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Capital Projects
Quarterly Status Report 2nd Quarter FY2018: October 01 – December 31, 2017
Prepared for the March 07, 2018 SamTrans Board Meeting
San Mateo County Transit District
San Mateo County Transit District
QUARTERLY CAPITAL PROGRAM STATUS REPORT Status Date: December 31, 2017
TABLE OF CONTENTS
Capital Program – Budget Status Summary 1
Traffic Light Report 3
Vehicle Replacement Projects:
021500 - Replacement of 50 - 2003 Gillig Buses Project 5
021501 - Replacement of 55 - 2002 NABI Buses Project 5
100013 - Non-Revenue Service Support Vehicles Project 6
Information Technology Projects:
021505 – Replace & Upgrade Servers & Out of Warranty Equipment Project 6
Facilities / Construction Projects:
021111 – Bus Stop Improvement Project 7
021237 - San Carlos Transit Center Project 8
100018 - Lighting Upgrade at North Base and South Base Project 9
DBE Status Report 11
Definition of Terms 12
Performance Status (Traffic Light) Criteria 15
This page is intentionally left blank.
FY2013 FY2014 FY2015 FY2016 FY2017 FY2018
1. Revenue Vehicles Replacement $31,363 $2,092 $48,193 $35,312 $7,725 $0
2. Revenue Vehicle Support $949 $1,431 $1,883 $1,421 $1,451 $5,321
3. Information Technology $5,010 $5,659 $1,938 $5,775 $2,627 $2,878
4. Development $1,165 $786 $894 $2,350 $1,942 $1,502
5. Facilities/Construction $445 $297 $804 $1,190 $2,835 $7,282
6. Safety and Security $1,990 $1,000 $1,370 $1,830 $1,451 $0
7. Contingency $250 $250 $250 $250 $250 $250
$41,172 $11,515 $55,332 $48,128 $18,281 $17,233
Total Audited Expenditures by FY (2) $10,461 $33,281 $33,361 $12,778 $25,424.00 (3)
Some of the major projects completed or in progress include, but are not limited to the following:Business Optimization ProgramCentral Security Office Upgrade ProjectComprehensive Operational Analysis ProjectEmergency Operation Center Relocation ProjectFire Alarm System UpgradeImplementation of Hastus ATP, Minbus & GEO Scheduling and Operation ModulesNetwork Maintenance and Technology Refresh ProjectPhone System Replacement ProjectRadio Backbone Upgrade ProjectReceptionist Area Security Improvements ProjectReceptionist Area Security Replacement of 10 Paratransit Cutaway VansReplacement of 135 1993 Gillig BusesReplacement of 14 Paratransit VansReplacement of 19 - 2007 Eldorado Cutaway VansReplacement of 62 - 1998 Gillig BusesSafety-Risk Mngt Office Remodel ProjectSan Carlos Transit Center ProjectSouth Base Bus Washer ProjectSouth Base Generator Replacement ProjectTechnology Refresh ProjectsTransit Fleet Vehicle 2010 California Air Resource Board (CARB) Regulation Project
Total Board Approved Budget by FY (1)
SamTrans - Capital Program - Budget Status Summary
Programs
2nd Quarter FY2018 - October 01 to December 31, 2017
All Costs in $1,000's
(3) Expenditures shown have not been audited.
Note: (1) The "Total Board Approved Budget by FY" reflects the annual budget approved by the SamTrans Board
(2) "Total Audited Expenditures by FY" reflects total cost expended in the fiscal year; funding source for the expenditures could be from prior fiscal years.
Unspent budget in a fiscal year may be carried forward to subsequent budget years. of Directors for each fiscal year. This authorizes the amount that can be spent on projects.
FY2018 - Facilities/Construction was increased by $860K this quarter due to the increase in change order authority for the San Carlos Transit Center project.
Page 1
This page is intentionally left blank.
Page 2
Oct 01, 2017 - Dec 31, 2017 SamTrans Quarterly ReportTRAFFIC LIGHT REPORT
Active Capital Projects
PageQ1 FY18 Q2 FY18 Q1 FY18 Q2 FY18 Q1 FY18 Q2 FY18 Q1 FY18 Q2 FY18
Vehicle Replacement Projects:
021500 - Replacement of 50 - 2003 Gillig Buses Project 5
021501 - Replacement of 55 - 2002 NABI Buses Project 5
100013 - Non-Revenue Service Support Vehicles Project 6
Information Technology Projects:
021505 - Replace & Upgrade Servers & Out of Warranty Equipment Project 6
Facilities / Construction Projects:
021111 - Bus Stop Improvement Project 7
021237 - San Carlos Transit Center Project 8
100018 - Lighting Upgrade at North Base and South Base Project 9
FUNDING
The following projects represent a sub-set of the total Capital Program and have been selected for inclusion into the Quarterly Report due to project value, operational significance, and/or impact on customers.
SCOPE BUDGET SCHEDULE
G
G G G
G G GG
G G G
G GG GG
GG G G
G G G
GG GG GG GG
G G GG
G G G
G G G
G G GY Y
Y
R R
Y
G
Y R R
G
G
Page 3
This page is intentionally left blank.
Page 4
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Scop
e: P
rocu
re (5
0) re
plac
emen
t bus
es fo
r the
200
3 G
illig
Lo
w-fl
oor b
uses
that
hav
e re
ache
d th
e en
d of
thei
r use
ful l
ife.
The
new
bus
es w
ill m
eet t
he re
com
men
datio
ns fo
r veh
icle
ty
pe to
com
plem
ent t
he S
amtra
ns S
trate
gic
Pla
n (S
SP
). T
he
proj
ect a
lso,
pur
chas
es m
ajor
bus
com
pone
nts,
in a
ccor
danc
e w
ith F
TA a
llow
able
allo
wan
ce fo
r spa
re c
ompo
nent
s.
Issu
es: W
e ar
e cu
rren
tly p
rocu
ring
50 b
uses
inst
ead
of th
e 60
or
igin
ally
app
rove
d. T
he re
mai
ning
10
buse
s w
ill b
e ba
ttery
el
ectri
c bu
ses
and
will
be
proc
ured
und
er a
sep
erat
e pr
ojec
t.
Key
Act
iviti
esTh
is Q
uart
er:
(1) B
egan
cam
era
syst
em a
udit.
Nex
t Qua
rter
: (1
) Con
tinue
cam
era
syst
em a
udit.
Scop
e: P
rocu
re (5
5) re
plac
emen
t bus
es fo
r the
200
2 N
AB
I ar
ticul
ated
bus
es th
at h
ave
reac
hed
the
end
of th
eir u
sefu
l lif
e. T
he n
ew b
uses
will
mee
t the
reco
mm
enda
tions
for
vehi
cle
type
to c
ompl
emen
t the
Sam
trans
Stra
tegi
c P
lan
(SS
P).
The
pro
ject
als
o, p
urch
ases
maj
or b
us c
ompo
nent
s, in
ac
cord
ance
with
FTA
allo
wab
le a
llow
ance
for s
pare
co
mpo
nent
s.
Issu
es: A
dec
isio
n w
as m
ade
to p
urch
ase
the
buse
s pe
r the
Fi
Am
eric
a’s
Sur
face
Tra
nspo
rtatio
n (F
AS
T) A
ct w
hich
al
low
s gr
ante
es to
pur
chas
e ro
lling
sto
ck a
nd re
late
d eq
uipm
ent f
rom
a S
tate
’s c
oope
rativ
e pr
ocur
emen
t con
tract
. Th
is a
llow
s th
e D
istri
ct to
pur
chas
e ve
hicl
es th
at m
eet p
rove
n de
sign
and
con
stru
ctio
n st
anda
rds,
as
wel
l as
conf
igur
e th
em
to th
e D
istri
ct’s
spe
cific
atio
ns, a
t hig
hly
com
petit
ive
pric
es.
Key
Act
iviti
esTh
is Q
uart
er:
(1) W
aite
d fo
r fin
al q
uote
from
New
Fly
er.
(2) O
btai
ned
auth
oriz
atio
n fro
m W
ashi
ngto
n D
OT
for
purc
hasi
ng w
ith o
ptio
ns.
(3) S
taff
Rep
ort a
nd R
esol
utio
n in
Dec
embe
r 201
7 A
gend
a R
evie
w.
Nex
t Qua
rter
: (1
) Obt
ain
final
quo
te fr
om N
ew F
lyer
. (2
) Feb
ruar
y 20
18 B
oard
revi
ew a
nd a
ppro
val.
VEH
ICLE
REP
LAC
EMEN
T PR
OJE
CTS
:
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2018
Oct
01,
201
7 to
Dec
31,
201
7
0215
01
Rep
lace
men
t of 5
5 -
2002
NA
BI B
uses
P
roje
ct
PM
- N
atal
ie C
hi
$48,
972,
000
$48,
972,
000
$0$4
8,97
2,00
0$4
4,71
3$4
8,92
7,28
7$4
8,97
2,00
0$0
0.09
%14
.9%
02/0
4/17
/02
/04/
17A
12/3
1/19
/12
/31/
19
0215
00
Rep
lace
men
t of 5
0 -
2003
Gill
ig B
uses
P
roje
ct
PM
- N
atal
ie C
hi
$32,
823,
000
$32,
823,
000
$0$3
2,82
3,00
0$2
5,83
4,57
903
/31/
18/
06/3
0/18
$6,9
88,4
21$3
2,82
3,00
0$0
78.7
1%98
.8%
01/0
1/16
/01
/01/
16A
Page 5
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2018
Oct
01,
201
7 to
Dec
31,
201
7
Scop
e: T
his
proj
ect t
o re
plac
e (7
) non
-rev
enue
sho
p,
faci
litie
s, a
nd fl
atbe
d tru
cks
that
sup
port
the
Bus
M
aint
enan
ce, F
acili
ties,
and
Fie
ld S
ervi
ces.
The
pro
ject
is
repl
acin
g (2
) 200
8 sh
op tr
ucks
, (4)
200
8 fa
cilit
y tru
cks
and
(1)
2008
flat
bed
truck
that
hav
e re
ache
d th
e en
d of
thei
r life
cy
cle.
Issu
es: N
one.
Key
Act
iviti
esTh
is Q
uart
er:
(1) R
ecei
ved
four
F25
0 an
d tw
o F3
50 tr
ucks
with
pow
er
optio
n up
grad
es. O
ne F
350
truck
is y
et to
be
rece
ived
. (2
) Beg
an c
oord
inat
ing
acce
ptan
ce o
f del
iver
ed v
ehic
les.
(3) C
ompl
eted
spe
cific
atio
ns fo
r RFP
(bui
ldou
ts).
(4) C
ontra
cts
and
Pro
cum
ent (
C&
P) w
orke
d w
ith L
egal
to
prep
are
invi
tatio
n to
bid
(IFB
) for
pub
lishi
ng fo
r bod
y bu
ildou
ts
of th
e se
ven
truck
s. T
his
is th
e se
cond
pha
se o
f the
pro
ject
.
Nex
t Qua
rter
: (1
) Rec
eive
rem
aini
ng o
ne F
350
truck
. (2
) Con
tinue
coo
rdin
atin
g ac
cept
ance
of d
eliv
ered
truc
ks.
(3) C
&P
to p
ost I
FB s
olic
itatio
n fo
r bod
y bu
ildou
ts o
f the
se
ven
truck
s.
Not
e: S
ched
ule
was
re-b
asel
ined
this
qua
rter.
Scop
e: T
his
proj
ect w
ill re
plac
e D
istri
ct’s
ser
vers
and
dat
a st
orag
e, c
opie
rs/p
rinte
rs, r
oute
rs a
nd s
witc
hes,
AC
, UP
S a
nd
othe
r app
lianc
es th
at a
re a
t the
end
of t
heir
expe
cted
ser
vice
lif
e an
d so
on to
be
out o
f war
rant
y. T
he p
roje
ct w
ill p
rocu
re
new
equ
ipm
ent t
o re
plac
e ol
d an
d ou
t of w
arra
nty
equi
pmen
t in
Cen
tral’s
Dat
a C
ente
r, N
orth
Bas
e, a
nd S
outh
Bas
e as
wel
l as
pro
fess
iona
l ser
vice
s fo
r set
up a
nd c
onfig
urat
ion.
Issu
es: N
one.
Key
Act
iviti
esTh
is Q
uart
er:
(1) P
rocu
red
addi
tiona
l ser
vers
, net
wor
k ro
uter
s an
d sw
itche
s to
repl
ace
the
out o
f war
rant
y eq
uipm
ent.
Nex
t Qua
rter
: (1
) Pro
cure
add
ition
al s
erve
rs, n
etw
ork
rout
ers
and
switc
hes
to re
plac
e th
e ou
t of w
arra
nty
equi
pmen
t.
$002
1505
Rep
lace
& U
pgra
de
Ser
vers
& O
ut o
f W
arra
nty
Equ
ipm
ent
Pro
ject
PM
- C
arl C
ubba
$4,5
79,0
00$9
95,0
00$3
,584
,000
12/3
1/18
/12
/31/
18
07/0
1/14
/
07
/01/
14A
$4,5
79,0
0064
.5%
72.0
%$2
,955
,177
$1,6
23,8
23$4
,579
,000
INFO
RM
ATI
ON
TEC
HN
OLO
GY
PRO
JEC
TS:
1000
13
Non
-Rev
enue
Ser
vice
S
uppo
rt V
ehic
les
Pro
ject
PM
- N
atal
ie C
hi
$428
,111
$428
,111
$0$4
28,1
11$1
26,1
35$3
01,9
76$4
28,1
11$0
29.4
6%29
.5%
07/0
1/15
/01
/01/
17A
08/3
1/18
/08
/31/
18
Page 6
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2018
Oct
01,
201
7 to
Dec
31,
201
7
Scop
e: T
his
proj
ect w
ill u
pgra
de a
nd re
plac
e bu
s st
op
amen
ities
and
enh
ance
bus
sto
p si
te in
frast
ruct
ure
resu
lting
in
a de
crea
se in
repa
ir an
d am
enity
repl
acem
ent c
osts
and
an
incr
ease
in ri
ders
hip
by p
rovi
ding
pat
rons
saf
e, c
lean
and
at
tract
ive
bus
stop
faci
litie
s.
The
scop
e in
clud
es p
rocu
rem
ent o
f new
, upg
rade
d, b
us s
top
benc
hes
and
trash
can
s. T
he im
prov
ed m
odel
s w
ill b
e co
mpr
ised
of p
owde
r coa
ted
stee
l to
with
stan
d ha
rsh
wea
ther
co
nditi
ons
and
vand
alis
m. B
oth
amen
ities
will
be
bolte
d to
a
conc
rete
sur
face
for s
tabi
lity.
Issu
es:
(1) D
elay
in p
roje
ct s
ched
ule
is d
ue to
del
ay in
the
prep
arat
ion
of s
peci
ficat
ions
for C
ontra
cts
& P
rocu
rem
ent (
C&
P).
Key
Act
iviti
es
This
Qua
rter
:(1
) Dev
elop
ing
new
spe
cific
atio
ns.
Nex
t Qua
rter
: (1
) Req
uest
for P
ropo
sal (
RFP
) for
new
spe
cific
atio
ns w
ill b
e de
liver
ed to
C&
P.
(2) A
dver
tise
for R
FPs.
$004
/30/
14/
TBD
19.0
%6.
1%01
/17/
12/
01/1
7/12
A$2
46,0
84
FAC
ILIT
IES
/ CO
NST
RU
CTI
ON
PR
OJE
CTS
:
0211
11$0
Bus
Sto
p Im
prov
emen
t Pro
ject
PM
- G
reg
Moy
er
$246
,084
$14,
919
$246
,084
$246
,084
$231
,165
Page 7
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2018
Oct
01,
201
7 to
Dec
31,
201
7
Scop
e: T
he S
an C
arlo
s Tr
ansi
t Cen
ter P
roje
ct w
ill c
reat
e a
mul
ti-m
odal
tran
sit c
ente
r to
serv
e th
e S
an C
arlo
s C
altra
in
Sta
tion
(the
Tran
sit C
ente
r) a
nd to
faci
litat
e im
prov
ed s
afet
y an
d co
nnec
tions
bet
wee
n S
amTr
ans
fixed
rout
e bu
s se
rvic
e,
Cal
train
com
mut
er ra
il, lo
cal s
huttl
es a
nd p
edes
trian
s an
d bi
cycl
ists
.
Con
stru
ctio
n of
the
Tran
sit C
ente
r, w
hich
will
be
loca
ted
Sou
th
of th
e ex
istin
g st
atio
n pa
rkin
g lo
ts, w
ill e
nabl
e th
e pr
oper
ty
unde
rnea
th th
e ex
istin
g lo
ts to
be
deve
lope
d w
ith h
ousi
ng,
reta
il an
d of
fice
com
mer
cial
use
s, a
nd w
ill s
uppo
rt tra
nsit
usag
e an
d in
crea
se p
edes
trian
acc
ess
at th
e st
atio
n.
Cur
rent
sco
pe in
clud
es: P
lann
ing,
Eng
inee
ring,
Con
stru
ctio
n an
d C
onst
ruct
ion
Man
agem
ent o
f the
sta
tion
park
ing
lot,
plus
A
dmin
istra
tion
and
Pro
ject
Ove
rsig
ht o
f the
San
Car
los
Tran
sit C
ente
r Pro
ject
.
Issu
es:
(1) P
roje
ct s
ched
ule
impa
cted
due
to d
elay
in re
ceiv
ing
the
Cal
trans
per
mit
for C
herr
y S
treet
impr
ovem
ents
. (2
) Pro
ject
EA
C h
as b
een
incr
ease
d by
$38
0K th
is q
uarte
r as
per t
he la
test
est
imat
e an
d is
gre
ater
than
Boa
rd a
utho
rized
am
ount
. (3
) An
addi
tiona
l $85
0K o
f fun
ding
will
be
need
ed to
com
plet
e th
is p
roje
ct.
Key
Act
iviti
es
This
Qua
rter
:(1
) Com
plet
ed la
ndsc
apin
g.(2
) Con
tinue
d pu
nch
list w
ork.
Nex
t Qua
rter
: (1
) Con
tinue
pun
ch li
st w
ork.
(2
) Wai
ting
to b
egin
Che
rry
stre
et in
ters
ectio
n w
ork.
(3) C
ompl
ete
cons
truct
ion.
($85
0,00
2)02
1237
San
Car
los
Tran
sit
Cen
ter P
roje
ct
PM
- R
afae
l Bol
on
$926
,059
$4,9
84,4
63$6
,154
,155
84.5
%10
/30/
12/
10/3
0/12
A
10/3
1/17
/07
/31/
1886
.9%
$7,0
80,2
14$6
,229
,925
$6,2
30,2
12$1
,245
,749
Page 8
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2018
Oct
01,
201
7 to
Dec
31,
201
7
Scop
e: R
epla
ce li
ghtin
g fix
ture
s in
favo
r of m
ore
ener
gy
effic
ient
and
env
ironm
enta
lly fr
iend
lier L
ED
ligh
ts. T
his
light
ing
upgr
ade
inte
nds
to c
over
all
Sam
Tran
s’ fa
cilit
ies
e.g.
N
orth
Bas
e, a
nd S
outh
Bas
e. Is
sues
: Non
e.
Key
Act
iviti
es:
This
Mon
th:
(1) R
ecei
ved
final
shi
pmen
t of L
ED
ligh
ting
fixtu
res.
(2) C
&P
issu
ed R
eque
st fo
r Pro
posa
l (R
FP) f
or in
stal
latio
n of
lig
htin
g fix
ture
s at
Nor
th B
ase,
Sou
th B
ase
and
Cen
tral
Aud
itoriu
m.
(3) C
ondu
cted
pre
-bid
mee
ting.
(4) R
ecei
ved
one
bid
for i
nsta
llatio
n of
LE
D fi
xtur
es.
(5) F
inal
ized
sta
ff re
ports
.
Nex
t Six
Wee
ks:
(1) S
taff
repo
rts a
re s
ched
uled
for A
gend
a R
evie
w in
Jan
uary
20
18.
(2) B
oard
to a
utho
rize
awar
d of
con
tract
in F
ebru
ary
2018
.
Not
e: S
ched
ule
dela
y is
due
to a
dditi
onal
des
ign
effo
rt ne
eded
to a
war
d th
e co
ntra
ct.
07/0
1/15
/01
/01/
17A
12/3
1/17
/06
/30/
18$3
23,5
62$1
,104
,439
$1,4
28,0
00$0
22.7
%22
.7%
1000
18
Ligh
ting
Upg
rade
at
Nor
th B
ase
and
Sou
th
Bas
e P
roje
ct
PM
- Je
ffrey
Tho
mas
$1,4
28,0
00$1
,428
,000
$0$1
,428
,000
Page 9
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Page 10
Federalized Projects
Status FFY2018
Amount of Contracts Awarded $231,978
Amount of Contracts Awarded to DBEs* $13,453
Overall Annual Goal in % 0.0%
% DBE Attainment 5.8%
% Over/(Under) Goal 5.8%
Contracts for 1st Quarter Federal Fiscal Year (FFY) 2018(From October 01, 2017 to December 31, 2017)
The following is a summary of SamTrans DBE Status:
San Mateo County Transit District
Disadvantaged Business Enterprise (DBE) Status Report
$231,978.00
$13,453.00 0.0%
5.8%
0.0%
2.0%
4.0%
6.0%
8.0%
10.0%
12.0%
14.0%
16.0%
18.0%
20.0%
$-
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
Amount ofContracts/PO's
Awarded to date
Amount of DBEContract Awarded
To Date
Overall Annual DBEGoal in %
% DBE Attained ToDate
DBE Goals & Achievements in $ and %
SamTrans - Disadvantage Business Enterprise (DBE) Status 1st Quarter - Federal Fiscal Year 2018
Page 11
SamTrans
CAPITAL PROJECTS – Quarterly Status Report
Definition of Terms Approved Changes – Changes to the original budget and/or transfers of budget from
one segment code to another that have been approved by management and/or by the SamTrans Board of Directors.
Approved Funding – The amount of funding that has been approved by the SMCTD
Board for the execution of the project. Current Budget – The current budget reflects the original budget plus approved
changes or internal budget transfers which has been approved by the program manager and/or the project manager.
Expended % of EAC – This is the % of Money Spent (Not Physical Progress) as compare to the EAC. Estimate at Completion (EAC) – The forecasted final cost of the project. Estimate to Complete – Forecast of the cost to complete the remaining work, including anticipated and pending changes. Estimated Physical % Complete – An estimation of the physical work completed as
compared to the budgeted work expressed in %. Expended + Accrual to Date – The cumulative project costs that have been
recorded through the current reporting period in PeopleSoft + accrual cost of the work performed that has not been recorded in PeopleSoft.
Issues – Exceptions / concerns as identified for information or further actions. Key Activities - Identifies key activities being undertaken for the project for the current month and identifies the work anticipated for the next month. Original Budget – Budget as originally approved by senior management for execution
of the approved scope of work. Original Start / Current Start – The original planned start date and the current or actual start date of the project. Original Finish / Current Finish – The original planned completion date and the current forecasted completion date of the project.
Page 12
SamTrans
CAPITAL PROJECTS – Quarterly Status Report
Scope - A concise description of the work elements to be performed and delivered by the project. Variance at Completion (VAC) – Difference between the Current Budget and the
Estimate at Completion. A positive value reflects potential underrun, whereas a negative amount indicates possible overun.
Page 13
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Page 14
San Mateo County Transit District
SamTrans - Capital Programs Quarterly Status Report
Performance Status (Traffic Light) Criteria SECTIONS On Target
(GREEN) Moderate Risk
(YELLOW) High Risk
(RED)
1. SCOPE
(a) Scope is consistent with Budget or Funding.
(a) Scope is NOT consistent with Budget or Funding.
(a) Significant scope changes / significant deviations from the original plan.
(b) Scope is consistent with other projects.
(b) Scope appears to be in conflict with another project.
(b) Current Budget forecast exceeds current approved budget by more than 10%.
(c) Scope change has been mitigated.
(c) Scope changes have been proposed.
(d) Current Budget forecast exceeds the current approved budget by 5% to 10%.
2. BUDGET (a) Estimate at Completion forecast is within plus /minus 5% of the Current Approved Budget.
(a) Estimate at Completion forecast exceeds Current Approved Budget between 5% to 10%.
(a) Estimate at Completion forecast exceeds Current Approved Budget by more than 10%.
3. SCHEDULE
(a) Project milestones / critical path are within plus/minus four months of the current baseline schedule.
(a) Project milestones / critical path show slippage. Project is more than four to six months behind the current baseline schedule.
(a) Forecast project completion date is later than the current baseline scheduled completion date by more than six months.
(b) Physical progress during the report period is consistent with incurred expenditures.
(b) No physical progress during the report period, but expenditures have been incurred.
(c) Schedule has been defined.
(c) Detailed baseline schedule NOT finalized.
4. FUNDING
(a) Expenditure is consistent with Available Funding.
(a) Expenditure reaches 80% of Available Funding, where remaining funding is NOT yet available.
(a) Expenditure reaches 90% of Available Funding, where remaining funding is NOT yet available.
(b) All funding has been secured or available for scheduled work.
(b) NOT all funding is secured or available for scheduled work.
(b) No funding is secured or available for scheduled work.
Note: Schedule variance for (a) Purchase of maintenance equipment; (b) Purchase of major bus components; (c) Maintenance of facilities; and (d) Upgrading of computer systems will not be monitored, as schedules for these types of projects are only a reflection of the year that funding has been allocated.
Page 15