Quarterly Procurement Planvendornet.state.wi.us/vendornet/wocc/UW-Mad.pdf · is funded by the National Science Foundation (NSF).Judy Millard 262-6335 RFP One time purchase $50,000.00

Quarterly Procurement Plan

Date Submitted 12/4/06

Agency UW Madison

Procurement Director Mike Hardiman

Reporting Period Oct – Dec 2006 Add On #7

Description of Commodity/Service Type of Procureme

nt

Length of Contract

Estimated Annual Dollar

Amount

Estimated Total Dollar

Amount

Minority Business Enterprise Commodity Code

Work Center

Elliptical Toroid Mirror for the SSS PGM (Short Straight Section Plane Grating Monochromator). Custom built mirror will be purchased for the Synchrotron Radiation Center (SRC) located at the Kegonsa Research Campus (KRC) and installed on the electron storage ring. The SRC is used by the international research community to conduct various experiments and research. The SRC is funded by the National Science Foundation (NSF).Judy Millard 262-6335

RFP One timepurchase

$50,000.00 490-72 n/a



Agency UW-Madison



Description of Commodity/Service Type of Procurement

Length of Contract


Amount


Amount


Work Center

Courier services to include pickup and delivery of US Mail, small packages, and specimens for State Lab of Hygiene and Vet Diagnostic Lab. (Replacement for expiring contract.) Carl Hubbard 262-6557

RFP 1-year withtwo one-year renewals

$40,000 $120,000 96224

Arrangement of international competitions and travel for UW Volleyball team to include volleyball competitions with European volleyball teams, travel, sightseeing Lisa Clemmons 262-0354

RFP One time,one year

$108,000 $108,000 961-78


Date Submitted November 14, 2006

Agency UW Madison




Length of Contract


Amount


Amount


Work Center

Air charter for UW Men’s/Women’s track teams to travel to Penn State for Big Ten Championships

Bid One time $42,000 $42,000 962-88

Management of University Ridge Golf Course renewal, they are managing the entire golf course. to include: management of the greens, food and beverage, pro shop, business office etc. Agent Lisa Clemmons 262-0354

RFP Five years $224,000 $1,120,000 988-31


Date Submitted November 7, 2006

Agency UW-Madison



Description of Commodity/Service

Type of Procurement

Length of Contract


Amount


Amount

Minority Business Enterprise Commodity

Code

Work Center

Towing Services for Illegally Parked Vehicles Agent: Jim Brooks 262-1208

RFP

1 year with 4-1 year renewals

$40,000.00

$200,000.00

968-90

No minority businesses registered for this commodity code

Boiler Control System Agent: Jim Brooks 262-1208

RFP

1 Year

$3,500,000.00

$3,500,000.00

031-26

One Minority Business Registered for this commodity code

Towing Services for Illegally Parked Vehicles Facilities Planning and Management Transportation Services is requesting permission to do an RFP for the towing of illegally parked vehicles within 20 minutes of notice. This service requires specialized tow vehicles to include one ton or larger wreckers and roll back type flatbed trucks. Additionally, the contractor will be required to have additional vehicles available to tow at special events, football games etc. The successful contractor will be required to own and operate a secured impound lot, have staffed covered telephone service 24 hours a day, 7 days a week, 365 days a year, provide a 20 minute response time, provide for vehicle disposal, if necessary, receive and process cash and credit/debit card transactions, provide receipts and the means to secure the payments until they can be picked by Transportations Services personnel the next business day. Boiler Control SystemFacilities Planning and Management Charter Street Heating Plant is requesting permission to do an RFP for a boiler control system. The purpose is to improve operational efficiency, reduce emissions and provide the tools to operate the plant in a consistent and safe manner. The project involves replacing the aging pneumatic controls on boilers 1, 2, 3, 4 and 5 with a state of the art process automation system. The controls on bag house A and B will also be replaced. Process information from the chillers will be collected and displayed so the operations personnel will have the tools to run the plant efficiently. The new installation will provide operations and plant personnel with the ability to operate the boilers and monitor the chillers from any of the new operator or engineering stations. The system will give the operators better visibility to the process and will allow users to view real time and historical information in order to make good decisions and generate reports to best analyze the operation. This RFP is being done under the guidance of Division of State Facilities and they will be part of the Evaluation Committee.



Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

Uniform, Linen, and Towel Rental and Laundry Services. (Replacement for expiring contract.) Carl Hubbard 262-6557

RFP 1-year withtwo 1-year renewals

$185,000 $555,000 954-03, 954-05, 954-70

Rental of Audio/Visual Equipment to perform Continuing Medical Education courses in and outside of Wisconsin for professionals who work in the health industry. Vera Laufenberg 262-3198

RFP

3 years

$60,000.00 $180,000.00

98152



Agency UW-Madison


Reporting Period Ammendment to Oct Dec 2006 Add On # 3 item # 1.


Length of Contract


Amount


Amount


Work Center

Uniform, Linen, and Towel Rental and Laundry Services. (Replacement for expiring contract.)

RFP 1-year withfour 1-year renewals

$185,000 $925,000 954-03, 954-05, 954-70



Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

Elipitically Polarizing Undulator (EPU), a magnetic Insertion Device (ID) * Agent: Gail Movrich [email protected]


$400,000 490-72 n/a

Planar Insertion Device (ID)* Agent: Gail Movrich [email protected]


$240,000 490-72

Plane Grating Monochromator including optics* Agent: Gail Movrich [email protected]


$350,000 490-72

*This equipment will be purchased for the Synchrotron Radiation Center (SRC) located at the Kegonsa Research Campus (KRC). The equipment will be installed on the electron storage ring. It will be used by the SRC international research community. Various experiments and research will be conducted with this equipment. The SRC is funded by the National Science Foundation (NSF).

mailto:[email protected]




Date Submitted 10/92006

Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

Purchase of Concrete Construction and Repair Services on an as needed basis when UW employees are not available, when specialized equipment is not available or when emergency situations arise. Contact person- Vint Quamme 262 1147

Official Sealed Bid

One Year with Two one year optional extensions

$40,000 $120,000 91051 This is a purchase of Concrete Construction and Repair Services requiring specialized training, equipment and accessibility to a variety of vehicles. It is not clear how much of this service will be used over a given year making it unreasonable for a SW to pursue this service as a future revenue opportunity.



Agency UW-Madison


Reporting Period Oct – Dec 2006 Original


Length of Contract


Amount


Amount


Work Center

Aluminum Electrolytic Capacitors to use to fabricate a programmable power supply for MST and flashlamp power supplies for the Fast Thomson Scattering System in the Physics Department Agent: Gail Movrich (262-1323) [email protected]

RFP One-timePurchase

$220,000. 287-66

Cylindrical Mirror to be used as the first mirror in the Synchrotron Radiation Center (SRC) Plane Grating Monochromator. The monochromator will be used by SRC staff and users for continued research. Agent: Gail Movrich (262-1323) [email protected]


$60,000 490-72





Agency UW-Madison


Reporting Period July – Sept 2006 Add On # 12


Length of Contract


Amount


Amount


Work Center

E-Payment software services. Provide a suite of E-payment options to UW departments to support various E-commerce solutions for accepting E-payments including credit card, debit card, E-check, and inter-departmental payment transfers. Carl Hubbard 262-6557

RFP Two yearswith three optional one year renewals.

$1,100,000 $5,500,000 20842, 20942, 920-27



Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

Operation and maintenance of Water monitoring stations at Discovery Farms Program in Pigeon Falls. Part of joint funding agreement with United States Geological Survey. Agent: Carl Hubbard 262-6557

PROC25 6 months,7/06 – 12/06.

$60,000 $60,000 92693



Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

UW-Madison, Division of Information Technology will be issuing an RFP to hire programmers to implement the PeopleSoft Grants Suite of products. The scope of the project is to implement the five modules that comprise the Grants Suite: Grants Projects, Contract, Accounts Receivable and Billing into SFS version 8.9 Environment currently in place at the UW-Madison Campus. In addition improved reporting of the project/grants information is especially important to principal investigators and is a key to the success of this project. The Project has several goals including adding functionality to an existing ERP implementation. It will result in moving the grant management functions into the SFS environment. It will improve project and grant reporting for the Principal Investigators, department personnel and central staff. It will implement an electronic transmittal form that integrates with PALS. It will help with the interoperability of different systems and identify opportunities to make improvements to business processes by the leveraging the functionality of the software. It will coordinate with the implementation of a new reporting system.

RFP 3 years $649,000 $1,948,000 92-040



Agency UW-Madison


Reporting Period April – June 2006 Add On # 9


Length of Contract


Amount


Amount


Work Center

DEM and the Office of Admissions desire a high-tech solution to establishing advanced personalized interactions with prospective students and their influencers. This e-recruitment module will 1) engage students and parents with precisely targeted and customized content, 2) manage communication campaigns, 3) assist in the achievement of institutional enrollment goals, and 4) provide long-term reliability and cost containment.

Agent: Jim Keach 262-5936

RFP 1 year with 2 1 year options

$200,000 $230,000 209-00



Agency UW-Madison


Reporting Period April – June 2006 Add On #8

Description of Commodity/Service .

Type of Procurement

RFP

Length of Contract


Amount


Amount


Work Center

“University Communications”, for the purchase of the creation, editing and production of one thirty-second broadcast commercial to be completed by September 1, 2006. Agent: Jim Keach 262-5936

RFP 1 yearWith 2 one year options

$50,000 $150,000 915-82

“University Communications”, for the purchase of the creation, editing and production of four broadcast-quality two- or three-minute video features to be completed by November 17, 2006 Agent: Jim Keach 262-5936

RFP 1 year with 2 one year options

$50,000 $150,000 915-82

University Communications”, for the purchase of the creation, editing and production of one thirty-second broadcast commercial on the topic of fan behavior to be completed by September 1, 2006

RFP 1 year with 2 one year options

$30,000 $90,000 915-82


Date Submitted June 6, 2006

Agency UW Madison

Procurement Director Reporting Period April – June 2006 Add On # 7


Length of Contract


Amount


Amount


Work Center

Support Services for official UW Athletics Website, programming, design, technical architecture, database, production of static and interactive content and web hosting services.

RFP Five years $25,000 $125,000 915-51



Agency UW-Madison


Reporting Period April – June 2006 Add On # 6


Type of Procurement

RFP

Length of Contract


Amount


Amount


Work Center

Gel Permeation Chromatography (GPC) System. The system will be used for molecular weight and conformation characterization of polymers by the Materials Science and Engineering Department (MS&E). Agent: Gail Movrich (262-1323) [email protected]


$100,000 493-12




Agency UW-Madison


Reporting Period April – June 2006Add On #5


Type of Procurement

RFP

Length of Contract


Amount


Amount


Work Center

Dilution Refrigerator and High-Field Cryostat System. The Department of Electrical and Computer Engineering Department will use the system to measure the mechanical and electronic properties of nanostructures at ultra-low temperature and high magnetic field.

RFP 1 TimePurchase

$350,000.00

495-90 490-53 490-90

Adiabatic Demagnetization refrigerator. The Physics Department will use the system for low-frequency (e.g. noise measurements, I-V measurements) and high-frequency (microwave transmission) studies of superconducting integrated circuits at temperatures below 100 mK.

RPF 1 TimePurchase

$150,000.00

490-74 495-90 490-53

Air Charter for Away Men’s Hockey Games

Bid 1 year $42,000 $42,000 962-88

Air Charter for Away Women’s Hockey Games

Bid 1 year $74,000 $74,000 962-88


Air Charter for Away Men’s Basketball Games

Bid 1 year $166,000 $166,000 962-88

Air charter for Away Women’s Basketball Games

Bid 1 year $154,000 $154,000 962-88



Agency UW-Madison




Type of Procurement

RFP

Length of Contract


Amount


Amount


Work Center

Cytogenetic Testing Service - The University of Wisconsin-Madison, Wisconsin State Laboratory of Hygiene (WSLH) performs clinical testing for physicians that include high resolution chromosome analysis, cancer cytogenetics, and molecular diagnosis. Due to the critical nature of the tests and the importance of rapid results, it is requested that a contract be established with an outside laboratory to assist WSLH on an as-need basis.

RFB 1 yr contract with 2 additional years

$170,000.00 $510,000.00 948-55

Repair and Preventative Maintenance Service of laboratory sterilizers and cage & rack washers located in the Biochemistry and Medical School Research departments on UW Madison campus.


$100,000.00 $300,000.00 938-63938-81



Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

Charter air travel for UW Football Team to travel out of state to away football games. Lisa Clemmons 262-0354

Bid Five years $180,000 $900,000 962-88



Agency UW-Madison


Reporting Period April – June Add On # 2


Length of Contract


Amount


Amount


Work Center

e-beam evaporation system that will be used for depositing thin metal films in a research and development setting. Tool will be used to support lift-off processes and capable of achieving highly uniform thin films. Research will be conducted by the Center for NanoTechnology (CnTech) at the Kegonsa Research Campus at the Synchrotron Radiation Center (SRC). Agent: Gail Movrich (262-1323) [email protected]


$200,000 490-96




Agency UW-Madison


Reporting Period April – June 2006 ADD ON # 1


Length of Contract


Amount


Amount


Work Center

High performance enterprise storage equipment, for the IceCube project. SEE BELOW

RFP 5 Years $100,000 $600,000 20464

The University of Wisconsin-Madison is requesting permission to do an RFP for high performance enterprise storage equipment, for the IceCube project. The IceCube project is a high energy neutrino telescope located at the South Pole. The IceCube collaboration is a group of universities and institutions located around the world, including Germany, Sweden, England, and Japan. Within the US the collaboration's main groups are the University of Wisconsin-Madison, Lawrence Berkeley National Laboratories, University of Maryland, and Penn State. The University of Wisconsin-Madison is the lead institution, and is the location of the project office. It is also the location of the Tier 0 Data Center, comprising the core High Performance Computing (HPC) cluster, and primary Data Warehouse. IceCube is a federally funded MREFC project, administered by the National Science Foundation. In addition to the Data Center located in Madison, there is an associated Data Center at the South Pole which is part of the IceCube telescope. The system at the South Pole is maintained remotely by the Data Center team located in Madison, and locally by 3 personnel stationed at the South Pole for 1 year deployments.


IceCube is in the process of upgrading the Data Warehouse storage hardware. The present total of on line available storage is around 70TB. It is expected that the Data Warehouse will expand at a rate of around 40TB per year. The present storage comprises low performance Direct Attached Storage (DAS) requiring high levels of maintenance, and which is limiting utilization of available High Performance Computing, thus impacting the science goals of the project. The project would like to replace the existing system with a high performance storage system, specifically a distributed file system based Storage Area Network (SAN) which does not restrict hardware solutions. Other requirements include support of tiered storage (specifically Fiber Channel, and Serial ATA), Data Virtulization, and a high IO multi path method of accessing data to replace the present low performance NFS networked file system.


Date Submitted

Agency UW-Madison


Reporting Period April - June 2006 Original

Network Connected Digital Copier/Printer The Humanities Copier Center (HCC) has the need to replace the current leased Canon IR 105 which is over 3 years old and has produced over 10.6 million copies. The copier/printer environment is constantly changing. Judy Millard 262-6335

RFP with2 options Purchase and 3 years maintenance Or Lease with 3 years maintenance

$57,000 $12,864.00 $17,000.00/yr $12,528.00/yr

$95,592.00 $88,584.00

600-46 600-72

Purchase of Moving Services as needed to move staff and Researchers on campus and to move surplus materials to SWAP as necessary. Contact Person Vint Quamme 245-2941

RFP One yearwith two one year renewals

$140,000 $420,000. 96256 This is a purchase of a service requiring staff, equipment and vehicles on an ongoing routine basis. I do not know of any SW that would have all of this available to them.

Purchase of Moving Services Requiring Cranes and Rigging as needed to move large and heavy equipment for staff and Researchers on campus. Contact Person Vint Quamme 245-2941

RFB One yearwith two one year renewals

$35,000 $105,000. 96256 This is a purchase of a service requiring staff, heavy and specialized equipment and vehicles on an ongoing routine basis. I do not know of any SW that would have all of this available to them.



Agency UW-Madison


Reporting Period Jan – March 2005 Add #6


Length of Contract


Amount


Amount


Work Center

Medical Transcription Services for the University Health Services – Madison, WI. Service is needed to transcribe their general medical dictation and letters for approximately 35 health care providers through telephone digital system. Agent Judy Millard 262-6335


$80,000.00 $240,000.00 961-72



Agency UW-Madison


Reporting Period Jan – March 2005 Add #5


Length of Contract


Amount


Amount


Work Center

Direct digital Imaging System (DR), Integrated Picture Archival & Communication System (PACS), Radiology Information System (RIS), Image Intensifier Digital Radiographic/Fluoroscopic X-Ray Machine Integrated System. This system will be used for routine radiographic studies in the small and large animal hospital of the School of Veterinary Medicine Teaching Hospital. Agent: Gail Movrich (262-1323) [email protected]


$600,000 898-67




Agency UW-Madison


Reporting Period Jan – March 2005 Add # 4


Length of Contract


Amount


Amount


Work Center

See Below Agent: Jim Keach 262-5936

RFP 1 time $18,000License Fee

$290,000 Initial

208-71

The University of Wisconsin – Madison seeks an information system to support its oversight of research, teaching, and outreach activities that involve animals. The purpose of this document is to describe the university business needs and the proposed functions of the information system in sufficient detail to justify the expenditure of funds for procurement of a system from a commercial vendor. Background: The animal care and use program Fedreal regulations require an institution that uses animals for research, teaching, and/or testing to acknowledge and accept both legal and ethical responsibility for the animals

under its care. An institution can meet this responsibility by establishing an effective animal care and use program. Each functional component of the system appears as a box below one or more of the constituent groups, indicating the groups that will use the functional component. This diagram does not represent the technical architecture of the system. The functional components are:

Component Used By: Purpose

Electronic Protocol Application Forms

PIs, collaborators, project staff

Creating, completing and submitting: Initial applications for: − Research projects − Training and classroom protocols − Outreach projects − Umbrella protocols − Protocols for herd and colony management Amendments and annual renewal forms

Lab Registration (the PIs, collaborators, Central management of info that pertains to multiple


Investigator Profile) project staff protocols: − Persons who work on projects involving animals − Animal housing areas and procedure rooms − Occupational health and safety information − Proposals and awards related to animal care projects Viewing the training records for the PI, collaborators, and project staff

Protocol Administra- tion & Tracking

RARC protocol office staff

Manage and keep track of the protocol review and approval process

On-Line Protocol Review/Approval

RARC protocol office staff, IACUC members

RARC staff route a protocol to reviewers Reviewers enter their questions and comments about a protocol RARC synthesizes comments prior to committee meetings and before sending them to the PI

Protocol Lookup Everyone, with different views for different customers

PIs see: − Status of submitted protocol applications − Protocol details − Review, amendment, and renewal histories for

submitted protocols Others see subsets of this information, as a function of their role(s)

Personnel Training Records Management

RARC training database manager

Entry and management of information about training completed by the members of the animal care community

Personnel Training Records Lookup

Many Source of information about training completed by members of the animal care community, to support decision-making about whether staff are qualified to carry out proposed care & project activities

Roles and Rights Management

PIs (and collaborators and staff, as delegated), facility managers, system

PIs manage the access privileges for their collaborators and project staff Facility managers manage the lookup privileges for animal care staff The system admin manages the access privileges for


administrator everyone else

Login (the Dashboard) Everyone Log in here, and advance to other screens

In addition, the proposed system will support linkages to external information systems, thereby reducing the need for manual processes to cross-check the information from the current standalone systems. The system's flexibility will allow us to evolve as regulatory requirements change. Benefits of the proposed system that will allow the animal care and use program to meet its business goals include: Electronic support for critical business functions: o Protocol preparation o Protocol review o Submission and review of amendments and renewals o Protocol tracking o Facility inspections o Reporting o Communication

Integration of protocol data and personnel training data Increased access to information Database structure that reflects the realities of the business environment with respect to one-to-many and many-to-many

relationships Linkages with external information systems Improved data for: o Reporting to federal agencies and accrediting organizations o Internal management of operations o Space and budget planning


Date Submitted

Agency UW-Madison


Reporting Period Jan – March 2006 Add On #3


Length of Contract


Amount


Amount


Work Center

See explanation below Purchase of new system software package for reporting effort on sponsored research grants

.RFP 1 year $750,000 $750,000 209-00

The federal government requires signed documentation for faculty & staff effort on grants funded by federal agencies. This requirement is documented in Office of Management and Budget Circular A-21. The Office of Inspector General is taking an increasing interest in compliance issues related to this reporting requirement, which has resulted in recent multimillion dollar settlements at major research institutions. It is critical that the University of Wisconsin’s effort system be compliant with current federal regulations and requirements. The current UW mainframe-based, legacy effort reporting system is a manual, labor-intensive system, and updates can no longer be supported to meet the changing federal requirements. It is critical that this system be replaced in the near future with one that will increase our compliance and decrease our audit risk. There are effort reporting systems available that meet the federal regulations and are used by major research universities across the country. These systems will continue to be updated over time for changing federal compliance regulations. It would be extremely difficult and expensive to build a system that meets all of the current regulations efficiently and also maintain it in a timely manner as regulations change.



Agency UW-Madison


Reporting Period Jan-Mar 2006 ADD ON #2


Length of Contract


Amount


Amount


Work Center

Laser Interferometer System for use as a component in a high-temperature nanoindenter being constructed by the Material Science and Engineering Department. Equipment will be used for research purposes. Agent: Gail Movrich (262-1323) [email protected]


$50,000 490-72




Agency UW-Madison


Reporting Period Jan-Mar 2006 ADD ON #1


Type of Procurement

RFP

Length of Contract


Amount


Amount


Work Center

Security Services/Event Personnel for all UW Athletic events (includes ticket takers, ushers, gate personnel, non-contact personal checks, both licensed & unlicensed) Agent Lisa Clemons 262-0354

RFP 5 years $900,000 $4,500,000 990-46


Date Submitted December 29, 2005

Agency UW-Madison


Reporting Period Jan-Mar 2006 Original


Length of Contract


Amount


Amount


Work Center

Purchase of Electrician Services for various campus users. This service is above an beyond what current State Employees in Electrician Classifications can do either because of limited number of employees, limited experience doing the work required, lack of proper tools (earth removal equipment, etc), or limited time available to get work done on a timely basis. The work would include typical “electrician type” services but may also include the placement of IT and Communication cable as well. Contact name: Vint Quamme 245-2941

RFB 1 Year with 2 One Year Extensions.

$1,000,000 $3,000,000for three years depending on needs of individual departments.

93625 This is a purchase of services requiring specialized training, equipment and readily available employees. The work required varies from year to year and may be more specialized or unique depending on projects up for completion. I am not aware of any Work Center group available for this service area who would be able to meet all of the contracts needs.



Agency UW-Madison


Reporting Period Quarterly procplan Oct- Dec 2005 Add On #11


Length of Contract


Amount


Amount


Work Center

Phase-shifting, wavefront interferometer system to be used by the Center for NanoTechnology (CNTech) and the Material Science Center (MSC). Equipment will be used for research. This instrument employs the interference of light waves to measure the wavefront. Agent: Gail Movrich (262-1323) [email protected]


$90,000 490-72




Agency UW-Madison


Reporting Period Reporting Period Oct-Dec 2005 Add On #10


Length of Contract


Amount


Amount


Work Center

Confocal Microscope to be used for various research projects in the Department of Engineering, Material Sciences Center. Agent: Gail Movrich (262-1323) [email protected]


$250,000 490-58



Date Submitted

Agency UW-Madison


Reporting Period Oct-Dec 2005 Add On #9


Length of Contract


Amount


Amount


Work Center

Purchase of Large Electric Motors for the South Pole Project/ICECUBE . These are very large motors and highly specialized in order to withstand the conditions under which they will be used. Agent Vint Quamme 245-9241.

RFP 1 Year with 2 One Year Extensions.

$30,000 $55,000(original orders are now complete. Additional orders will be fewer over the next contract term.

55300 This is a purchase of highly specialized equipment. I am not aware of any Work Center group available for this commodity.



Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

Gel Permeation Chromatography (GPC) System. The Department of Materials Science and Engineering research requires a system that is capable of measuring the molecular weight (5,000-20000 g/mol) and the polydispersity index of any given polymer sample. Judy Millard 262-6335.

RPF 1 TimePurchase

$35,000.00 493-11493-12



Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

UW Memorial Union Hoofer sailing club would like to purchase 10 sailboats. The club will provide the awarded vendor with the mold to manufacture the boats. Plans are to add more boats over the next three years to replenish their fleet, funds for this purchase are from membership fees for joining the club. Jim Keach 262-5936.

RFP One yearwith two one year renewals

$55,000 $165,000 805-57 This purchase has many components that require proper equipment and professional expertise which there are no Work Centers available to my knowledge.



Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

Creation, editing and producing of a 15 minute broadcast quality master video including additional copies. This video will be used to introduce the parents/guests of the first-year students to the facilities, services and programs available for undergraduate students and addresses questions and common concerns that parents have during orientation. Don Schwoerer 262-2525


30,000.00 915-82 This purchase has many components that require proper equipment and professional expertise which there are no Work Centers available to my knowledge.



Agency UW Madison


Reporting Period Oct – Dec 2005 Add On # 3


Length of Contract


Amount


Amount


Work Center

Real-Time 3D Motion Capture System. The Kinesiology Department’s research requires a system that can record kinematics of forelimbs (including hand and fingers) of non-human primates during performance of reach-to-grasp tasks.

RPF 1 TimePurchase

$50,000.00 840-60220-30 495-28



Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

Laser System to be used for research in the Department of Chemistry Agent: Gail Movrich (262-1323) [email protected]


$130,000 490 51625 43




Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

Digital Video & Audio Monitoring System for the UW-Madison Police Department

One time purchase

35000.00 35000.00 All for 84084, 99876, & 88011



Agency UW-Madison


Reporting Period Oct – Dec 2005 Original


Length of Contract


Amount


Amount


Work Center

Purchase of Educational, Instructional and Display Components for the UW Madison ICECUBE Research Project on the South Pole. Contact: Vint Quamme 245-2941

RFP One timePurchase

$80,000 $80,000 57831 This is a purchase of highly specialized and varied pieces of a component educational and instructional display unit that will require electronic components, graphic and art components and technical portions that will require experience and product knowledge that is not routinely available for companies not involved in this type of work. It is also a one time purchase making it unreasonable for a SW to pursue this commodity for future manufacture.

Quarterly Procurement Plan – PRO-E-4


Agency UW Madison


Reporting Period July-September, 2005 Add On #12


Length of Contract


Amount


Amount


Work Center

Wisconsin Occupational Health Laboratory Training Modules Project. Services to be performed by Wisconsin Public Television, UW Extension. Contact: Crescent Kringle, Purchasing Supervisor, Wisconsin State Laboratory of Hygiene (262-9552)

PRO-C-25 09/01/05-11/30/05

30,000.00 30,000.00 915-82



Agency UW-Madison


Reporting Period July-September, 2005 Add On #11


Length of Contract


Amount


Amount


Work Center

Purchase of a hand loom for use in the computer design and manufacture of woven rugs and textiles as an educational and instructional tool for the UW Madison School of Human Ecology Agent: Vint Quamme 245-2941

RFP One timePurchase

$65,000 $65,000 23290 This is a purchase of a highly specialized loom and accessories requires unique manufacturing equipment and processes. It is also a one time purchase making it unreasonable for a SW to pursue this commodity for future manufacture.



Agency UW-Madison


Reporting Period July-Sept 2005


Length of Contract


Amount


Amount


Cooperative Purchase Deutsches Elektronen-Synchrotron (DESY) See Below Agent Beth Luchsinger 262-6557

Cooperative Purchase

10 years $250,000.

$2,500,000. Federally funded research

490-08

The University of Wisconsin-Madison is requesting permission to continue to collaborative arrangement to contract with DESY, a German acronym for Deutsches Elektronen-Synchrotron. This collaboration will enable the continuing physics analysis, upgrade, and maintenance of the ZEUS and HERMES experiments at HERA on behalf of the University of Wisconsin Madison as well as preserve our excellent international research reputation. The University of Wisconsin-Madison is a member of an international collaboration made up of Columbia University, Argonne National Laboratory, Louisiana State, Ohio State University, the University of Illinois, the University of Iowa, and Virginia Tech. This group has constructed a state of the art detector designed to look at lepton hadron interactions in an electron proton collider. The detector is referred to as HERA, the experiment is referred to as ZEUS, and the laboratory is referred to as DESY. The task at Wisconsin is funded by the US Department of Energy and is led by Professors Wesley H. Smith and Don Reeder. We have several personnel stationed at the Lab including two scientists and six graduate students. Our engineers and technicians make frequent trips to the lab as well. Eight individuals, a substantial portion of this manpower, are required to be resident in Hamburg, Germany. The HERA/ZEUS group expects to maintain funding from the Department of Energy for this purpose. HERA and ZEUS are in the midst of a program to provide a major upgrade to their performance. Wisconsin has major responsibility for this hardware upgrade. The US ZEUS program, led by the institutions listed above, is responsible for a contribution to this upgrade. Through Wisconsin the US program will send the equipment funds necessary for the US portion of the upgrade costs. With the hardware and luminosity upgrades we will be able to take additional data and search for new physics.



Agency UW-Madison


Reporting Period July-Sept 2005 Add On #9


Length of Contract


Amount


Amount


Work Center

Scanning Electron Microscope System to be used for research in the Department of Geology and Geophysics. Agent: Gail Movrich (262-1323) [email protected]


$450,000 490-29490-57



Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

Cooperative Purchase, Life Sciences Collaborative Access Team (LS-CAT)See Below Agent Hartley Murray 262-4562

Cooperative Purchase

10 years $1,500,000

490-96

The University of Wisconsin-Madison Department of Biochemistry requests permission to enter into a collaborative arrangement with five other educational research institutions in order to pursue research in advanced structural biology. The collaborators will include:

Northwestern University (NU) Michigan State University (MSU) The University of Michigan (UM) Wayne State University (WSU) The Van Andel Research Institute (VARI)

The consortium will be titled the Life Sciences Collaborative Access Team (LS-CAT or CAT) and it will be managed by board members appointed equally from each collaborating institution. LT-CAT will construct and operate a second Synchotron photon radiation light beam source at the Argonne National Laboratory which will be used to facilitate and carry out advanced structural biology research. In layman’s terms the research will explore cell membrane proteins, study cell structures, develop expression techniques, and develop new structural designs of enzymes for use in the biotech and pharmaceutical industries. Any required procurement efforts related to the construction of this beam line will be lead by Northwestern University (NU) in accordance with all federal guidelines, and further requirements set forth by the Department of Energy (DOE) the federal agency sponsoring the primary research.



Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

See Below Agent Beth Luchsinger 262-6557

RFP 5 years Approx Approx. $6,000,000

$1,200,000 Annually

209-00

Division of Information Technology (DoIT) Oracle/PeopleSoft Administration and Support Services RFP. UW-Madison, Division of Information Technology is planning to change the management of its IT services activities related to the combined Oracle /PeopleSoft company. One of the motivations is, since the merger of Oracle and PeopleSoft, Oracle’s stated intention to merge Oracle and PeopleSoft products. UW System institutions currently have software products from both of the previous companies. DoIT’s plan is to take a more centralized approach to the management of consulting activities. We want to contract with a core group of consultants that are specifically skilled in both technologies and can help with consolidations in programs and applications. We plan on assigning an Oracle/PeopleSoft project manager that can assist various groups with methods and means of managing the different skills set and treating them as one project versus several. This will help us save money and reduce problems associated with transition issues. Some of the IT services DoIT will need include software development and implementation, testing, data base administration, system integration, and upgrade implementations. This consolidation will benefit the UW-Madison and other UW System institutions, since DoIT supports many of their implementations. Some examples of projects that will benefit from this consolidated central approach include: --a go-live support of PeopleSoft Student Administration (SA) for UW-Parkside (with a focus in the area of financial aid). Other UW System institutions who will also need this support will benefit from UW-Parkside’s experience. --PeopleSoft Financials Upgrade from 7.5 to 8.0, including development, testing, resolving problems, documentation, training, and go-live activities


--A significant upgrade of Oracle Financials from 11.5.8 to 11.5.10



Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

Optical hardware for Broadband Optical Research Education And Sciences Network (BOREAS-Net) Agent Denise Charkowski 262-5321

Cooperative purchase/RFP University of Minnesota, Iowa Stae University, University of Iowa, and other potential collaboraters.

One-time Purchase

$4,000,000 204-64Combined

Software *See below Agent:Beth Luchsinger 262-6557

3 years

Software purchase--$100,000 to $150,000

$15,000./ yr 2 & 3

None Known—will send to all registered on Vendor Net and registered on Minority Enterprise lists.

208-11

The Wisconsin State Laboratory of Hygiene, Department of Cytogenetics is looking to acquire a Laboratory Information System (LIMS) meeting CAP and CLIA requirements and designed to manage and report Cytogenetic testing information. Components must include specimen receiving, specimen setup, testing analysis (including chromosome analysis, molecular analysis and FISH analysis) and quality assurance/quality control. It must also provide functions for case review, workload management and billing. Flexible reporting features are very important. Must also be able to import data from other LIMS as well as export data to other systems.



Agency UW-Madison




Length of Contract


Amount


Amount


Work Center

Soft X-Ray Detector System to be used for research in the Medical Physics Department Agent: Gail Movrich (262-1323) [email protected]


$100,000 490-96



Agency UW-Madison


Reporting Period JULY - SEPT 2005ADD ON # 4


Length of Contract


Amount


Amount


Work Center

IceTop Power Converters for the IceCube Project http://icecube.wisc.edu Agent: Gail Movrich (262-1323)

RFP 3-year contract $60,000first year

$100,000

$20,000 Year 2, 3

285-90690-34 730-18


Date Submitted July12, 2005

Agency UW Madison, Center for Tobacco Research

Procurement Director Mike Hardiman,



Length of Contract


Amount


Amount


Work Center

See below** Beth Luchsinger 262-6557

RFP 1 year with 4 additional one year terms.

1st year approx $1 million grant money

Apprx. $750,000 to $1 million per year available from grants

952-21 None known

** The University of Wisconsin Center for Tobacco Research and Intervention (UW-CTRI) is seeking proposals for the continued services of the Wisconsin

Tobacco Quit Line (WTQL) tobacco cessation services currently being provided to help Wisconsinites quit using tobacco. Services include “reactive” and “proactive” telephone counseling as well as proactive services via Wisconsin’s Fax to Quit program.

UW-CTRI is committed to its mission to expand our understanding of tobacco dependence and its treatment and to use this knowledge to design and

implement interventions that will significantly reduce tobacco use in Wisconsin, in the nation and beyond. The purpose of this initiative is to establish one contract to implement a statewide, no charge, and convenient telephone-based tobacco use cessation Quit

Line to assist tobacco users in quitting. Services will be based on the Community Preventive Services Task Force recommendations and the U.S. Public Health Service Clinical Practice Guideline (PHS): Treating Tobacco Use and Dependence, and any future updates of these documents. These guidelines may be accessed at http://www.surgeongeneral.gov/tobacco. In addition to these guidelines, UW-CTRI has additional requirements that must be filled.

The Quit Line will also provide assistance to virtually all other components included in Wisconsin’s tobacco control program in the following ways:

• Provide a foundation of service that is free and available for all Wisconsinites who wish to quit using tobacco products. • Encourage health care professionals to address tobacco use with their patients, by providing a practical and accessible resource that

supports their intervention. • Serve as an incentive for employers and health plans to make tobacco dependence treatment a fully covered benefit, so that more

Wisconsin residents will have access to pharmacotherapies and other effective treatments. • Serve as an incentive for businesses that adopt smoke-free workplace policies by providing a supportive resource for their employees who

smoke. • Collaborate with other partners, including media firm, to promote the WTQL. • Serve as a central information point for a statewide cessation support resources, including local programs.



Agency UW Madison




Length of Contract


Amount


Amount


Work Center

Chemistry – Routine & Specialties Proficiency Testing Samples which includes18 samples programs. The Wisconsin State Laboratory of Hygiene is a (federal) DHSS-CMS approved proficiency testing program provider and the samples are part of the process for clients to become CLIA certified. Judy Millard 262-6335

RPF 1 year with 2 additional 1 year renewals

$185,000 495-28193-08 193-22 115-12



Agency UW-Madison



Description of Commodity/Service

Type of Procurement

Length of Contract


Amount


Amount


Work Center

Custom Nursery Aquarium System for Zebra fish

research. The system to be located in a remodeled area in

the Genetics/Biotechnology Center Building and must allow

for future expansion Judy Millard 262-6335.

RFP 1 time purchase

$104,500.00 495-15, 120-39

Microbiology, Mycology, Mycobacteriology and Parasitology Proficiency Testing Samples (17 samples tests) The Wisconsin State Laboratory of Hygiene is a (federal) DHSS-CMS approved proficiency testing program provider and the samples are part of the process for clients to become certified. Judy Millard 262-6335

RFP 1 year with 2 additional 1 year renewals

$165,000 115-05 115-10 271-92



Agency UW-Madison


Reporting Period July – Sept 2005 original

Description of Commodity/Service Purchase of Stainless Steel boxes,

containers, housings and “templates” to be used for the

ICECUBE Project at Antarctica. The boxes and other products must

be able to withstand extreme temperatures and performance

requirements. The RFP document requires local to Madison Vendors

to be used and so Wisconsin vendors may benefit from the resulting

ongoing contract Vint Quamme 945-2941.

Type of Procurement

RFP

Length of Contract

1 Year with 3 one year renewals


Amount $30,000


Amount $120,000


55300

Work Center

Documents

Quarterly Procurement Planvendornet.state.wi.us/vendornet/wocc/UW-Mad.pdf · is funded by the National Science Foundation (NSF).Judy Millard 262-6335 RFP One time purchase $50,000.00