Upload
shana-holt
View
213
Download
1
Embed Size (px)
Citation preview
Purchasing Directors’ MeetingJanuary 17, 2008
2
• Agenda• Bureau A• Bureau B• PRIDE• MFMP• Training and Certification• OSD• Open Forum• Proposed Schedule for 2008
– Every third Thursday except June and December – Time: 2 to 4, 3 to 5 or 9 to 11?
• Review of Purchasing Directors’ Questionnaire Results
Purchasing Directors’ MeetingJanuary 17, 2008
3
• Agenda• Bureau A• Bureau B• PRIDE• MFMP• Training and Certification• OSD• Open Forum• Proposed Schedule for 2008
– Every third Thursday except June and December – Time: 2 to 4, 3 to 5 or 9 to 11?
• Review of Purchasing Directors’ Questionnaire Results
Purchasing Directors’ MeetingJanuary 17, 2008
4
Bureau A – Contract Updates
• New state term contracts:– Energy Savings (ESCO): effective 01/01/08– Biodiesel (Gasoline & Fuel Oil)
• Contract renewals:– Officers’ Equipment – Body Armor
• State term contract solicitations in progress:– Motor Vehicles (bids due 1/18)– Boat Motors (bids due 1/28)
• SPAs:– In e-quote process: Appliances; Electric Motor Repair– Cancelled: Fuel Additives
5
Bureau A – Activity Updates
• Solicitations in development:– Copying Services
• Gary McGee, 410-2426• Survey link (see State Purchasing Bulletin Board)• User Group development
– Ammunition (and Officers’ Equipment)• Mark Lovell, 487-2304
– MRO• Chuck Beall, 487-0635
• Can Liner Pricing Updates
• Office Furniture Protests
6
• Agenda• Bureau A• Bureau B• PRIDE• MFMP• Training and Certification• OSD• Open Forum• Proposed Schedule for 2008
– Every third Thursday except June and December – Time: 2 to 4, 3 to 5 or 9 to 11?
• Review of Purchasing Directors’ Questionnaire Results
Purchasing Directors’ MeetingJanuary 17, 2008
7
Bureau B Update
State Purchasing welcomes Mark Foss, Purchasing Analyst to Team 4, Technology and Telecommunications
Mark brings extensive experience in the Telecommunications Market to State Purchasing
Contact Mark at:
850-488-1086
8
Bureau B Update
IT Hardware State Contract Solicitation
• Phase 1 – Desktops, Laptops & Monitors• Phase 2 – Servers (Entry Level, Mid Level & Mainframe)• Phase 3 – “Peripherals” and other hardware items
Strategy and Desired Outcome
• Increased competition at solicitation by reduced vendor base• Deeper discounts making RFQ process optional• Ability to negotiate deeper volume discounts with a single
awardee• Development of meaningful minority participation program
9
Bureau B Update
IT Hardware State Contract Solicitation
Phase I - Update
• Responses were received and evaluated.
• A reverse auction was held to set price discounts.
• Initial negotiations are underway to develop a minority spend program, recycling program and other value added services.
• Anticipate contract implementation in February.
• Server phase to launch by late February or early in March.
10
Bureau B Update
PBX/Key Contracts to End
• New contract to include PBX, Key Systems, Hybrid PBX-VoIP and pure VoIP technology.
• New contract to include legacy systems maintenance assuming legacy companies are awarded on new contract. GSA and possible single source also available for legacy maintenance if same company is not awarded.
• Current contract for maintenance SERVICES ONLY is extended for 6 months
• Timeline: Launch by mid-February and award by end of June.
11
Bureau B Update
Team 5
• Another Air Taxi orientation is scheduled for January 31, 2008, at the Flightline hanger at the Tallahassee Airport.
• Cardinal Health Lakeland distribution center not available for the order of controlled substances while their DEA license is suspended. Instructions on how to order controlled substances from their Jackson, Mississippi, distribution center until their license is reinstated were distributed by Jay Francis. During this interim period, you will have both a Cardinal Lakeland and a Cardinal Jackson account.
• Defibrillators, related equipment & supplies ACS in place.• Office Depot FURNITURE delivery cost increase of $5 for
non-state contract furniture purchases through US Communities – $19.99 to $24.99.
12
Bureau B Update
Team 6
• Equipment Maintenance Management Services State Contract with Specialty Underwriters will expire 3/16/08. The solicitation to replace this contract went out this week and is targeted to complete by 3/16.
• Equipment leasing to support technology, copiers and other equipment will launch this quarter pending DFS approval.
• P-card Solicitation: DFS has current draft and we are anticipating second quarter launch.
• Software Training Contract: Due to closing of CompUSA retail stores, CompUSA provided training will cease at the end of January. The FSU/APP will take over classroom training through a separate agreement for classroom training only. New Horizons will continue with online services and classroom services in the county they were awarded. FSU will start with Leon County and expand regionally as arrangements for facilities are completed. State Purchasing will have a decision before the current contract expires as to whether to continue with FSU on a long-term basis or solicit for a new contract with FSU among the vendor participants.
13
• Agenda• Bureau A• Bureau B• PRIDE• MFMP• Training and Certification• OSD• Open Forum• Proposed Schedule for 2008
– Every third Thursday except June and December – Time: 2 to 4, 3 to 5 or 9 to 11?
• Review of Purchasing Directors’ Questionnaire Results
Purchasing Directors’ MeetingJanuary 17, 2008
14
Dee KiminkiDirector of Purchasing
PRIDE Enterprises
15
PURPOSE OF PRIDEPURPOSE OF PRIDE
- Four statutory missions - Four statutory missions
• Improve & enhance security Improve & enhance security
• Relevant job trainingRelevant job training
• Save money for the stateSave money for the state
• Rehabilitate inmates by duplicating a free-Rehabilitate inmates by duplicating a free-enterprise operationenterprise operation
PRIDE Enterprises
16
PRIDE Enterprises
PRIDE ENTERPRISES
MISSION: To teach job skills and develop work ethics that will enable
inmate workers to become productive citizens upon
release from incarceration.
VISION: To be the best company in the world at transitioning inmates to
successful citizens.
17
PRIDE Enterprises
PRIDE-20 Correctional Institutions
1. 1. ACIACI2. Avon Park2. Avon Park3. Baker 3. Baker 4. Broward - women4. Broward - women5. Calhoun5. Calhoun6. Cross City6. Cross City7. Glades 7. Glades 8. Hendry8. Hendry9. Lawtey 9. Lawtey 10. Liberty 10. Liberty
11. Lowell - women11. Lowell - women12. Madison 12. Madison 13. Marion 13. Marion 14. New River East14. New River East15. New River West15. New River West16. Polk 16. Polk 17. South Bay – private17. South Bay – private18. Sumter18. Sumter19. Tomoka19. Tomoka20. Union20. Union
18
PRIDE Enterprises
Benefits to the State
• No state appropriations or funding required or No state appropriations or funding required or desired.desired.
• Purchases goods and services from over 1,000 Purchases goods and services from over 1,000 Florida-based companies.Florida-based companies.
• Annual economic impact to state - $34 million.Annual economic impact to state - $34 million.• Skilled workers for hire by Florida employers.Skilled workers for hire by Florida employers.• Increased state assets by over $19 millionIncreased state assets by over $19 million..
19
PRIDE Enterprises
Sales by Market Sector (%)
52 5046 44
0
10
20
30
40
50
60
2004 2005 2006 2007
State Private Non-State
20
PRIDE Enterprises
State Agency Sales ($millions)
14
1715 15
0
5
10
15
20
2004 2005 2006 2007DC Highway SafetyTransportation Juvenile Justice
21
PRIDE Enterprises
PURCHASING PURCHASING
FROMFROM
PRIDEPRIDE
22
PRIDE Enterprises
Methods of PurchasingMethods of Purchasing
• E-Store on-lineE-Store on-line• PRIDE Bid DepartmentPRIDE Bid Department• Telephone/Mail/Fax ordersTelephone/Mail/Fax orders• MyFloridaMarketPlace.comMyFloridaMarketPlace.com
23
PRIDE Enterprises
State Purchasing MemorandumState Purchasing Memorandum
PRIDE Statutory AuthorityPRIDE Statutory Authority
– Agency obligation to purchase from PRIDE based on competitive price and quality
– Exemptions from competitive bidding requirement (graphics exclusion)
PRIDE Price AgreementsPRIDE Price Agreements
– Replace State Term Contracts
– Agency Contracts
24
PRIDE Enterprises
Florida Statute 946.515Florida Statute 946.515
– Defines use of goods and services produced in correctional work programs
– Allows these goods and services to be sold to the state and other entities
– Similar products of comparable price and quality may not be purchased elsewhere
– Prohibits unreasonable competition with the private sector
25
PRIDE Enterprises
DMS Contract Page StatementDMS Contract Page Statement
PRIDE price agreement commodities and services are PRIDE price agreement commodities and services are available for purchase by state agencies without available for purchase by state agencies without
competitive bid, but purchase of these commodities competitive bid, but purchase of these commodities and services is not mandatory (and services is not mandatory (
946.515 Florida Statutes) unless they are certified. The method of purchase from these PRIDE price
lists by political subdivisions (cities, counties, school boards, etc.) is dependent upon local ordinances
and regulations governing procurement.
26
PRIDE Enterprises
PRIDE Price AgreementsPRIDE Price Agreements
• Office furnitureOffice furniture• Park furniture and fencingPark furniture and fencing• Lockers and shelvingLockers and shelving• Cleaning chemicals and suppliesCleaning chemicals and supplies• SignageSignage• Traffic paintTraffic paint• MattressesMattresses
27
PRIDE Enterprises
PRIDEPRIDE
E-StoreE-Store
DevelopmentDevelopment
28
PRIDE Enterprises
PRIDE ERP
(Axapta)
PRIDE e-Store
e-Commerce Site
MyFloridaMarketPlace.com
•State Contract Items
Manual Orders via. Email
Partial Integration
29
PRIDE Enterprises
PRIDE ERP
(Axapta)
PRIDE e-Store
e-Commerce Site
MyFloridaMarketPlace.com
•State Contract Items
Electronic Orders
Full Integration
Electronic InvoicesInterface
30
PRIDE Enterprises
SALES SUPPORT CENTERSALES SUPPORT CENTER
(located at Cross City Correctional Institution)(located at Cross City Correctional Institution)
31
PRIDE Enterprises
Support Center MissionSupport Center Mission
To create a customer-friendly informational To create a customer-friendly informational environment that strives to exceed the environment that strives to exceed the customer’s needs through timely and customer’s needs through timely and
accurate exchange of information.accurate exchange of information.
32
PRIDE Enterprises
Support Center ObjectivesSupport Center Objectives
• Increase inmate training and support sales through Increase inmate training and support sales through a stand alone venture. a stand alone venture.
• Improve communications between sales staff, Improve communications between sales staff, customers and production facilities.customers and production facilities.
• Provide product samples, collateral materials, Provide product samples, collateral materials, recruit new customers, generate sales leads, recruit new customers, generate sales leads, process bids and quotes, and answer inquiries from process bids and quotes, and answer inquiries from customers.customers.
• Enhance service to PRIDE’s customersEnhance service to PRIDE’s customers• Expand graphics design capabilityExpand graphics design capability
33
PRIDE Enterprises
What can What can PRIDEPRIDE
do to help you?do to help you?
34
• Agenda• Bureau A• Bureau B• PRIDE• MFMP• Training and Certification• OSD• Open Forum• Proposed Schedule for 2008
– Every third Thursday except June and December – Time: 2 to 4, 3 to 5 or 9 to 11?
• Review of Purchasing Directors’ Questionnaire Results
Purchasing Directors’ MeetingJanuary 17, 2008
35
MyFloridaMarketPlace (MFMP) Strategic Goal
At November 7th MFMP Customer Roundtable meeting, we discussed strategic goal to:• Create One e-Procurement System
– Sunset SPURS• Complete Level 2 Integration• Migrate Florida School for the Deaf and Blind
(FSDB), the Division of Administrative Hearings (DOAH), and the Legislature to MFMP
– Integrate VBS Bid Notification process into MFMP– We are developing detailed work plans to
accomplish the above goals considering the various challenges involved.
36
MyFloridaMarketPlace Strategic Goal
• Sunset SPURS Update:– Level 2 Integration is now complete (12/20/07 release)– Level 2 Integration enables FSDB and DOAH to do
their own encumbering through MFMP – FSDB:
• 1/11/08 (Conference call)• FSDB – 1/22 – 1/23 (Onsite training)• FSDB – 2/4/08 (Onsite – go live date). Date may be
extended to 2/5/08 depending on FSDB’s needs– DOAH:
• 2/12/08 - training • DOAH – 2/18/08 (Onsite – go live date)
– Legislature: Ongoing dialog. Legislature is currently evaluating alternatives to SPURS for purchasing.
37
MyFloridaMarketPlace Strategic Goal
• Sunset SPURS:– Move the SPURS Helpdesk to MFMP Customer
Service Desk (CSD)• Analysis of calls and e-mails already underway
(volume and substance)• Training of CSD personnel needed• Planning for the next couple of months
38
MyFloridaMarketPlace Strategic Goal
• Important Notes regarding sunsetting SPURS:– Statewide Vendor file will be retained but will be
moved from DMS to DFS. No impact to users.– SPURSView will remain where it is currently (low
cost UNIX server). No impact to users.– There is currently information in SPURS that is not
in SPURSView. We are looking to identify what those items are so we can provide for them through an enhancement to SPURSView as part of the SPURS sunset.
– NOTE: Agencies need to have vendors register in MFMP to enable payments
39
MyFloridaMarketPlace Strategic Goal
SPURS Sunset Approach
Current Active SPURS Functions Users Impacted Future Plans
Creating and issuing PO's FSDB, DOAH, Legislature - FSDB & DOAH moving to MFMP in Feb. 08- Legislature still finalizing plans
Archives PO's to SPURSView for public posting
All MFMP/SPURS agencies - Create direct interface from MFMP to SPURSView
Maintains Statewide vendor master file (fed by MFMP Vendor Registration and direct setup of vendors through SPURS Helpdesk)
All agencies and vendors (@50 manual vendor set-ups/changes per week)
- Transition vendor master file ownership to DFS, including all interfaces (vendor file updates to P-card provider, agency specific systems, others?) - Create direct interface from MFMP Vendor Registration to FLAIR (replacing current MFMP VRS to SPURS interface)- Possibly move to DFS the vendor add function for updating vendors that should not be in MFMP due to confidential information such as SS#s, etc.
40
MyFloridaMarketPlace Strategic Goal
• Other Updates:– VBS: For FY ’09 we are evaluating integrating
VBS into MFMP by enabling the registration for VBS bid notifications to occur when a vendor registers in MFMP. Goal is simply to have one vendor registration rather than two (it actually is not two registrations as the VBS registration is very simple and utilizes the MFMP vendor profile). No impact to users, except benefit of more vendors receiving bid notices.
41
MyFloridaMarketPlace Strategic Goal
• In November, we told the Customer Roundtable we would make these changes with you and not to you.
• We need your help!• We need to know what your issues/
concerns/ questions are in regard to sunsetting SPURS.
• We will be having this discussion at FASAASD on 1/25/08, CRB on 1/31/08 and CR 2/20/08.
42
MyFloridaMarketPlace Strategic Goal – Questions?
Questions on SPURS Sunset?
Walter BikowitzChief of State Purchasing OperationsDivision of State PurchasingDepartment of Management Services4050 Esplanade Way, Suite 360Tallahassee, FL 32399-0950Phone: 850-488-7809Fax: 850-414-6122Blackberry: 850-274-1370E-mail: [email protected] "We Serve Those Who Serve Florida"
43
• Agenda• Bureau A• Bureau B• PRIDE• MFMP• Training and Certification• OSD• Open Forum• Proposed Schedule for 2008
– Every third Thursday except June and December – Time: 2 to 4, 3 to 5 or 9 to 11?
• Review of Purchasing Directors’ Questionnaire Results
Purchasing Directors’ MeetingJanuary 17, 2008
44
Training and Certification Update
• Contract Administration – Jan 28-30, 2008• Contract Management in Florida – Jan 31, 2008• Best Practices for Contract & Grant Management – Feb 1,
2008• Negotiation Strategies & Techniques – Feb 4-7, 2008• Negotiation in Florida – Feb 8, 2008• Planning, Scheduling & Requirement Analysis – Feb 18-20,
2008
45
Training and Certification Update
• Developing & Managing RFP’s – Mar 5-7, 2008• Legal Aspects – Apr 16-18, 2008• Sourcing in the Public Sector – Apr 30 – May 2, 2008• Negotiation Strategies & Techniques – May 19-22,
2008• Negotiation in Florida – May 23, 2008• Public Purchasing in Florida – June 3-6, 2008
46
Training and Certification Update
• PMP Training – 3 days – Mar 11-13, 2008• PMP Training – 5 days – Mar 24-28, 2008• PMP Training – 3 days – Apr 8-10 2008• PMP Training – 5 days – Apr 21-25, 2008
47
• Agenda• Bureau A• Bureau B• PRIDE• MFMP• Training and Certification• OSD• Open Forum• Proposed Schedule for 2008
– Every third Thursday except June and December – Time: 2 to 4, 3 to 5 or 9 to 11?
• Review of Purchasing Directors’ Questionnaire Results
Purchasing Directors’ MeetingJanuary 17, 2008
48
Office of Supplier Diversity
Joe Wright
Chief Information Officer
Division of Management Services
49
• Agenda• Bureau A• Bureau B• PRIDE• MFMP• Training and Certification• OSD• Open Forum• Proposed Schedule for 2008
– Every third Thursday except June and December – Time: 2 to 4, 3 to 5 or 9 to 11?
• Review of Purchasing Directors’ Questionnaire Results
Purchasing Directors’ MeetingJanuary 17, 2008
50
• Agenda• Bureau A• Bureau B• PRIDE• MFMP• Training and Certification• OSD• Open Forum• Proposed Schedule for 2008
– Every third Thursday except June and December – Time: 2 to 4, 3 to 5 or 9 to 11?
• Review of Purchasing Directors’ Questionnaire Results
Purchasing Directors’ MeetingJanuary 17, 2008
51
Next Meeting
February 21, 2008
Time Based on Your Input
Purchasing Directors’ MeetingJanuary 17, 2008
52
• Agenda• Bureau A• Bureau B• PRIDE• MFMP• Training and Certification• OSD• Open Forum• Proposed Schedule for 2008
– Every third Thursday except June and December – Time: 2 to 4, 3 to 5 or 9 to 11?
• Review of Purchasing Directors’ Questionnaire Results
Purchasing Directors’ MeetingJanuary 17, 2008
53
Questionnaire Results
1. Should we continue purchasing directors’ meetings?
Yes 27
No 0
2. If yes, how often do you recommend we meet?
Monthly 14
Bi-Monthly 10
Quarterly 3