QUARTERLY SCM IMPLEMANTATION REPORT 31 MARCH 2018 · (a) and (b) and report them to the next meeting of the Council, or board of directors in the case of a municipal entity, and include

SUPPLY CHAIN MANAGEMENT UNIT QUARTERLY SCM IMPLEMANTATION REPORT

31 MARCH 2018

1. PURPOSE

To report to Council the progress in supply chain management implementation and transactions approved by the accounting officer

or delegated officials in terms of Council’s Supply chain management policy with regard to orders issued, deviations and tenders as

required by Section 8 of the Supply Chain Management Policy of Lepelle-Nkumpi Municipality.

2. BACKROUND

The Bid adjudication, Bid Evaluation and the Bid Adjudication Committees were established in terms of the provision of the Local

Government Municipal Finance Management Act.

These Bid Evaluation and Bid Adjudication Committees consists of officials with authority to recommend bids in accordance to their

terms of reference.

Bids were evaluated in accordance with criteria set out in the preferential Procurement Policy Framework Act (Act no: 5 of 2000 &

2011) and the Preferential Regulations published in terms of Government Gazette NO 222549.

Bids were evaluated in accordance with preference point system as set in the evaluation criteria specified on the bid document. The

bids recommended by the Adjudication Committees and approved by the Municipal Manager are attached as Table 4.

SCM Regulations 36(2) states that: “The Accounting Officer must record reasons for any deviations in terms of sub regulation (1)

(a) and (b) and report them to the next meeting of the Council, or board of directors in the case of a municipal entity, and include as

a note to the annual financial statements.”

Section 44 of the council’s supply chain management policy gives the accounting officer the responsibility to record and report all

deviations as per Table 5.

The report assists the Council to play an oversight role on the implementation of the Supply Chain Management Policy. It is with

this background that the Supply Chain Management Report for the Month of January, February and March be presented to the

Budget and Treasury Portfolio Committee, Executive Committee and Council for noting.

3. POLICY IMPLICATIONS

All transactions were implemented in accordance with the approved SCM policy of Lepelle Nkumpi Municipality.

4. LEGAL IMPLICATIONS

In terms of Regulation 6(1) read with Regulation 6(2) of the Municipal Supply Chain Management Regulations issued in terms of

the Local Government Municipal Finance Management Act 56 of 2003, the council of the Municipality must maintain an oversight

role over the implementation of its Supply Chain Management Policy. This report has been compiled in compliance thereto. In

addition, Regulation 6(3) provides that the quarterly reports must be submitted to council after the end of each quarter.

5. FINANCIAL IMPLICATIONS

All transactions reported had been processed as per the vote numbers provided on the approved budget.

6. COMMUNICATION IMPLICATIONS

The report will be made public in the manner prescribed in Regulation 6(4) of the Supply Chain Management Regulations issued in

terms of the MFMA.

BUDGET AND TREASURY OFFICE: SUPPLY CHAIN MANAGEMENT UNIT

SUPPLY CHAIN MANAGEMENT IMPLEMENTATION REPORT FOR THE QUARTER ENDING MARCH 2018

TABLE OF CONTENT

SCM processes and transactions of implementing the SCM policy

Table 1: Purchase orders issued January, February and March 2018

Table 2: bids advertised January, February and March 2018

Table 3: bids withdrawn January, February and March 2018

Table 4: bids awarded January, February and March 2018

Table 5: Deviations January, February and March 2018

Irregular expenditure January, February and March 2018

SCM PROCESSES AND TRANSACTIONS OF IMPLEMENTING THE SCM POLICY

Range of procurement processes

Transaction: R0 to R29 999.99(Formal Written Quotations)

Formal written quotations are obtained from an approved database of service providers on a rotational basis.

Transaction: R30 000.00 to R199 999.99(Formal Written Quotations)

The evaluation is done by SCM Manager, one SCM official and end-user and recommendation by CFO made to the Accounting Officer for

approval, to all procurement of a transaction value between R 30 000.00 and R199 999.99.

Transaction: R200 000.00 to above (Competitive bidding system)

Competitive bidding process is being followed for any specific procurement of a transaction value above R 200 000.00 (VAT included) and the

procurement of long term contracts.

Supply chain management unit

The accounting officer has established a supply chain management policy. SCMU operate under the direct supervision of the chief financial

officer in terms of section 82 of the Act. The Supply Chain Management Unit must give effect to the functions of the supply chain management

system.

Training of supply chain management officials

The training of officials involved in implementing the SCM policy was conducted in accordance with any National Treasury Regulations guidelines

on supply chain management training, the training has been conducted in the begin of the financial year.

The Supply chain management unit held Capacity building workshop on the 16 March 2018 to capacitate or SMME’S with the Municipal bidding

information and other stakeholders were also invited such as SARS, LEDA, Provincial treasury, SEDA ,Capricorn District Municipality to share

information with the Lepelle Nkumpi Service providers

Procurement Plan

At the beginning of the financial year, the SCM Unit consolidated the procurement plan from end user departments and it was approved by the

Accounting Officer.

System of acquisition management

Range of Procurement Threshold

Goods and services are procured through the following processes –

Threshold

Value

(VAT inclusive)

Procurement method Delegated Authority Oversight role

0 – R2 000 Petty cash purchases (Only one quote required) Heads of Departments Chief Financial Officer

R2 001 to

R29 999.99

Three (3) formal written quotations;

Quotations must be sourced from the List of accredited service

providers (Suppliers’ Database)

Chief Financial Officer Municipal Manager

R30 000 to

R199 999.99

Formal written quotations be advertised for at seven (7) days on

the Notice board and website of the Municipality. The 80/20

Preference Point system would apply.

Specification approved by Municipal Manager.

Evaluation and recommendations to be done through the technical

team and making recommendations to the Chief Financial Officer

for Municipal Manager for approval

Municipal Manager Council

Bids above R

200 000 to R10

000 000

A competitive bidding process:

(i)Advertise for at least 14 days on Lepelle Nkumpi notice boards,

website and E-tenders;

(ii) 80/20 Preference Point system would apply. Bid Adjudication

Committee to make recommendation to the Accounting Officer.


Bids above R

10 000 000.00

A competitive bidding process:

(i) Advertise for at least 30 days on Lepelle Nkumpi notice boards

and websites;

(ii) Advertise for at least 30 days on locally circulating newspapers;

(iii) 80/20 or 90/10 Preference Point system would apply.

Bid Adjudication Committee to make recommendation to the

Accounting Officer.


Lists of accredited prospective providers

Lepelle Nkumpi Municipality has a database system which is integrated with Central Supplier Database. The listing criteria is as per CSD

requirements as the listing of suppliers on CSD is no longer controlled by the municipality but centralised to NT CSD.

Committee system for competitive bids

A committee system for competitive bids consists of:

(a) Bid Specification Committee;

(b) Bid Evaluation Committee; and

(c) Bid Adjudication Committee;

The accounting officer has appointed in writing the chairpersons and members of each committee taking into account section 117 of the Act.

Composition of Bid Committees

The accounting officer appointed members of each committee based on the Municipal SCM Regulations and LNM SCM Policy:

Functions and Purpose of Committees

The committees has been appointed to execute the functions and purposes of the different committees based on the Municipal SCM Regulations

and LNM SCM Policy.

Evaluation and Adjudication of bids on a point system

All bids are evaluated and adjudicated as per the Preferential Procurement Policy framework Act (Act No 5 of 2000) and PPR as amended in

2017 provides the framework within which the Council’s preference points systems shall be established. The Act is amended by Preferential

Procurement Regulations of 2011 and as amended again in 2017.

LNM has determine its preferential procurement policy and implement it within the required framework;

Procurement of goods and services under contracts secured by other organs of state

The accounting officer procure goods or services under a contract secured by another organ of state, only if the requirements of Municipal SCM

Reguations 32 are met.

Lepelle Nkumpi Municipality has not procured services under a contract secured by another organ of state during the 2nd quarter. The

appointed service provider and the organ of state that secured the contract is reflected in table 4.

Deviation from, and ratification of minor breaches of, procurement processes

Deviation from, and ratification of minor breaches of, procurement processes are processed as per requirements of Municipal SCM Regulations

and the Lepelle Nkumpi Municipality SCM Policy. (See Table 5)

Unsolicited bids

Lepelle Nkumpi Municipality has not considered any unsolicited bids and has not received any bid outside a normal bidding process.

Logistics management

The accounting officer has established and implemented an effective system of logistics management. The municipality has conducted the bi-

annual stock taking on the 19th and 20th of December 2017.

Prohibition on awards to persons whose Tax matters are not in order

No award has been made to a person whose tax matters have not been declared by the South African Revenue Service to be in order. These

was verified through the Central Suppliers Database (CSD).

Prohibition on awards to persons in the service of the state

No award that were made to persons in the service of the State. Although there were awards that were made to CIGFARO and other professional

bodies who have nominated officials serving as board of directors who are employees of the state. National Treasury has issued a communique

Ref: 43/1/2/5/1 which indicates that the employees who are serving as board of directors are not receiving any remuneration. The employees

serving as board of directors cannot be regarded as possible conflict of interest.

Awards to close family members of persons in the service of the state

No award made to a close family members of persons in the service of the state.

Ethical standards

All the SCM Practitioners, and other role players, have signed the Code of Conduct which they are expected to adhere to.

Inducements, rewards, gifts and favours to officials and other role players

The Gift Register is available and facilitated by the Risk Officer. It does not apply to gifts less than R350 in value.

Sponsorships

No sponsorships were received.

Assessment / Measurement of Supply Chain Management

Lepelle - Nkumpi Municipality monitors and assess the performance of all contractors during the contract period, through the end user

departments.

Contractor Assessment

Lepelle - Nkumpi Municipality monitors and assess the performance of all contractors during the contract period, through the end user

departments.

Access to bidding information

All bidding information are made available to all interested and affected parties including the Council of Lepelle – Nkumpi Municipality. Every bidder is informed of the final bid results on request. The Accounting Officer present a report to Council every quarter.

Amendment of the supply chain management policy

The accounting officer has at least annually reviewed the implementation of the SCM Policy.

Irregular Expenditure

Lepelle-Nkumpi Local Municipality has incurred irregular expenditures in the year 2017/2018, for the 3rd quarter ending 31 March

2018 relating to; suppliers not declaring interests, non-submission of original tax certificates, goods and services being procured

from suppliers who are not on the supplier’s list, tender incorrectly not awarded to bidder with highest points, SCM practitioner not

been part of the bid adjudication committee(BAC), tender being awarded to disqualified bidder, accounting officer not ratifying

appointment of different bidders, a technical expert not been part of BAC, tenders not advertised for at least 14 days, and the reasons

for deviations not been justifiable at an amount of R 16 082 654.00 (See Annexure A,B and C).

Table 1: Purchase orders issued January, February and March 2018

REPORT OF ORDERS ISSUED FOR THE MONTH

Jan-18 DATE RFQ NO ORDER NO SERVICE PROVIDER DESCRIPTION AMOUNT SCM PROCESS

23/03/2018 5396 LNM5396 SOUTHERN AFRICAN INDTITUTE OF LEARNING

procurement for payment of employment equity training for EE committee R 28 800,09 QUOTATION

31/01/2018 52087 LNM52087 BABIRWA TRAVEL

PROCUREMENT OF CATERING FOR COUNCIL MEETING TO BE HELD AT CAPRICORN DISTRICT MUNICIPALITY COUNCIL CHAMBER ON THE 31-01-2018 R 7 592,76

TERM CONTRACT


ACCOMOPDATION AND MEALS FOR MPHO MPHAHLELE WHILE ATTENDING OD ETDP PROGRAMME AT POLOKWANE R 3 766,25

TERM CONTRACT


ACCOMODATION AND MEALS FOR ATTENDING ETHICS SESSION AT TUBATSE LOCAL MUNICIPALITY FOR MR MPHAHLELE M.J TO 04 TO 06 MARCH 2018 R 3 374,56

TERM CONTRACT


PROCUREMENT OF ACCOMODATION , MEALS AND PACKAGE ATTENDING BSC MEETING FROM 18 TO 19 JANUARY 2018 R 10 334,59

TERM CONTRACT


Procurement for accomodation and meals for Raluleke A for the position of executive manager LED R 1 687,28 Term contract

22/01/2018 51364 2010608 Buhari holdings (pty)ltd Supply and delivery of cartridges R 28 290,00 Quotation

29/01/2018 52073 LNM52073 Bridma general supply (PTY) LTD Procurement of hiring tables, mobile toilets and sound system R 7 499,94 Quotation

29/01/2018 52071 LNM52071

Manthabo2 airconditioning electrical and general construction

Procurement of catering for council meeting on 30/01/2018 at Colman Hall Seleteng R 11 850,00 Quotation

29/01/2018 52072 LNM52072 Dynamo-duck trading and projects

Procurement of catering for council meeting on 30/01/2018 at Solly colman Seleteng R 12 000,00 Quotation

17/01/2018 51315 LNM51315 Samza construction and projects

Audit committee refreshments on the 18 January 2018 R 3 025,00 Quotation

30/01/2018 50155 LNM50155 Ramabele wa Matlale le Maesela

Procurement of catering for 200 people at clean up campaign event on the 30 January 2018 R 15 000,00 Quotation

24/01/2018 52070 2010597 Motemo's catering and projects

Procurement of catering for 200 people at Civic centre on the 24 January 2018 R 18 900,00 Quotation

23/01/2018 52069 2010600 Morovi supply and projects

Procurement of catering of 200 people at Civic centre hall on the 24 January 2018 R 17 000,00 Quotation

25/01/2018 51469 2010606

Manthabo2 airconditioning electrical and general construction

Supply, delivery, Installation and commissioning of Air conditioner-civic boardroom R 24 205,00 Quotation

29/01/2018 4478 LNM4478 Babirwa travel cc

Procurement of accommodation and meals for Rampora D attending OD-ETDR R 3 766,25 Quotation

18/01/2018 51363 LNM51363 Babirwa travel

Procurement of accommodation and is requested for Agnes Lehomo attending MFMP training at Kibber R 10 846,80 Term contract


Procurement of accommodation and meals for disaster officials attending IDDR summit R 5 061,84 Term contract


Procurement of accommodation and meals for speaker PB Ntsoane and Cllr Mphahlele attending SALGA R 6 050,10 Term contract

18/01/2018 50207 LNM50207 Babirwa travel cc

Procurement of accommodation and meals for 7 people for BEC sitting from 15-19 January 2018 R 63 672,21 Term contract


Procurement of accommodation and meals for Mashiane MJ and Mashiloane L attending training at Polokwane R 1 789,00 Term contract


Procurement of accommodations and meals for MP Maja Attending LGSETA programme at Polokwane on the 22-24 January 2018 R 3 615,60 Term contract

23/02/2018 50213 2010649 Greater Lebowakgomo community radio

Advertising for capacity building for 15 days from 23/02/2018 to 15/03/2018 R 20 400,00 Deviation

17/01/2018 51361 2010594 Mushabi trading enterprise Supply and delivery of stationery R 164 379,00 Term contract

12/01/2018 51720 2010593 Motlalepula girls trading Procurement of catering and lunch for 30 people on the 15-16 January 2018 R 6 549,60 Quotation

Total R 479 455,87

REPORT OF ORDERS ISSUED FOR THE MONTH

Feb-18 DATE RFQ NO ORDER NO SERVICE PROVIDER DESCRIPTION AMOUNT SCM PROCESS

16/03/2018 51329 LNM51329 PURE ROYALE TRADING AND CONSTRUCTIONS

PROCUREMENT OF TRANSPORTATION FOR IMBIZO R 23 500,00 QUOTATION

15/03/2018 52082 2010684 NAKENE PJ

PROCUREMENT FOR TRANSPORTATION FOR MPAC PUBLIC PARTICIPION R 20 000,00 QUOTATION

16/03/2018 51324 2010664 SEBOPA M.K TRADING ENTERPRISE

PROCUREMENT FOR CATERING OF 250 PEOPLE R 18 750,00 QUOTATION

22/02/2018 51721 2010643 BABIRWA TRAVEL

ACCOMODATION AND MEALS FOR MALEKA A , MAGAMAP AND SEDUMA M TO ATTEND MARULA FASTIVE R 46 341,15

TERM CONTRACT


CONFERENCE PACKAGE FOR 50 PEOPLE FOR ATTENDING CONFERENCE AT PATONG LEBOWAKGOMO R 29 828,70

TERM CONTRACT

22/02/2018 5595 2010646 FOURMAN TRADING

PROCUREMENT OF TRANSPORTATION FOR WARD BASED COUNCIL ON THE 22/02/2018 R28 000,00 QUOTATION

21/02/2018 50592 2010639 ADDANDE

PROCUREMENT OF CATERING FOR 200 PEOPLE FOR WARD BASED COUNCIL ON THE 22/02/2018 R17 000,00 QUOTATION

09/02/2018 52127 2010619 HUMAN COMMUNICATION

ADVERTISEMENT OF VACANT POITION OF EXECUTIVE MANAGER. CORPORATE SERVICES TO BE PUBLISHED IN SUNDAY WORLD AND SOWETON R26 592,28 QUOTATION

21/02/2018 51332 2010638 MAROPOLLA-NTSWENG

PROCUREMENT FOR CATERING FOR AUDIT MEETING OF 25 PEOPLE ON THE 22- -2- 2018 R3 000,00 QUOTATION

22/02/2018 50590 2010650 MADIKS SOLUTION PROCUREMENT OF SOUND SYSTEM AND MOBILE TOILETS R12 600,00 QUOTATION

21/02/2018 50596 2010640 MAELE CIVIL CONSTRUCTION AND PROJECTS

PROCUREMENT OF TRANSPORTATION FOR IMBIZO AT MAGATLE ( TWO BUSES) R29 500,00 QUOTATION

21/02/2018 51325 2010663 KHUKELE TRADING BREAKFAST AND LUNCH FOR IMBIZO AT MAGATLE FOR 150 PEOPLE R 20 050,00 QUOTATION

27/02/2018 51331 2010660 SAGODIMO TRADING PROJECTS SOUND SYSTEM , MOBILE TOILETS AND BACKUP GENERATOR R 23 000,00 QUOTATION


PROCUREMENT ACCOMODATION , MEALS AND CONFERENCE PACKAGE FOR MPAC WORKING SESSION AT POLOKWANE R 108 170,32

TERM CONTRACT

26/02/2018 50216 2010659 BASADZI PERSONNEL

PROCUREMENT OF ADVERTSMENT FOR CAPACITY BUILDING ON SUNDAY WORLD AND SOWETAN R 14 908,54 QUOTATION

15/02/2018 51320 LNM51320 THE INSTITUTE OF INTERNAL AUDITORS SOUTH AFRICA

PROCUREMENT FOR IIASA SECTOR FORUM SCHEDULED FOR THE 26 AND 27 FEBRUARY 2018. FOR CHIEF AUDIT EXECUTIVE R 3 762,00 QUOTATION

27/02/2018 51326 LNM51326 MPHOKANA EVENTS MANAGEMENT TENT,CHAIRS AND TABLE HIRE R25800.00 QUOTATION

23/02/2018 50221 2010648 BUHARI HOLDINGS SUPPLY AND DELIVERY OF PHOTOCOPY PAPERS R 29 999,00 QUOTATION

28/02/2018 51323 2010670 PHILLY WAKA HATLANE GENERAL

PROCUREMENT OF CATERING FOR 250 PEOPLE WHILE ATTENDING IMBIZO AT MAGATLE R 18 750,00 QUOTATION

15/02/2018 50252 2010631 morontsheng SUPPLY AND DELIVERY OF TABLETS AND 1000 VA UPS R 29 550,00 QUOTATION


ACCOMODATION AND MEALS FOR MP MAJAATTENDING A PROGRAM LGSETA OD-ETDP AT POLOKWANE R 1 868,06

TERM CONTRACT


ACCOMODATION AND MEALS FOR CLLR THOBEJANE AM, CLLR MPHOFELA AND MAKGATI MUNICIPAL GOVERNACE TRAINING R 4 537,58

TERM CONTRACT


ACCOMODATION AND MEALS FOR CHAIRPERSON OF INFRASTRUCTIURE MR MD THEMANE WHILE ATTENDING MUNICIPAL INFRASTRUCTURE AND SERVICE WORK AT THULAMELA LOCAL MUNICIPALITY R 1 090,71

TERM CONTRACT


ACCOMODATION , MEALS AND CONFERENCE PACKAGE FOR THE BAC MEMBERS WHILE ATTENDING BAC MEETING AT POLOKWANE R 15 826,21

TERM CONTRACT


PROCUREMENT OF BREAKFAST AND LUNCH FOR 9 PEOPLE WHILE ATTENDING MEDICAL EXAMINATION ON 13-02-2018 AT POLOKWANE R 3 687,91

TERM CONTRACT


ACCOMODATION AND MEALS FOR P SETSIBA AND CHAUKE T AT WARMBATH WHILE ATTENDING AUTHORISED OFFICIAL TRAINING R 6 028,41

TERM CONTRACT

19/02/2018 51736 LNM51736 SUNSET CLEANING AND CATERING

PROCUREMENT OF 100 PEOPLE LUNCH AND 45 BREAKFAST WHILE ATTENDING EXCO LEGOTLA R 19 037,20 QUOTATION


PROCUREMENT OF CONFERENCE PACKAGE FOR 13 PEOPLE AROUND LEBOWAKGOMO THEY WILL BE ATTENDING EMPLOYMENT EQUITY TRAINING 26 TO 27 FEBRAUARY 2018 R 12 408,74

TERM CONTRACT


PROCUREMENT OF ACCOMODATION AND MEALS FOR TWO OFFICIAL ATTENDING TRAINING IN POLOKWANE R 13 317,46

TERM CONTRACT

26/02/2018 52089 LNM52089 BABIRWA TRAVEL ACCOMODATION AND MEALS AND CONFERENCE PACKAGE R 31 817,28

TERM CONTRACT

23/02/2018 52129 LNM52129 BABIRWA TRAVEL ACCOMODATION AND MEALS FOR MPHAHLELE CR R 6 628,60

TERM CONTRACT

27/02/2018 51327 LNM51327 MOTEMO'S CATERING AND PROJECTS

SUPPLY AND DELIVERY OF BOTTLED WATER R 10 000,00 QUOTATION

15/02/2018 51321 LNM51321 BABIRWA TRAVEL ACCOMODATION AND MEALS FOR SETATI R R 5 061,84

TERM CONTRACT

23/02/2018 50212 2010647 Zebediela community radio

procurement of advertising for capacity building for 15 days from 23 to 15 /03/2018 R 21 000,00 DEVIATION

21/02/2018 50594 2010637 LEKGALAKA TRADING AND ENTREPRISE

CATERING FOR LUNCHING OF WARDBASE AIDS COUNCIL ON THE 22/02/2018 R 16 400,00 QUOTATION

15/02/2018 3144 2010632 PURE ROYALE TRADING AND CONSTRUCTIONS

REPAIRS AND MAINTENANCE OF AIR CONDITYIONERS R 9 400,00 QUOTATION

13/02/2018 50723 2010628 MANTHABO2 AIRCONDITIONING

SUPPLY AND DELIVERY OF AGGREGATE STONES, CRUSHED RUN AND OPC CEMENTS R 22 785,00 QUOTATION

13/02/2018 50720 2010629 MELLO MULTI PROJECTS SUPPLY AND DELIVERY OF 80 BAGS PPC CEMENT R 10 400,00 QUOTATION

27/02/2018 51328 2010661 DR LEBESE PROCUREMENT OF TRANSPORTATION OF MAGATLE IMBIZO R 17 000,00 QUOTATION

26/02/2018 5167 LNM50167 MOLOGADI MMAZWI TRADING PROCUTEMENT OF CATERING 300 PEOPLE R 19 500,00 QUOTATION

26/02/2018 50168 LNM250168 HLAPJADI WA HLABIRWA PROCUREMENT OF TENT, 300 CHAIRS, 2 TOILETS, 3 TABLE R 10 450,00 QUOTATION

26/02/2018 50169 LNM50169 MAGABOKE CATERING AND PROJECTS

PROCUREMENT OF CATERING FOR 50 PEOPLE R 6 800,00 QUOTATION

22/02/2018 52078 2010656 HUMAN COMMUNICATION procurement of advert of MPAC public hearing R 17 215,20 QUOTATION

15/02/2018 51366 2010645 BABIRWA TRAVEL

ACCOMODATION AND MEALS FOR AGNES LEHOMO WHILE ATTENDING MFMP AT KIBBLER PARK JOHANNESBURG R 10 846,80

TERM CONTRACT

19/02/2018 52012 LNM52012 BABIRWA TRAVEL PROCUREMENT OF A RENTABLE CAR R 22 189,39 TERM CONTRACT

22/02/2018 52078 LNM52078 BABIRWA TRAVEL PROCUREMENT FOR ADVRT ON THE SOWETAN AND REVIEW R 17 215,20

TERM CONTRACT


PROCUREMENT OF ADVERT FOR 2016/17 ANNUAL REPORT TO BE ADVERTISED ON THE SOWETAN AND SUNDAY WORLD R 12 870,14

TERM CONTRACT

13/02/2018 50410 2010622 MARLEN EIENDOMME BPK TRAINING FOR FIREARM OF FOUR TRAFFIC OFFICERS R 9 240,01 QUOTATION

06/02/2018 50159 LNM50159 Samza construction

Procurement of catering for 80 people for bylaws operation on the 07/02/2018 R 7 360,00 Quotation


Procurement of Conference package for 30 people for extended management planning session R 24 658,39 Term contract

20/02/2018 4476 2010636 Thalema trading Supply and delivery of protective clothing R 20 896,70

TERM CONTRACT

16/02/2018 52331 2010635 Tlakula occupational health services Medical examination for boxing R 23 800,00 QUOTATION


Procurement of accommodation and meals for two officials and 8 conference package for attending Bid adjudication committee meeting at Polokwane R 35 595,34 Term contract

12/02/2018 51365 2010620 Mahlodi-a-mphela projects Supply and delivery of A4 white papers R 29 000,00 Quotation

Total R 999 234,16 REPORT OF ORDERS ISSUED FOR THE MONTH

Mar-18 DATE RFQ NO ORDER NO SERVICE PROVIDER DESCRIPTION AMOUNT SCM PROCESS

28/03/2018 51341 LNM51341 HUMAN COMMUNICATION ADVERTMENT OF ADJUSTMENT BUDGETS R15 604,50 QUOTATION

28/03/2018 51372 LNM51372 SIE-MAGIC CATERING FOR 200 PEOPLE FOR THE CAPECITY BUILDING R 13 000,00 QUOTATION


ACCOMODATION AND MEALS FOR RUITERS RS BUT REPLACED WITH MAGIRI K FOR ATTENDING PROGRAMME FOR LOCAL GOVERNMENT ENERGY IN JOHANNESBURG SANTON.FROM THE 07/03/2018 TO 09/03/2018 R 5 037,74

TERM CONTRACT

28/03/2018 50214 2010689 MAHLODI A MPHELA PROJECT AND SUPPLY

CATERING FOR 200 PEOPLE FOR THE CAPECITY BUILDING R 11 800,00 QUOTATION

28/03/2018 51371 LNM51371 NACHALAH SUPPLY AND PROJECTS

PROCUREMENT FOR MOBILE TOILETS FOR CAPACITY BUILDING R 2 900,00 QUOTATION

23/03/2018 52074 2010681 MMAKGOPA CATERING SUPPLIES

CATERING FOR MPAC PUBLIC PARTICIPATION ON THE 07/03/2018 AT CIVIC CENTRE HALL FOR 200 PEOPLE R 14 000,00 QUOTATION

23/03/2018 52076 2010683 DIBAGENG ENTERPRISE

PROCUREMENT FOR SOUND SYSTEM AND TWO CORDLESS MICROPHONE AND VIP MOBILE R 13 000,00 QUOTATION

22/02/2018 52083 2010682 NACHALAH SUPPLY AND PROJECTS

MPAC COMMUNITY PARTICIPATION TRANSPORTATION R 24 000,00 QUOTATION

16/03/2018 52084 LNM52084 MORONTSHENG TRADING

PROCUREMENT FOR TRANSPORTATION FOR MPAC PUBLIC PARTICIPION R 17 000,00 QUOTATION

27/03/2018 50194 LNM,50194 REYAKOPELE TRADING PROCUREMENT OF TRANSPORTATION FOR MAGOR'S BOXING TOURNMENT R 11 500,00 QUOTATION


CATERING OF 100 PEOPLE FOR PUBLIC PARTICIPATION R 6 060,00 QUOTATION

28/03/2018 50217 2010691 MMELADI'S TRADING BREAKFAST FOR 100 PEOPLE FOR THE CAPACITY BUILDING R 12 100,00 QUOTATION

28/03/2018 50224 2010692 REKGOTHE AND SONS TRADING SUPPLY AND DELIVERY OF PHOTOCOPY PAPERS R 66 715,00

TERM CONTRACT

28/03/2018 50302 2010675 HUMAN COMMUNICATION ADVERTMENT VACANCY AT SOWETAN AND SUNDAY WORLD R 26 624,13 QUOTATION

28/03/2018 50227 2010686 ITIRELE SEROGOLE SUPPLY AND DELIVERY OF PHOTOCOPY PAPERS R 96 450,00

TERM CONTRACT

28/03/2018 50191 LNM50191 TOPA KATLEGO CONSTRUCTION PROCUREMENT OF TRANSPORTATION for majors boxing tournament R 10 200,00 QUOTATION

28/03/2018 51745 LNM51745 ADDANDE

PROCUREMENT OF TENT 20 X 16 AND 200 CHAIRS , 4 toilets, pa sound system and 400 mineral bottled water R 17 060,00 QUOTATION

27/03/2018 50951 2010653 greater Lebowakgomo PROCUREMENT OF ADVERTSMENT FOR MAJORIAL IMBIZO R 12 720,00 QUOTATION

27/03/2018 51476 LNM51476 NACHALAH SUPPLY AND PROJECTS

PROCUREMENT OF CATERING FOR 17 PEOPLE TO ATTEND CDM MIG DISTRICT MEETING R 1 445,00 QUOTATION

01/03/2018 4682 2010544 MAGOJA COMMUNICATIONS

A6 DIARIES, SPIRAL, WRAPPED IN GLOSS.SIX PAGER-DESK CALENDER WITH TOP QLUED ON BOND A2 SIZE PRINTED SINGLED SIDE WITH CORPORAT B5 SIZED DIARIES. B5 DIARIES WITH SPIRAL WRAPPED IN GLOSSY . A1 POSTER CALENDER 180G GLOSS FULL COLOUR. TENT CALENDER PRINTED BOTH SIDE FULL COLOR R 523 068,00

TERM CONTRACT


ACCOMODATION AND MEALS FOR CLLR THOBEJANE A, MAKGATI MA AND MPHOFELAS R 9 075,16

TERM CONTRACT

22/03/2018 50658 LNM50658 BABIRWA TRAVEL ACCOMODATION AND MEALS FORNTSOANE PB R 2 729,78

TERM CONTRACT

22/03/2018 52093 LNM52093 BABIRWA TRAVEL ACCOMODATION AND MEALS FOR MPHAHLELE MS R 994,29

TERM CONTRACT

23/03/2018 51740 LNM51740 BRIDMA GENERAL SUPPLIES SUPPLY AND DELIVERY OF BOTTLED WATER R 20 000,00 QUOTATION

22/03/2018 50193 LNM50193 EKAGENG RECYCLING AND PROJECTS

PROCUREMENT OF TRANSPORTATION FOR BOXING TOURNMENT R 10 480,00 QUOTATION

22/03/2018 51368 LNM51368 PAYDAY LEGISLATIVE UPDATE SYMPOSIUM SEMINAR R 16 494,00 QUOTATION

22/03/2018 52092 LNM52092 BABIRWA TRAVEL ACCOMODATION AND MEALS FOR CLLR DOUBATA NN R 1 090,71

TERM CONTRACT

16/03/2018 52075 LNM52075 MADIKS SOLUTION

PROCUREMENT OF CATERING FOR 200 PEOPLE TO ATTEND MPAC COMMUNITY PARTICIPATION R 15 500,00 QUOTATION

16/03/2018 52333 LNM52333 MAREDI A MOLOGADI CATERING AND PROJECTS R 15 800,00 QUOTATION

23/03/2018 50215 2010690 NGWANADIJANE

PROCUREMENT OF CATERING FOR 200 PEOPLE TO ATTEND CAPACITY BUILDING R 14 000,00 QUOTATION

07/03/2018 51632 2010550 ALCO SAFE PTY LTD CALIBRATION OF ALCOHOL METERING DEVICES R 6 156,00

TERM CONTRACT

14/03/2018 50178 LNM51729 MMAKGOPA CATERING SUPPLIES

PROCUREMENT OF BOXING EQUIPMENTS HEAD, QUADS, BOXING SLAP, WATCH, PROTECTION, WOMEN BANGADO R 28 925,00 QUOTATION

16/03/2018 50163 LNM50163 KWENABEL TRADING

PROFESSIONAL ASSESMENT FOR BOXERS DURING MAYORS BOXING EVENT R 29 640,00 QUOTATION

07/03/2018 51728 LNM51728 FOURMAN TRADING

PROCUREMENT OF CATERING FOR 100 PEOPLE DURING MAJORS TOURNMENT R 10 000,00 QUOTATION

12/03/2018 51729 LNM51729 MELDIES TRADING

PROCUREMENT OF TENT , CHAIRS, STEEL TABLE, GENERATOR AND PA SOUND SYSTEM R 18 000,00 QUOTATION


PROCUREMENT OF BREAKFAST AND LUNCH FOR 15 PEOPLE WHILE ATTENDING MEDICAL EXAMINATION ON THE 23/03/2018 AT POLOKWANE R 13 377,72

TERM CONTRACT

14/03/2018 50185 LNM50185 MADIKELA TRADING

PROCUREMENT OF CATERING FOR 400 PEOPLE DURING MAJOR BOXING TOURNMENT R 22 000,00 QUOTATION

07/02/2018 50156 2010615 MAKHUTE PROCUREMENT OF 70 PEOPLE R 4 900,00 QUOTATION

13/03/2018 51742 LNM51742 AQUA DOT PROCUREMENT OF 120 PEOPLE R 9 120,00 QUOTATION

13/03/2018 50184 LNM50184 MOKITIKASI CATERING AND CLEANING PROCUREMENT FOR 100 PEOPLE R 4 800,00 QUOTATION

07/03/2018 50165 LNM50165 BABILI CONSTRUCTION TENT, 400 CHAIRS, TOILETS, 3 TABLE R 20 000,00 QUOTATION

14/03/2018 50153 LNM50153 SUNSET CLEANING AND CATERING

BREAKFAST OF 100 PEOPLE SANDWICH , FISH FINGER R 6 000,00 QUOTATION

07/03/2018 50166 LNM50166 MOTLALEPULE PROCUREMENT OF CATERING FOR 50 PEOPLE R 7 000,00 QUOTATION

07/03/2018 50164 LNM50164 NO 24 BLACKMOON [PROCUREMENT OF CATERING FOR 400 PEOPLE R 25 176,00 QUOTATION

01/03/2018 51741 LNM51741 SOBI TRADING P[ROCUREMENT OF CATERING FOR 80 PEOPLE FOR 2 DAYS R 18 400,00 QUOTATION

22/03/2018 50197 LNM,50197 MOROVI TRADING PROCUREMENT FOR 60 PEOPLE R 5 520,00 QUOTATION

26/03/2018 52094 LNM52094 FOURMAN TRADING PROCUREMENT FOR PA SOUND SYSTEM R 8 800,00 QUOTATION

07/03/2018 50182 LNM50182 MAKHUTE GENERAL TRADING PROCUREMENT OF SUPPLY AND DELIVERY OF REFRESHMENTS R 19 800,00 QUOTATION

14/03/2018 50180 LNM50180 MOROVI SPPLIERS AND PROJECTS PROCUREMENT OF TOILETS, STEEL TABLES AND SOUND SYSTEM R 10 300,00 QUOTATION


PROCUREMENT OF CATERING 100 PEOPLE R 8 000,00 QUOTATION

07/02/2018 50423 2010614 WORK DYNAMICS COMPETENCY ASSESMENT R 7 224,00 QUOTATION

14/03/2018 50188 LNM50188 nkashapane booster fin trading supply and delivery of fuel- diesel R 2 000,00 QUOTATION

22/03/2018 50226 2010695 molaba investment SUPPLY AND DELIVERY OF PHOTOCOPY PAPERS R 45 759,65 QUOTATION

22/03/2018 51743 2010697 HUMAN COMMUNICATION SPACE FOR ADVERT ON SOWETAN AND REVIEW SDBIP R 12 195,26 QUOTATION


ACCOMODATION AND MEALS FOR LEKGORO C AND KGANYAGO D WHILE ATTENDING EPWP LEARNING FORUM R 5 302,88

TERM CONTRACT


ACCOMODATION AND MEALS FOR LEHOMO WHILE ATTENDING MFMP TRAINING R 9 014,90

TERM CONTRACT


ACCOMODATION AND MEALS FOR MASHILOANE LO AND MASHIANE MJ FOR ATTENDING TRAINING IN POLOKWANE R 3 374,56

TERM CONTRACT


ACCOMODATION AND MEALS FOR ATTENDING PROVINCIAL MONITORING AND EVALUATION FORUM AT COLLINS CHABANE MUNICIPALIITY R 1 590,86

TERM CONTRACT

20/03/2018 51741 LNM51741 BABIRWA TRAVEL ACCOMODATION AND MEALS FOR SEDUMA M AT BELA BELA R 2 651,44

TERM CONTRACT


ACCOMODATION AND MEALS FOR MOHLALA B AND MAPHOSA WHILE ATTENDING PROVINCIAL SERVICE COMPLANTS FORUM MEETING AT FETAKGOMO LOCAL MUNICIPALITY R 1 042,50

TERM CONTRACT


ACCOMODATION AND MEALS FOR MASHITA WT ATTENDING CDM WARD COMMITTEE CONFERENCE R 1 301,62

TERM CONTRACT


ACCOMODATION AND MEALS FOR CLLR MATHABATHA WHILE ATTENDING LOCAL GOVERNMENT SUMMIT AT JOHONNESBURG R 4 997,96

TERM CONTRACT


ACCOMODATION AND MEALS FOR CLLR MOGASHOA while attendimg PERFORMANCE MANAGEMENT AND LABOUR LAW SEMINAR R 3 374,56

TERM CONTRACT


ACCOMODATION AND MEALS FOR 4 PEOPLE WHILE ATTENDING DISTRICT WORD COMMITTEE INDUCTION SESSION R 3 341,15

TERM CONTRACT

15/03/2018 51337 LNM51337 CICFARO

REGISTRATION FEE FOR AUDIT AND RISK INDABA SETATI RAMPORA AND MAPULA LEDWABA R 11 598,00 QUOTATION

23/03/2018 51337 LNM51337 CIGFARO REGISTRATION FEE FOR RISK INDABA AND AUDIT FOR MAKHUBELE N.C R 6 211,00 QUOTATION

20/03/2018 50199 LNM50199 BABIRWA TRAVEL ACCOMODATION AND MEALS FOR L KANYANE AND T MOROASWI R 5 163,08

TERM CONTRACT


ACCOMODATION AND MEALS FOR MPHAHLELE SLAND MS PHASHA N AND DRIVER WHILE ATTENDING ANNUAL LOCAL GOVERNMENT AT BIRCHWOOD HPTAL R 6 749,12

TERM CONTRACT

05/03/2018 51340 2010687 TN Ntsakisi (pty) Ltd

Procurement of catering for quarterly district back to basic engagement on the 06/03/2018 R16 850,00 Quotation

27/03/2018 51762 LNM51333 Hunadi le mologadi business

Procurement of catering services for mens and gender forum at cultural centre hall on the 22/03/2018 R4 250,00 Quotation

22/03/2018 50253 LNM50253 SITA DRP review request for purchase order R666 264,56 Organ of state

09/03/2018 3142 2010688 Thalema trading Supply and delivery of protective clothing R135 550,80

TERM CONTRACT

15/03/2018 50192 LNM50192 Amogelang le tshegofatso

Procurement of bus hire for Mayors boxing tournament to be held on the 17/03/2018 R 13 500,00 Quotation

20/03/2018 50222 2010694 LRP General supplier Supply and delivery of stationery R 60 559,25 TERM CONTRACT

14/03/2018 50220 2010685 Mushabi trading enterprise Supply and delivery of stationery R 27 452,00 TERM CONTRACT

15/03/2018 50190 LNM50190 Amogelang le tshegofatso

Procurement of bus hire for Mayors boxing tournament to be held on the 17/03/2018 R 14 240,00 Quotation

15/03/2018 50195 LNM50195 Hlanganisa sport promotion

Supply, delivery, assemble and centification of boxing ring for mayor's boxing ring R 23 940,00 Quotation

Total R 2 377 862,18

Table 2: bids advertised January, February and March 2018

JANAURY 2018

BID NUMBER BID DESCRIPTION CLOSING DATE STATUS

NO BIDS WHERE ADVERTISED

FEBRUARY 2018

BID NUMBER BID

DESCRIPTION

CLOSING DATE STATUS

LNM034/2017/18 Supply, installation delivery

maintenance of Security

equipment

23 March 2018 Awaiting Evaluation

LNM094/2017/18 Supply and delivery of Public

facilities Furniture


LNM090/2017/18 Travel management agency to

render travel management

services for a period of 24

months

06 April 2018 Awaiting Evaluation

LNM091/2017/18 Panel of three (03) service

providers to maintain plant,

vehicle and equipment for a

period of 12 months (as and when

required)


LNM092/2017/18 Panel of three (03) service

providers for maintenance of

hydraulic plant and equipment

for a period of 12 months (as and

when required)


LNM093/2017/18 Panel of service three (03) service

providers for maintenance of

Tyres, Batteries, Shocks, Exhausts

of 12 months(as and when

required)


LNM095/2017/18 Training of 300 Ward Committee

members for a period three days


MARCH 2018

BID NUMBER BID DESCRIPTION CLOSING DATE STATUS

LNM94/2017/18 Erection of perimeter fence at Motlapodi

Wetland


LNM015/2017/18 Tarring of main street from Unit S to BA

Lebowakgomo


LNM014/2017/18 Erection of fence, pavement and landscaping

at Lebowakgomo Civic centre


LNM068.1/2017/18 Re –advert Contractor for installation of 03 high mast

lights ( Matsimela, Mahlatjane and Dublin)


LNM069.1/2017/18 Re advert Contractor for installation of 03 high mast

lights (Rekgolegile,Motantanyane and

Malemang )



lights (Rafir,Ntamatis and Molapo )



lights (Marulaneng, Makgathanae,Landfill and

Makaepea)


LNM065/2017/18 Second Stage Bidding (Price): Professional Services For Upgrading Of Kliphuiwel Access Road From Gravel To Tar and Stormwater Control

22/03/2018 Awaiting Evaluation

LNM004/2017/18 Second Stage Bidding (Price): Professional Services For Construction Of Lebowakgomo Stadium


LNM063/2017/18 Second Stage Bidding (Price): Professional Services For Upgrading Of Gravel To Tar Of Maijane, Makaung/Makaepea


LNM062/2017/18 Second Stage Bidding (Price): Professional Services For Construction Recreational Facilities At Seruleng And Makuswaneng


Second Stage Bidding (Price): Professional Services For Construction Recreational Facilities At Lekurung And Lesetsi


LNM029/2017/18 Second Stage Bidding (Price): Professional Services For Construction Recreational Facilities At

Lekurung And Lesetsi


LNM061/2017/18 Second Stage Bidding (Price): Professional Services For Tarring Of Internal Streets Zone B


Table 3: Bids withdrawn January, February and March

JANUARY 2018

BID NUMBER BID DESCRIPTION REASONS FOR WITHDRAWAL

No bids withdrawn

FEBRUARY 2018


No bids withdrawn

MARCH 2018


No bids withdrawn

Table 4: Bids awarded January, February and March 2018

AWARDED BIDS JANUARY 2018

ITEM

Bid Description Bid Amount Successful Bidder

B-BBEE Level

Reasons for Award Registered address

NO BIDS AWARDED FOR THE MONTH OF JANUARY 2018

AWARDED BIDS FEBRUARY 2018

ITE

M

Bid Description Bid Amount Successful

Bidder

B-

BB

EE

Lev

el


1

Supply and Delivery of

Electrical Materials

(LNM078/2017/18)

R 656 699.00

Mogan General

Trading & Project

Managers

01 The service provider fully

met our specification

The highest scorer at 100

Points

Bolopo

Ga-Mphahlele

2

Professional Service Provider

for Provision of Physical

Security for a Period of 36

Months (LNM086/2017/18)

R 48 837 552.12 Bravospan 90 CC




Points

Bidder B= 98.55

Polokwane

3


for the Mphahlele Local

Spatial Development

R 495 900.00

Mok

Development

Consultants




Points

Bidder B= 16.29

Pretoria

4

Construction of Dublin

Community Hall

LNM023/2017/18

R 4 405 000.00 Diges Group JV

Koephu




Points

Polokwane

5

Supply, Delivery, Registration

and Licensing of Grader

Heavy Duty Vehicle

LNM49.5/2017/18

R 4 989 238.44

Todipjane

Transport and

Trading CC




Points

Bidder B= 85.05

Bidder C= 79.39

Bidder D= 57.64

Namakgale

6

Supply, Delivery and Printing

Services for a Period of 24

Months as and when required

LNM079/2017/18

R 43 878.90

White Hall

Trading and

Projects




Points

Bidder B= 20.25

Dan Village

7

Panel of five (5) Suppliers for


Photocopy Papers for a

Period of 36 Months

LNM076/2017/18

R 1 630.00 Itirele Serogole

Enterprise



The highest scorer at 37.31

Points

Bidder A= 100

Bidder B= 71.77

Bidder C= 52.54

Bidder D= 46.23

Bidder E= -37.31

Bidder F= -174.92

Moletlane

8 Panel of five (5) Suppliers for



R 1 003.40 LRP General

Suppliers



Mokopane

Period of 36 Months

LNM076/2017/18


Points

Bidder A= 100

Bidder B= 71.77

Bidder C= 52.54

Bidder D= 46.23

Bidder E= -37.31

Bidder F= -174.92

9




Period of 36 Months

LNM076/2017/18

R 956.00

Rekgothe and

Sons Trading and

Projects




Points

Bidder A= 100

Bidder B= 71.77

Bidder C= 52.54

Bidder D= 46.23

Bidder E= -37.31

Bidder F= -174.92

Mathibela

10




Period of 36 Months

LNM076/2017/18

R 811.80

Bohlabatsatsi

Trading JV

Segeru General

Suppliers




Points

Bidder A= 100

Bidder B= 71.77

Bidder C= 52.54

Bidder D= 46.23

Bidder E= -37.31

Bidder F= -174.92

Jane Furse

11




Period of 36 Months

LNM076/2017/18

R 684.06 Molaba

Investments




Points

Bidder A= 100

Bidder B= 71.77

Bidder C= 52.54

Bidder D= 46.23

Bidder E= -37.31

Mamogoshudu

Seleteng

Ga-Mphahlele

Bidder F= -174.92

12

Panel of two (2) Suppliers for


Cartridges for a Period of 36

Months LNM079/2017/18

R 109 229.33

Hack Fort

Investment Pty

Ltd




Points

Bidder A= 100

Bidder B= 88.02

Bidder C= 87.98

Bidder D= 27.48

Mamaolo

Ga-Mphahlele

13

Panel of two (2) Suppliers for


Cartridges for a Period of 36


R 143 165.76

Phelane

Suppliers and

Services




Points

Bidder A= 100

Bidder B= 88.02

Bidder C= 87.98

Bidder D= 27.48

Jane Furse

14

Panel of Attorneys;

Consisting of Seven Service

Providers to Render a

Professional Legal Services

for Lepelle Nkumpi

Municipality for a Period of

Three Years as and when

Required LNM058/2017/18

R 29 918. 00 Modise Mabule

Inc




Points

Bidder A= 100

Bidder B= 96.62

Bidder C= 88.04

Bidder D= 16.22

Bidder E= 2.62

Bidder F= -90.91

Bidder G= -140.41

Benoni

15

Panel of Attorneys;




for Lepelle Nkumpi




R 53 913.78 Verveen

Attorneys



The highest scorer at -

90.91 Points

Bidder A= 100

Bidder B= 96.62

Polokwane

Bidder C= 88.04

Bidder D= 16.22

Bidder E= 2.62

Bidder F= -90.91

Bidder G= -140.41

16

Panel of Attorneys;




for Lepelle Nkumpi




R 16 054. 00 SC Mdhluli

Attorneys Inc




Points

Bidder A= 100

Bidder B= 96.62

Bidder C= 88.04

Bidder D= 16.22

Bidder E= 2.62

Bidder F= -90.91

Bidder G= -140.41

Polokwane

17 Panel of Attorneys;




R 16 593. 00 Mahowa Inc

Attorneys



Tzaneen

for Lepelle Nkumpi





Points

Bidder A= 100

Bidder B= 96.62

Bidder C= 88.04

Bidder D= 16.22

Bidder E= 2.62

Bidder F= -90.91

Bidder G= -140.41

18

Panel of Attorneys;




for Lepelle Nkumpi




R 28 591. 00 Popela Maake

Attorneys




Points

Bidder A= 100

Bidder B= 96.62

Bidder C= 88.04

Bidder D= 16.22

Bidder E= 2.62

Bidder F= -90.91

Bidder G= -140.41

Polokwane

19

Panel of Attorneys;




for Lepelle Nkumpi




R 15 921. 00 Bafana Ncube

Incorporated




Points

Bidder A= 100

Bidder B= 96.62

Bidder C= 88.04

Bidder D= 16.22

Bidder E= 2.62

Bidder F= -90.91

Bidder G= -140.41

Rosebank

20

Panel of Attorneys;




for Lepelle Nkumpi




R 63 766. 47 Makhubela

Attorneys



The highest scorer at –

140.41 Points

Bidder A= 100

Bidder B= 96.62

Bidder C= 88.04

Brooklyn

Bidder D= 16.22

Bidder E= 2.62

Bidder F= -90.91

Bidder G= -140.41

21

Supply and Delivery of Road

Maintenance Materials on as

and when basis for 3 Years

LNM079/2017/18

R 15 473.35

Bakgaditse

General JV

Sealeb Trading



The highest scorer at – 100

Points

Bidder B= 95.71

Bidder C= -15.84

Makaung Village

Seleteng

22

Supply and Delivery of ICT

Equipments

LNM050/2017/18

R 686 664.88 Morotsheng

Trading




Points

Makushoaneng

Village

Zebediela

23 Supply and Delivery of

Disaster Relief Materials on

as and when basis for

(Twenty Four) 24 Months

LNM046/2017/18

R 52 460.00 Cascade Pivotal

Projects




Points

Seshego

24


for Undertaking Waste

Management Study for

Lepelle Nkumpi Municipality

LNM056/2017/18

R 235 800.00

Mawedza Geo-

Environmental

Consulting




Points

Bidder B= 46.54

Polokwane

25


for Review of Lepelle Nkumpi

Municipality LED Strategy

LNM082/2017/18

R 195 350.00

Urban Econ

Development

Economist Pty




92.00 Points

Brooklyn

26 Professional Service Provider

for Compilation of Lepelle

Nkumpi Municipality Growth

and Development Strategy

LNM080/2017/18

R 550 050.00

Urban Econ

Development

Economist Pty




92.00 Points

Brooklyn

27


for Compilation of Lepelle

Nkumpi Municipality Tourism

Plan LNM084/2017/18

R 376 139.00

Urban Econ

Development

Economist Pty




92.00 Points

Brooklyn

28


to Render Cash Collection

Services for a Period of 24


R 556 365.60

Fidelity Cash

Solutions (Pty)

Ltd




100.00 Points

Heldekruin

Roodepoort

29

Maintenance of Fixed Assets

Register for a Period of Thirty

Six (36) Months

LNM077/2016/17

R 5 500 423.00

ARMS Audit and

Risk

Management




94.91 Points

Bidder B= 92.00

Parktown

30 Revenue Enhancement

Strategy, Debt Collection,

Elimination of Leakages and

Increase of Revenue

Coverage LNM087/2017/18

R 2 622 000.00 Ntiyiso Consulting




100.00 Points

Centurion

31

Supply and Delivery of Traffic

Uniform for a Period of 36

Months as and when


R 48 399.84

White Hall

Trading and

Projects




Points

Bidder B= 84.18

Bidder C= 63.00

Dan Village

AWARDED BIDS MARCH 2018

ITE

M

Bid Description Bid Amount Successful

Bidder

B-

BB

EE

Lev

el


NO BIDS AWARDED FOR THE MONTH OF MARCH 2018

Table 5: Deviations January, February and March 2018

DEVIATION REPORT FOR JANUARY 2018: SOLE SUPPLIER

DEVIATION REPORT FOR JANUARY 2018: EXCEPTIONAL OR IMPRACTICALLY

NO DESCRIPTION REQUEST

NUMBER

NAME OF SERVICE

PROVIDER

APPROVAL

DATE

CONTRACT

VALUE

REASON FOR

DEVIATIONS

NONE


NUMBER

NAME OF SERVICE

PROVIDER

INVOICE

DATE

CONTRACT

VALUE

REASON FOR

DEVIATIONS

1. Renewal of Symantec

Maintenance

2733 Business Connexion 19/12/2017 R 99 166.89 The municipality uses

Symantec Antivirus

protection and Backup

Exec for data, the license

needs to be renewed on

an annual basis. As a

result it is impractical to

follow normal SCM

processes.

DEVIATION REPORT FOR JANUARY 2018: EMERGENCY

TOTAL DEVIATION AMOUNT FOR MONTH ENDING 31 JANUARY 2018 = R 99 166.89


NUMBER

NAME OF SERVICE

PROVIDER

APPROVAL

DATE

CONTRACT

VALUE

REASON FOR

DEVIATIONS

NONE

DEVIATION REPORT FOR FEBRUARY 2018: SOLE SUPPLIER

DEVIATION REPORT FOR FEBRUARY 2018: EXCEPTIONAL OR IMPRACTICALLY


NUMBER

NAME OF SERVICE

PROVIDER

INVOICE

DATE

CONTRACT

VALUE

REASON FOR

DEVIATIONS

NONE


NUMBER

NAME OF SERVICE

PROVIDER

INVOICE

DATE

CONTRACT

VALUE

REASON FOR

DEVIATIONS

01 Radio advertisement

broadcast (Morning,

afternoon and evening

show) from 21-31 December

2017 for Mayors Christmas

Message

4685 Greater

Lebowakgomo

Community Radio

Station

03/01/2018 R 28 500.00 Mayor festive message to

be broadcasted at GLFM

on morning, afternoon

and evening shows.

There are two Community

Radio stations in the area

(GL FM and Zebediela

FM), hence obtaining

three quotes is not

practical


broadcast (Morning,

4686 Zebediela Community

Radio Station

03/01/2018 R27 300.00 Mayor festive message to

be broadcasted at ZB FM

DEVIATION REPORT FOR FEBRUARY 2018: EMERGENCY

TOTAL DEVIATION AMOUNT FOR MONTH ENDING 28 FEBRUARY 2018 = R 55 800.00

afternoon and evening

show) from 21-31 December

2017 for Mayors Christmas

Message

on morning, afternoon

and evening shows.

There are two Community




three quotes is not

practical


NUMBER

NAME OF SERVICE

PROVIDER

INVOICE

DATE

CONTRACT

VALUE

REASON FOR

DEVIATIONS

NONE

DEVIATION REPORT FOR MARCH 2018: SOLE SUPPLIER

DEVIATION REPORT FOR MARCH 2018: EXCEPTIONAL OR IMPRACTICALLY


NUMBER

NAME OF SERVICE

PROVIDER

INVOICE

DATE

CONTRACT

VALUE

REASON FOR

DEVIATIONS

NONE


NUMBER

NAME OF SERVICE

PROVIDER

INVOICE

DATE

CONTRACT

VALUE

REASON FOR

DEVIATIONS


broadcast LNM Mayoral

Imbizo to be held on 28

February 2018 at Magatle

once off production fee (

morning, afternoon ,evening

shows)

50951 Greater

Lebowakgomo

Community Radio

Station

18/02/2018 R 12 720.00 Mayoral Imbizo to be

broadcasted at GLFM on

morning, afternoon and

evening shows. There

are two Community




three quotes is not

practical

Radio advertisement

broadcast LNM Mayoral

Imbizo to be held on 28

February 2018 at Magatle


Radio Station

20/03/2018 R12 600 .00 Mayoral Imbizo to be

broadcasted at GLFM on

morning, afternoon and

evening shows. There

once off production fee

(morning, afternoon

,evening shows)

are two Community




three quotes is not

practical


broadcast capacity building

at Civic Centre ( morning

and evening shows) from

23/02/2018 to 15/03/2018


Radio Station

20/03/2018 R21 000.00 Capacity building to be

broadcasted on ZB FM

on morning and evening

shows, and there are two

Community Radio

stations in the area (GL

FM and Zebediela FM),

hence obtaining three

quotes is not practical

03 Registration fee for

Masemola MN, Mpyana MS

and Mabitjie MT attending

seminar and practical

workshop at Polokwane

51368 Payday Software 27/02/2018 R16 494.00 Payday Software will be

hosting seminar and

practical workshop

training to be held at

Polokwane hence

obtaining three quotes is

not practical

04 Registration fee for

Rampuru Setati attending

IIASA at Emperors palace

Johannesburg from 26-27

February 2018

51320 IIASA (Institute of

internal auditors

South Africa

31/01/2018 R3 762.00 IIASA will be hosting

sector forum to be held at

Emperors palace

Johannesburg hence

DEVIATION REPORT FOR MARCH 2018: EMERGENCY

TOTAL DEVIATION AMOUNT FOR MONTH ENDING 28 MARCH 2018 = R 84 385.00

TOTAL DEVIATION FOR THE QUARTER ENDING 28 MARCH 2018 = R 239 351.00


not practical

05 Registration fee for audit

and risk indaba for Setati

Rampuru and Mapula

Ledwaba from 26-28 March

2018 in Cape Town

51337 CIGFARO (Charted

institute of

government Finance,

Audit and Risk

Officers

22/03/2018 R11 598.00 CIGFARO will be hosting

audit and risk indaba

from 26-28 March 2018 in

Cape town ICC hence


not practical

06 Registration fee for audit

and risk indaba for

Makhubela NC from 26-28

March 2018 in Cape Town

51337 CIGFARO (Charted

institute of

government Finance,

Audit and Risk

Officers

02/03/2018 R 6211.00 CIGFARO will be hosting

audit and risk indaba

from 26-28 March 2018 in

Cape town ICC hence


not practical


NUMBER

NAME OF SERVICE

PROVIDER

INVOICE

DATE

CONTRACT

VALUE

REASON FOR

DEVIATIONS

NONE

RECOMMENDATIONS

1. That cognizance be taken of the content of the report including:

1.1. Detailed list of SCM processes and transactions

1.2. Detailed list of purchase orders issued for the period ended 31 March 2018 (Table 1)

1.3. Detailed list of bids advertised for the period ended 31 March 2018 (Table 2).

1.4. Detailed list of bids withdrawn for the period ended 31 March 2018 (Table 3).

1.5. Detailed list of bids awarded for the period ended 31 March 2018 (Table 4).

1.6. Detailed list of deviations approved by the accounting officer for the period ended 31 March 2018 (Table 5).

1.7. Detailed list of irregular expenditure approved by the accounting officer for the period ended 31 March 2018 (Annexure A B and C).

1.8. That the Accounting Officer, in compliance with Regulation 6(4) of the Supply Chain Management Regulations issued in terms of the

Local Government: Municipal Finance Management Act 56 of 2003, makes this report public in the manner prescribed in section 21A of

the Local Government: Municipal Systems Act No 32 of 2000, for access thereof by the public.

Documents

QUARTERLY SCM IMPLEMANTATION REPORT 31 MARCH 2018 · (a) and (b) and report them to the next meeting of the Council, or board of directors in the case of a municipal entity, and include