the client.

Kindly consider.

Performance guarantee and retention money are different and retention money will be recovered from the bills.

11. General Mobilisation advance Consultants have to incur huge costs initially during mobilization of their personnel for the project. Regular cash flow is very much necessary for the consultants. We request the client to kindly provide at least 10 % mobilization advance.

Kindly accept.

No Mobilisation advance will be paid.

12. Fact Sheet;

Page No. 6

Pre-Bid Meeting — 28-07-2016 at 11.00 AM

Response to Queries — 30-07-2016

Last Date and Time for submission of Tenders — 4-08-2016, 15:00 Hrs

Keeping in view the extensive documentation required in preparation of proposal, we request the client to kindly provide atleast 3weeks time for submission ofbid from the date of response to queries to enable us to submit the most technically and financially competitive bid.

Last date and Time for submission of Bids is extended upto 20.8.2016, 15.00 Hrs Opening of Technical Proposal : 20.8.2016 at 16.00 Hrs

Sd/-


Sub: APPOINTMENT OF AGENCY FOR PROVIDING PROJECT MANAGEMENT CONSULTANCY SERVICES FOR CONSTRUCTION SUPERVISION, QUALITY CONTROL AND QUALITY ASSURANCE FOR CONSTRUCTION OF CITY POLICE COMMISSIONERATE HEAD QUARTERS BUILDING AND INTEGRATED COMMAND & CONTROL CENTRE AT ROAD NO. 12, BANJARA HILLS, HYDERABAD, TELANGANA STATE

Ref: RFP No. 9/T3/SEHQC/COP/PMC/2016 Dated: 15-07-2016

Queries of M/s Stup Consultants Pvt. Ltd, Bangalore

SR.

REFERENCE OF BIDDING DOCUMENT

CONSULTANT'S QUERY

Reply

NO. PART / VOL. Page Clause

No. Subject

No.

01 Introduction 09 1.2.1 Detailed scope of work

Preparation of BIM Models for Architectural, Structural, HVAC, FPA, Mechanical rooms, Water supply, Sewage & drainage is included in the Scope of works of PMC. Please Clarify.

Yes. It is included in the scope of work.

02 Schedule 1 -

Terms of Reference (TOR)

62 1.6 Defect Liability Period

Consultant requests to mention the duration of Defects Liabilities period.

24 months

03 Schedule 1 -

Terms of Reference (TOR)

65 2.0 Escalation The Consultants requests for inclusion of escalation in price clause, for extension of contract due to reasons beyond control of Consultants.

The request cannot be agreed to. The rate quoted shall include escalations also.

04 Schedule 2- Agreement

97 7.1.2

Performance Guarantee

Clause states that … The BG shall be valid for a period of 25 months beyond the expiry of the Contract period” Pl. Clarify whether the Performance BG shall be valid for 25 Months beyond expiry of the contract period.

Yes. Validity of BG shall be for a period of 25 months beyond the expiry of the Contract period


98 7.2.1 Liquidated Damages for error/variation

Clause states that …..” recovered from the Consultant by way of deemed liquidated damages, subject to a maximum of 50% (fifty per cent) of the Agreement Value” Consultant requests the relaxation of LD to 10% of the Agreement value.

The request can not be agreed to.


94 4.5 Working Hours, Overtime, Leave etc

Clause states that ….” The Personnel shall not be entitled to be paid for overtime nor to take paid sick leave or vacation leave except as specified in the Agreement”. The leave details are not specified in the document. Pl. Clarify

The leaves are to be as per the relevant Govt. labour laws

7 Escalation The Consultants request for inclusion of escalation in price clause, for extension of contract due to reasons beyond control.


Sd/-


SUB: APPOINTMENT OF AN AGENCY FOR PROVIDING PROJECT MANAGEMENT CONSULTANCY SERVICES FOR PROOF CHECKING, CONSTRUCTION SUPERVISION, QUALITY CONTROL AND QUALITY ASSURANCE FOR CONSTRUCTION OF CITY POLICE COMMISSIONERATE HEAD QUARTERS BUILDING AND INTEGRATED COMMAND & CONTROL CENTRE AT ROAD NO. 12, BANJARA HILLS, HYDERABAD, TELANGANA STATE

Ref: - RFP NO.9/T3/SEHQC/COP/PMC/2016, Dated 15-07-2016

* * * * * * * ** Queries of M/s Voyants Solutions Pvt Ltd, Gurgoan, Haryana

Sl. No.

Reference of Bidding Document Bidder's Query Reply Section No. Page

No. Clause No.

Subject

1 1.2.1 Detailed scope of work

10 1.2.1 (1) to (11)

BIM Model We request Hyderabad Police that the scope of BIM model preparation should be excluded from PMC consultant’s scope. Since the project will be developed on EPC mode the Contractor for this project should be responsible for preparation of BIM model. The scope of consultant should be limited to review of BIM models prepared by Contractor and suggest changes required.


2 2. INSTRUCTIONS TO APPLICANTS

18 2.2.2 (A)

Technical Capacity

It is mentioned here that the firm should have demonstrated experience of providing Project Management Consultancy services for atleast 2 building projects with a minimum built-up area of 5 lakh square feet during the last preceding 5 years.Since this is a significate project a firm having extensive experience in providing PMC services is essential, therefore we request Client that rather than 5 years it should be at least 10 years



18 2.2.2 (A) - II

Demonstrated experience

It is mentioned here that the firm should have demonstrated experience in Project Management Consultancy and proof checking of designs and drawings of at least one project related to construction of multistoried building more than Ground +12 floors in height with a built up area of minimum 5 lakh sft during the preceding 5 years. We request Client that rather than 3 years it should be at least 10 years.



20 & 21 2.2.2 (A)

Technical Capacity MEP Manager & Site Engineer Civil -3

We request Hyderabad Police that experience of providing Building Information Modelling services should be removed from MEP and Site Engineers tasks. We suggest rather than this a separate BIM expert for 6 months in the entire construction period of 21 months


5 3.1.4 Eligible Assignments

45 b Eligible Assignments

As per definition given on page 45 of RFP the areas of expertise in Project Management Consultancy and Contract Management shall inter- alia include Civil Engineering building works such as Multi storied buildings, Housing Projects, Institutional and Office buildings. We request Client to kindly consider workshop buildings and Factory buildings for evaluation.


6 3. CRITERIA FOR EVALUATION

42 3.1.3 Item code 1

Scoring Criteria

We request that marks should be awarded to consultant on the basis of built up area rather than on the basis of number of project. Criteria for Firms relevant experience: To 5 lakh SQFT : 10 marks



42 3.1.3 Item code 2

Scoring Criteria

we also believe that the evaluation criteria for specific experience in consultancy as PMC for G+12 or with minimum built up area of 5 lakh SQFT and above; the criteria should be:- Criteria for Firms relevant experience: To 5 lakh SQFT : 5 marks 5-10 Lakh SQFT : 7 marks 10 Lakh above : 10 marks The marks may be increased proportionately with the height of the projects executed. Ex:- for 20 storied projects 15 points. This may help to bring an experienced agency on board



42 3.1.3.4.1 Relevant Experience of t he Key Personnel

In the RFP it is mentioned that each work will be awarded ½ mark for all Experts

We believe that this weightage is less, the weightage should be atleast 1 mark for each project


9 3.5 Insurance to be taken out by the Consultant

88 3.5.1 and 3.5.2

Insurances, risks and coverages

We request Client to kindly clarify the Sum required for each category of insurances pointed under clause 3.5.2. In Insurance Clause, “Third party insurance for an amount of 5 crores” was mentioned. Since the PMC does not involve or responsible for any works execution, the point may be removed Since the selected consultant is already submitting Performance Security and Retention Money to Client an additional security in terms of Insurances, risks and coverages should not be levied on Consultant. We request you to kindly waive off these insurances.


10 Responsibility of Contractor and Architect

We assume that all the construction drawings and shop drawings for this project will be provided by the contractor. Also the Architect (M/s ARCOP) shall be responsible for providing clarifications regarding Architecture, MEP, Structure & other services design, also any design changes required/suggested shall be done by ARCOP. Kindly confirm the same.

1. The proof checked structural drawings submitted by the Contractor to the PMC through department shall be scrutinized for any value of engineering and release the drawings as GFC. Architectural drawings will be given by ARCOP.

2. The PMC shall Proof check designs and detailed drawings for MEP, HVAC, fire-fighting and other services submitted by the Contractor through the Department.

11 Preparation of BIM Designs

We suggest that the Contractor should be responsible for preparation of BIM Designs after the 2D-Designs furnished by him are approved by PMC

BIM is included in the scope of work of PMC and the implementation is also to be checked by the PMC

12 Review of Designs during Pre-construction Phase

We assume that the scope of PMC consultants starts from Review of Design stage hence the duration of services should be atleast 4 months Pre-Construction and 21 months Construction. Before the Contractor start active

construction, a small team from PMC

consisting of the Project Manager,

One Senior Architect, One Junior

Architect, One Structural Engineer

and 3 MEP Engineers need to work

on the designs furnished by the

contractor for about 3 months to

approve them.

Since Deployment of the above

personnel begins prior to construction

of the project, this may be included in

the man- months schedule or it may

be shown separately to ensure

quality in the initial stage and for

smooth payment to the agency.

S

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D

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p

This is not acceptable as the project is of urgent nature.

13 Mobilization and De-mobilization of the Key and Sub professional

Mobilization and De-mobilization of the Key and Sub professional need to be communicated to the Authority and prior approval need to be obtained by the PMC. This point may be included in the RfP.


13 Head Office / Home Office support

Head Office / Home Office support

The Key and Sub Professional shown in the Man-months statement will work on the site. They may not be capable enough to review the designs/day to day changes in the plans/drawings. To cater the same, One senior Architect and one junior Architect and one MEP Engineer are required for 4 months (Intermittent man-months) to review the day to day designs and support the field staff from back office

required for 4 months (Interm


2.25 Substitution of Key Personnel

In case the PMC Agency and the Authority mutually accepted/agreed that a key personnel is not performing well and decided to change him/her, there should not be any penalty on the Agency. Otherwise the agency will cover the mistakes of an employee and will continue him only though employee is not performing up to the mark, to avoid penalty.


7

7

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2

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2

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7.2 liquidated damages

Since insurance is covered for professional liability for an amount of Agreement value, the liquidated damages may be limited 5 to 10 % instead of 50% (5% of performance Security and % of Retention amount will be anyway with the client).

professional


7 DATE OF SUBMISSION: we request you to kindly extend the date of submission atleast by 15 days from date of issuance of prebid minutes or at least till 20th August 2016.

Last date and Time for submission of Bids is extended

upto 20.8.2016, 15.00 Hrs Opening of Technical Proposal :

20.8.2016 at 16.00 Hrs

Sd/-

Superintending Engineer (R&B),

Headquarters Circle, Hyderabad

Documents

Queries of M/s Feedback Infra Private Limited, Gurgaon ...hyderabadpolice.gov.in/assets/tender/Replies to Queries...Control and Quality Assurance for construction of City Police Commissionerate