PUNJAB & SIND BANK ZONAL OFFICE JALANDHAR Z8002 · (zonal office, jalandhar) punjab & sind bank zonal office jalandhar – z8002 application for empanelment of interior furnishers

PUNJAB & SIND BANK

(ZONAL OFFICE, JALANDHAR)

PUNJAB & SIND BANK

ZONAL OFFICE

JALANDHAR – Z8002

APPLICATION FOR EMPANELMENT OF INTERIOR

FURNISHERS & CONTRACTORS

LAST DATE OF SUBMISSION: 31.05.2019 by 1700 Hrs

PUNJAB & SIND BANK

ZONAL OFFICE

MODEL TOWN

JALANDHAR-144003

Ph. No. 0181-5015610/14

E-mail: [email protected]

mailto:E-mail:%[email protected]

PUNJAB & SIND BANK


1. EMPANELMENT OF INTERIOR

FURNISHERS/CONTRACTORS

Punjab & Sind Bank is in the process of empanelling Interior Furnishers for renovation of

Branches / Offices / Residences; furnishing & interior decoration, etc and similar projects in the

Jalandhar Zone spread over the geographical area of Jalandhar and Kapurthala. The work also

involves furnishing of new branches to be opened in any place in afore said districts.

The Bank is also in the process of empanelling Contractors for Minor Works (Civil, Plumbing,

Electrical, etc.). The contractors will be required to undertake various minor works at Bank

premises in and around Jalandhar and residential premises located at various locations in

Jalandhar/Kapurthala. The minor work mainly involves minor civil works, plumbing works,

carpentry works like repairing doors & windows, repairs to furniture, wardrobes and fixtures etc

attending to leakages & seepages related works, touch up painting, cleaning of vacant premises,

attending to electrical works etc. The nature of works is classified as “emergency works” which

are time critical to trouble shoot the problems at the earliest and shortest period of time. Such

works will normally be at any point of the day or night.

2. INSTRUCTIONS TO APPLICANTS

1) Generally, the routine works of the Bank are awarded/procurements are made by calling

competitive tenders/quotations from the empanelled contractors/vendors and in case of

emergent works/ works of small magnitude, the Bank may opt to award the work/procure

supply from any of the empanelled agencies, depending on the exigencies of the work on

nomination basis and also has the right for open tendering process for any particular

work depending on the nature & magnitude of the work, as per Bank’s policies /

guidelines stipulated by various statutory Authorities.

2) The empanelment of a contractor/Furnisher in Bank shall not confer any right on him

either to be necessarily issued the tender papers or for award of work.

3) The details of the applicants and their experience shall be submitted in the Bank’s

prescribed “Application Format” only. Wherever required and if the space provided is

not sufficient, particulars can be furnished as Annexures but such details shall be clearly

mentioned in the respective columns of the Application Format. Applicant shall enclose

latest copies of brochures and technical documentation giving additional information

about the applicant. Each page of the document shall be duly signed by the Applicant or

their authorized representative along with their company seal.

4) The Contractors/Interior Furnishers, who intend to apply for more than one class, have

to apply for each class using separate application forms along with separate Demand

Draft (nonrefundable document fee) and submit in independent covers super scribing in

the envelope the category of work applied for.

5) No costs incurred by the applicant in applying, in providing necessary clarifications or

attending discussions, conferences or site visits will be reimbursed by the Bank.

6) Documentary proof with respect to the prequalification criteria shall be furnished along

with the completed application form. In this regard, copies of the work orders and

PUNJAB & SIND BANK


Completion certificates and or such other documents shall be submitted. Incomplete

applications or applications without proper proofs for establishing their credentials will

be liable for rejection and no correspondence will be entertained in this regard.

7) The empanelment will be made for a specific category depending on the credentials

submitted and acceptable to Bank, For consideration of experience, works should have

been executed in same name & style of the firm in which empanelment is sought.

8) The evaluation will be based on the following;

a) Experience and reputation of the firm

b) Empanelment with other Banks, PSUs, Govt. Institutions etc.

c) Manpower & logistical support of the firm

d) Quality consciousness,

e) Registration with statutory tax authorities like IT, GST, etc., as applicable.

9) If found necessary, Bank may also consider inspecting the works undertaken by the

applicants, for which necessary co-ordination shall be made by them. Based on the details

furnished in acceptable format, inspection of works and eligibility criteria, the applicants

will be empanelled.

10) Decision of the Bank regarding selection / rejection for empanelment will be final and

binding and no further correspondence will be entertained. The empanelled contractors will

only be informed by post.

11) If, information and details furnished by applicants are found to be false at any time in

future or any information withheld, which comes to the notice of the Bank at a later date,

the empanelment of such applicant will be cancelled immediately.

12) Applications received after the due date and time is liable to be rejected.

13) The empanelment shall be valid for a period of one year from the date of intimation letter

to the short listed consultants / contractors/suppliers/vendors.

14) The present empanelment is mainly for works for value upto the limits mentioned in

respective categories. In case of any high value works, Bank may undertake the works by

project specific pre-qualification exercise.

15) All the applicants should clearly mention the Class details on the envelop cover.

16) The applicant should enclose demand draft (non-refundable) for Rs.1000/- in favor of

‘Punjab & Sind Bank ’ and payable at Jalandhar.

PUNJAB & SIND BANK


17) Completed empanelment document shall be submitted up to the last date given in

advertisement, during office hours to the office of: -

The Zonal Manager

Punjab & Sind Bank

Zonal Office

Bank House

Model Town

Jalandhar-144003

Tel: 0181-5015610,14

E-mail: [email protected]

mailto:E-mail:%[email protected]

PUNJAB & SIND BANK


3. SCOPE OF EMPANELMENT

CLASS – A:

The scope of work of Contractors for Interior Furnishing Works broadly is to undertake

original interior furnishing works, alterations and renovations involving erection of partitions,

cabins, workstations, false ceiling, flooring, counters, paneling, storage units, furniture, blinds

etc.

The Interior Furnishing work contractors are Categorized as Class- A contractors, the

applicant / firm / company shall be registered with ESI, EPF etc., as per extant labor laws.

Class-A contractors who will be required to undertake comprehensive works covering civil,

interior and electrical works shall submit necessary documentary evidence for carrying out

electrical works, at the tender stage.

CLASS –B:

Contractors for Minor Works (Civil, Plumbing, Electrical, Plumbers etc.). The contractors will

be required to undertake various minor works in all Bank premises in and around Jalandhar.

They are categorized as Class –B contractors.

Note: - All class of contractors must be registered for Income Tax. The contractors,

otherwise eligible but not registered for Income Tax, will not be considered for

empanelment. Prospective contractors to note that all payments will be made electronically

as per Government guidelines. All contractors should have registered for GST authorities.

The contractors, otherwise eligible but not registered for GST, will not be considered for

empanelment.

4. ELIGIBILITY CRITERIA

Empanelment of Contractors is sought for the following categories of works under various

cost limits. The contractors empanelled under lower cost limit will not be eligible for works

costing more than the limit. However the contractors empanelled under the higher class of

work/category can participate even for works in lower cost limits. The various Categories &

Cost limits are furnished below;

S.No. Category VALUE OF THE WORKS

UPTO WHICH THE

CONTRACTOR CAN

PARTICIPATE

(AMOUNT IN LAKHS)

1.

CLASS-A (INTERIOR FURNISHING WORKS)

Rs.50.00 lacs

2. CLASS-B(CONTRACTOR FOR MINOR

WORKS)

Rs.1.00 lac

PUNJAB & SIND BANK


The applicant should have the following minimum eligibility criteria:

a) The applicant should have undertaken works in Government Departments / Public

Sector Undertakings / Central Autonomous Bodies / State Autonomous Bodies /

Financial Institutions and other reputed Private Firms during last 5 years.

One work/project costing 80% of the class limit OR

Two works/projects costing 50% of the class limit OR

Three works/projects costing 40% of the class limit

b) The applicant should have Income Tax registration number. The applicant should have

registered with statutory authorities for GST, Work Contract Tax etc, as applicable to

them in terms of extant laws. Applicant should submit copy of the income tax PAN,

GST with valid registration number.

c) The applicant shall have the average annual financial turnover of at least 30% the value

of the class limit in the respective category during last 3 years prior to 31-03 - 2019.

d) Contractors for all Class-A should have well-established office with adequate

engineering staff and the applicant / firm / company shall be registered with ESI, EPF

etc, as per extant labor laws.

5. TECHNICAL EVALUATION CRITERIA

The Evaluation Committee (EC) shall carry out the entire evaluation process.

The Technical proposal evaluation process would focus on the ability of Interior Furnisher to

satisfy the technical requirements of the assignment, quality assurance procedures and

experience of Interior Furnishing works. Based upon the above pre-qualification criteria, the

technical proposals will be further evaluated on the following criteria and rating will be

provided as below.

SNo. DESCRIPTION RATING

1 Experience in Interior Furnishing works/Repair Maintenance works

-do- Minimum 5 Years 3

-do- 5 Years and above 5

2 Experience in Interior Furnishing works for Bank branches (applicable

for both Government and Private Banks)

-do- Up to 3 Banks 3

-do- More than 3 Banks 5

3

Average annual financial turnover during last 3 years prior to 31-03 -

2014.

-do- at least 30% the value of the class limit in the respective category 3

-do- above 30% the value of the class limit in the respective category 5

PUNJAB & SIND BANK


4 Empanelment with other Public Sector Banks for Interior Furnishing

works/Repair Maintenance works.

-do- Up to 3

Banks 3

-do- More than 3

Banks 5

5

Marking based on Evaluation of the satisfactory certificates provided by

other Clients of the Interior Furnisher. For this the latest/last completed

project will be taken into consideration.

a) If Technical proficiency

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3

iv) Is Satisfactory 2

v) Is Poor 1

b) If Financial soundness

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3


v) Is Poor 1

c) If Mobilization of adequate T&P

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3


v) Is Poor 1

d) If Mobilization of manpower

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3


v) Is Poor 1

e) If General behaviour

i) Is Outstanding 5

ii) Is Very good 4

iii) Is Good 3


v) Is Poor 1

f) If the deviation in stipulated date of completion and actual date of

completion is

i) Delayed 1

ii) Actual Time 3

iii) Before Time 5

TOTAL SCORE 50

PUNJAB & SIND BANK


6. EVALUATION CRITERIA

Only the Interior Furnisher/Contractors who score more than 35 (Thirty Five) marks in

Technical Evaluation process will qualify to be Empanelled with the Bank. Once the evaluation

of technical proposals is completed, the Service Providers who score more than the prescribed

cut-off score will only be short listed. In case, none of the participants or only two of the

participating Service Providers qualify on technical criteria and reach or exceed the

cut-off score of 35, then the Bank, at its sole discretion, may qualify three Interior

Furnishers on the basis of the top 3 scores.

7. APPLICANT OBLIGATIONS

1) The applicant should intimate change of address to the Bank. Failure to do so may result in

removal of his name from the empanelled list.

2) The registration with various authorities like Electrical license, Council of Architecture,

Tax, etc shall be possessed during the empanelment period.

3) The applicant should not indulge in unethical practices.

4) The applicant should execute the works awarded to him strictly as per the terms and

conditions of the contract and specifications.

5) The applicant should co-ordinate with Bank Officials/Architects / Consultants/ Contractors,

if any, for smooth completion of the works.

6) Any Change in Constitution of firm without prior approval will render the applicant to be

removed from the panel. In case of conversion of a firm into two or more firms, fresh

empanelment is essential.

8. DISCIPLINARY ACTIONS

The Interior Furnisher shall have to abide by all the rules of empanelment and also by the terms

and conditions of the agreement/MoU. He shall have to execute the works as per contract on

time and with good quality. PSB shall have the right to suspend business with him for any period,

debar or remove the name from the approved list of Interior Furnishers indefinitely or for a

period as decided by PSB after issue of a show cause notice. Decision of PSB shall be final and

binding on the Interior Furnishers.

The name of the contractor may be removed from the approved list of contractors /Interior

Furnishers by the Bank if he:

1. Fails to execute a contract or has executed it unsatisfactorily or

2. Persistently violates any important conditions of contract: or

3. Furnishes false particulars at the time of empanelment: or

4. Indulges in any type of forgery or falsification of records: or

5. Defaults in tax dues like Income Tax, Work Contract Tax, GST etc.

PUNJAB & SIND BANK


9. REVISION OF ABOVE RULES OF EMPANELMENT:

Bank may modify, add, delete and / or change any of the above rules and the same shall be

binding on all the empanelled Contractors / Consultants. Bank reserves its right to reject any

/ or all the applications without assigning any reasons whatsoever.

GUIDELINES FOR SUBMISSION OF APPLICATION FORM FOR

EMPANELMENT OF INTERIOR FURNISHERS/CONTRACTORS.

1. Application form for empanelment shall be submitted in sealed envelope super

scribing “Application for Empanelment as Interior Furnishers” for Class A

contractors. The envelope should be super scribed “Applications for Contractors

(Minor Works)” for Class B contractors.

2. The application shall be submitted strictly in the format as mentioned along with the

supporting documents.

3. The application shall be signed by the person/s on behalf of the organization having

necessary Authority/ Power of Attorney to do so. Each page of the application shall be

signed and copy of Power of Attorney / Memorandum of association (Wherever

applicable) shall be furnished along with application.

4. If the space in Performa is insufficient for furnishing full details, such information may

be supplemented on separate sheet stating therein the part of Performa and serial

number. Separate sheets may be used for each part of application. While filling up the

application with regard to list of important projects completed or on hand the applicant

shall only include major works handled by the firm.

5. The applicant should ensure that the application is hand delivered at the given address

within prescribed date and time as mentioned in the advertisement. The application

shall not be accepted by post / courier.

6. Application containing false and / or incomplete information is liable for rejection.

7. The applicant should enclose demand draft (non refundable) for Rs. 1000/- payable to

Punjab & Sind Bank, Jalandhar.

8. The bank reserves right to accept or reject any or all the application.

9. Last date and time to accept the application is the last date given in advertisement,

during office hours.

PUNJAB & SIND BANK


To,

Zonal Manager,

Punjab & Sind Bank,

Zonal Office,

Model Town

Jalandhar 144003

Ref: Application for empanelment as Interior Furnisher/Contractors.

Dear Sir,

I / we have read and understood the instructions and the Terms & Conditions mentioned in the

application form. I / we do hereby declare that the information furnished in the application and

the supplementary sheets are correct to the best of my knowledge and belief.

I / we authorize Bank to approach our employers, clients, corporation organization etc. to

verify the facts submitted by us.

Signature of applicant with seal

Name:

Designation:

Address:

Place

Date:

PUNJAB & SIND BANK


INFORMATION TO BE FURNISHED BY THE APPLICANTS

1 Name of the organization

2 Registered Address

Postal address

Telephone nos

E-mail address

3 Address for

Communication

Postal address

Telephone nos

E-mail address

4 Year of establishment

5 Status of the firm (Enclose copy)

o Company

o Partnership

o Proprietor Firm

o Individual (attach proof)

6 Name of Directors/ Partners?

Proprietor

i)

ii)

iii)

7

Registration Details

Companies/Firm Registration

Number & date

GST No:

Income Tax Number:

Pan Number

TIN:

Electrical Contractor License No:

Others If any:

8 Name and address of Bankers.

Enclose Solvency Certificate

PUNJAB & SIND BANK


9*

Important major projects on which

the firm was engaged in the last 5

years and their estimated cost, stage

of work viz. planning and

construction, the full address of

clients shall be indicated against

each project. (Details to be furnished

in Performa 1)

o YES

o NO

10 Specify the maximum value of work

done in a year

Year Value of Work 2016-17

2017-18

2018-19

11*

Important major projects on which

the firm is engaged at present and

their estimated cost, stage of work

viz. planning and construction, the

full address of clients shall be

indicated against each project.

(Details to be furnished in Performa

2)

o YES

o NO

12

Whether an assessor of income tax, if

so, mention permanent account

number furnish copies of Income Tax

Clearance Certificate.

o YES

o NO

13

Furnish copies of audited Balance

Sheet and Profit & loss account

(audited) for the last three years.( FY

2015-16, 2016-17,2017-18)

o YES

o NO

14

If you are registered in panel of

other organization / Statutory bodies

such CPWD, PWD, MES, Banks,

etc, furnish their name, Category

and date of registration. ( furnish

proof)

i)

ii)

iii)

iv)

PUNJAB & SIND BANK


15

Details of three responsible

clients/ persons to whom the major

works carried out by the applicant

with address and telephone number

who will be in a position to certify

about the quality as well as past

performance of your organization

1.

2.

3.

16

Details of Application Fee DD No.:

Date:

Issuing Bank / Branch:

17

Furnish copies of Satisfactory Certificate

only from PSU Clients (Minimum 3

Nos) as per Performa 4. (The completion

of the projects considered for this

satisfactory completion should not be

later than 1 year from the date of the

application).

o YES

o NO

*Not Mandatory for Class –B contractors.

PUNJAB & SIND BANK


PERFORMA –1

PARTICULARS IN RESPECT OF WORK EXECUTED

Name of the Bidder:

List of Important Works Executed by the Agency during the Last Five Years (Separate sheet can also be enclosed if required)

Sr.

No

Name of the

work/

project

executed

with

address

Short

description

of work

executed

Name and

address of

owner

Value of

work

executed

Stipulated

time of

completion

Date of

commencement

Date of

completion

If the work

was delayed

beyond

stipulated

date of

completion,

give reasons

for the delay

Whether work

was left

incomplete or

contract was

terminated

from either

side, Give

Details

Any other

relevant

information

1

2

3

4

Note:-Copies of the Agreement/MoU/Completion Certificate to be enclosed

Place:

Date:

Signature of the Applicant

Date:

Place:


PUNJAB & SIND BANK


PERFORMA- 2

PARTICULARS IN RESPECT OF WORK IN HAND

List of Important Works in Hand/ in Progress

Sr.

No

Name of the

work/ project

executed with

address

Short

description

of work

executed

Name and

address of

owner

Value of

work

executed

Stipulated

time of

completion

Status Of

Work

If the work was

delayed beyond

stipulated date

of completion,

give reasons

for the delay

Any other

relevant

information

1

2

3

4

Note:-Copies of the Agreement/MoU to be enclosed

PUNJAB & SIND BANK


Place: Date:


PERFORMA –3

LIST OF KEY PERSONAL PERMANANTLY EMPLOYED

Sr.

No.

Name Designation Qualification Experience Years with the

Firm

Any other

information

PUNJAB & SIND BANK


PERFORMA – 4

CLIENTLS CERTIFICATE REGARDING PERFORMANCE OF CONTRACTOR

Name of address of the Client: …………………………

Name of the Interior Furnisher

1. Name of work with brief particulars

2. Agreement No. and date

3. Agreement amount

4 Date of commencement of work

5 Stipulated date of completion

6 Actual date of completion

7. Details of penalty levied for delay(indicate

amount),if any

8. Gross amount of the work completed and paid

9. Name and address of the authority under whom

works executed

10 Whether the contract employed qualified

Engineer/Overseer during execution of work?

11 i)Quality of work Outstanding/Very good/Good/

Satisfactory/Poor

ii) Amount of work paid on reduced rates, if any

12 i)Did the contractor go for arbitration?

ii)If yes, total amount of claim

iii) Total amount awarded

13 Comments on the capabilities of the contractor

a) Technical proficiency Outstanding/Very good/Good/

Satisfactory/Poor

b) Financial soundness Outstanding/Very good/Good/

Satisfactory/Poor

c) Mobilization of adequate T&P Outstanding/Very good/Good/

Satisfactory/Poor

d) Mobilization of manpower Outstanding/Very good/Good/

Satisfactory/Poor

e) General behaviour Outstanding/Very good/Good/

Satisfactory/Poor

Note: All columns should be filled in properly

Place : SIGNATURE OF THE CLIENT

Date :

NAME & DESIGNATION

SEAL OF ORGANISATION

PUNJAB & SIND BANK


D E C L A R A T I O N

1. All the information furnished by me / us here above is correct to the best of my knowledge

and belief.

2. I / we have no objection if enquiries are made about the work listed by me / us in the

accompanying sheets / Annexures.

3. I / We agree that the decision of Bank in selection of contractors will be final and

binding to me / us.

4. I / We have read the instructions and I / we understand that if any false

information is detected at a later date the empanelment shall be cancelled at the discretion of

the Bank.

Place : SIGNATURE OF THE APPLICANT

Date : NAME & DESIGNATION SEAL

OF ORGANISATION

Note: Where copies are to be furnished, they have to be certified copies preferably by the

concerned agencies or a Government Officer.

PUNJAB & SIND BANK


Checklist

(To be filled by Applicants)

1. Have you mentioned the class for which you have applied in the

application form?

2. Have you signed in all the sheets?

3. Whether copy of PAN/GST Registration copy is enclosed?

4. Whether requisite application fee by cash/DD is paid?

5. Whether enclosed valid Electrical License in case of Electrical

Contractor ?

6. Whether enclosed proof for year of establishment?

7. Whether proof for average annual financial turnover enclosed?

8. Whether Performa – 1, Performa – 2 and Performa -3 filled up?

9. Whether documentary proofs for having satisfactorily undertaken

the works (as detailed in Performa 1 and 2) are enclosed?

If yes, number of certificates enclosed: For Performa 1

For Performa 2

Name of the Applicant / Firm / Company :

Class Applied For:

For Office Use Only:

1. Whether the applicant satisfies relevant work experience for the

category?

2. Whether the applicant possesses PAN / GST/ Electrical License

Certificate, as applicable?

3. Whether the applicant satisfies the minimum financial turnover?

4. Whether the applicant has enclosed all necessary certificates?

Yes/No specific

Yes/No

Yes/No

Yes/No

5. Whether the application is accepted / rejected? ACCEPTED / REJECTED

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Documents

PUNJAB & SIND BANK ZONAL OFFICE JALANDHAR Z8002 · (zonal office, jalandhar) punjab & sind bank zonal office jalandhar – z8002 application for empanelment of interior furnishers