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Quarterly Budget Monitoring Report
Quarterly Budget Monitoring Report January to March
2017
ANNEXURE “A”
Quarterly Budget Monitoring Report
TABLE OF CONTENTS Legislative Framework............................................................................................. 3 Report to Executive Mayor....................................................................................... 4 Recommendations................................................................................................... 4 Part 1: Executive Summary
1.1 Consolidated Performance............................................................................................... 5-13
Part 2: In-year Budget Statement tables
2.1 Table C1: Monthly Budget Statement Summary.............................................................. 14
2.2 Table C2: Monthly Operating Budget Statement by standard classification.................... 15
2.3 Table C3: Monthly Operating Budget Statement by municipal vote................................ 16
2.4 Table C4: Monthly Operating Budget Statement by revenue source and expenditure
type.................................................................................................................................. 17
2.5 Table C5: Monthly Capital Budget Statement by municipal vote, standard classification
and funding...................................................................................................................... 18
2.6 Table C6: Monthly Budget Statement: Financial Position................................................ 19
2.7 Table C7: Monthly Budget Statement: Cash Flow..................................................... 20-21
2.8 Supporting Documentation
2.8.1 Table SC3: Debtors Age Analysis..................................................................... 22-23
2.8.2 Table SC4: Creditors Age Analysis....................................................................... 23
2.8.3 Table SC6: Transfers and grant receipts................................................................ 24
2.8.4 Table SC7(1): Transfers and grant expenditure..................................................... 25
2.8.5 Table SC7(2): Transfers and Grant Roll-over Expenditure………………………... 26
2.8.6 Table SC8: Councillor and staff benefits................................................................ 27
2.8.7 Overtime table per department.......................................................................... 28-30
2.8.8 Table SC9: Monthly actual and revised targets for cash receipts and expenditure....... 31-32
2.8.9 Withdrawals from municipal bank account............................................................. 33
2.8.10 Loans and borrowing for 3rd quarter................................................................. 34-35
2.8.11 Section 66 Report.............................................................................................. 36-37
2.8.12 Table SC13 (c): Expenditure on Repairs and Maintenance by asset class…… 38
2.8.13 Deviations........................................................................................................ 39-47
2.9 Annexure A: Top Layer SDBIP – Quarter 3 ended 31 March 2017.................. 48-62
Quality Certificate................................................................................................. 63
Quarterly Budget Monitoring Report
Legislative framework The Municipal Budget and Reporting Regulations (MBRR) are designed to achieve a range of objectives, including improving the local government sphere’s ability to deliver basic services by facilitating improved financial sustainability and better medium term planning and policy choices on service delivery. This report has been prepared in terms of the following legislative framework:
The Municipal Finance Management Act – No. 56 of 2003, Sections 71 & 52,
and The Municipal Budget and Reporting Regulations The MBRR highlights the format of the monthly budget statements. 28. The monthly budget statement of a municipality must be in the format specified in Schedule C and include all the required tables, charts and explanatory information, taking into account any guidelines issued by the Minister in terms of section 168(1) of the Act. The objective of these Regulations is to secure sound and sustainable management of the budgeting and reporting practices of municipalities by establishing uniform norms and standards and other requirements for ensuring transparency, accountability and appropriate lines of responsibility in the budgeting and reporting process and other relevant matters as required by the Act.
Quarterly Budget Monitoring Report
Report of the Executive Mayor In accordance with Section 52(d) of the Municipal Finance Management Act, I submit a report to the council within 30 days after the end of the third quarter of 2016/17, on the implementation of the budget and the financial state of affairs of the George Municipality. The submission of this report forms part of the general responsibilities of the Mayor of a Municipality, and is intended to inform and enable the council to fulfil its oversight responsibility. EXECUTIVE MAYOR
Recommendations
(a) That Council notes the contents of this report and supporting documentations for the 3rd quarter of 2016/17 financial year.
Quarterly Budget Monitoring Report
Part 1: Executive Summary
1.1 Consolidated performance This report is a summary of the main budget issues arising from the in-year monitoring process. It compares the progress of the budget to the projections contained in the Service Delivery and Budget Implementation Plan (SDBIP). Furthermore, it compares the quarterly projections for service delivery targets and performance indicators contained in the SDBIP, against the actual outcomes of the municipality’s performance in service delivery for the 1st quarter of 2016/17. The following table summarises the overall position on the capital and operating budgets. Take note that the Operating Expenditure only reflects the direct expenditure and exclude all indirect expenditure e.g. Administrative Recharges.
Capital Expenditure
R’000
Operating Income R’000
Operating Expenditure
R’000
Original Budget 211 795 1 677 125 1 625 960
Adjustments Budget 317 023 1 734 536 1 641 524
Plan to Date (SDBIP) 110 557 1 180 742 1 037 831
Actual 104 964 1 109 535 1 026 631
Variance to SDBIP -5593 -71 207 -11 200
% Variance to SDBIP -5% -6% -1%
% of Adjusted budget 2016/17 33.1% 67.97 62.54
% of Adjusted budget 2014/15 37.9% 60.3% 61.4%
It should be noted that due to the implementation of mSCOA the projections were not based on previous year’s actual trends. This has an impact on the variances between planned budget versus actual. A correction will be done during the adjustments budget in February 2017. Performance against annual budget (reasons for variances), material variances from SDBIP and remedial or corrective steps:
Quarterly Budget Monitoring Report
Operating Revenue by source
REVENUE BY SOURCE ORIGINAL BUDGET
ADJUSTMENTS BUDGET
PLANNED INCOME TO
DATE (SDBIP)
ACTUAL INCOME TO
DATE VARIANCE % VARIANCE
REASONS FOR VARIANCES
PROPERTY RATES
238 042
241 642
190 274
190 131
(143) 0%
PENALTIES IMPOSED AND COLLECTIONS
7 305
7 305
3 537
3 582
45 1%
SERVICE CHARGES - ELECTRICITY
588 613
606 644
454 805
453 513
(1 292) 0%
SERVICE CHARGES - WATER
127 296
132 296
114 672
113 883
(790) -1% SERVICE CHARGES -
SEWERAGE
103 614
107 614
85 798
85 678
(120) 0%
SERVICE CHARGES - REFUSE
78 538
83 538
63 990
63 973
(16) 0%
SERVICE CHARGES - OTHER
262 262
13
11
(2) -15%
REVENUE FOREGONE
(121 736)
(121 436)
(106 352)
(104 821) 1
531 -1%
FINES (cash)
62 221
61 971
7 526
7 454
(71) -1%
FINES (iGRAP1)
- -
-
-
- 0%
LICENCES & PERMITS
2 544
2 544
1 737
1 628
(109) -6%
INCOME FOR AGENCY SERVICES
7 443
7 443
6 416
5 615
(801) -12%
RENT OF FACILITIES AND EQUIPMENT
3 392
4 592
1 974
2 336
362 18%
Quarterly Budget Monitoring Report
REVENUE BY SOURCE ORIGINAL BUDGET
ADJUSTMENTS BUDGET
PLANNED INCOME TO
DATE (SDBIP)
ACTUAL INCOME TO
DATE VARIANCE % VARIANCE
REASONS FOR VARIANCES
GRANTS & SUBSIDIES RECEIVED - CAPITAL
155 586
193 857
93 446
64 894
(28 552) -31%
No capitalisation done to date
GRANTS & SUBSIDIES RECEIVED - OPERATING
304 112
317 580
189 015
145 465
(43
550) -23%
Equitable Share allocated to income
INTEREST EARNED - EXTERNAL INVESTMENTS
27 417
27 417
16 847
24 616
7 769 46%
INTEREST EARNED - OUTSTANDING DEBTORS
4 879
4 879
3 379
3 186
(193) -6%
OTHER REVENUE
16 979
16 979
18 668
14 443
(4 226) -23%
GIPTN FARE REVENUE
64 523
33 265
26 405
26 847
442 2%
CAPITAL CONTRIBUTIONS
6 145
6 145
8 551
7 046
(1 505) -18%
GAIN ON DISPOSAL OF PPE
- -
42
54
12 0%
TOTAL REVENUE
1 677 175
1 734 536
1 180 742
1 109 535
(71 207) -6%
% of Annual Budget Billed
63.97%
Quarterly Budget Monitoring Report
The following table provides a summary of the revenue trends based on previous year’s amounts and current years planned and actual revenue.
Property rates and service charges are being billed on a monthly basis for 2016/17 year in comparison to the previous year, thus the reason why the year on year trend is so different.
8
2015/16
Audited
Outcome
Original
Budget
Adjusted
Budget
Monthly
actual
YearTD
actual
YearTD
budgetYTD variance YTD variance
% spend of
Adjusted
Budget
R thousands %
Monthly income performance trend
July 93 878 141 038 124 274 64 286 64 286 124 274 59 988 48.3% 4%
August 129 499 138 832 119 104 85 602 149 888 243 378 93 490 38.4% 9%
September 92 263 134 560 119 534 129 436 279 325 362 912 83 587 23.0% 16%
October 87 361 135 024 120 688 165 053 444 377 483 599 39 222 8.1% 26%
November 202 392 137 239 124 243 185 585 629 963 607 842 (22 121) -3.6% 36%
December 95 072 136 578 134 237 77 015 706 978 742 079 35 101 4.7% 41%
January 85 401 133 644 131 995 126 318 833 296 874 074 40 779 4.7% 48%
February 71 245 141 568 138 691 176 146 1 009 442 1 009 401 (41) 0.0% 58%
March 91 486 137 060 135 424 100 093 1 109 535 1 180 742 71 207 6.0% 64%
April 156 414 137 843 136 745 –
May 165 584 135 959 137 088 –
June 119 212 167 780 312 514 –
Total Operating Income 1 389 806 1 677 125 1 734 536 1 109 535
Month
Budget Year 2016/17
Quarterly Budget Monitoring Report
Operating expenditure by type
EXPENDITURE BY TYPE ORIGINAL BUDGET
ADJUSTMENTS BUDGET
PLANNED EXP. TO DATE (SDBIP)
ACTUAL EXP. TO DATE
VARIANCE %
VARIANCE
REASONS FOR
VARIANCES
EMPLOYEE RELATED COSTS 403 919 416 556 296 383 295 721 (662) 0%
REMUNERATION OF COUNCILLORS 20 771 20 770 13 467 13 471 4 0%
Still awaiting the government gazette to implement the salary increase of the Councillors.
CONTRACTED SERVICES 431 912 400 729 231 637 230 717 (921) 0%
BULK PURCHASES 394 992 408 019 278 042 264 635 (13 407) -5%
GENERAL EXPENSES - OTHER 97 128 95 958 55 017 54 055 (962) -2%
DEPRECIATION 159 421 159 421 109 787 112 157 2 370 2%
Depreciation has been processed untill November 2016.
LOSS ON DISPOSAL OF PPE 600 600 (231) (62) 169 -73%
BAD DEBTS 63 424 63 424 9 310 11 893 2 583 28%
Write-offs are being done against the expenditure item and not
Quarterly Budget Monitoring Report
EXPENDITURE BY TYPE ORIGINAL BUDGET
ADJUSTMENTS BUDGET
PLANNED EXP. TO DATE (SDBIP)
ACTUAL EXP. TO DATE
VARIANCE %
VARIANCE
REASONS FOR
VARIANCES
like previous years against the provision.
GRANTS AND SUBSIDIES PAID - 370 - 120 120
No Planned
Spend
OTHER MATERIALS 14 279 36 164 23 463 22 968 (495) -2%
INTEREST EXPENSE 39 513 39 513 20 956 20 956 0 0%
TOTAL EXPENDITURE 1 625 960 1 641 524 1 037 831 1 026 631 (11 200) -1%
% of Annual Budget Spent
62.54%
Quarterly Budget Monitoring Report
The following table provides a summary of the expenditure trends based on previous year’s amounts and current years planned and actual spending.
2015/16
Audited
Outcome
Original
Budget
Adjusted
Budget
Monthly
actual
YearTD
actual
YearTD
budgetYTD variance YTD variance
% spend of
Adjusted
Budget
R thousands %
Monthly expenditure performance trend
July 31 853 106 508 47 043 32 088 32 088 47 043 14 955 31.8% 2%
August 95 175 156 668 125 001 111 110 143 198 172 044 28 845 16.8% 9%
September 102 842 136 580 123 319 105 518 248 716 295 362 46 646 15.8% 15%
October 85 626 118 826 106 522 125 897 374 613 401 885 27 271 6.8% 23%
November 168 081 117 297 119 230 182 312 556 925 521 115 (35 810) -6.9% 34%
December 131 709 142 721 131 995 118 135 675 060 653 110 (21 950) -3.4% 41%
January 86 216 120 710 201 424 95 541 770 601 854 534 83 933 9.8% 47%
February 109 364 131 983 127 374 141 311 911 885 911 885 – 56%
March 113 148 115 040 112 545 114 719 1 026 631 1 037 831 11 200 1.1% 63%
April 124 461 108 764 109 905 –
May 69 093 109 532 109 806 –
June 159 378 261 330 327 361 –
Total Operating Expenditure 1 276 945 1 625 960 1 641 524 1 026 631
Month
Budget Year 2016/17
Quarterly Budget Monitoring Report
Capital expenditure
Directorate Original Budget
Adjustment Budget
Planned (SDBIP)
Actual Variance Variance
(%)
Comments Reasons for
variances
Municipal Manager 3 570 4 466 2 717 2 627 -90 -3%
Corporate Services 5 750 7 809 4 827 4 789 -39 -1%
Civil Engineering Services
161 578 250 665 83 380 77 673 -5 707 -7%
Electrotechnical Services
22 758 18 475 4 947 4 761 -186 -4%
Human Settlements, Land Affairs & Planning
1 672 1 701 509 409 -100 -20%
Community Services 25 916 33 097 13 698 14 309 612 4%
Financial Services 550 810 480 397 -83 -17%
Total 221 795 317 023 110 557 104 964 -5 593 -5%
Quarterly Budget Monitoring Report
The following table provides a summary of the expenditure trends based on previous year’s amounts and current years planned and actual spending.
Quarterly Budget Monitoring Report
Part 2: In-year budget statement tables 2.1 Table C1: Monthly budget Statement Summary
2015/16
Audited
Outcome
Original
Budget
Adjusted
Budget
Monthly
actualYearTD actual
YearTD
budget
YTD
variance
YTD
variance
Full Year
Forecast
R thousands %
Financial Performance
Property rates 197 663 212 879 216 479 16 918 165 243 165 331 (88) -0% 216 479
Service charges 757 331 809 055 841 386 71 619 640 707 641 406 (699) -0% 841 386
Investment revenue 30 746 27 417 27 417 5 312 24 616 16 847 7 769 46% 27 417
Transfers recognised - operational 209 352 281 358 317 384 – 145 465 189 015 (43 550) -23% 317 384
Other own revenue 240 183 156 976 127 006 5 623 56 158 57 592 (1 435) -2% 127 006
Total Revenue (excluding capital transfers and
contributions)
1 435 276 1 487 685 1 529 671 99 472 1 032 189 1 070 191 (38 002) -4% 1 529 671
Employee costs 364 115 404 633 413 629 30 585 294 932 296 383 (1 451) -0% 413 629
Remuneration of Councillors 17 504 20 771 20 770 1 578 13 471 13 467 4 0% 20 770
Depreciation & asset impairment 126 448 159 421 159 421 12 677 112 248 109 949 2 299 2% 159 421
Finance charges 43 953 39 320 39 320 – 20 956 20 956 0 0% 39 320
Materials and bulk purchases 317 300 409 271 444 304 29 416 287 603 301 505 (13 902) -5% 444 304
Transfers and grants 2 832 – 370 120 120 – 120 #DIV/0! 370
Other expenditure 400 611 592 207 563 710 40 343 297 300 295 571 1 729 1% 563 710
Total Expenditure 1 272 763 1 625 623 1 641 524 114 719 1 026 631 1 037 831 (11 200) -1% 1 641 524
Surplus/(Deficit) 162 513 (137 938) (111 854) (15 246) 5 558 32 360 (26 802) -83% (111 854)
Transfers recognised - capital 62 681 155 782 194 053 – 64 894 93 446 (28 552) -31% 194 053
Contributions & Contributed assets 17 558 10 812 10 812 621 12 451 17 105 (4 653) -27% 10 812
Surplus/(Deficit) after capital transfers &
contributions
242 751 28 657 93 012 (14 626) 82 904 142 911 (60 007) -42% 93 012
Share of surplus/ (deficit) of associate – – – – – – – –
Surplus/ (Deficit) for the year 242 751 28 657 93 012 (14 626) 82 904 142 911 (60 007) -42% 93 012
Capital expenditure & funds sources
Capital expenditure 211 065 221 795 317 023 13 223 104 964 110 557 (5 593) -5% 317 023
Capital transfers recognised 124 034 140 347 221 825 9 481 67 656 72 019 (4 362) -6% 221 825
Public contributions & donations – – – – – – – –
Borrowing 8 148 22 031 22 207 262 11 925 12 999 (1 074) -8% 22 207
Internally generated funds 78 883 59 417 72 990 3 479 25 383 25 540 (157) -1% 72 990
Total sources of capital funds 211 065 221 795 317 023 13 223 104 964 110 557 (5 593) -5% 317 023
Financial position
Total current assets 908 717 755 708 674 135 982 452 674 135
Total non current assets 2 805 341 2 875 177 2 875 177 2 858 703 2 875 177
Total current liabilities 358 816 222 015 222 015 547 902 222 015
Total non current liabilities 573 914 616 795 616 795 509 192 616 795
Community wealth/Equity 2 781 328 2 792 076 2 710 503 2 784 061 2 710 503
Cash flows
Net cash from (used) operating 268 391 267 248 267 757 (21 401) 448 785 222 633 (226 152) -102% 267 757
Net cash from (used) investing (52 076) (210 691) (210 691) (13 212) (128 324) (24 062) 104 262 -433% (210 691)
Net cash from (used) financing (18 454) (33 344) (33 344) – (22 786) (19 338) 3 448 -18% (33 344)
Cash/cash equivalents at the month/year end 563 183 388 536 389 045 – 662 997 544 555 (118 443) -22% 389 045
Debtors & creditors analysis 0-30 Days 31-60 Days 61-90 Days 91-120 Days 121-150 Dys 151-180 Dys181 Dys-1
YrOver 1Yr Total
Debtors Age Analysis
Total By Income Source 77 670 8 072 7 738 6 343 5 556 5 619 23 766 78 638 213 401
Creditors Age Analysis
Total Creditors 3 057 277 452 2 879 1 869 – – – 3 060 479
Description
Budget Year 2016/17
Quarterly Budget Monitoring Report
2.2 Table C2: Monthly Operating Budget Statement by standard classification
Quarterly Budget Monitoring Report
2.3 Table C3: Monthly Operating Budget Statement by municipal vote
Quarterly Budget Monitoring Report
2.4 Table C4: Monthly Operating Budget Statement by revenue source and expenditure type Revenue generated from property rates and service charges forms a significant percentage of the revenue source of the municipality. The above table excludes revenue foregone arising from discounts and rebates associated with the tariff policy of the Municipality.
Quarterly Budget Monitoring Report
2.5 Table C5: Monthly Capital Budget Statement by municipal vote, standard classification and funding
Quarterly Budget Monitoring Report
2.6 Table C6: Monthly Budget Statement: Financial Position
2015/16 Budget Year 2016/17
Audited
Outcome
Original
Budget
Adjusted
BudgetYearTD actual
Full Year
Forecast
R thousands 1
ASSETS
Current assets
Cash 543 741 446 896 365 323 662 997 365 323
Call investment deposits – – – – –
Consumer debtors 111 706 79 035 79 035 127 074 79 035
Other debtors 85 808 61 468 61 468 30 744 61 468
Current portion of long-term receivables 960 233 233 730 233
Inventory 166 501 168 076 168 076 160 906 168 076
Total current assets 908 717 755 708 674 135 982 452 674 135
Non current assets
Long-term receivables 960 502 502 730 502
Investments – – – – –
Investment property 152 263 145 109 145 109 152 129 145 109
Investments in Associate – – – – –
Property, plant and equipment 2 651 654 2 727 882 2 727 882 2 705 076 2 727 882
Agricultural – – – – –
Biological assets – – – – –
Intangible assets 463 1 685 1 685 768 1 685
Other non-current assets – – –
Total non current assets 2 805 341 2 875 177 2 875 177 2 858 703 2 875 177
TOTAL ASSETS 3 714 058 3 630 885 3 549 312 3 841 155 3 549 312
LIABILITIES
Current liabilities
Bank overdraft – – – – –
Borrowing 23 360 38 826 38 826 42 949 38 826
Consumer deposits 20 879 18 019 18 019 21 295 18 019
Trade and other payables 238 119 143 888 143 888 379 200 143 888
Provisions 76 457 21 282 21 282 104 459 21 282
Total current liabilities 358 816 222 015 222 015 547 902 222 015
Non current liabilities
Borrowing 383 622 486 143 486 143 341 491 486 143
Provisions 190 292 130 652 130 652 167 700 130 652
Total non current liabilities 573 914 616 795 616 795 509 192 616 795
TOTAL LIABILITIES 932 730 838 810 838 810 1 057 094 838 810
NET ASSETS 2 2 781 328 2 792 076 2 710 503 2 784 061 2 710 503
COMMUNITY WEALTH/EQUITY
Accumulated Surplus/(Deficit) 2 713 819 2 717 945 2 636 372 2 719 121 2 636 372
Reserves 67 509 74 130 74 130 64 940 74 130
TOTAL COMMUNITY WEALTH/EQUITY 2 2 781 328 2 792 076 2 710 503 2 784 061 2 710 503
Description Ref
Quarterly Budget Monitoring Report
2.7 Table C7: Monthly Budget Statement: Cash Flow
Quarterly Budget Monitoring Report
This statement reflects the actual cash that is received and spent by the municipality. Cash payments and receipts will not coincide with Table C4, because Table C4 is partly based on billed income and expenditure. The table below provides a breakdown of the outstanding commitments against the cash and cash equivalents at end of March 2017.
Opening balance
(01.07.2016) Movement Closing balance
Repayments of Loans - short term portion 18 639 172 4 468 028 23 107 200
Capital Replacement Reserve 15 359 738 2 789 638 18 149 376
Unspent External Loans 0 10 914 184 10 914 184
Unspent Conditional Grants 34 491 338 84 594 619 119 085 958
Unspent Conditional Grants - Cash 34 491 338 -15 405 381 19 085 958
Unspent Conditional Grants - Call deposit 0 100 000 000 100 000 000
Housing Development Fund 57 101 448 0 57 101 448
Housing Development Fund - Cash 57 101 448 -50 000 000 7 101 448
Housing Development Fund - Call deposit 0 50 000 000 50 000 000
Trade debtors - deposits 19 759 545 1 534 958 21 294 503
Working capital 219 971 416 193 373 301 413 344 717
Working capital 19 971 416 283 373 301 303 344 717
Working capital: Call Deposit 200 000 000 -90 000 000 110 000 000
Closing Balance 365 322 659 297 674 728 662 997 387
Cash and cash equivalents commitments - 31 March 2017
Quarterly Budget Monitoring Report
2.8 Supporting documentation 2.8.1 Table SC3: Debtors Age Analysis
Description
R thousands
0-30 Days 31-60 Days 61-90 Days 91-120 Days 121-150 Dys 151-180 Dys 181 Dys-1 Yr Over 1Yr TotalTotal
over 90 days
Actual Bad
Debts Written
Off against
Debtors
Impairment -
Bad Debts i.t.o
Council Policy
Debtors Age Analysis By Income Source
Trade and Other Receivables from Exchange Transactions - Water 15 791 3 652 2 623 3 351 2 808 2 568 12 175 33 824 76 792 54 727 1 530 –
Trade and Other Receivables from Exchange Transactions - Electricity 31 885 910 282 138 154 402 740 3 967 38 479 5 401 6 –
Receivables from Non-exchange Transactions - Property Rates 16 694 1 247 872 709 658 559 2 801 8 379 31 920 13 107 277 –
Receivables from Exchange Transactions - Waste Water Management 9 452 1 154 828 795 732 661 3 255 10 619 27 496 16 062 856 –
Receivables from Exchange Transactions - Waste Management 7 389 899 634 607 565 515 2 508 7 377 20 494 11 572 702 –
Receivables from Exchange Transactions - Property Rental Debtors 28 4 4 4 4 4 23 283 354 317 60 –
Interest on Arrear Debtor Accounts 406 81 71 89 95 96 726 8 303 9 867 9 309 249 –
Recoverable unauthorised, irregular, fruitless and wasteful expenditure – – – – – – – – – – – –
Other (9 846) 702 1 253 1 092 718 313 1 834 6 641 2 708 10 599 29 –
Total By Income Source 71 800 8 650 6 566 6 785 5 734 5 119 24 063 79 394 208 110 121 094 3 709 –
2015/16 - totals only 61 634 7 895 6 827 5 526 5 594 4 770 20 222 64 283 176 751 3 422 – 0
Debtors Age Analysis By Customer Group
Government 2 017 1 094 155 76 59 50 252 208 3 911 646 – –
Commercial 23 537 999 1 041 866 566 415 1 388 7 166 35 978 10 401 – –
Households 46 348 6 543 5 355 5 831 5 092 4 641 22 363 71 114 167 287 109 040 3 709 –
Other (103) 14 15 11 17 13 60 906 933 1 007 – –
Total By Customer Group 71 800 8 650 6 566 6 785 5 734 5 119 24 063 79 394 208 110 121 094 3 709 –
Budget Year 2016/17
At the end of March 2017, an amount of R206.1 Million (gross debtors) was outstanding for debtors, with R121 million outstanding for longer than 90 days. R3.7 million was written off for March 2017 in respect of Indigent households. The Finance Department is busy compiling a report to be submitted to Council regarding old outstanding debt and recommendations. The biggest concern is that Indigent households outstanding debt increases by ±R1 million per month. A contractor has been appointed to repair water leakages in Indigent household’s curb debt.
Quarterly Budget Monitoring Report
The following graph compares the debtor’s age analysis end of September 2015 to the same period last year:
2.8.2 Table SC4: Creditors Age Analysis
Budget Year 2016/17
R thousands
Creditors Age Analysis By Customer Type
Bulk Electricity 0100 33 045 – – – – – – – 33 045 29 422
Bulk Water 0200 – – – – – – – – – –
PAYE deductions 0300 4 189 – – – – – – – 4 189 5 151
VAT (output less input) 0400 2 786 – – – – – – – 2 786 8 999
Pensions / Retirement deductions 0500 – – – – – – – – – –
Loan repayments 0600 – – – – – – – – – –
Trade Creditors 0700 7 559 326 358 1 2 354 – – – 10 597 6 729
Auditor General 0800 – – – – – – – – – –
Other 0900 – – – – – – – – – –
Total By Customer Type 1000 47 579 326 358 1 2 354 – – – 50 617 50 301
NT
Code0 -
30 Days
31 -
60 Days
Prior year totals
for chart (same
period)181 Days -
1 Year
Over 1
Year
Total61 -
90 Days
91 -
120 Days
121 -
150 Days
151 -
180 Days
Description
Reasons for creditors outstanding longer than 30 days:
There are disputes on some of the invoices that still need to be resolved; and
Invoices that has not been signed off by the relevant official for creditors to make the payment.
Quarterly Budget Monitoring Report
2.8.3 Table SC6: Transfers and grants receipts
Quarterly Budget Monitoring Report
2.8.4 Table SC7 (1): Transfers and grants expenditure
Quarterly Budget Monitoring Report
2.8.5 Table SC7 (2): Transfers and grants Roll-over expenditure
Quarterly Budget Monitoring Report
2.8.6 Table SC8: Councillor and staff benefits
Quarterly Budget Monitoring Report
2.8.7 Overtime table per department
CIVIL ENGINEERING
SERVICES
Department Name E/I Vote number Item Name Original Budget
Current Year
Adjusted Budget
Current Year SDBIP Year-to-date Actual Quarter 1 Quarter 2 Jan 2017 Feb 2017 March 2017 Available
Sewerage Networks 10521202740000 Overtime-Non Structured 2 434 250 4 234 250 2 891 695 2 793 025 658 792 1 139 233 290 410 401 630 302 960 1 441 225
Water Contamination Control10563202740000 Overtime-Non Structured 1 605 000 1 605 000 1 186 609 1 185 873 242 126 467 189 191 487 142 904 142 167 419 127
Water Contamination Control10563202750000 Overtime-Structured - - 96 027 90 898 33 239 26 419 10 968 12 700 7 571 -90 898
Water Contamination Control10563202770000 Overtime-Night Shift 160 000 160 000 121 571 121 895 30 509 45 022 15 251 15 395 15 718 38 105
Laboratory Services 10564202740000 Overtime-Non Structured 118 770 118 770 33 402 32 235 6 571 3 220 21 278 1 167 - 86 535
Laboratory Services 10564202750000 Overtime-Structured 890 890 - - - - - - - 890
Civil Administration 10615202740000 Overtime-Non Structured 24 610 24 610 172 683 166 974 49 971 42 147 20 739 29 914 24 205 -142 364
Streets & Storm Water10686202740000 Overtime-Non Structured 1 613 560 1 513 560 1 032 589 984 275 240 676 354 111 74 002 181 900 133 586 529 285
GIPTN - Auxillary Cost10687202740000 Overtime-Non Structured - - 9 137 66 517 - - - 4 569 61 948 -66 517
GIPTN - Auxillary Cost10687202770000 Overtime-Night Shift - - - 53 760 - - - - 53 760 -53 760
GIPTN - Establishment Costs10689202740000 Overtime-Non Structured 100 000 200 000 - - - - - - - 200 000
Water Purification 10835202740000 Overtime-Non Structured 1 070 000 1 510 000 1 107 913 1 074 192 254 062 367 859 183 504 151 244 117 522 435 808
Water Purification 10835202750000 Overtime-Structured 346 730 346 730 155 661 151 771 54 210 52 346 11 339 18 883 14 992 194 959
Water Purification 10835202770000 Overtime-Night Shift 200 970 200 970 158 921 155 975 40 325 56 396 20 315 20 942 17 997 44 995
Water Distribution 10848202740000 Overtime-Non Structured 2 205 270 3 805 270 2 426 428 2 300 290 626 403 766 162 277 865 377 999 251 861 1 504 980
TOTAL 9 880 050 13 720 050 9 392 636 9 177 679 2 236 885 3 320 104 1 117 158 1 359 245 1 144 288 4 542 371
% SPENT 67%
Quarterly Budget Monitoring Report
COMMUNITY SERVICES
Department Name E/I Vote number Item Name Original Budget
Current Year
Adjusted Budget
Current Year SDBIP Year-to-date Actual Quarter 1 Quarter 2 Jan 2017 Feb 2017 March 2017 Available
Cemetries 10042202740000 Overtime-Non Structured 11 770 11 770 11 770 70 888 21 110 25 821 12 724 5 446 5 787 -59 118
Main Library 10084202740000 Overtime-Non Structured 3 210 3 210 - - - - - - - 3 210
Fire Services 10149202740000 Overtime-Non Structured 233 260 233 260 1 423 636 1 224 829 83 297 211 231 514 017 307 545 108 738 -991 569
Fire Services 10149202750000 Overtime-Structured - - 310 230 287 320 71 539 76 531 73 234 44 463 21 553 -287 320
Fire Services 10149202770000 Overtime-Night Shift 555 800 555 800 612 621 692 277 171 329 259 317 91 745 90 229 79 656 -136 477
Beach Areas 10246202740000 Overtime-Non Structured 25 680 25 680 32 470 29 727 1 617 4 401 18 040 4 206 1 463 -4 047
Maintenance 10291202740000 Overtime-Non Structured 4 280 4 280 27 327 33 356 7 964 10 561 2 424 6 378 6 029 -29 076
Fencing & Sidings 10356202740000 Overtime-Non Structured 7 490 7 490 60 423 61 830 12 862 20 709 16 796 5 028 6 435 -54 340
Sport Maintenance 10385202740000 Overtime-Non Structured 5 350 95 350 170 456 151 614 16 556 32 340 26 023 47 768 28 926 -56 264
Swimmingpool 10386202740000 Overtime-Non Structured 1 070 1 070 9 680 9 147 - 6 111 2 503 533 - -8 077
Environmental Admin 10398202740000 Overtime-Non Structured 2 140 2 140 - 690 - - - - 690 1 450
Social Services 10399202740000 Overtime-Non Structured 1 070 1 070 105 903 75 907 - 23 394 22 517 29 996 - -74 837
Parks & Gardens 10424202740000 Overtime-Non Structured - - 82 871 79 262 15 174 20 737 21 449 12 756 9 147 -79 262
Street Cleansing 10437202740000 Overtime-Non Structured 416 230 416 230 728 394 716 684 186 702 226 525 109 058 103 054 91 344 -300 454
Public Toilets 10534202740000 Overtime-Non Structured 134 820 134 820 37 951 35 725 9 754 10 187 5 059 6 475 4 249 99 095
Dumping Site 10602202740000 Overtime-Non Structured 166 920 166 920 119 155 152 288 25 643 48 091 22 912 11 254 44 387 14 632
Hawker Control 10699202740000 Overtime-Non Structured 130 540 130 540 183 439 155 042 36 027 30 495 50 727 33 095 4 698 -24 502
Security Services 10700202740000 Overtime-Non Structured 256 800 256 800 657 624 564 695 98 173 96 039 240 453 111 480 18 551 -307 895
Security Services 10700202770000 Overtime-Night Shift 2 000 2 000 26 919 27 123 6 789 9 319 3 913 3 449 3 653 -25 123
Traffic Services 10754202740000 Overtime-Non Structured 2 247 000 2 247 000 2 510 308 2 189 246 581 621 569 829 441 373 458 742 137 681 57 754
Traffic Services 10754202770000 Overtime-Night Shift 145 000 145 000 148 362 145 526 40 410 44 112 22 696 20 572 17 736 -526
Vehicle Registration 10767202740000 Overtime-Non Structured 12 840 12 840 66 007 54 811 11 733 14 593 6 195 16 743 5 547 -41 971
Refuse Removal 10770202740000 Overtime-Non Structured 1 350 790 1 350 790 1 812 074 1 800 556 326 667 584 384 336 759 282 132 270 614 -449 766
Drivers Licence 10783202740000 Overtime-Non Structured 84 530 84 530 88 974 84 390 20 009 36 039 11 477 10 724 6 140 140
Vehicle Testing 10796202740000 Overtime-Non Structured 2 770 2 770 6 794 4 026 153 - 820 2 911 143 -1 256
TOTAL 5 801 360 5 891 360 9 233 388 8 646 959 1 745 127 2 360 767 2 052 915 1 614 982 873 167 -2 755 599
% SPENT 147%
CORPORATE SERVICES
Department Name E/I Vote number Item Name Original Budget
Current Year
Adjusted Budget
Current Year SDBIP Year-to-date Actual Quarter 1 Quarter 2 Jan 2017 Feb 2017 March 2017 Available
Administration 10013202740000 Overtime-Non Structured 35 310 35 310 21 101 29 066 8 361 11 402 - 669 8 634 6 244
DMA Area 10014202740000 Overtime-Non Structured 10 170 10 170 146 068 160 553 34 988 53 329 27 364 30 387 14 485 -150 383
Client Services 10019202740000 Overtime-Non Structured 42 800 42 800 -1 781 -1 781 - -1 781 - - - 44 581
Civic Centre 10165202740000 Overtime-Non Structured 254 660 374 660 173 200 205 110 90 590 40 567 11 301 15 371 47 281 169 550
Blanco Hall 10176202740000 Overtime-Non Structured 29 960 29 960 21 928 22 250 7 074 4 786 2 707 3 680 4 003 7 710
Conville Hall 10178202740000 Overtime-Non Structured 57 780 57 780 19 795 22 395 7 636 12 159 - - 2 600 35 385
Thembalethu Hall 10204202740000 Overtime-Non Structured 12 840 12 840 7 399 6 897 2 424 2 090 1 881 502 - 5 943
Touwsranten Hall 10217202740000 Overtime-Non Structured 22 470 22 470 20 944 20 746 5 809 4 786 3 737 3 306 3 108 1 724
ICT 10495202740000 Overtime-Non Structured 8 560 8 560 3 281 3 281 - 3 281 - - - 5 279
Thusong Centre 10864202740000 Overtime-Non Structured - - 4 853 4 853 4 853 - - - - -4 853
TOTAL 474 550 594 550 416 787 473 371 161 736 130 619 46 991 53 914 80 111 121 179
% SPENT 80%
Quarterly Budget Monitoring Report
ELECTROTECHNICAL SERVICES
Department Name E/I Vote number Item Name Original Budget
Current Year
Adjusted Budget
Current Year SDBIP Year-to-date Actual Quarter 1 Quarter 2 Jan 2017 Feb 2017 March 2017 Available
Electricity: Admin 10806202740000 Overtime-Non Structured 206 510 206 510 108 385 127 129 12 142 64 441 24 452 3 675 22 419 79 381
Electricity: Distribution10819202740000 Overtime-Non Structured 4 485 440 4 985 440 3 714 493 3 653 650 763 409 1 642 698 438 539 434 923 374 080 1 331 790
Fleet Management 10932202740000 Overtime-Non Structured 97 370 97 370 132 927 127 013 46 676 18 376 24 619 21 628 15 714 -29 643
Mechanical Workshop10961202740000 Overtime-Non Structured 10 700 10 700 9 697 9 120 4 980 1 850 1 714 576 - 1 580
TOTAL 4 800 020 5 300 020 3 965 501 3 916 912 827 208 1 727 365 489 324 460 802 412 213 1 383 108
% SPENT 74%
FINANCIAL
SERVICES
Department Name E/I Vote number Item Name Original Budget
Current Year
Adjusted Budget
Current Year SDBIP
Year-to-date
Actual Quarter 1 Quarter 2 Jan 2017 Feb 2017 March 2017 Available
Housing 10055202740000 Overtime-Non Structured 1 070 1 070 - 222 - - - - 222 848
Credit Control 10233202740000 Overtime-Non Structured 6 420 6 420 11 004 11 004 4 872 6 132 - - - -4 584
Stores 10330202740000 Overtime-Non Structured 5 350 11 350 8 724 8 949 1 626 3 959 1 797 671 896 2 401
Income Section 10650202740000 Overtime-Non Structured 9 630 9 630 5 777 5 777 2 265 3 512 - - - 3 853
CFO Office 10660202740000 Overtime-Non Structured 1 070 1 070 - - - - - - - 1 070
Supply Chain Management10665202740000 Overtime-Non Structured 1 070 1 070 - - - - - - - 1 070
Creditors Section 10670202740000 Overtime-Non Structured 23 540 23 540 - - - - - - - 23 540
Remuneration Section10673202740000 Overtime-Non Structured 17 120 17 120 5 632 6 259 3 373 2 259 - - 627 10 861
TOTAL 65 270 71 270 31 137 32 211 12 135 15 863 1 797 671 1 745 39 059
% SPENT 45%
HUMAN SETTLEMENTS,LAND AFFAIRS
Department Name E/I Vote number Item Name Original Budget
Current Year
Adjusted Budget
Current Year SDBIP Year-to-date Actual Quarter 1 Quarter 2 Jan 2017 Feb 2017 March 2017 Available
Housing Administration10220202740000 Overtime-Non Structured 657 170 657 170 422 678 418 331 92 534 133 948 62 273 66 961 62 614 238 839
Housing Administration10220202770000 Overtime-Night Shift 70 000 38 000 - - - - - - - 38 000
Planning 10592202740000 Overtime-Non Structured 12 840 12 840 - - - - - - - 12 840
Director: Planning 10740202740000 Overtime-Non Structured 2 140 2 140 - - - - - - - 2 140
TOTAL 742 150 710 150 422 678 418 331 92 534 133 948 62 273 66 961 62 614 291 819
% SPENT 59%
MUNICIPAL MANAGER
Department Name E/I Vote number Item Name Original Budget
Current Year
Adjusted Budget
Current Year SDBIP Year-to-date Actual Quarter 1 Quarter 2 Jan 2017 Feb 2017 March 2017 Available
Office of the Executive Mayor10576202740000 Overtime-Non Structured 6 420 6 420 70 594 66 709 4 594 37 815 2 530 12 827 8 942 -60 289
Office of the Municipal Manager10631202740000 Overtime-Non Structured - - 161 616 246 767 12 455 34 862 35 660 39 320 124 471 -246 767
Local Economic Development10736202740000 Overtime-Non Structured 7 490 7 490 8 094 8 912 2 098 3 379 518 1 049 1 867 -1 422
IDP / PMS 10017202740000 Overtime-Non Structured - 30 000 4 201 2 101 2 098 3 379 518 2 101 - 27 899
TOTAL 13 910 43 910 244 506 324 488 21 246 79 436 39 225 55 297 135 280 -280 578
% SPENT 739% - -
GRAND TOTAL 21 777 310 26 331 310 23 706 634 22 989 951 5 096 871 7 768 103 3 809 165 3 611 872 2 709 418 3 341 359
% SPENT 87%
Quarterly Budget Monitoring Report
2.8.8 Table SC9: Monthly actual and revised targets for cash receipts and expenditure
July August Sept October Nov Dec January Feb March April May June
R thousands 1 Outcome Outcome Outcome Outcome Outcome Outcome Budget Budget Budget Budget Budget Budget
Cash Receipts By Source
Property rates 17 352 18 618 19 360 18 789 22 707 17 128 18 192 17 284 17 080 13 960 11 622 5 303 197 396 216 302 231 443
Property rates - penalties & collection charges 103 43 1 (2) 35 33 28 25 60 280 421 4 429 5 456 5 838 6 247
Service charges - electricity revenue 19 456 28 108 27 428 32 255 29 649 29 143 27 809 30 615 28 202 37 892 35 366 220 925 546 849 584 733 625 228
Service charges - water revenue 6 982 8 854 9 174 9 760 9 268 8 214 9 087 9 656 10 133 7 776 7 290 10 013 106 207 111 033 117 477
Service charges - sanitation revenue 5 110 6 894 6 120 6 672 6 841 5 457 5 734 5 991 6 490 4 432 5 058 3 794 68 594 72 456 76 495
Service charges - refuse 3 968 5 209 4 915 5 198 4 701 4 489 4 578 4 671 5 247 3 573 3 347 383 50 279 54 551 59 183
Service charges - other 703 1 347 668 664 572 559 508 565 866 1 1 (6 440) 14 15 16
Rental of facilities and equipment 83 76 78 61 71 68 59 65 60 106 105 1 839 2 672 2 859 1 320
Interest earned - external investments 1 278 1 519 1 557 1 856 4 771 2 692 2 144 0 5 312 2 525 1 690 1 922 27 267 27 535 29 428
Interest earned - outstanding debtors 449 252 290 353 353 355 487 446 291 321 345 742 4 684 5 011 5 362
Dividends received – – – – – – – – – – – – – – –
Fines 751 721 589 810 608 796 808 523 437 737 735 8 017 15 533 15 160 16 222
Licences and permits 48 49 63 198 81 113 371 249 137 152 201 1 289 2 951 3 157 3 378
Agency services 1 865 1 981 (2 234) 905 (414) 815 723 1 021 1 095 95 400 1 219 7 470 7 993 8 553
Transfer receipts - operating 45 780 2 804 2 665 19 526 2 090 34 559 105 501 12 212 – – – 76 799 301 937 430 619 469 586
Other revenue 45 954 63 256 180 528 75 571 (279 918) 24 656 177 119 186 937 110 380 4 209 6 832 (531 906) 63 621 67 898 68 261
Cash Receipts by Source 149 881 139 731 251 203 172 616 (198 584) 129 080 353 149 270 260 185 792 76 061 73 412 (201 672) 1 400 929 1 605 162 1 718 199 –
Other Cash Flows by Source –
Transfer receipts - capital 35 808 1 475 – 14 753 – 14 496 48 050 4 694 27 468 – – (6 458) 140 285 121 593 131 725
Contributions & Contributed assets – – – 568 557 78 606 1 907 402 – – 2 027 6 145 6 575 7 036
Proceeds on disposal of PPE 37 18 (17) 15 0 – 1 – 1 – – 4 532 4 586 4 907 5 251
Short term loans – – – – – – – – – – – – – – –
Borrowing long term/refinancing – – – 21 970 – – 869 – – 2 197 5 493 (23 914) 6 615 126 831 90 655
Increase in consumer deposits – – – – – – 42 219 227 3 2 1 559 2 052 451 230
Receipt of non-current debtors – – – – – – – – – – – – – – –
Receipt of non-current receivables – – – – – – – – – – – 114 114 (633) (4)
Change in non-current investments – – – – – – – – (125 000) – – 125 000 – – –
Total Cash Receipts by Source 185 726 141 224 251 185 209 921 (198 026) 143 654 402 717 277 080 88 890 78 261 78 907 (98 813) 1 560 726 1 864 886 1 953 091
Description RefBudget Year 2016/17
2016/17 Medium Term Revenue &
Expenditure Framework
Budget Year
2016/17
Budget Year
+1 2017/18
Budget Year
+2 2018/19
Quarterly Budget Monitoring Report
July August Sept October Nov Dec January Feb March April May June
R thousands 1 Outcome Outcome Outcome Outcome Outcome Outcome Budget Budget Budget Budget Budget Budget
Cash Payments by Type –
Employee related costs 29 541 33 040 42 758 43 007 59 531 45 248 44 590 49 163 33 932 29 632 29 632 (24 403) 415 670 456 535 488 336
Remuneration of councillors 1 173 1 271 1 555 1 496 1 543 1 541 1 538 1 581 1 582 1 461 1 461 4 561 20 761 21 981 23 269
Interest paid – – – – – 20 411 546 – 120 – – 18 244 39 320 35 097 31 107
Bulk purchases - Electricity – 47 913 47 791 28 819 28 572 28 417 28 202 28 329 26 586 24 783 24 022 77 490 390 923 421 650 454 791
Bulk purchases - Water & Sewer – – – – – – – – – – – – – – –
Other materials 0 1 582 1 630 2 259 1 458 1 517 2 498 2 469 1 846 52 21 (14 911) 422 477 532
Contracted services 756 7 194 9 703 6 617 7 048 3 397 4 316 5 758 9 199 20 104 23 925 115 461 213 479 261 420 324 149
Grants and subsidies paid - other municipalities – – – – – – – – – – – – – – –
Grants and subsidies paid - other 970 140 226 174 161 265 451 278 192 81 250 1 511 4 698 4 040 4 140
General expenses 4 885 15 698 14 870 15 963 19 758 15 975 10 516 15 125 161 203 15 057 11 621 (111 978) 188 692 196 052 249 406
Cash Payments by Type 37 325 106 838 118 532 98 334 118 072 116 771 92 656 102 703 234 660 91 169 90 932 65 974 1 273 966 1 397 253 1 575 730 –
Other Cash Flows/Payments by Type
Capital assets 6 068 8 549 14 208 7 769 12 619 17 231 5 659 9 563 9 536 12 500 36 000 81 833 221 536 401 542 341 986
Repayment of borrowing – – – – – 20 557 2 229 – – – – 19 225 42 011 38 828 35 856
Other Cash Flows/Payments 87 225 33 121 15 742 (35 088) 29 649 10 537 3 032 10 334 17 261 – – (171 813) – – –
Total Cash Payments by Type 130 617 148 507 148 482 71 016 160 340 165 096 103 576 122 599 261 458 103 669 126 932 (4 780) 1 537 514 1 837 623 1 953 572 –
NET INCREASE/(DECREASE) IN CASH HELD 55 109 (7 284) 102 703 138 906 (358 367) (21 442) 299 141 154 481 (172 568) (25 408) (48 025) (94 033) 23 212 27 264 (481)
Cash/cash equivalents at the month/year beginning: 365 323 420 431 413 148 515 851 654 756 296 389 274 947 574 088 728 569 556 001 530 592 482 568 365 323 388 535 415 799
Cash/cash equivalents at the month/year end: 420 431 413 148 515 851 654 756 296 389 274 947 574 088 728 569 556 001 530 592 482 568 388 535 388 535 415 799 415 318
Description RefBudget Year 2016/17
2016/17 Medium Term Revenue &
Expenditure Framework
Budget Year
2016/17
Budget Year
+1 2017/18
Budget Year
+2 2018/19
Quarterly Budget Monitoring Report
2.8.9 Withdrawals from municipal bank account
Quarterly Budget Monitoring Report
2.8.10 Loans and Borrowings for 3rd quarter
SAMRAS Loan ID Lending institution
Original Capital Amount
Balance 01/03/2017
Repayments March 2017
Interest Capitalised
March 2017
Balance 31/03/2017 Percentage
1061 INCA 24 200 000 0 0 9.00%
1062 DBSA 35 800 000 23 051 219 23 051 219 9.41%
1063 INCA 18 000 000 0 0 10.07%
1064 ABSA Bank 18 000 000 0 0 10.24%
1065 DBSA 46 000 000 31 881 131 31 881 131 9.41%
1066 DBSA 45 700 000 33 468 402 33 468 402 9.18%
1067 DBSA 47 400 000 3 537 126 3 537 126 9.37%
1068 DBSA 38 540 000 8 762 721 8 762 721 11.21%
1069 DBSA 54 182 000 43 581 257 43 581 257 11.10%
1070 DBSA 39 743 000 33 711 317 33 711 317 11.86%
1071 DBSA 20 000 000 12 443 972 12 443 972 6.75%
1072 DBSA 34 700 000 12 715 731 12 715 731 11.90%
1073 DBSA 13 000 000 4 099 139 4 099 139 6.75%
1074 DBSA 81 300 000 70 418 329 70 418 329 12.15%
1075 DBSA 15 450 000 10 096 701 10 096 701 6.75%
1076 DBSA 23 450 000 10 220 028 10 220 028 12.67%
1077 DBSA 5 000 000 1 861 231 1 861 231 6.75%
1078 FNB 65 000 000 50 261 991 50 261 991 11.01%
8169/103 DBSA (Elec) 7 551 233 0 0 12.00%
13514/101 DBSA (Sewer) 4 271 455 723 376 723 376 7.84%
1080 ABSA Bank 291 753 128 766 128 766 8.88%
1081 ABSA Bank 291 753 128 766 128 766 8.88%
1082 ABSA Bank 291 753 128 766 128 766 8.88%
1083 ABSA Bank 291 753 128 766 128 766 8.88%
1084 ABSA Bank 753 424 338 009 338 009 8.88%
1085 ABSA Bank 161 013 71 455 71 455 8.63%
1086 ABSA Bank 279 004 123 787 123 787 8.63%
1087 ABSA Bank 239 088 106 111 106 111 8.63%
1088 ABSA Bank 166 291 73 799 73 799 8.63%
1089 ABSA Bank 234 526 104 086 104 086 8.63%
1090 ABSA Bank 113 070 50 182 50 182 8.63%
1091 ABSA Bank 101 800 44 451 44 451 8.63%
1092 ABSA Bank 229 702 101 945 101 945 8.63%
1093 ABSA Bank 429 276 236 880 236 880 8.68%
1094 ABSA Bank 255 851 141 182 141 182 8.68%
1095 ABSA Bank 30 702 16 942 16 942 8.68%
1096 ABSA Bank 30 702 16 942 16 942 8.68%
1097 ABSA Bank 43 860 24 202 24 202 8.68%
1098 ABSA Bank 298 872 164 921 164 921 8.68%
1099 ABSA Bank 661 670 365 118 365 118 8.68%
1100 ABSA Bank 28 175 15 548 15 548 8.68%
Quarterly Budget Monitoring Report
SAMRAS Loan ID Lending institution
Original Capital Amount
Balance 01/03/2017
Repayments March 2017
Interest Capitalised
March 2017
Balance 31/03/2017 Percentage
1101 ABSA Bank 298 872 164 921 164 921 8.68%
1102 ABSA Bank 153 094 84 479 84 479 8.68%
1103 ABSA Bank 28 175 15 548 15 548 8.68%
1104 ABSA Bank 201 838 110 595 110 595 8.68%
1105 ABSA Bank 1 352 518 741 784 741 784 8.68%
1106 ABSA Bank 1 365 470 747 852 747 852 8.68%
1107 ABSA Bank 1 365 470 747 852 747 852 8.68%
1108 ABSA Bank 201 838 110 544 110 544 8.68%
1109 ABSA Bank 201 838 110 570 110 570 8.68%
1110 ABSA Bank 201 838 110 570 110 570 8.68%
1111 ABSA Bank 238 435 149 628 149 628 9.13%
1112 ABSA Bank 152 160 95 653 95 653 9.13%
1113 ABSA Bank 747 237 535 502 535 502 9.13%
1114 ABSA Bank 307 000 219 845 219 845 9.13%
1115 ABSA Bank 177 760 126 949 126 949 9.13%
1116 ABSA Bank 219 458 157 667 157 667 8.76%
1117 ABSA Bank 307 000 220 009 220 009 9.13%
1118 ABSA Bank 177 760 126 949 126 949 9.13%
1119 ABSA Bank 177 760 126 949 126 949 9.13%
1120 ABSA Bank 747 237 535 501 535 501 9.13%
1121 ABSA Bank 985 678 707 965 707 965 8.76%
1122 ABSA Bank 139 547 117 815 117 815 8.92%
1123 ABSA Bank 142 965 120 674 120 674 8.92%
1124 ABSA Bank 254 270 214 624 214 624 8.92%
1125 ABSA Bank 259 265 218 840 218 840 8.92%
1126 ABSA Bank 259 265 218 840 218 840 8.92%
1127 ABSA Bank 168 228 142 030 142 030 8.92%
1128 ABSA Bank 259 519 219 103 219 103 8.92%
1129 ABSA Bank 259 519 219 103 219 103 8.92%
1130 ABSA Bank 354 334 298 619 298 619 8.92%
1131 ABSA Bank 1 318 540 1 112 166 1 112 166 8.92%
1132 ABSA Bank 39 750 33 319 33 319 8.92%
1133 ABSA Bank 39 750 33 326 33 326 8.92%
1134 ABSA Bank 783 973 661 133 661 133 8.92%
1135 ABSA Bank 783 973 661 133 661 133 8.92%
1136 ABSA Bank 168 228 139 944 139 944 9.13%
1137 ABSA Bank 132 696 96 807 96 807 9.13%
1138 STANDARD BANK 21 970 000 19 740 926 19 740 926 9.96%
TOTAL 383 540 024 0 0 383 540 024
Quarterly Budget Monitoring Report
REMUNERATION OF
COUNCILLORS Original Budget Adjusted Budget SDBIP
Year-to-date
Actual Available Quarter 1 Quarter 2 Quarter 3
RemunCouncilrs:Basic Salary 6 351 100 6 351 100 9 386 499 9 381 332 -3 030 232 1 435 474 1 503 850 6 442 008
RemunCouncilrs:Cell Phone Allo 1 106 036 1 106 036 804 147 802 408 303 628 264 021 265 364 273 023
RemunCouncilrs:Housing Allowan - - - - - - - -
RemunCouncilrs:Medial Aid Bene 300 000 300 000 110 655 108 146 191 854 41 127 28 076 38 944
RemunCouncilrs:Office Bearer A 7 554 105 7 553 105 -4 363 - 7 553 105 1 375 406 1 677 305 -3 052 711
RemunCouncilrs:Pension Fund Co 828 000 828 000 261 560 264 710 563 290 92 349 60 125 112 236
RemunCouncilrs:Travel Allowanc 4 631 742 4 631 742 2 908 711 2 914 450 1 717 292 752 715 940 708 1 221 027
TOTAL 20 770 983 20 769 983 13 467 209 13 471 047 7 298 936 3 961 092 4 475 428 5 034 527
REMUNERATION OF SENIOR
MANAGERS Original Budget Adjusted Budget SDBIP
Year-to-date
Actual Available Quarter 1 Quarter 2 Quarter 3
SnrMan:Accom Travel&Incidental - - - - - - - -
SnrMan:Acting Allowance 139 800 139 800 166 876 103 734 36 066 25 055 15 538 63 141
SnrMan:Bargaining Council - - 346 346 -346 115 115 115
SnrMan:Basic Salary 11 809 410 11 809 410 7 353 089 7 354 227 4 455 183 2 413 810 2 768 599 2 171 819
SnrMan:Cellular&Telephone - - 75 600 75 600 -75 600 25 200 25 200 25 200
SnrMan:Entertainment - - - - - - - -
SnrMan:Group Life Insurance - - 17 473 17 473 -17 473 6 033 6 383 5 057
SnrMan:Medical - - 96 041 94 680 -94 680 31 316 31 316 32 049
SnrMan:Pension Funds - - 726 808 727 030 -727 030 226 300 263 237 237 493
SnrMan:Performance Bonus - - 26 127 26 127 -26 127 - 26 127 -
SnrMan:Pmnt In Lieu Of Leave - - - - - - - -
SnrMan:Travel/Motor Vehicle - - 480 105 480 105 -480 105 160 035 160 035 160 035
SnrMan:Unemployment Insurance - - 8 031 8 031 -8 031 2 677 2 677 2 677
TOTAL 11 949 210 11 949 210 8 950 495 8 887 354 3 061 856 2 890 541 3 299 227 2 697 586
2.8.11 Section 66 Report:
Quarterly Budget Monitoring Report
REMUNERATION OF
PERSONNEL Original Budget Adjusted Budget SDBIP
Year-to-date
Actual Available Quarter 1 Quarter 2 Quarter 3
Staff: Interns - 60 000 - - 60 000 - - -
Staff:Accommodation Travel&Inc 1 471 100 1 503 100 836 734 656 379 846 721 94 265 329 696 232 418
Staff:Acting Allowance 2 882 290 4 471 123 3 757 249 3 641 564 829 559 836 788 1 335 937 1 468 839
Staff:Annual Bonus 16 461 590 16 461 590 15 168 185 15 160 917 1 300 673 36 588 15 109 529 14 800
Staff:Bargaining Council 113 513 113 513 144 220 144 266 -30 753 73 797 43 135 27 333
Staff:Basic Salary&Wages 234 975 800 239 362 820 177 809 633 177 522 832 61 839 988 57 286 888 60 226 044 60 009 900
Staff:Basic Salary&Wages-CapTo -343 470 -915 920 -544 792 -442 856 -473 064 - - -442 856
Staff:Cellular&Telephone 904 800 904 800 656 505 660 894 243 906 208 793 222 156 229 946
Staff:Contract Appointments - - - - - - - -
Staff:Group Life Insurance 4 060 080 4 060 080 2 478 095 2 437 354 1 622 726 837 164 840 123 760 066
Staff:Housing - Essential User - 1 970 240 11 046 11 046 1 959 194 4 368 4 452 2 226
Staff:Housing - Housing Benefi 1 402 800 1 402 800 968 049 974 200 428 600 316 172 326 115 331 913
Staff:Housing - Rental Subsidy 357 000 357 000 280 435 278 435 78 565 91 750 94 185 92 500
Staff:Lifeguard/Duty Squads 1 000 000 1 000 000 - - 1 000 000 - - -
Staff:Long Service Award 5 048 737 5 048 737 1 636 134 1 651 576 3 397 161 458 755 440 977 751 843
Staff:Medical 21 879 050 21 879 050 15 497 899 15 514 680 6 364 370 5 042 164 4 990 984 5 481 531
Staff:Overtime-Night Shift 1 133 770 1 101 770 1 068 395 1 196 557 -94 787 289 363 414 166 493 027
Staff:Overtime-Non Structured 20 295 920 24 881 920 22 076 322 21 263 406 3 618 514 4 646 421 7 195 261 9 421 724
Staff:Overtime-Structured 347 620 347 620 561 918 529 988 -182 368 158 988 155 297 215 704
Staff:Payments In Lieu Of Leav - - 3 049 026 2 804 304 -2 804 304 1 109 560 1 087 290 607 454
Staff:Peace Workers - - - - - - - -
Staff:Pension 39 115 160 39 115 160 24 791 218 24 806 038 14 309 122 8 220 112 8 252 650 8 333 275
Staff:Performance Based Bonuse - - - - - - - -
Staff:Post-RetireBen-CurrentCs 5 359 426 5 359 426 158 142 160 648 5 198 778 53 407 53 928 53 313
Staff:Post-RetireBen-GainLoss - - - - - - - -
Staff:Post-RetireBen-InterestC 11 744 680 11 744 680 - - 11 744 680 - - -
Staff:Scarcity Allowance 155 720 155 720 171 812 171 812 -16 092 56 972 57 420 57 420
Staff:Standby Allowance 4 862 070 5 882 070 4 787 564 4 819 986 1 062 084 1 129 621 1 767 338 1 923 026
Staff:Tools Allowance 104 140 104 140 102 830 102 830 1 310 34 949 34 277 33 605
Staff:Travel Or Motor Vehicle 14 537 110 12 701 870 10 133 275 10 147 261 2 554 609 3 483 482 3 462 571 3 201 207
Staff:Uniform/Special/Protect 1 957 500 - 595 595 -595 - 595 -
Staff:Unimployment Insurance F 2 143 855 2 143 855 1 823 606 1 825 429 318 426 561 323 611 797 652 309
TOTAL 391 970 261 401 217 164 287 424 093 286 040 141 115 177 023 85 031 693 107 055 924 93 952 524
Quarterly Budget Monitoring Report
2015/16 Budget Year 2016/17
Audited
Outcome
Original
Budget
Adjusted
Budget
Monthly
actualYearTD actual
YearTD
budget
YTD
variance
YTD
variance
Full Year
Forecast
R thousands 1 %
Repairs and maintenance expenditure by Asset Class/Sub-class
Infrastructure 45 762 101 927 101 836 6 773 63 726 66 593 2 867 4.3% 65 448
Infrastructure - Road transport 14 431 20 510 18 954 1 164 11 456 11 796 340 2.9% 18 254
Roads, Pavements & Bridges 9 034 20 510 18 954 1 164 11 456 11 796 340 2.9% 18 254
Storm water 5 396 – – – – – – –
Infrastructure - Electricity 7 839 – – – – – – 6 343
Generation – – –
Transmission & Reticulation 6 373 – 6 343
Street Lighting 1 466 – –
Infrastructure - Water 5 720 13 232 15 823 1 530 9 782 9 588 (195) -2.0% 9 313
Dams & Reservoirs – – – – – – – –
Water purification 654 13 232 15 823 1 530 9 782 9 588 (195) -2.0% 2 128
Reticulation 5 066 – – – – – – 7 185
Infrastructure - Sanitation 17 708 29 103 27 228 1 898 19 340 20 309 969 4.8% 26 163
Reticulation 16 886 25 377 21 672 1 436 15 755 16 738 983 5.9% 20 637
Sewerage purification 822 3 726 5 556 462 3 584 3 571 (14) -0.4% 5 526
Infrastructure - Other 65 39 082 39 831 2 181 23 148 24 900 1 752 7.0% 5 375
Waste Management 65 39 082 39 831 2 181 23 148 24 900 1 752 7.0% 5 375
Community 20 429 31 957 28 461 689 16 164 18 439 2 275 12.3% 27 954
Parks & gardens 536 2 415 2 510 28 733 914 182 19.9% 2 390
Sportsfields & stadia 1 172 2 172 2 089 305 1 448 1 324 (124) -9.3% 2 189
Swimming pools 266 315 305 47 244 249 5 1.9% 305
Community halls 516 1 427 2 157 96 447 397 (51) -12.8% 1 367
Libraries – 177 157 4 108 111 3 2.9% 157
Recreational facilities 171 123 248 3 245 245 (1) -0.3% 248
Fire, safety & emergency 0 64 179 2 131 132 0 0.2% 164
Security and policing 200 – – – – – – –
Buses 12 820 19 000 14 489 – 9 120 11 424 2 304 20.2% 19 000
Cemeteries 81 1 348 1 348 49 442 411 (31) -7.5% 1 348
Social rental housing 695 – – – – – – –
Other 3 973 4 917 4 980 155 3 246 3 233 (12) -0.4% 787 –
Investment properties – 1 408 1 122 74 688 629 (59) -9.3% 1 132
Housing development – 947 621 50 221 185 (36) -19.6% 671
Other – 461 501 24 467 444 (22) -5.1% 461
Other assets 18 916 9 301 13 708 905 7 205 6 886 (319) -4.6% 14 659
General vehicles 6 127 1 374 3 050 218 1 576 1 491 (86) -5.7% 5 126
Specialised vehicles 2 287 2 352 3 572 271 2 762 2 774 12 0.4% 2 722
Plant & equipment 6 325 2 442 4 011 272 929 740 (189) -25.6% 3 193
Computers - hardware/equipment 159 1 702 1 702 0 1 239 1 239 (0) 0.0% 1 702
Furniture and other office equipment 139 444 478 27 121 112 (9) -8.1% 448
Civic Land and Buildings 3 505 200 200 10 78 73 (5) -7.5% 200
Other Buildings – 787 695 107 499 458 (41) -9.0% 1 269
Other 374 – – – – – – –
Total Repairs and Maintenance Expenditure 85 107 144 593 145 127 8 442 87 783 92 548 4 765 5.1% 109 194
Specialised vehicles 2 287 2 352 3 572 271 2 762 2 774 12 0.4% 2 722
Refuse 1 683 1 800 2 950 254 2 364 2 317 (47) -2.0% 2 170
Fire 604 552 622 17 397 456 59 13.0% 552
Conservancy – – – – – – – –
Ambulances – – – – – – – –
Description Ref
2.8.12 Table SC13(c): Expenditure on repairs and maintenance by asset class
Quarterly Budget Monitoring Report
2.8.13 Deviations March 2017
DEVIATIONS: MARCH 2017
SERVICES / GOODS
AWARDED TO AMOUNT VOTE /
JOBCOSTING REASON
OTHER SUPPLIERS
FINANCIAL SERVICES
Ribbons for Tally Printer
Printegration R 12 996.00 1/0650204720000 Sole Supplier
Income Section: Printing &
Publications
CORPORATE SERVICES
Training: Examiner for Drivers Licence
Gene Louw R 22 319.78 20160623018170 Impossible to follow the official procurement process. Only supplier in the Western Cape HR:
Contracted Services
Setup IP phones at Old Swanepoel Building in Thembalethu
Smart Office Connexions
R 8 823.60 20160623019137 Impossible to follow the official procurement process due to existing system in place Switchboard
Furniture & Office equipment
Armed response service for offices in Meadestreet
MSec Security R 2 619.00 20160623016452 Impossible to follow the official procurement process. The building is equipped with MSec alarm system.
Security Services
Quarterly Budget Monitoring Report
DEVIATIONS: MARCH 2017
SERVICES / GOODS
AWARDED TO AMOUNT VOTE /
JOBCOSTING REASON
OTHER SUPPLIERS
OFFICE OF THE MUNIPAL MANAGER
GIPTN timetable pocket guide
Pocket Media Solutions
R 97 213.50 201606102132219 Sole Supplier
Municipal running cost: GIPTN
Transport IDP/Budget Roadshows
Ndabeni Taxi's R 3 600.00 10017200260000 Impossible to follow the official procurement process. Short notice.
IDP Business & Finance
Safe keep and erect tourism stand: Cape Getaway Tourism Showcase
Tourism ZA (PTY) Ltd
R 4 512.45 10518201320000 Impossible to follow the official procurement process. Tourism ZA manufactured the stand for George Municipality.
Tourism: Event Promotors
Purchase of four sewing machines and two over lockers
Sewing Suid Kaap R19 996.00 20160623018624 Impossible to follow the official procurement process. The other suppliers don't provide training and maintenance plans.
Game Mariets
Tourism: Communication
Advertising: Go George
Algoa FM R 19 391.40 20161027132219 Sole supplier of specific service.
Quarterly Budget Monitoring Report
DEVIATIONS: MARCH 2017
SERVICES / GOODS
AWARDED TO AMOUNT VOTE /
JOBCOSTING REASON
OTHER SUPPLIERS
Municipal running cost: GIPTN
Readspeaker software
Readspeaker BV R 24 398.00 20161027132219
Sole supplier
Municipal running cost: GIPTN
Stand space: Cape Gateway
Show
Ramsay Media (PTY) Ltd
R 15 334.71 10518201320000 Sole Supplier
Tourism: Event Promotors
Transport: Ward Committee Establishment
African Express R 9 250.00 20160623019555 Impossible to follow the official procurement process. Only supplier in George.
Remuneration to Ward Committee
Printed and distribution of George Municipal Newspaper.
Group Editors R9 516.26 10629203770000 Sole supplier of specific service.
Communication: Municipal Newsletter
Office furniture: LED Manager
MMA Office Furniture
R22 885.50 20160703113548 Impossible to follow the official procurement process. Cheapest supplier is not able to supply the
Waltons Office National
Quarterly Budget Monitoring Report
DEVIATIONS: MARCH 2017
SERVICES / GOODS
AWARDED TO AMOUNT VOTE /
JOBCOSTING REASON
OTHER SUPPLIERS
Furniture & Fittings
furniture per specifications
Live reads: Commuter behaviour and Route Refinement Campaigns for GIPTN
Eden FM R66 484.80 20161027132219 Sole supplier for specific service.
Municipal running cost: GIPTN
Advertisement in Die Burger
Kwagga Trust R4 000.00 10629203770000 Impossible to follow the official procurement process.
Communication: Municipal Newsletter
GIPTN Campaign: Commuter behaviour and Route refinements
Media Connection R6 771.60 20161027132219 Sole supplier of specific service.
Municipal running cost: GIPTN
Replacement of Kitchen Hardware
Anstro Catering Equipment
R24 291.12 20160623018354 Impossible to follow the official procurement process. To preserve the uniformity of the existing hardware.
Council Expenses: Operational cost
Quarterly Budget Monitoring Report
DEVIATIONS: MARCH 2017
SERVICES / GOODS
AWARDED TO AMOUNT VOTE /
JOBCOSTING REASON
OTHER SUPPLIERS
Exhibition at Garden Route Mall: Go George
Word for Word Marketing
R6 270.00 20161027132219 Sole Supplier
Municipal running cost: GIPTN
Go George Advert: Route Refinements and Commuter behaviour
Algoa FM R41 040.00 20161027132219 Sole Supplier
Municipal running cost: GIPTN
PLANNING, LAND AFFAIRS AND HUMAN SETTLEMENT
19 Families in Golden Valllley needs to be relocated urgently
Must Build R319 368.53 20160623016962 Emergency
Housing: Building Contractors
CORPORATE SERVICES
Repairs to Huber Pumps & Screens & Service of belt press
Huber Technology R164 081.34 20160623018978 Sole Supplier
Water contamination: Maintenance of
equipment
Quarterly Budget Monitoring Report
DEVIATIONS: MARCH 2017
SERVICES / GOODS
AWARDED TO AMOUNT VOTE /
JOBCOSTING REASON
OTHER SUPPLIERS
Repair burst pipe at Skid 1 at the UF Plant
Alula Water R198 381.09 20160623018978
Emergency
Maintenance of equipment - UF
Plant
Supply and fitting of volute and check valve and seal housing
Coastal Armature R12 095.20 1502233 MFW Pump
station Maintenance
Impossible to follow the official procurement process. Strip & quote.
R32 376.00 1502145 MFW Pump
Station Maintenance
Civil designer Annual Subscription
Knowledge Base R38 311.03 20160630172435 Sole supplier
Civil Admin Cost: Learnership
ENVIRONMENTAL AFFAIRS & COMMUNITY SAFETY
Mark X breatherlizer
Doculam R4 440.30 20160623020718
Sole supplier
Law Enforcement Inventory
Cover for refuse Top Canvas R3 000.00 20160623019320
Emergency
Quarterly Budget Monitoring Report
DEVIATIONS: MARCH 2017
SERVICES / GOODS
AWARDED TO AMOUNT VOTE /
JOBCOSTING REASON
OTHER SUPPLIERS
truck, transporting dead animals
Dumping site Refuse removed
Transport: Human Rights Day
African Express R3 200.00 20160722092305
Impossible to follow the official procurement process. Only supplier in George.
Social Services: Event Promotors
Repairs at Pacatlsdorp Post Office after burglary
Lionel's Maintenance
R4 500.00 20160623020591
Emergency
Properties: Maintenance: Buildings &
Facilities
New electrical gate: Traffic Department
JFH Holdings R26 492.36 20160623020778
Impossible to follow the official procurement process. Recommended supplier withdrew his quote
JTL Construction Grassworld Law Enforcement
Maintenance Buildings &
Facilities
Insignia The Badge Company
R14 931.72 10754205220000
Impossible to follow the official procurement process. Only supplier in the Western Cape.
Traffic Uniforms
Quarterly Budget Monitoring Report
DEVIATIONS: MARCH 2017
SERVICES / GOODS
AWARDED TO AMOUNT VOTE /
JOBCOSTING REASON
OTHER SUPPLIERS
Repair of refuse containers and bogie drive at Transfer Station
Precision Production
R20 140.38 20160623019334
Emergency
Dumping site: Maintenance of
Equipment
Repair compactor at Trasnfer Station
Electrical Pro R8 508.99 20160630203158
Emergency
Dumping site Electrical
Calibration of Sound Level Meter
Mackenzie Hoy Consulting
R10 944.00 20170216144231
Impossible to follow the official procurement process. Only supplier to calibrate specific equipment.
Environmental Health:
Maintenance of unspecified equipment
ELECTRO-TECHNICAL SERVICES
Parts for safe ring main units
ABB South Africa R18 749.58 1032005
Sole supplier
Elec Distribution Substations
Repair Verotest R47 027.37 2016071113356
Emergency
Quarterly Budget Monitoring Report
DEVIATIONS: MARCH 2017
SERVICES / GOODS
AWARDED TO AMOUNT VOTE /
JOBCOSTING REASON
OTHER SUPPLIERS
instrument Elec Engineering Services: General
Manufacture and replace exhaust for Iveco Fire Truck CAW 64439
Ramcom Truck & Load Bodies
R14 300.61 80634094706
Impossible to follow the official procurement process. Strip & quote.
Fire Department Water Tanker
Emergenc repair to main 11Kv cable in Uniondale
VE Reticulation R67 224.97 20160702124412
Emergency
Elec Distribution Maintenance of
unspecified equipment
Seals to repair pump
D & D Pumps R3 408.60 1500316
Sole supplier
MFW Purification Works
TOTAL R 1 433 195.79
Quarterly Budget Monitoring Report
2.9 “Annexure A”:
Top Layer SDBIP –
Quarter 3 ended
31 March 2017
Quarterly Budget Monitoring Report
George Municipality
SDBIP 2016/2017: Top Layer SDBIP Report
Quarterly Budget Monitoring Report
Municipal Manager
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
TL10 Good governance and human capital
The number of people from employment equity target groups employed (newly appointed) in the three highest levels of management in compliance with the municipality's approved Employment Equity Plan by 30 June 2017
Number of people employed (newly appointed)
1 Accumulative 0 0 0 0 0 N/A
TL16 Good governance and human capital
Review the 3 year Internal Audit Plan based on Risk Assessment and submit to audit committee by 30 September 2016
RBAP (Risk Based Audit Plan) submitted to Audit Committee by 30 September 2016 and approved by 31 October 2016
1 Carry Over 1 0 0 1 1 G
TL17 Good governance and human capital
Execution of Internal Plan and issuing of Internal Audit Reports based on Internal Audit Plan by 30 June 2017 ((Actual hours completed/ Planned hours to be completed)x100)
% of target hours completed by 30 June 2017 {(Actual hours completed/ Planned hours to be completed)x100}
100% Carry Over 0% 0% 0% 0% 0% N/A
TL18 Good governance and human capital
Facilitate the review of the Risk Management Policy and implementation plan and submit to Council by 30 June 2017
Risk Management Policy and implementation plan submitted to Council by 30 June 2017
1 Carry Over 0 0 0 0 0 N/A
TL19 Participative partnerships
Complete the planning for the IDP/Budget process with the development and approval of the IDP/Budget process plan by 31 August 2016
Process plan submitted to Council by 31 August 2016
1 Carry Over 1 0 0 1 1 G
TL20 Participative partnerships
Prepare the draft 4th generation IDP for submission to council by 31 March 2017 to ensure compliance with
Draft 4th generation IDP completed to submit to council by 31 March 2017
1 Carry Over 0 0 1 1 1 G
Quarterly Budget Monitoring Report
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
legislation
TL21 Participative partnerships
Prepare the final 4th generation IDP for submission to council by 31 May 2017 to ensure compliance with legislation
Final 4th generation IDP completed to submit to council by 31 May 2017
1 Carry Over 0 0 0 0 0 N/A
TL22 Participative partnerships
Review the Communication Policy and submit to Council by 30 June 2017
Communication policy submitted to Council by 30 June 2017
1 Carry Over 0 0 0 0 0 N/A
TL23 Good governance and human capital
Review the Performance Management Framework and submit to Council by 30 June 2017
Performance Management Framework submitted to Council by 30 June 2017
1 Carry Over 0 0 0 0 0 N/A
TL24 Affordable quality services
Implement GO George Public Transport Service with the kilometres implemented as planned in terms of the project plan for 2016/17 by 30 June 2017 {(Actual kilometres implemented divided by planned kilometres) x 100}
% of network coverage {(Actual kilometres implemented divided by planned kilometres) x 100}
100 Last Value 0 0 0 0 0 N/A
Summary of Results: Municipal Manager
KPI Not Yet Measured 7
KPI Not Met 0
KPI Almost Met 0
KPI Met 3
KPI Well Met 0
KPI Extremely Well Met 0
Total KPIs 10
Quarterly Budget Monitoring Report
Financial Services
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
TL1 Affordable quality services
Number of formal residential properties that receive piped water (credit and prepaid water) that is connected to the municipal water infrastructure network and billed for the service as at 30 June 2017
Number of residential properties which are billed for water or have pre paid meters as at 30 June 2017
38,000 Last Value 0 38,890 0 38,000 38,890 G2
TL2 Affordable quality services
Number of formal residential properties connected to the municipal electrical infrastructure network (credit and prepaid electrical metering)(Excluding Eskom areas) and billed for the service as at 30 June 2017
Number of residential properties which are billed for electricity or have pre paid meters (Excluding Eskom areas) as at 30 June 2017
38,000 Last Value 0 41,452 0 38,000 41,452 G2
TL3 Affordable quality services
Number of formal residential properties connected to the municipal waste water sanitation/sewerage network for sewerage service, irrespective of the number of water closets (toilets) and billed for the service as at 30 June 2017
Number of residential properties which are billed for sewerage as at 30 June 2017
35,000 Last Value 0 37,114 0 35,000 37,114 G2
TL4 Affordable quality services
Number of formal residential properties for which refuse is removed once per week and billed for the service as at 30 June 2017
Number of residential properties which are billed for refuse removal as at 30 June 2017
35,000 Last Value 0 38,191 0 35,000 38,191 G2
TL5 Affordable quality services
Provide free basic water to indigent households
Number of indigent households receiving free basic water as at 30 June 2017
13,000 Last Value 0 14,190 0 13,000 14,190 G2
Quarterly Budget Monitoring Report
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
TL6 Affordable quality services
Provide free basic electricity to indigent households
Number of indigent households receiving free basic electricity as at 30 June 2017
13,000 Last Value 0 18,895 0 13,000 18,895 G2
TL7 Affordable quality services
Provide free basic sanitation to indigent households
Number of indigent households receiving free basic sanitation as at 30 June 2017
13,000 Last Value 0 13,990 0 13,000 13,990 G2
TL8 Affordable quality services
Provide free basic refuse removal to indigent households
Number of indigent households receiving free basic refuse removal as at 30 June 2017
13,000 Last Value 0 14,055 0 13,000 14,055 G2
TL12 Good governance and human capital
Financial viability measured in terms of the municipality's ability to meet it's service debt obligations as at 30 June 2017 (Short Term Borrowing + Bank Overdraft + Short Term Lease + Long Term Borrowing + Long Term Lease) / Total Operating Revenue - Operating Conditional Grant)
% Debt to Revenue as at 30 June 2017
45% Reverse Last
Value 0% 0% 0% 0% 0%
N/A
TL13 Good governance and human capital
Financial viability measured in terms of the outstanding service debtors as at 30 June 2017 (Total outstanding service debtors/ revenue received for services)
% Service debtors to revenue as at 30 June 2017
15.60% Reverse Last
Value 0% 0% 0% 0% 0%
N/A
TL14 Good governance and human capital
Financial viability measured in terms of the available cash to cover fixed operating expenditure as at 30 June 2017 ((Cash and Cash Equivalents - Unspent Conditional Grants - Overdraft) + Short Term Investment) / Monthly Fixed Operational Expenditure excluding (Depreciation,
Cost coverage as at 30 June 2017 2 Last Value 0 0 0 0 0 N/A
Quarterly Budget Monitoring Report
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
Amortisation, and Provision for Bad Debts, Impairment and Loss on Disposal of Assets))
TL15 Affordable quality services
The percentage of the municipal capital budget actually spent on capital projects by 30 June 2017 {(Actual amount spent on projects/Total amount budgeted for capital projects)X100} as at 30 June 2016
% of capital budget spent by 30 June 2017 {(Actual amount spent on projects/Total amount budgeted for capital projects)X100} as at 30 June 2017
85% Last Value 0% 85% 0% 10% 85% B
TL49 Good governance and human capital
Achieve a payment percentage of 96% {(Gross Debtors Closing Balance + Billed Revenue - Gross Debtors Opening Balance + Bad Debts Written Off)/Billed Revenue x 100}
Payment % as at 30 June 2017 {(Gross Debtors Closing Balance + Billed Revenue - Gross Debtors Opening Balance + Bad Debts Written Off)/Billed Revenue x 100}
96% Last Value 97.70% 77% 102% 96% 102% G2
TL50 Good governance and human capital
Review the Long Term Financial Plan and submit to Council for approval by 31 March 2017
Reviewed Long Term Financial Plan submitted to Council by 31 March 2017
1 Carry Over 0 0 1 1 1 G
TL51 Good governance and human capital
Maintain an unqualified audit opinion for the 2015/16 financial year
Unqualified audit opinion achieved for the 2015/16 financial year
1 Carry Over 0 1 0 1 1 G
Summary of Results: Financial Services
KPI Not Yet Measured 3
KPI Not Met 0
KPI Almost Met 0
KPI Met 2
KPI Well Met 9
KPI Extremely Well Met 1
Total KPIs 15
Quarterly Budget Monitoring Report
Corporate Services
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
TL11 Good governance and human capital
The percentage of a municipality’s budget actually spent on implementing its workplace skills plan
{(Actual total training expenditure divided by total personnel budget)x100} by 30 June 2017
0.20% Last Value 0% 0% 15% 0% 15% B
Summary of Results: Corporate Services
KPI Not Yet Measured 0
KPI Not Met 0
KPI Almost Met 0
KPI Met 0
KPI Well Met 0
KPI Extremely Well Met 1
Total KPIs 1
Human Settlements, Land Affairs & Planning
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
TL44 Affordable quality services
Construct 50 top structures in Protea Park by 30 June 2017
50 Top structures constructed by 30 June 2017
50 Accumulative 0 0 0 0 0 N/A
TL45 Affordable quality services
Construct 30 top structures in Extension 42 & 58 (Thembalethu) by 30 June 2017
30 Top structures constructed by 30 June 2017
30 Accumulative 0 0 0 0 0 N/A
Quarterly Budget Monitoring Report
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
TL46 Affordable quality services
Construct 7 replacement top structures in Maraiskamp by 30 June 2017
7 Replacement top structures constructed by 30 June 2017
7 Accumulative 0 0 0 0 0 N/A
TL47 Affordable quality services
Construct 50 top structures within the Thembalethu UISP project by 30 June 2017
50 Top structures constructed by 30 June 2017
50 Accumulative 0 0 0 0 0 N/A
TL48 Affordable quality services
Obtain funding approval from the Provincial Department of Human Settlements by 30 June 2016 for the construction of 165 top structures for the Golden Valley Housing Project
Funding approval obtained by 30 June 2017
1 Carry Over 0 0 0 0 0 N/A
Summary of Results: Human Settlements, Land Affairs & Planning
KPI Not Yet Measured 5
KPI Not Met 0
KPI Almost Met 0
KPI Met 0
KPI Well Met 0
KPI Extremely Well Met 0
Total KPIs 5
Quarterly Budget Monitoring Report
Community Services
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
TL9 Develop and grow George
Create Full Time Equivalents (FTE's) through government expenditure with EPWP by 30 June 2017
Number of FTE's created by 30 June 2017 consisting of all communities
294 Accumulative 0 0 0 0 0 N/A
TL36 Safe, clean and green Review the Disaster Management Plan and submit to Council by 31 March 2017
Disaster Management Plan reviewed and submitted to Council by 31 March 2017
1 Carry Over 0 0 1 1 1 G
TL37 Affordable quality services
Purchase land for the extension of the Uniondale cemetery by 30 June 2017
Land purchased by 30 June 2017 1 Last Value 0 0 0 0 0 N/A
TL38 Affordable quality services
Complete the Environmental Impact Assessment (EIA) for the extension of the George cemetery by 30 June 2017
EIA obtained by 30 June 2017 1 Last Value 0 0 0 0 0 N/A
TL39 Affordable quality services
Purchase land for the construction of a refuse transfer station in Uniondale by 30 June 2017
Land purchased by 30 June 2017 1 Last Value 0 0 0 0 0 N/A
TL40 Affordable quality services
Purchase 2 refuse compactor trucks by 30 June 2017
Number of refuse compactor trucks purchased by 30 June 2017
2 Last Value 0 0 0 0 0 N/A
TL41 Safe, clean and green Purchase a fire truck by 31 December 2016
Fire truck purchased by 31 December 2016
1 Last Value 0 1 0 1 1 G
TL42 Safe, clean and green Extend the East Wing of the Vehicle Registration Building by 30 June 2017
Extension completed by 30 June 2017 1 Last Value 0 0 0 0 0 N/A
TL43 Affordable quality services
90% of the MIG funding for sport projects spent by 30 June 2017 {(actual expenditure/total allocation
% of budget spend at 30 June 2017 {(Actual expenditure divided by the
90% Carry Over 0% 40.09% 52.52% 60% 52.52% O
Quarterly Budget Monitoring Report
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
received)x100} total approved budget) x 100}
TL9 Develop and grow George
Create Full Time Equivalents (FTE's) through government expenditure with EPWP by 30 June 2017
Number of FTE's created by 30 June 2017 consisting of all communities
294 Accumulative 0 0 0 0 0 N/A
TL36 Safe, clean and green Review the Disaster Management Plan and submit to Council by 31 March 2017
Disaster Management Plan reviewed and submitted to Council by 31 March 2017
1 Carry Over 0 0 1 1 1 G
TL37 Affordable quality services
Purchase land for the extension of the Uniondale cemetery by 30 June 2017
Land purchased by 30 June 2017 1 Last Value 0 0 0 0 0 N/A
TL38 Affordable quality services
Complete the Environmental Impact Assessment (EIA) for the extension of the George cemetery by 30 June 2017
EIA obtained by 30 June 2017 1 Last Value 0 0 0 0 0 N/A
TL39 Affordable quality services
Purchase land for the construction of a refuse transfer station in Uniondale by 30 June 2017
Land purchased by 30 June 2017 1 Last Value 0 0 0 0 0 N/A
TL40 Affordable quality services
Purchase 2 refuse compactor trucks by 30 June 2017
Number of refuse compactor trucks purchased by 30 June 2017
2 Last Value 0 0 0 0 0 N/A
Summary of Results: Community Services
KPI Not Yet Measured 6
KPI Not Met 0
KPI Almost Met 1
KPI Met 2
KPI Well Met 0
KPI Extremely Well Met 0
Total KPIs 9
Quarterly Budget Monitoring Report
Electro Technical Services
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
TL25 Affordable quality services
Limit electricity losses to less than 10% by 30 June 2017 (Number of Electricity Units Purchased and/or Generated - Number of Electricity Units Sold) / Number of Electricity Units Purchased and/or Generated) × 100
% Electricity losses by 30 June 2017 (Number of Electricity Units Purchased and/or Generated - Number of Electricity Units Sold) / Number of Electricity Units Purchased and/or Generated) × 100
10% Reverse Last
Value 9.62% 8.77% 8.32% 10% 8.32%
B
TL26 Affordable quality services
90% of the electricity capital budget spent by 30 June 2017 {(Actual capital expenditure divided by the total approved capital budget)x100}
% of the capital budget spent by 30 June 2017 {(Actual capital expenditure divided by the total approved capital budget)x100}
85% Last Value 1.40% 6.90% 0% 20% 6.90% R
Summary of Results: Electro Technical Services
KPI Not Yet Measured 0
KPI Not Met 1
KPI Almost Met 0
KPI Met 0
KPI Well Met 0
KPI Extremely Well Met 1
Total KPIs 2
Quarterly Budget Monitoring Report
Civil Engineering Services
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
TL27 Affordable quality services
Limit water network losses to less than 25% by 30 June 2017 {(Difference between water supplied and water billed) {(Number of Kilolitres Water Purchased or Purified - Number of Kilolitres Water Sold) / Number of Kilolitres Water Purchased or Purified × 100}
% Water network losses by 30 June 2017 (Difference between water supplied and water billed) {(Number of Kilolitres Water Purchased or Purified - Number of Kilolitres Water Sold) / Number of Kilolitres Water Purchased or Purified × 100}
25% Reverse Last
Value 0% 25% 0% 25% 25%
G
TL28 Affordable quality services
Rehabilitate and upgrade Streets And Stormwater in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
% of budget spend at 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
85% Last Value 0% 10% 0% 20% 10% R
TL29 Affordable quality services
Rehabilitate and upgrade the proclaimed roads in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
% of budget spend at 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
85% Last Value 0% 10% 0% 20% 10% R
TL30 Affordable quality services
Rehabilitate and upgrade Water - Networks in terms of the approved capital budget by 30 June 2016 {(Actual expenditure divided by the total approved budget) x 100}
% of budget spend at 30 June 2016 {(Actual expenditure divided by the total approved budget) x 100}
85% Last Value 0% 10% 0% 20% 10% R
TL31 Affordable quality services
Rehabilitate and upgrade Water-Purification in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
% of budget spend at 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
85% Last Value 0% 10% 0% 20% 10% R
Quarterly Budget Monitoring Report
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
TL32 Affordable quality services
Rehabilitate and upgrade the Sewerage Networks in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
% of budget spend at 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
85% Last Value 0% 10% 0% 20% 10% R
TL33 Affordable quality services
Rehabilitate and upgrade the Sewerage Treatment Works in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
% of budget spend at 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
85% Last Value 0% 10% 0% 20% 10% R
TL34 Affordable quality services
90% compliance to general standards with regard to waste water outflow by 30 June 2017
% compliance to general standards by 30 June 2017
90% Last Value 90% 90% 0% 90% 90% G
TL35 Affordable quality services
95% water quality level obtained as per SANS 241 physical and micro parameters by 30 June 2017
% water quality level by 30 June 2017 95% Last Value 95% 95% 0% 95% 95% G
TL27 Affordable quality services
Limit water network losses to less than 25% by 30 June 2017 {(Difference between water supplied and water billed) {(Number of Kilolitres Water Purchased or Purified - Number of Kilolitres Water Sold) / Number of Kilolitres Water Purchased or Purified × 100}
% Water network losses by 30 June 2017 (Difference between water supplied and water billed) {(Number of Kilolitres Water Purchased or Purified - Number of Kilolitres Water Sold) / Number of Kilolitres Water Purchased or Purified × 100}
25% Reverse Last
Value 0% 25% 0% 25% 25%
G
TL28 Affordable quality services
Rehabilitate and upgrade Streets And Stormwater in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
% of budget spend at 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
85% Last Value 0% 10% 0% 20% 10% R
Quarterly Budget Monitoring Report
Ref Strategic Objective KPI Unit of Measurement Annual Target
KPI Calculation Type
Sep Dec Mar Overall Performance as at
Mar 2017
Actual Actual Actual Target Actual R
TL29 Affordable quality services
Rehabilitate and upgrade the proclaimed roads in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
% of budget spend at 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
85% Last Value 0% 10% 0% 20% 10% R
TL30 Affordable quality services
Rehabilitate and upgrade Water - Networks in terms of the approved capital budget by 30 June 2016 {(Actual expenditure divided by the total approved budget) x 100}
% of budget spend at 30 June 2016 {(Actual expenditure divided by the total approved budget) x 100}
85% Last Value 0% 10% 0% 20% 10% R
TL31 Affordable quality services
Rehabilitate and upgrade Water-Purification in terms of the approved capital budget by 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
% of budget spend at 30 June 2017 {(Actual expenditure divided by the total approved budget) x 100}
85% Last Value 0% 10% 0% 20% 10% R
Summary of Results: Civil Engineering Services
KPI Not Yet Measured 0
KPI Not Met 6
KPI Almost Met 0
KPI Met 3
KPI Well Met 0
KPI Extremely Well Met 0
Total KPIs 9
Quarterly Budget Monitoring Report
QUALITY CERTIFICATE