Presenting . . . . . the Presenting . . . . . the PresenterPresenter

Putting the message across and Saving Face

Presenting the Presenter

Overview:• What You Need• Planning Your Presentation• Creating Your Presentation• Presenting Your Creation• Audience Participation

What You Need(Hardware)

• PC (desktop or ‘laptop’)– Minimum Spec: 400MHz Celeron, 64MB

RAM, 800x600 pixels display (SVGA), Sound card

• Mac (desktop or ‘laptop’)– Minimum Spec: G3/G4 processor, 64MB

RAM, 800x600 pixels display (SVGA), (Sound is usually standard on Macs)

• Projector– “Video” projector– “Data” projector

What You Need(Hardware)

• Screen– Size to suit the room, the audience,

the viewing distance

• Sound System (P.A.)– Sound from Computer– Speaker’s Voice

More on Screen-Sizes:consider:– Screen Size– Font Size (minimum)– Viewing Distance– Projection distance

What You Need(Hardware)

• Microsoft’s Powerpoint!• (Or the Viewer)

• BUT . . . . .– You need to ensure a compatible version

on the host computer– You need to ensure the Fonts are

available on the host computer– You can use “Pack and Go” - but I

wouldn’t!– PC and Mac versions have compatibility

issues

What You Need(Software)

• Room of adequate size for– The Audience– plus You– plus The Equipment

• Consider:– Sightlines– Lighting– Blackout– Control of Lighting, Sound etc.

What You Need(Location)

If you are intending to use another computer to give your presentation, consider:

• How will you get your presentation onto the host computer?– Floppy Disc?– Zip Disc

• Does the host computer have a ZIP drive?

– CD?– Network Transfer?

What You Need(Media)

• Paper and Pencil!• Build a Storyboard/Outline• Add details later• Consider the level of detail – don’t

try to fit too much on screen – you can always add finer detail in your handouts

Planning Your Presentation

How to maintain the attention of your audience:

This is easy. You simply give them a lot of text to read from the screen! It certainly shuts them up, although there may be a disturbance while they rummage through their bags to find their

binoculars. If they still can’t read it, well, they’re just stupid aren’t they? I mean, you’ve gone to all this trouble to write this presentation, and they can’t even be bothered to read it!

You’ve used a nice pretty font, some delicate, pastel colours – and what do they want? – They want the notes on paper to read later! I ask you! You’d think these bl**dy students PAID us or

something.This is very important, they need to read it. Understanding this principle is vital to their progress in

this module, so why aren’t they reading it? Could it be they’ve lost interest and are busy thinking about that gorgeous bit of stuff they met in the union bar last night? Maybe I’ve

expected too much. Perhaps I should be a little more realistic in what I ask the audience to read for themselves. After all, if they have to read this much, wouldn’t it be more sensible to

give them hard-copy that they can read later, and concentrate this presentation on introducing the basic principles and main topics?

Planning Your Presentation

This is better:

Planning Your Presentation

"There are worlds out there where the sky is burning,

and the sea's asleep, and the rivers dream.

People made of smoke and cities made of song.

Somewhere there's danger, somewhere there's injustice,

somewhere else the tea's getting cold."

The Doctor, Survival

• Don’t be Over-Ambitious• Consider carefully your use of

animations, sounds and ‘sfx’– Do they add to your message or detract from it?

Creating Your Presentation

• This can be VERY annoying• Even if it is useful for waking up the

students!

• This is EVEN MORE ANNOYING!

• Create Your ‘Slides’– You can change the order later

• Speakers Notes• Handouts• Hard-Copy (& backup)• Proof-reed and speel-cheque

Creating Your Presentation

Familiarise yourself with:• The Computer• The Software• The Projection Equipment

Presenting Your Creation

Be confident you can re-start the presentation if it goes pear-shaped!

• REHEARSE!• TIME!

– Allow for questions, interruptions, delays

• Belt And Braces– Have an alternative – e.g. OHP slides

Presenting Your Creation

Moving Through your Presentation:• Forwards

– Spacebar – Enter – Mouseclick• Backwards

– “P” – Backspace• To a specific slide, e.g. “12”, (This is

slide 17)

– <number> + Enter• Blank Screen

– “B” – “W”

Presenting Your Creation

Using the Mouse:• To Advance the Slideshow• To Highlight a Point

Presenting Your Creation

And Finally . . . .

Say ‘goodnight’ Gracie . . . .

Presenting Your Creation