QAH HospitalPortsmouth Hospitals NHS Trust9/3/2015Page 1 Stepping up to Evidence Based Practice - Ideas into Action 6 Debra Ugboma January 2010 Dissemination

QAH HospitalPortsmouth Hospitals NHS Trust 04/19/23 Page 1

Stepping up to Evidence Based Practice - Ideas into Action 6

Debra Ugboma

January 2010

Dissemination - Projects into Publication

QAH HospitalPortsmouth Hospitals NHS Trust

Objectives

Outline the value and importance of dissemination

Identify potential projects for dissemination and publication

Identify the scope for dissemination

Identify strategies for dissemination and publication

Identify useful resources

What do I need for this session:

– Access to the intranet– Worksheet 6

QAH HospitalPortsmouth Hospitals NHS Trust Page 304/19/23

Stepping up to EBP..

Ideas into action

Getting involved in audit

Implementing EBP dissertations

Evidence from others/policy etc.

Questioning care, responding to feedback

Structured EBP projects

Projects into publication!

Active involvement in research


What is the value of dissemination..

It’s good to share!


Value and importance of dissemination..

It is cost and time effective You have something important to say – even though you may

not think it! It often helps you consolidate and focus your project It often helps to identify next steps… It is a valuable method of helping others learn about good

practice It helps you find allies and support You can inspire and motivate others Personal development and job satisfaction It adds to the available knowledge (and evidence base)


What might we share or disseminate..

Service development, EBP projects (small and large)

Audit data

Evaluation data

Literature reviews

EBP projects (as part of degree study programmes)

Implementing new policy (local and national policy)

Implementing aspects of National Service Frameworks or NICE Guidance

etc etc etc…


Our work is not “good enough” to disseminate..

Highly unlikely Talk it through with your Manager, Practice Development

Nurse or Link Lecturer Target the right audience Any contribution to the EBP pool can be valuable Many people like you, with projects like yours, are

presenting their work at meetings and conferences every day


Scope for Dissemination

Local Regional National International

In relation to your care topic/subject.. Which one is most appropriate? Which one should you aim for? Which one takes you out of your comfort zone?


Disseminate how?

Informally:– Handover, ward/team meetings– Incorporate into teaching material

Formally:– Team/Divisional/Corporate meetings

e.g. audit/governance meetings– Presentation/poster at a local conference– Presentation/poster at a national conference– Presentation/poster at an international conference

Publication:– Journal article– Letter/editorial


Informal

Good for..

– Small scale changes (but not always)

– Getting the message out to your team – where it perhaps matters most

– Sharing with students/learners– Being within your comfort zone

What to consider..

– Who else could you share this information with – who else might be interested?

– Should the rest of the Trust be working this way/changing practice?

– Who can you talk to, to identify if this care topic should be discussed at a different level?

– How do you feel about a presentation or discussion at Divisional or Corporate level?


Formally – Divisional or Corporate Meetings

Good for..

– Contributing to Divisional/Trust agenda

– Raising awareness of your care issue more broadly

– Taking it at step forward

– People are usually genuinely interested

– Raising your profile and recognition for the work you do

– Good for your morale (but may be outside your comfort zone)

What to consider…

– How to get yourself onto the agenda – give yourself time to prepare

– Do not get too bogged down with detail – they are more likely interested in outcome

– Provide some key “take home” messages

– Consider your presentation skills – do they need development?


Conferences

Good for..

Getting out to a much wider audience

Finding like-minded people Networking and making

contacts Ideas and inspiration for the

next step Your professional development,

self-esteem and CV!

What to consider..

Which conference (next slide) If you have never attended a

conference, try and go to one first, it can help you see the overall standard, format and what goes on..

Who might support you with the abstract writing?


Conferences – Choosing which one?

If this is your first time.. try starting local e.g. Celebrating Best Practice ([email protected])

Where will your project/findings be best received – who is your target audience? – Ask your Senior Nurses or Practice Development Nurse about

relevant conferences– Are there any specialist conferences e.g. renal, critical care,

orthopaedics– Try the nursing organisations website for details of annual

conferences (specialist nursing organisations and RCN has a very good link http://www.rcn.org.uk/research/cfa)

– Keep a look-out in nursing journals/nursing press for calls for abstracts


Poster or Oral Presentation?

Both are good Look at the topic subjects of the conference (usually on the abstract

announcement), and check that your project fits A poster may be more within your comfort zone if “first timer” Have a look at other posters e.g. by other colleagues, to get some

idea about what is involved in putting a poster together If you want to consider a presentation do you need to develop your

presentation skills? Try this website: http://www.presentationmagazine.com/Essential_Presentation_skills.htm

Can you do it with someone else, rather than alone, for moral support and sharing the load?


Writing the abstract

Most conference organisers give very clear guidelines for the abstract – read them first and follow them!– Layout/any headings

– Font size

– Word count

– How and when to submit – check closing date and usually submitted on-line

Look at other examples of abstracts to gain some insight You will need a good summary of your project, identifying important

aspects (in line with the conference topics), working with any headings provided e.g. background, method, analysis, outcome.

Look at conference topics, use key words as appropriate You may add some supporting literature when writing your abstract

(but not much – usually in relation to introduction/background)


Writing the Abstract cont’d…

It will take several drafts Find yourself a critical proof reader - someone who has had been successful

with abstract submission if possible – medical staff often keen to support Do not identify yourself or your institution in the body of the abstract If international conference, write generally/globally rather than a UK/NHS

focus Take your time with this.. you want it to be your best shot! If it is rejected – look at any feedback (if you get any) and then revise before

trying elsewhere/again

If you are a member of the RCN you can access this guide: http://www.rcn.org.uk/development/communities/specialisms/ibd/information_centre/ibd_nursing/article10?SQ_ACTION=login&

Otherwise, try this from the University of Birmingham website (includes some examples of abstracts): http://www.education.bham.ac.uk/event_5/documents/guidelines.pdf


Posters

Best not to make your own poster – keep it corporate! Look at (and follow) the guidance provided by the conference

organisers If you haven’t already, look at previous posters by colleagues to get

some ideas Contact Medical Illustration well in advance and confirm cost and how

they can support you with design etc. Will your Division pay? Decide on your content – you will need a good summary of the project

with some key “take home” messages Divide it into digestible sections (as a guide, it should take someone

no longer than 5-10 minutes to read through/digest) Use pictures, graphics, charts to break up the text where-ever

possible Send the information to Medical Illustration in good time in case you

have to make any revisions before the conference


Oral Presentations

Look at (and follow) the guidance provided by the conference organisers

They often want a copy of your presentation in advance of the conference

Use corporate templates Confirm how long you have to speak Decide on your content – you will need a good summary of the

project with some key “take home” messages Do not put too much information on each slide – the last slide in

this presentation contains too much information – suggest 5-6 bullets maximum


Oral Presentations cont’d..

Keep slide transitions to a minimum (no whizzing in etc). They can be distracting and you don’t want a triumph of style over content!

Use simple graphics or photographs to help break up text Run through the presentation, practice and refine Decide if you are going to read from a supporting paper or talk freely

around the bullets (this may depend on your confidence and prior experience)

Do a practice run with colleagues – ask them to be critical with any required changes or ideas

Get your timings right If you are sharing the presentation, decide who is doing what sections

and how you will change over without it being too disruptive to the flow

If you need to, attend a presentation skills study day to hone your skills


At the Conference

Make contact with the organisers when you arrive, they will tell you what you have to do

If your abstract submission was unsuccessful, maybe try and attend the conference to help prepare for next time

When you are at a conference, study the programme and if there are concurrent sessions, plan and select which ones to attend

Network and look for ideas, inspiration and possible contacts Don’t be afraid to ask questions If there is a “walk and talk” session for the posters, ensure you are

stood by your poster at the required time. Be friendly and welcoming to people who look at your poster, ask them about their experiences of the topic

Most of all…Enjoy it!


Writing for publication

Why do it? What are your drivers? You have done all the hard work with the project, this is a good

closure! Gets your project out to as many people as possible and adds

to the evidence base Who is your audience – who do you want to read it? Do you have a journal in mind? Can you team up with anyone – this will share the load and

might help maintain momentum Writing a journal article will take some effort, but the rewards

are good


Writing for publication

You will need a writing mentor to support you – this could be someone in nurse education, a work colleague who has previously published etc.

The clinical journals and Nursing Times/Nursing Standard are a good starting point but you may want to think about more “academic” journals

Review a selection of nursing journals and look at the type of articles they publish

Decide what you want to do –and what you think you can do Look at the journal websites for guidance for authors before you

start writing


Writing for publication resources..

Easy to follow guide by Christine Webb (for Wiley-Blackwell publishers) http://www.nurseauthoreditor.com/WritingforPublicationbooklet2008.pdf

Tips and strategies for writing for publication in nursing: http://findarticles.com/p/articles/mi_qa3976/is_200301/ai_n9174554

Nurse Author and Editor (on-line journal): http://www.nurseauthoreditor.com/

Some parts of this presentation may also be useful :http://www.edshare.soton.ac.uk/3451/1/0910ELEC6021ReportWriting.ppt

Yourself – you will need to be organised and to identify and plan time out

to do this work

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Take home messages!

Dissemination is an important and a necessary part of EBP Presentation at local meetings is a good starting point if this is

new territory for you Identify who your target audience will be Find yourself a publication/conference presentation mentor Help and support is available for abstract writing, poster design

and presentation preparation Keep it corporate It is a significant step in personal and professional development It is about you taking the plunge – go for it!


Need to talk it over or get further guidance?

Contact your Practice Development Nurse/Practice Educator or Clinical Manager

Contact Debbie Knight, Deputy Head of Nursing and Midwifery Education and Practice Development: [email protected]

Your Link Lecturer (or academic tutor - if you have one) may also be a good resource and offer some support.

Documents

QAH HospitalPortsmouth Hospitals NHS Trust9/3/2015Page 1 Stepping up to Evidence Based Practice - Ideas into Action 6 Debra Ugboma January 2010 Dissemination