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Tackle the Chaos and Take Charge of Change
Fontana Coy CI Transformation Coach
Duha Center of Excellence
Agenda
• Overview• What is 6S?
• 6S Any where and Anybody! • Empower and Engage
• Does everyone know where applicable Safety Exits are located?
• Does everyone know where the external muster points are located?
• Does everyone know where the closest fire extinguishers are located?
• Do you know where the Automated External Defibrillators (AED) Centers are located
• Does anyone have any other safety questions or concerns before we start?
Pre-Event Safety Check !
6S Overview & Objective• The 6S system will allow you & your team
to tackle the everyday Chaos and take charge of productive Change.
• Having a system to Engage & Empower your team will make effective and structured change easy!
Understanding 6S• Based on Japanese and English words
that start with ‘S’• The foundation for all improvements • Focuses on Visual Order, Organization,
Cleanliness and Standardization• Results include a simplified work
environment, reduced waste & non-value added activity while improving quality, efficiency & safety.
The 6 S’s
SORTSHINE
SET IN ORDERSTANDARDIZE
SUSTAINSAFETY
#1 SORT• Sort involves identifying the items in a
defined space according to what is necessary and unnecessary.
• Items are Sorted from ‘required but not frequently used’, ‘required & frequently used’, ‘not needed but requires management approval’ and ‘not required’.
#2 SHINE• Once the area has been sorted and the
space is empty, we do a general SHINE of the area.
• Cleaning the area will also allow us to easily identify problems (i.e. leaks or damage) so we can easily identify the root cause so it does not return.
• Establish a daily routine to maintain the area.
The 6S Numbers Game
The RulesThere are 6 Colour
Coded Stages! Keep your sheets face down
until your instructed to use them.
20 secs per stage
Green: Current State
1st Step is to SORT
All Unnecessary numbers, 50+, were
removed!
Blue: SORT
#3 SET IN ORDER• Unnecessary items have been removed,
space has been cleaned, so now we can identify the best location for the tools frequently used.
• Installing Visual management tools like shadow boards, labelling, Colour Coding will ensure all tools needed are ready and located at POU.
Back to the numbers…
For this exercise we are skipping the Shine step and moving to Set in Order!
A Grid has been installed to allow us to do our job a little easier!
Pink: Set in Order
#4 STANDARDIZE• Ensures the actions of SORT, SHINE and
SET IN ORDER are maintained. • Using consensus, the team comes up with
the best practice for a particular process or area and uses visual management to minimize deviations..
Lets go back to our numbers!We have already made a significant improvement and now we need to Standardize!
It seemed logical to organize the numbers in a standard way to make the completion of the task as easy as possible!
Yellow: Standardize
#5 SUSTAIN• How do we sustain the improvements
we’ve gained in the 6S event ? • This can be achieved through regular
audits, establishing daily responsibilities or installing Visual Assist Photographs (VAP)
Visual Assist/Audit Photograph to sustain
the area
Photo of what’s inside the drawer
#6 SAFETY• Ensuring that any
changes that were made are still safe and we haven’t sacrificed safety to improve the process or area.
• Will our new system allow us to detect a problem right away?
Make your Safety System Visual!
Does the system work? Lets do a test!
Two numbers are missing, how long will it take to find them in our shift?
White
With our standards in place, does it help?
Goldenrod
The Key to success…• Team Involvement and Team Consensus!• Finding ways to be efficient will allow us to
make change easier• Remove the ‘noise’ so you can focus on
what’s important• These principals are applicable in every
environment physical and virtual!
These principals don’t stop at the workplace!
But wait!
ANYBODY, ANY WHERE, ANY AGE!• 6S Kaizen at home by 8 year old Meghan
Smith• Scope: Meghan’s room
Before After
Improved Floor Space & Less Clutter
Before AfterMore Workspace
Before AfterLess Clutter
Unnecessary Items Removed!Before After
• 6S Makes CHANGE Easy and Empowering!
• 6S Involves Collaboration for Success!• 6S Gets rid of the noise so you can focus
on the task! • Try it at home and start small!
Closing Key Points
Want to learn more?• 2 Second Lean by Paul Akers• Who moved my Cheese? by Spencer
Johnson• Learning to See by Mike Rother & John
Shook• Everything I know about Lean I Learned in
First Grade by Robert Martichenko
Questions and Answers!
Fontana CoyCI Transformation Coach, Duha Center of Excellence
m: (204) [email protected]
www.duha-ce.com
