Quartermaster Handbook Troop17[1]

7/31/2019 Quartermaster Handbook Troop17[1]

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Troop 17

Quartermasters

Handbook1 IntroductionThe Quartermasters Handbook is designed as a guide for the Troop Quartermaster or for any Scoutelected/appointed to take care of the troops equipment.

The procedures in this guide detail the use and care of the Troops equipment, and have been developed

to help the Quartermaster (& troop) maintain the inventory. It outlines the procedures for signing out/inthe Troops equipment, and gives instructions for the replacement of lost, worn out or damaged

equipment.

Though this guide attempts to provide an efficient way of dealing with troop inventory, your experience

may prove that there are better ways of doing things. If you do feel a change is needed, please feel freeto discuss with the SPL and Scoutmaster prior to implementing any change.

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2 Quartermaster Jobs & Responsibilities

2.1 Troop Quartermaster

The Troop Quartermaster is a troop leadership position. The Troop Quartermaster is the Scout chargedwith ensuring that the Troops equipment stays in good shape and maintaining an up-to-date inventoryof items. In the Troop, the Quartermaster is appointed by the senior patrol leader (with the Scoutmaster's

advice and consent); in the patrol, he is appointed by the patrol leader.

In short, the Troop Quartermaster is the supply and equipment boss.

General job duties include:

1. Keeps a current inventory of troop equipment and sees that it is in good condition.2. Issues equipment and makes sure it's returned in good condition.3. Reports to patrol leaders council on new equipment or that in need of replacement or repair.

4. Works closely with the troop committee Equipment Coordinator.5. Sets a good example.6. Enthusiastically wears the Scout uniform correctly.7. Lives by the Scout Oath and Law. Shows Scout spirit.8. Sets a good example.

Specific job duties

Keeps a current inventory of troop equipment and sees that it is in good condition.o Create and maintain an inventory checklist of the troop gear (Other than Patrol Boxes).

Help the Patrol Leaders manage their gear. Make sure that each patrol box has a Patrol Box Contents checklist posted on it.

Be ready to report to the ASPL the status of patrol boxes. Manage Lost/Broken gear (see below)

o Conduct periodic inventories of troop equipment (i.e., the troop trailer cleanout)

Issues equipment and makes sure it's returned in good condition.o Responsible for loading/unloading the troop trailer on campouts or other outings.o Plan troop gear for trips (prior to trip).

Check propane tanks and the trailer, with the help of the Equipment Coordinator. Check that needed gear is available (i.e., in trailer, and not lost or broken)/ Talk to the SPL, Patrol Leaders, and the Assistant Patrol Leader to do this.

o Use the Quartermaster Trailer Check List to inspect and prepare gear in the trailer. Keep a list of troop gear that is "borrowed" by patrols, such as Dutch ovens, tents,

etc.o Be responsible for troop gear at camp. See that it is set up and used properly.o Oversee unloading of the trailer when returning from camp.

Assign troop gear to be cleaned, as needed. There should be only a small amountof troop gear sent home.

Patrol Leaders will assign responsibility for patrol gear and borrowed troop gear.o Follow up on gear returns.

Make sure troop gear is returned promptly.

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Be ready to report to the ASPL the status of patrol boxes.o Keep track of gear that we "lend" out (to the Cub Scout Pack and others).

Keep a list of what is lent out & returned. Be prepared to report to the ASPL what gear is outstanding.

Reports to patrol leaders council on new equipment, or any gear in need of replacement or

repair.o Keep track of broken or lost gear.

Keep a list of broken and lost gear. Be ready to report broken and lost gear to the ASPL. Keep broken gear in a special box or area. (Note: Patrol Leaders/Patrol

Quartermasters report broken or lost gear to Troop Quartermasters.)

Work with the ASPL and the committee to repair or replace gear. Make suggestions to adult Equipment Coordinator for new or replacement items.

2.2 Assistant Quartermaster

The PLC may decide to assign an Assistant Quartermaster. The Asst. QM assists the Quartermasters inperformance of his duties, and acts as the Troop Quartermaster in his absence. Ideally, the Asst. QM is

a Scout who would take over from the current Quartermaster at the end of his term. The Assistant QM

does not qualify as a Troop Leadership for advancement purposes.

2.3 Patrol Quartermasters

Patrol Quartermasters are selected by the patrol leader (or elected by the patrol). They are responsible

for caring for all patrol gear and obtaining/maintaining/returning troop gear (tents, tarps, Dutch ovens,propane tanks, etc) during campouts.

Specific job duties include: Keeps a current inventory of patrol equipment and sees that it is in good condition.

Checks out additional equipment from the Troop Quartermaster and return it.

Notifies Troop Quartermaster of equipment in need of repair or replacement.

Requests expendable and specialty items from Troop Quartermaster.

Assists the Troop Quartermaster as needed, such as loading of troop trailer.

Participates in Troop Trailer Shakedowns

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2.4 Troop Equipment Coordinator

The Troop Equipment Coordinator is an adult Troop committee member, selected by the troopcommittee to be responsible for equipment issues. The Equipment Coordinator advises and assists the

Troop Quartermaster in performing his job. The Committee Equipment Coordinator is sometimes

referred to as the Adult Quartermaster or simply Quartermaster, and should not be confused with theTroop Quartermaster which is a junior leadership position.

Job duties include:

Supervise and help the troop procure camping equipment.o Develops list of needed camping equipment, based on QM recommendations

Work with the Quartermaster on inventory, proper storage and maintenance of all troopequipment.

o Assists Quartermaster in establishing inventory control systemo Works with quartermaster on equipment check-in and check-outo Ensures that equipment is in good repair

Make periodic safety checks on all troop camping gear, and encourage scouts in the safe use ofall outdoor equipment.

o Provide a request for any equipment or repair of equipment to be included on the budgetprior to approval by the Troop Committee.

Report to the troop committee at each meeting.

Did you know?The Quar t ermast er Award is t he highest r ank t hat you can earn in Sea

Scout ing, and t hat t he Singapor e Scout Associat ions equivalent of Boys

Lif e Magazine is called The Quar t ermast er?

j ust in case you t hought QMs werent impor t ant .

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3 Campout Planning/ PreparationPlanning for a campout involves plenty of detail. As Quartermaster, you are responsible for planning

that the appropriate equipment is available for distribution of the troops equipment to the patrols.

Coordinate with the Troops Equipment Coordinator and Outings Coordinator for lists of scouts/patrols

attending the event, so that you may properly plan for inventory distribution.

The following provides a list of typical items that must be managed by the QM for a campout.

3.1 Tents

Tents should be assigned to patrols prior to the campout. Pre-assigning tents allows for a more orderlydistribution at the campsite (often done in darkness). It is suggested that the assigned tents be set aside

for each patrol prior to leaving for the campout. Placing items in Patrol Piles will make distribution

easier at the campsite.

Tents should be assigned based on the number of scouts traveling. Use the campout attendance list,

provided by the Outdoor Activities Coordinator.

3.2 Tarps

Each patrol should be issued a Dining Tarp and ropes (4 qty. 25 ropes + 1 qty 30 rope). As with tents,

set aside the tarp and ropes for each patrol. It will make distribution easier at the campsite. Be sure tothe tarps and ropes are rolled and tied neatly.

3.3 Patrol Boxes

Due to troop trailer space and weight limitations, it is not possible to have a patrol box for every patrol.Also, on certain campouts, due to attendance, the SPL & Scoutmaster may designate that certain patrolswill be combined, thus sharing patrol boxes. In these situations, you may be called upon to assign patrol

boxes to patrols.

Assign patrol boxes to their native patrols. Patrol boxes loaned or shared should be coordinated

with the ASPL, using the campout attendance list, provided by the Outdoor Activities Coordinator.

Also, each patrol box comes with a lock. You should make sure that you have the combinations to eachlock, to avoid a nasty surprise at the campsite.

3.4 Other Gear

3.4.1 Propane/Trees/Lanterns

Before each trip, propane levels in the tanks must be checked. If tanks need filling, report to the

Equipment Coordinator to get the tanks filled. Ideally, this is done at the Troop Meeting the weekbefore the trip

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On each campout, a patrol will be issued a propane tree, propane tank and lantern. In general, one tree,one tank and lantern is issued with each patrol box (i.e, combined patrols will get a single issue). Ensure

that each lantern has a working mantle and no cracks in the globe prior to leaving for the trip. If mantles

or globes are needed, inform the Troops Equipment Coordinator.

Lanterns and trees should be kept in one place in the trailer (as opposed to tents, tarps and other gearissued to patrols). Usually, these are stored safely in the shelves at the front of the Troop trailer.

3.4.2 Coolers/ Patrol Food

Coolers are issued to Grubmasters prior to the event. Each patrols Grubmaster should approach you the

week before the event. Make sure to announce that Coolers are available at the Troop Meeting. As you

are issuing the coolers, they should be checked out on the inventory control sheet.

Full coolers and food for patrols is stored in the troop trailer for transport to/from outings. It is the

responsibility of to ensure that these items are loaded into the troop trailer prior to the

3.4.3 Water Jugs

On campouts with running water, plan for 1 water jug for each patrol. For campouts without running

water, it will be necessary to provide additional water jugs. The SPL, Scoutmaster, Outings Coordinator

and/or Equipment Coordinator will inform you if the water jugs need to be filled before leaving for atrip.

3.4.4 Troop Cooking Gear (Dutch Ovens, Grates, Large Pots)

There is a limited number of Troop-level cooking equipment that is shared by the troop. These items areissued on an as-needed basis. The QM will keep track of which patrols are issued troop gear on the

inventory board. It is important to keep track of which patrol has the gear, so that if someone else needs

it, it can be found. Keeping track of the items, also ensures that the items get back into the troop trailer,and are ready for the next camping trip.

Troop-level cooking items include

Dutch Ovens

Cooking grates (large & small)

Buddy Burners

Large Pots

3.4.5 Flags/Banners

At each event, the Troop should have an American Flag, suitable for flag ceremonies in the troop trailer.

In most cases, the flag is simply folded for use at the campsite. On certain outings (such as Council-

based ones, like Webelos Woods), the SPL may decide that the American and Troop flag should bebrought. In this case, check with the SPL to verify if the stands are needed.

The troop banner should also be packed in the trailer, and displayed at the entrance to the Troopscampsite. The SPL will decide where to position the banner.

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3.4.6 Staves

A limited number of staves (approximately 6) should be kept in the troop trailer. The full complement

of staves is rarely used. Check with the SPL, Scoutmaster, Outings Coordinator and/or Equipment

Coordinator to see if more staves are required for a particular outing.

3.4.7 CanopyThe Troop Dining canopies are used in rare occasions, usually on long-term, car-style camping trips.Check with the SPL, Scoutmaster, Outings Coordinator and/or Equipment Coordinator to see if a dining

canopy is required.

The canopy is normally stored in the Scout Room. If needed for an outing, be sure that the canopy

makes it into the trailer. Enlist scouts to help with this task, as it is too heavy for one person.

3.4.8 Rope

The Troop maintains a rope bag for use during outings. The rope is needed for tying up dining flies,

knot & lashing practice and general use (be prepared). Sufficient rope should be on-hand for theactivities planned. The rope bag must be loaded into the troop trailer for every outing.

Check with the SPL, Scoutmaster, and/or Equipment Coordinator if more rope is required.

3.4.9 Consumables

The Troop maintains several consumable items for use on outings by the Troop. An inventory of these

items must be kept in the troop trailer at all times. These consumables are expected to be refreshed from

time to time. If items need replacing, report to the ASPL and the Equipment Coordinator.

Troop consumables include (expected on-hand quantities are in parenthesis): Trash bags (6 bags min.)

Paper Towels (3 rolls)

Aluminum foil (3 rolls)

Charcoal (10 lb bag)

Paper plates (50)

Plastic bowls (50)

Spare dish towels (3)

Spare wash clothes (3)

Sponges (6)

Lantern mantles (2 per lantern)

Kitchen Matches (2 boxes) Propane (see section above)

First Aid Kit

Fire Extinguisher


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4 Pre-Campout ChecklistUse this checklist to ensure all equipment needs are met for an outing

(1+ weeks) Prior to outingCheck Troop Gear & report any issues to ASPL

Check that lantern globes & mantles are intact Check levels on propane tanks, and report to Equipment Coordinator

Assign Patrol Gear

Tents

Tarps Patrol Boxes

Check Consumables

Trash bags (6 bags min.)

Paper Towels (3 rolls)

Aluminum foil (3 rolls)

Charcoal (10 lb bag) Paper plates (50)

Plastic bowls (50)

Spare dish towels (3)

Spare wash clothes (3)

Sponges (6)

Spare lantern mantles (2 per lantern)

Kitchen matches (2 boxes) Propane (see section above)

First Aid Kit

Fire Extinguisher

(1-2 days) Prior to the leaving for outingPack Troop Gear

Propane Tanks

Propane Trees

American Flag

Lanterns Dutch Ovens

Buddy Burners

Cooking Grates

Large Pots

Consumables

First aid kit

Fire Extinguisher

Coffee Pot

Axe

Shovel Saws

Tool kit w/ hammer + adjustable wrench

Rope bag

Extra stakes

Canopy (if needed for trip)

Pack Patrol Gear

Patrol Boxes

Tent(s)

Tarps

Water Jugs (if not filled for trip)

Food

Day of OutingPack Patrol Food and personal gear

Coolers

Water Jugs (if filled for trip)

Personal Packs/Gear

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5 Troop Equipment DistributionTroop equipment is maintained and stored for use by all Troop members. The Quartermaster is

responsible for distributing and maintaining inventory at all times, whether on an outing or not. Patrols

may check out equipment at any time (say, to use for demonstrations or patrol camping). Also, the

Troop may lend equipment to outside

This procedure will help ensure that we know who "checks out" equipment, what equipment is available,and that the equipment returns in the same condition as it left. Condition of equipment is as important as

its presence. Remember, a tent missing poles or having a tear is as good as a tent that has been left at

home.

Suggested Resources

Trailer inventory list

Quartermasters Equipment Sign-out sheet

Equipment Inventory board

Troop Quartermaster Troop Equipment Coordinator

Equipment is checked out in two different scenarios: at a campout, or not at a campout. The difference

in the two is that, during a campout the items are in the general area and control of the QM, while itemsbeing checked out at a non-camping event leave the QMs control. It is important to have procedures in-

place to make sure that all equipment is accounted for, so that it is available for future outings

5.1 Checking Equipment In and Out

Two tools are available to you for maintaining inventory: the Quartermasters Sign-out Form and the

Equipment Inventory board. Both items are needed

1. Sign-out Form. All troop equipment that leaves your immediate control (that is, brought home orleaving the Church area) will need to be signed out and signed in, using the sing-out form. You

check-in and check-out using the same form, the Quartermasters Equipment Sign-out form (seebelow). This form should be used for campout and non-campout equipment sign-outs.

Before each Campout, use a new sheet, and record the outing name and date on the form. the form

should be kept in the Quartermasters notebook.

a. Checking out equipment from the troop: First, print the persons name in the first column, nextlist items to be borrowed (one item per line), next the date and who issued or signed out the

equipment. Tents and tarps will generally be signed out to the individual camper, on an asneeded basis, and not to the patrol.

b. Checking in equipment: To check-in an item, just print the date it was brought back and thename of the person who accepted back this equipment. Borrowed equipment will be inspected

and inventoried before it is accepted back to make sure the item is clean, properly folded as in

tents and tarps, and all sub items are returned such as tool boxes and patrol cook boxes.

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TROOP 17 Quartermasters Equipment SigEvent

Name& Patrol of

Scout Checking

Out Item

ItemDate

IssuedIssued By

Date

ReturnedReceived By

Aired

(EXAMPLE) Timmy

Tenderfoot/ Gimme Patrol Tent GD10 8/25/10 John Q Master 8/29/10 Fred Q. Master

Notes:

1. Use this form for any Troop gear issued to a Scout that will be taken home either before or after the trip (2. All equipment should be checked for damage and missing pieces. Note any missing pieces in the comm3. For Tents, also check that they have been swept and aired out.


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2. Equipment Inventory Board: The Equipment Inventory Board is used to maintain the Troops gearduring campouts. Anything that leaves the trailer should be noted on the board. This should be inaddition to noting the going home items on the

The Equipment Inventory board uses tokens to represent the Troops gear. Note that there are two

boards: one that has what the troop owns, and another that lists each patrol. To use the board,simply move the token from the Inventory board to a peg under the Patrols name. This tool gives

you an easy view of which patrol has what equipment, and what equipment is still available.

a. Checking out equipment from the trailer: Find a token for the item leaving the trailer, and moveit to a hook under the patrols name. If an item is to be taken home (i.e., tents, tarps), also fill out

the equipment sing-out form.

b. Checking in equipment: To check-in an item, just move the token back to its original spot. Besure to verify the condition of the item before accepting back. If damaged, note it for future

reporting to the ASPL and Equipment Coordinator.

PATROLSEPIC ALIEN UNKNOWN VIPER F5

ROADKILL SCORPION HAZARD PORCUPINE

TROOP GEARTENTS

(>4 MAN)

TENTS

(3 MAN)

TENTS

(2 MAN)TABLE

LANTERN TANK TARPBUDDY

BURNER

COOKING

GRATECOOLER WATER J UG DUTCH OVEN

PATROL BOX

TREE

WATER J UG

Patrol(6)

GBD5(3)

AF5(2)

BPD2

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5.2 General Equipment Distribution Guidelines

The Quartermaster is responsible for the Troop trailer equipment, and knowing who has what, duringthe campout.

During the campout, the only people allowed in the trailer (except by permission) are theQuartermaster, the Asst. Quartermaster, and the Adult Leader in Charge. All others, including patrolquartermasters, should get permission from one of the three above before going into the trailer.

The trailer should remain locked when not actively distributing equipment. Adult Leaders will havekeys to the trailer.

A separate Quartermasters Equipment Sign-out form is used for each outing. All take home itemsmust be noted (& note the person taking it).

The Quartermasters Notebook will contain the Equipment sign-out forms for all trips and Troopinventories.

The Troop Quartermaster "checks out" any equipment that is taken from the trailer. A combinationof the Equipment Sign-out form and the Equipment Inventory Board is used

The Troop Quartermaster "checks in" the equipment that is returned. The condition of returnedequipment should be checked, and the Equipment Inventory Board and/or the Quartermasters Sign-out update accordingly. If OK, note its return to the trailer. If not OK, note the condition and discuss

with the Equipment Coordinator or the Scoutmaster.

Guys!When I said, not hing

leaves t his t r ailer t hat isntsigned out , I didnt mean me!

Can you, please, opent he door !

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6 Troop Trailer ShakedownThe Troop trailer and all of the equipment it contains is the property of the Chartered Organization, andis maintained for the use of the Troop. To ensure that all of the equipment in the trailer is accounted for,

and that it remains in good condition, the Troop must periodically take inventory of the equipment. This

periodic inventory is called the "Troop Trailer Shakedown."

The Troop Quartermaster has the responsibility for the Shakedown.

Suggested Resources

Inventory list from previous Shakedowns

10-15 Scouts and 4-5 Adult Leaders

6.1 Shakedown Schedule

The Spring Shakedown shall be done in March or April, prior to the beginning of the Springcamping season. The QM should inform the PLC to schedule this on the Troop Calendar.

The Fall Shakedown should be done in October, usually after the last major campout and priorto putting the trailer up for the winter. The QM should inform the PLC to schedule this on the

Troop Calendar.

Other Shakedowns may be scheduled as the need arises.

6.2 Shakedown Procedure

(2 weeks) Prior to Shakedown

Inform the PLC of the shakedown to get it on the troop schedule

Inform the Troop Webmaster, so the Troop Website can be updated

The Shakedown is announced at the Troop meeting to remind everyone.

The Quartermaster makes a copy of the list of items in the trailer and reviews it with theSenior Patrol Leader and, if necessary, the Scoutmaster and the Equipment Coordinator.

Scouts and adults sign up for the Shakedown. A good ratio is 10-15 Scouts and 3-5 adults.


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Shakedown Day Procedure

The Quartermaster takes the signup sheet and assigns duties to the Scouts as shown below. Anydamaged or missing items should be noted by the Scouts and the notes given to the QM.

Use the inventory checklists to verify that all troop-level gear is present during the shakedown.

Duties

Scout tents (4-5 Scouts)1. Remove each tent from its storage bag and unroll the tents2. Check for damage to the material such as tears or mold3. Check for broken zippers4. Count and verify the proper number of stakes, poles, and bags5. Verify the proper numbering identification of the tent, the tent bag, poles and pole bag6. If the condition of the tent is acceptable, roll the tent up and set aside. If not, repair the

tent, or mark the tent for repair.

Patrol Boxes (2-3 Scouts)1. Check the exterior of each patrol box for damage.2. Note the combination of the lock for future reference3. Open each patrol box and remove the contents. Each patrol box should have an inventory

list inside. If not, notify the Quartermaster.

4. Check the interior for damage and cleanliness.5. Check the contents against the list. Throw away any old or questionable items6. Check the stoves for the proper components, strikers, and any loose fittings. Using a fuel

bottle, attach each stove (one at a time) and start the stove to ensure that it works.7. If the condition of the patrol box is satisfactory, replace those contents that are OK and

close the patrol box. If not, inform patrol leader responsible for patrol box.

Large utensils and tools (2-3 Scouts)1. Pull all Dutch ovens, water jugs, coolers, tools, stake buckets, etc. from the trailer2. Inspect each one for damage or rust. Clean as necessary.3. Check the supply bins for staples such as aluminum foil, tablecloth, paper toweling, etc.

Dining flys, tarps, stoves, fuel bottles (2-3 Scouts)1. Open and inspect each of the dining flys for damage, tears, and mold. Ensure that the

proper number of poles and lines are with the each fly. If the condition is acceptable, fold

the dining fly and set aside.2. Check each tarp for damage, tears, and mold3. Check fuel levels in fuel tanks by judging weight. Note low or empty bottles for refilling.

Trailer (1-2 Scouts)1. Check the general condition of the interior of the trailer. Look for rotting wood, broken or

damaged shelves, disconnected wiring, etc. Sweep out the trailer.

2. Check the exterior of the trailer. Look peeling paint, rust, damage, etc. Check the hitchand the safety chains. If especially dirty, wash the trailer.

3. Check the condition of the tires. Using a tire gauge, check the pressure in each tire.

Wrapping it up1. Load everything back into the trailer in an organized fashion. Put items that must come

out of the trailer first towards the rear.

2. Balance the load so that there is a little more weight towards the tongue (front) of thetrailer than towards the rear.


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After the Shakedown

Submit inventory check sheets to Quartermaster

With the SPL/ASPL, the Quartermaster will make a list of items that must be replaced.

Submit the list to the Equipment Coordinator.

Replace items as required.

Follow up, as needed, to make sure issues have been addressed

Suggest improvements for the next Trailer Shakedown

Hey! I t hink I f oundt hat t ent weve been

missing!!!

Why we do a Trailer Shakedown.

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7 Cleaning/ Care ProceduresTroop 17 has spent a great deal of money on equipment and we need help from each scout to properly

maintain the equipment. At the end of each campout, Scouts will be assigned certain equipment that

must be taken home, cleaned and brought back to the next troop meeting (with the exception of tents /

tarps that may need extra time to dry).

7.1 Tarps

Guidelines When Taking Home

Lay tarp out to dry. After it dries take a stiff broom and sweep all dirt and debris from the tarp.

If dirt or mud remains on the tarp, you should spray it with water and use a stiff brush to clean offthe dirt.

After the tarp is completely dry and fold (or roll). Tie with one of the guy ropes.

Folded Rolled Dirty, unfolded

7.2 Tents

If you have been assigned tents to take home, you must set them up when you get home or hang them up

in the garage or basement. Cleaning and drying tents is extremely important to prevent mildew and to

increase the usable life of the tents. Mildew can set into a tent in as little as 24 hours, so it is

important to get even a slight damp tent (like one you would find on a dewy morning) aired out quickly.

One of the easiest ways to damage your tent is by not drying it as quickly as possible after it gets wet.

Storing a wet tent for as little as 24 hours in warm weather is likely to start the process of mildew

formation. Mildew can permanently damage the waterproof coatings by causing them to separate from

the fabric, but mild to severe staining is more common. Mildew stains are permanent. They cannot be

removed without potential harm to the fabric coatings. Even when your tent appears to be dry after use,it is always best to assure it is completely dry before storing. Hang it outside or pile it loosely in your

house for a few days, turning it inside and out to assure it has dried everywhere. Never machine dry your

tent as the heat can melt the fabric.

Typical Tent partsQty Item

1 Tent Body

1 Fly

2 Aluminum Poles

As needed Tent stakes

As needed Rope Guy Lines

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Guidelines When Taking Tents Home

Dry the tent, fly, bags and ground sheet by hanging outside (or setting tent up in your yard).

Clean the tent

Shake out any debris from the inside of the tent.

Sweep out the inside of the tent, if necessary.

If there is mud/dirt in/on the tent, clean with a damp cloth.

Make sure all the pieces are included. Rain Fly

Tent Body

Tent Bag

Guy Lines (check for number of loops on tent)

Stakes (check for number of loops on tent)

Stake Bag

Make sure the poles are in good shape.

Any poles missing or broken?

Are poles shock cords intact? Are they frayed, and need replacement.

Check for holes or rips in the tent and fly. Note location and size of any findings.

Pack tent

Place the guy lines and stakes in the stake bag.

Fold the tent in half or thirds, so the width is somewhat less than the length of the tent bag.

Fold the fly so it is the same size or smaller than the folded tent.

Lay out the tent on the floor. Place the fly on top of the tent.

Roll the poles and stake bags inside of the tent and fly and place in the tent bag.

Report issues

Note any problems on a piece of paper or blue painters tape with your Patrol name and yourname. Place the paper/tape in the top of the tent bag, where it is easily visible.

Report any missing items or problems to the quartermaster when you return the tents or tarps.

Turn-in the tent to Quartermaster (be sure that records are updated that you turned it in)

Dry by Hanging or Dry by setting up Clean the tent Inspect for Rips

Check for Broken

Poles

Missing Pieces? Pack Tent Report issues

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7.3 Patrol Boxes

It is the responsibility of each patrol to care for their patrol box; however, the Quartermaster must

periodically inspect patrol boxes to ensure that they are clean & complete.

Remember that you cook and eat from items in the patrol box. It is in you best interest to keep it clean!

Food-borne illnesses are not something that you want to deal with. Keep you patrol box clean, and youcan avoid it.

Guidelines for after an outing

All towels, washcloths, sponges and gloves should be taken home, cleaned, dried and returned tobox

Note the need for resupply of any consumables (dish soap, food items, paper towels, aluminum foil)

Guidelines When Taking Home

Empty the patrol box of contents

Thoroughly clean the inside and outside of the box. Repair or note any damage.

Use the Patrol Box Inventory to make sure all equipment is present, clean and in good workingorder.

Clean any items that patrol box contents that require cleaning (see stove section for cleaning thestoves)

Repack items in patrol box and lock.

Report Issues

Note any problems or missing equipment on a piece of paper or blue painters tape with yourPatrol name and your name. Place the paper/tape in the top of the patrol box, where it is

easily visible.

Report any missing items or problems to the quartermaster when you return the equipment.

7.3.1 Stove

Make sure the following parts are included:

Stove

Grid

Drip tray

Propane hose adapter

Propane hose

Clean the stove thoroughly.

Use warm water, detergent, a degreasing cleaner such as 409 and scouring pads, as

necessary. Clean the grid, as well as the aluminum drip tray. If grease has spilled into the bottom of the

stove, remove the drip tray using the wing nut to clean the interior of the stove.

Report Issues

Note any problems with the stove on a piece of paper. Include the paper with the stove whenyou return it.

Report any missing items or problems to the quartermaster when you return the item.


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7.4 Coolers and Water Jugs

Coolers and water jugs, no matter what material they are made of, can develop fungus and/or bacterial

growth if you do not clean them well. At the least, if you do not properly clean your coolers and waterjugs, they will develop a musty odor that is likely to give your water an unpleasant taste. At the worst, a

moldy water jug/ cooler can make your whole patrol sick. To keep the jugs and coolers fresh-smelling

and sanitary, clean them after every use and before you store them.

The most important thing to remember about these jugs and coolers is that dirt, mold and bacteria inside

can mean unsafe drinking water or food, which can make for a very bad outing.

Wash the inside and outside of the cooler or water jug with warm soapy water.

Pour the soapy water out and refill it with warm water to rinse out the soap residue--you may need todo this several times. After each time, sniff the cooler/water jug. If it still smells soapy, rinse it

again.

Fill water jug or Cooler half full with cool water, and add a half capful of bleach, and carefully swisharound.

CAUTION: Be very careful with the bleach, besides ruining clothes, it is poisonous and can burnyour skin and eyes.

Empty jug/cooler carefully, and rinse several times with

Use a stiff scrub brush to remove any dirt on the lid or body of the cooler/water jug.

If necessary, use a cleaning product like 409 on the cooler/water jug tops (NEVER on the inside!) toclean them. Rinse thoroughly.

Allow items to completely dry, with the lids open/off.

After completely dry, close lids and return the item to the Quartermaster.

Bef or e Cleaning Af t er Cleaning

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8 Miscellaneous.

8.1 Replacing Worn-Out Items

Eventually all troop equipment will need to be replaced, especially items which get the most use. Whenyou think an item is worn beyond repair and the troop should buy a replacement, you need to tell the

Quartermaster. If the Quartermaster agrees, then he will tell the Equipment Coordinator that the troopneeds to buy the item. The Equipment Coordinator will bring it up to the Committee. If funds areavailable, the Committee will authorize the Equipment Coordinator to purchase replacement items. If

funds are not available, the Equipment Coordinator will add the cost of replacement items to the next

troop budget.

8.2 Damaged or Lost Materials

Sometimes equipment will get damaged or lost while they are loaned out. If this happens go ahead and

check the item in by writing the date returned or if the item was lost write the word lost and the datereported and report the loss or damage to the Scoutmaster. Usually the troop will just replace the item

without any penalty, but that is the Scoutmasters decision.

For items that are damaged or missing, use Blue Painters tape and Marker to identify what is damaged

or missing on the outside of the packaging (i.e., tent bag,

8.3 Changing Equipment Forms and Procedures

This manual, the forms, and procedures are not the final word in troop equipment procedures. They wereput together simply to give us all a place to start. As the troop (& you) becomes more familiar with these

procedures, they will see better ways to do things. Feel free to recommend changes; after all, this manual

was designed to help you and the troop. When you think of a better method, talk it over with the

Quartermaster who will discuss it with the Equipment Coordinator and then, if he agrees, change theprocedure.


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9 Inventory Lists

9.1 Tent Inventory

10/9/10 Trailer Inventory Tent ID Real Capacity

Stated

Capacity Type Size

Complete - No Bag GD4 3 to 4 4 person Dome 8' x 8' Greatl

Complete AF2 3 3 person A-Frame 9' x 7'

Sm. Hole in rain Fly AF5 3 3 person A-Frame 9' x 7'

Complete BPD1 2 3 person Dome 7' x 7'

Cracked pole, but usable BPD2 2 3 person Dome 7' x 7'




Complete, but no Bag BPD6 2 3 person Dome 7' x 7'




Complete GBD2 6 6 person Dome 10' x 10' Greatland Ou

Complete MD2 3 3 person Dome 8' x 8' Colem

Complete MD3 3 3 person Dome 8' x 8' Colem

Complete LLD1 3 to 4 4 person Dome 7' 11"L x 7'9"W LL Be





Complete CD1 3 to 4 4 person Dome 9' x 7' R

Complete CD2 3 to 4 4 person Dome 9' x 7' R


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Damaged/Missing Tents

10/9/10 Trailer Inventory Tent ID Real Capacity

Stated

Capacity Type Size M

Missing GD1 3 to 4 4 person Dome 8' x 8' Greatla

Missing Poles GD2 3 to 4 4 person Dome 8' x 8' Greatla

Missing GD3 3 to 4 4 person Dome 8' x 8' GreatlaMissing AF1 3 3 person A-Frame 9' x 7'

Missing Rain Fly AF3 3 3 person A-Frame 9' x 7'

Missing MDS1 7 7 person Dome 16' x 7'

Missing, presumed Destroyed in DC MDS2 7 7 person Dome 16' x 7'

Broken Pole (specialized) pole tip SD1 2 2 person Dome K

Destroyed - Mildew SD3 2 2 person Dome K


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9.2 Master Inventory

Qty Item

Tents & Tarps (See separate sheet)

Tents (see separate sheet)

Coolers

Large CoolerSmall Cooler

Water Jugs

Blue (Square)

Lt. Blue (Rectangular)

Dining Flies, Poles, Stakes, and Ropes:

Tarps, small

Tarps, large

Cooking Gear

Large Pots

Large Cooking Grate

Small Cooking Grate

Buddy Burners

Dutch Ovens

Charcoal Starter

Lighting & Fuel

Propane Lanterns

Propane trees

Propane Tanks

Tools

Bow saw

Hatchet

Staves

Shovel


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9.3 Patrol Box Inventory

Actual Inventory

Qty Item Box A Box B Box C Box D Box E Box F

Basic Patrol Gear (non-box) (requisition from Troop Quartermaster, as needed)

1 Propane Tree (splitter)

1 2-burner Stove

1 Stove to Tree hose

1 Propane Lantern

Pooled Troop Equipment (requisition from Troop Quartermaster, as needed)

1 (as needed) Table

1 (as needed) Buddy Burner

1 (as needed) Large Stock Pot

1 (as needed) Dutch oven

Cooking Gear (inform Quartermaster, if missing)

1 Small Cutting Board

1 Large Cutting Board

1 Large Pot w/ Lid

1 Medium Pot w/ Lid1 Small Pot w/ Lid

1 Fry Pan

1 Griddle

Utensils/Serving (inform Quartermaster, if missing)

1 pair Welder's Gloves

2 Hot Pads

1 Cooking Apron

1 Mixing Bowl, large

1 Measuring Cup, Plastic, 2 cup

1 set Measuring Spoons

1 Can Opener

1 Ladle

1 Wooden Spoon

1 Slotted Spoon

1 Serving Spoon

1 Whisk

1 Medium Spatula

1 Long Spatula

1 Salad Tongs

1 Meat Tongs

4 Knives (1 Serrated, 1 paring, 2 chef's)

1 Potato Peeler

1 Cheese grater1 Strainer

1 Drink Pitcher

1 Meat Fork

1 Adjustable Pliers (for Dutch Oven)

1 Temperature Gauge for Meat


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Actual Inventory

Qty Item Box A Box B Box C Box D Box E Box F

Clean-up

Clean-up Non-Consumables (inform Quartermaster, if missing)

2 Dish Towels

1 Dish Cloth

3 Wash basins

1 Dunking & Drying (Nylon mesh) BagClean-up Consumables (buy, as necessary)

2 Sponges (scouring)

1 Bottle Dish Soap

1 Grill ScrubberFrom Troop

stock Bleach

Consumables (buy, as needed)

1 Aluminum Foil, roll

1 Roll Trash Bags

1 Roll Paper Towels

1 Matches (1 pack) or Lighter

1 Sharpie pen

1 Bag Coffee Filters

1 Bottle Hand Wipes

1Lysol Food Surface Sanitizer SprayBottle

Food Staples (buy, as needed)

1 Bottle Vegetable Oil

2 Bottles Vanilla extract

1 Salt & Pepper

1 Meat Tenderizer

1 Freeze-dried Chives

1 can Hot Chocolate Mix1 All-purpose seasoning

1 Ground Cinamon

5 lbs Sugar

5 lbs Flour

1 box Salt

Documents

Quartermaster Handbook Troop17[1]