QUALITY ASSURANCE

QUALITY CONTROL

QA / QC• PURPOSE• VISIT OVERVIEW • TOPIC AREAS REVIEWED

- ADMINISTRATIVE REVIEW (30%)

- FUNCTIONAL INDICATORS (70%)

• PILOT VISITS

QA / QC• PURPOSE• VISIT OVERVIEW • TOPIC AREAS REVIEWED

- ADMINISTRATIVE REVIEW (30%)

- FUNCTIONAL INDICATORS (70%)

• PILOT VISITS

PURPOSE- Make more work for district.- To justify taking money from districts.

QA / QC - PURPOSE- Review administrative procedures

- Assess program functionality

- Evaluate project work

- Provide feedback for improvement and share information learned from others!

NOT AN AUDIT !!!!

QA / QC - PURPOSE

1. Areas for improvement 2. Successful strategies to be shared

with other Districts.3. Methods for pollution prevention

TO ASSESS THE FUNCTIONALITY OF THE PROGRAM IN EACH DISTRICT IN ORDER TO IDENTIFY:

ARMSTRONG COUNTY

Serious questions about funding priorities!

Developed under guidance and with active involvement from the Policy & Planning Advisory Workgroup:

•Program•Center•Conservation Districts

QA / QC

•Trout Unlimited•Forestry•DEP•PENNDOT

NEED FOR QA / QC 935+ Sites Completed

$14,500,000+ Dollars Spent$14,500,000+ Dollars Spent

THANK YOU

QA / QC - TIMELINESPRING 2003 – 2 Pilot QA/QC Visits

(DONE)Armstrong - April 14-15Mifflin - May 3-4

SUMMER/ – 6 Additional QA/QC VisitsFALL 2003

ANNUALLY – 10-12 Visits annually– Each District visited

every 5-6 years

2003 VISITS

POTTER July 8-9WAYNE Aug 26-27CLARION Sept 24-25WASHINGTON Oct 15-16YORK Nov 6-7CHESTER TBA

QA / QC• PURPOSE• VISIT OVERVIEW • TOPIC AREAS REVIEWED

- ADMINISTRATIVE REVIEW (30%)

- FUNCTIONAL INDICATORS (70%)

• PILOT VISITS

PRE - VISITPROJECT FILES REQUEST:• Project files for three completed

worksites.

• QA/QC group reviews files prior to arrival at District.

• Questions/comments will be brought up during visit.

PRE - VISITMUNICIPAL INTERVIEWS

• 8 municipalities within the district are randomly selected.

• Municipal officials (priority on ESM attendees) are interviewed by phone

• Results of interviews are compiled and presented to district during visit.

PRE - VISITDISTRICT SUMMARY• Center will provide summary of all

available data for County from GIS system.

• Maps and data summary will be checked for accuracy during visit.

• Two additional sites will be chosen for field visits by QA/QC group.

QA / QC TEAM4 MEMBERS:- 1 D&G Center Representative- 1 D&G Program Representative- 1 DEP Field Rep- 1 Trout Unlimited Representative

QA / QC TEAMTROUT UNLIMITED- Independent of Program- Consistent- Non-bureaucratic- Objective

QA / QC – VISIT DAY 1

MORNING – 8:30-noon- Interviews with QAB & District Staff- Administrative review- Review of two projects to be visited

AFTERNOON – 1-5pm- Visit two project sites in field

EVENING- QA/QC group meets to compile report

ARMSTRONGDay 1 - administrative review

I love my job.

MIFFLINDay 1 - project visitDay 1 - project visit Is that a

buck rub up there?

QA / QC – VISIT DAY 2MORNING- QA/QC group meets to finish report

11 am- QA/QC group meets with District and

QAB to discuss visit and preliminary findings report .

- QA/QC group receives feedback from district

END EARLY AFTERNOON

QA / QC• PURPOSE• VISIT OVERVIEW • TOPIC AREAS REVIEWED

- ADMINISTRATIVE REVIEW (30%)

- FUNCTIONAL INDICATORS (70%)

• PILOT VISITS

Walkthrough of Administrative Checklist with District

HANDOU T

1

ADMINISTRATIVE REVIEW

ADMINISTRATIVE REVIEW

GOAL:- Review requirements in:

- Section 9106 (D&G law)- SCC Statement of Policy

- Offer suggestions for more efficient administration

ARMSTRONG

Day 1 -reviewingproject files

Line 2B of form 27A must be equal to…

QA / QC• PURPOSE• VISIT OVERVIEW • TOPIC AREAS REVIEWED

- ADMINISTRATIVE REVIEW (30%)

- FUNCTIONAL INDICATORS (70%)

• PILOT VISITS

FUNCTIONAL INDICATORS

- MUNICIPAL RELATIONS

- STAFF/QAB SUMMARY

- PROJECT WORK

MUNICIPALRELATIONS

-Surveyofficials from 8 Municipalitiesprior to visit.

HANDOUT2

MUNICIPAL RELATIONS

GOALS:TO ASSESS:1. Outreach effort from district2. Program functionality3. Working relationship between

municipality and district4. Carryover of Environmentally

Sensitive Maintenance Practices to other road work

FUNCTIONAL INDICATORS

- MUNICIPAL RELATIONS

- STAFF/QAB SUMMARY

- PROJECT WORK

STAFF/QAB SUMMARY

District Staff and QAB members are interviewed on Day 1 of visit

HANDOUT 3

STAFF/QAB SUMMARY

GOALS:TO ASSESS:1. QAB/District involvement2. Knowledge of respective roles3. Knowledge of program 4. Trust and cooperation between QAB

and District staff5. Expectations about D&G Program

FUNCTIONAL INDICATORS

- MUNICIPAL RELATIONS

- STAFF/QAB SUMMARY

- PROJECT WORK

MIFFLIN COUNTY

ARMSTRONGDay 1 - project visit

PROJECT WORK• Field visit to 2 completed sites

chosen by QA/QC team.

• Walkthrough of site with district in field.

HANDOUT 4 click

PROJECT WORK

1/2

PROJECT WORK

2/2

ARMSTRONGDay 1 - project visit

PROJECT WORK

GOALS:TO EVALUATE:- Project progression from assessment

through application, performance report, and field verification.

- Projects use of appropriate Environmentally Sensitive Practices to reduce sediment pollution.

ARMSTRONGDay 1 - project visit

MIFFLIN

Day 2 -Projectvisit

What have I gotten myselfinto?

LEAVE-BEHIND REPORT

PRELIMINARY REPORT INCLUDES SUMMARY AND INTERPRETATION OF:

- Program Administration - Township Interviews- Staff and QAB Interviews- Project Work

DE-BRIEFING

11 am on day 2.

Meet with District staff and QAB to receive and discuss district feedback on Preliminary Findings Report.

FINAL REPORT

Preliminary reports are left with district and are NOT public documents.

A final report is to be completed from de- briefing interviews and will be submitted to district within 3 weeks.

QA/QC final report is a public document.

QA / QC• PURPOSE• VISIT OVERVIEW • TOPIC AREAS REVIEWED

- ADMINISTRATIVE REVIEW (30%)

- FUNCTIONAL INDICATORS (70%)

• PILOT VISITS

PILOT DISTRICT COMMENTS

REVENGE

DAVE RUPERT – ARMSTRONG

FLOYD CICCOLINI - MIFFLIN

QA/QC INTERACTIVE DISCUSSION

AUDIENCE PARTICIPATION