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Quality Bytes - Quality Bytes - CryoserverCryoserver
Mail ArchivingMail Archiving
June 2011
About Quality BytesAbout Quality Bytes Founded in 2000 Pioneer provider of Internet Security
& IP Telephony solutions From SoHo to mid-size organizations
Based on the Israeli highly developed & demanding security markets
Private company HQ and R&D center are located in Israel Large install-base
Our ProductsOur Products ServerXpress
Providing a multiple-application security platform (UTM) Provides a firewall, bandwidth management, IPS/IDS, VPN, URL Filtering,
proxy cashing, mail relay and real-time monitoring Installed at the organizational gateway
MailXpress A comprehensive Email security solution Protects the entire network against all known Viruses, Trojan-horses, Spam
and malicious codes Includes a simple but effective Mail Archiving
Cryoserver E-mail Archive A state-of-the-art email archiving system for companies, educational institutions and NGO’s around the world Provides a flexible solution and integrate with any email system and
environment Allows infinite email storage and reduces costs by 90% Scalable Cost effective.
Our Products – Our Products – Cont.Cont.
TelXpres A pure IP Telephony system supporting a wide range of applications, protocols,
telephony devices, softphones and security standards. Represents a single-box straightforward PBX
solutionwith one central management system QBFax
A corporate FAX solution provides interoperability with desktop and information
systems (Outlook, ERP,CRM) and manages faxes from anywhere in/out of the office (including Fax-to-Mail and Mail-to-Fax)
Cryoserver Archive Cryoserver Archive SolutionSolution
Legal Retention RequirementsLegal Retention Requirements Increasing number of laws and regulations – SOX, FINRA, FSA,
SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II, Financial Services and Markets Act 2000, Taxes Management Act 1970, Common Law, …
Email is evidence
Evidential weight
For example, emails may need to be retained for up to 6 years and beyond (two examples from the Limitation Act 1980):
Legal action for simple contracts can begin up to 6 years after performance
Personnel and training records to be retained for 6 years after employment ceases
Privacy Legislation – (FMA 99, IRS, Data Protection 1998, Human Rights Act 1998 etc…)
Problem and Cost FactorsProblem and Cost Factors Mail stores are reaching capacity Mail server is performing slower Problem / cost - historic email data No practical mechanism of retrieval Back-up is taking many hours, in some cases 18+ hrs Backup tapes:
Very time consuming – one at a time Recreate the whole environment Discrete time periods at a time Searching and retrieval - slow Who is involved? Audited? Complete record? Altered in any way?
Cryoserver the SolutionCryoserver the Solution Simple to use Providing email protection forever Email/IM security Storage management Eliminate the need for email backup DR solution Eliminate mailbox quotas Outlook Integration Enhanced reporting tools Storage Expansion
spare bays or SAS card
Internal Cryoserver ArchitectureInternal Cryoserver Architecture
Features and BenefitsFeatures and Benefits Complete Record
Captures a copy of every email – retrieve accidentally deleted emails (personal DRP)
Advanced indexing – for fast retrieval Emails CAN NOT be deleted!
Comprehensive Audit Trail privileged & administrator level access to the system is audited –
ensures employee privacy Robust – Mirrored Configuration
Complete HW redundancy allows uninterrupted operation Flexible
Compatible with most email servers Modular system design – can be changed to suit individual
requirements Architecture – repositories can be strategically places throughout
the organization or tactically placed to monitor specific sensitive activities
Features and Benefits Features and Benefits (Cont.)(Cont.)
Scalable Flexible Storage – suits organizations of all sizes, capable of
handling terabytes of data Multi-Tenant operation – supports multiple domains (ISPs, MSPs) Distributed Architecture – reduce network traffic by placing
storage modules close to individuals mail servers LDAP / Open Directory Support
Fast Email Retrieval High Level Security Reduce Storage and enables Performance Gains
Single Instance Storage Compression Stubbing
High Level SecurityHigh Level Security Emails stored with timestamp & “Digital Finger Print”
Detects attempts to temper with stored data
Access to system is only possible via secure interface All traffic passing through the system modules is SSL
encrypted Multi-Level Protection
Level 1 – Basic Users: can see only their own mails Level 2 – Privileged Users: can see all emails. Level 3 – Data Guardians: internal/external personnel to check that
searches are done according to regulation/corporate policy
Level 4 – Administrators: can create accounts, modify user details, reset passwords. Cannot see emails.
DemoDemo
Outlook IntegrationOutlook Integration
Exchange ConfigurationExchange Configuration
Server: CryoStubbingForExchange.exe
Client: .msi installer
PST ImportingPST Importing
Import Utility (aka Vacuum s/w)Import Utility (aka Vacuum s/w)
Daily ReportsDaily Reports
Disk UsageDisk Usage
ReportsReports
