PEC Improvement Plan(New Examination

System)

Punjab Examination Commission

PEC exam structure for 2015 exams

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Previous practice and responsibility

Reforms for better execution of PEC exams for credible and reliable assessment

RegistrationItem development

Test construction

Conduct Marking Analysis

▪ Central offline database at PEC

▪ PEC ▪ PEC ▪ Exams centrally executed through district formation

▪ PEC

▪ Online registration system with unique ID

▪ New processes to remove duplication and mal-practices in registration

▪ Improved capacity at PEC to develop questions / items of international standards

▪ 6 different but comparable versions of exam in each exam center to reduce cheating and leakage

▪ Cluster centers of DSD responsible for executing exams

▪ Printing of papers, selection of exam center, invigilation and other duties will be devolved to districts

▪ PEC will send exam mar-king schemes to clusters and they will be responsible for selection of markers and consistent marking of exams

▪ Clusters will announce results

▪ Clusters will gather data of exam and will send to PEC for further analysis

▪ Marking centrally executed through district formation

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Using High School Head Teachers to run PEC exams solves the conflict of interest issue

▪ The choice of High School Head Teachers (HSHTs) solves the conflict of interest between assessment and delivery

▪ In addition, HSHTs have a natural incentive for transparent exams to ensure admission of selection of best students to their high schools

SED organogram

DEO (Secondary)DEO (Elementary)

Primary schools

Elementary schools

HSHTs/cluster centers

EDO

Respo

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teac

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Responsibility for

assessment

NEW PEC EXAMINATION SYSTEM FOR GRADES 5 AND 8

EDOs are responsible for restructuring of clusters after inclusion of all public schools

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PMIU list

PMIU list contain all schools in your district

DSD list

Clusters established by DSD include 15-45 schools

Unattached list

Identification of unattached schools

You have to make sure that these schools are attached to clusters according to these guidelines :

Schools within a radius of 15 kms of a particular cluster center should be attached to that cluster centerDEO (EEM) in consultation with CTSC head would complete the clusteringDead line for clustering exercise expired on 25th September

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Rec

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n Attachment

Attachment of unattached schools to appropriate clusters

1. PEC has received 31 districts data from all over Punjab and received data is under investigation for errors and missing.

2. Name of Districts who still not provide the required clustering data1. Lahore2. Nankana Sahib3. Rajanpur

3. Two district data received but not in appropriate format and return back1. Rawalpindi2. Toba Tek Singh

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2-RegistrationPEC will announce registration of students for 5th and 8th grade for the

year 2015 exam through PEC website, print advertisements, school associations, SMS services, local cable networks and education administration

CTSCs will initiate registration campaign for public and private schools and private students at cluster level

Cluster center will also devise a local mechanism to sensitize the private schools for inclusion and registration by writing a letter or displaying some banners in the vicinity

New registration form will be provided to EDOs and CTSC heads and a soft copy will also be available at PEC website

Registration data will be entered online by CTSC heads through new registration software

Each CTSC head will be provided with login and password to access online registration software

Cluster center will maintain the record of hard copy of registration forms of all schools and will be responsible for the entry of data online

Registration of private schools and private candidates Registration of private schools is optionalA private school may register with its nearest cluster center,

but the distance should not be more than 15 kilometers and CTSC head will physically verify existence and credentials of private schools

Private schools will provide the following documents for registration for each student: Copy of CNIC of father/guardian Copy of Students B-form or date of birth certificate

Private candidates may register at any cluster center. They will adopt the following procedure while applying for registration Provide a copy of CNIC of father/guardian Copy of Students B-form or date of birth certificate Verified registration form from cluster head or

government officer

Contd.

New registration system

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New registration system

Issues

Do all cluster centers have the facility of :Internet connectivityData entry operator/IT teacher

Can all students produce ID cards of their father/guardian?

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Further issues Option 1 Option 2 Option 3

Attestation of Private students registration form

3 Attestation by Govt. Officer or cluster head

Attested form from Lumberdar or Union council

Form attested from AEO

Establishment of exam centers

4 PEC EDO Cluster heads

Allocation of students in each exam centers

5 Schools wise Students wise …

Preferred option

Contd.Training for Online Registration

02 master trainers for each district will be trained for online registration of students by PEC

These master trainers will train 02 persons from each cluster center.

Manual for online registration will be provided to each cluster center to use new registration software

SOPs for online registration will be provided for cluster heads and data entry operators

3-Conduct of Exam Cluster centres [CTSC] heads will be responsible

for execution of PEC exams including the following:

Establishment of exam centersAllocation of exam center to each studentDuties of RIs, Superintendents, InvigilatorsTraining of RIs, Superintendents, InvigilatorsPrinting of Roll No. slips and cut listsDistribution of Roll No. slips and cut lists to

schools and studentsDistribution and collection of exam papers at

exam centersSecrecy and security of exam data

Contd.SOPs for conduct of exam will be provided by PECExamination centers will be established in any appropriate

school with facilities according to SOPs and preference should be given to schools where 5th and 8th classes do not exist

Students’ seating plan will be developed as per SOPs. Students of different schools may be mixed up in each exam room of exam center

All competent teachers of elementary, secondary and higher secondary classes may be appointed as supervisory staff, especially those teachers who will teach class 6 and 9 in the coming session

Most of the conduct tasks may be assigned to secondary school level teachers/administrative authorities

DMOs/EDOs/DEOs will monitor the exam

4-Printing of Exam PapersPrinting of papers will be done at district levelSOPs for printing will be provided to EDOs by PECPEC will provide six versions of question papers of each

subject to EDOs one day before printingEDOs will make advance arrangement for printing and

packing of materialEDOs will be responsible for secrecy, security and

printing of question papersA nominated person by EDO will remain present at

printing press till morning (about 4 am) and will hand over the papers to cluster heads or their representative. Cluster heads will hand over the papers to the superintendents/RIs at their cluster centers.

Conduct of exams

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Option preferred by PEC

Conduct of exams

Issues Option 1 Option 2 Option 3

For the appointment of invigilation and supervisory staff?

1 PEC EDO Cluster heads

Where papers should be printed?

2 PEC District Cluster

Is there printing facility available at district (50,000 papers) and cluster (2,000) level?

3 Yes No …

supervision of printing?4 PEC EDO Cluster heads

Distribution of printing papers

5 PEC should make arrangements

EDO office should deliver to cluster

Cluster heads receive from printing press

5-Marking of PapersMarking of paper will be done at CTSC under

the supervision of CTSC headsPapers of one CTSC will be marked adjoining

CTSC in triangular fashionMarker will selected/appointed by CTSC head

according to given criteria. This data is required to be collected well in advance.

Markers will be subject specific, with relevant academic qualification

Both MCQs and open ended questions will marked at cluster centers

MCQs will marked by one marker

Contd.Marking of open-ended questions will be

question-wise; one marker will check only one question

No marker will be appointed to mark papers of his own school

About 10% of each paper will be re-checked by head examiner, and will be revised accordingly

CTSC head will supervise the marking activity and will ensure fairness and compliance with the SOPs

Papers will be rechecked for recounting of marks and unchecked questions by a tabulator.

Monitoring of paper marking will be done by DMOs/EDOs/DEOs etc,

Keys and Rubrics developed by PEC will be provided for MCQs and open ended questions to ensure consistency in marking

After checking papers award list will be prepared and papers will be sent to original cluster center

Cluster center will keep answer sheets in safe custody and easy retrieval

Rechecking of papers, if required, will be done at cluster level

6-Result Compilation and AnalysisCluster head will be responsible to prepare students’

resultsPolicy decisions regarding students grading and promotion

will be taken by SED and PEC and will be communicated to EDOs before declaration of result

Cluster heads will announce the result on specified date and will publish the gazette at cluster level

After compilation of data and declaration of result data will be uploaded online to by CTSC heads to PEC database

Students will be able to check their results onlineStatistical analysis and research will be conducted by PEC

on the basis of results; feedback given in the form of customize reports.

7-PEC Financial and Logistic Support to Districts

PEC will provide financial support to districts for the following

Training of two persons from each cluster regarding students’ registration software

Printing of PapersData entry of both registration and resultRemuneration to RI, Superintendents,

invigilators, monitors and supporting staffMarking of papers

Your FeedbackYour feedback is invited in all dimension of

the model.

We need to figure out reporting lines of cluster centers for execution of new PEC exam model

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Discussion Option 1 Option 2

What should be the reporting lines of cluster heads for fair and impartial execution of exams?

Option 3

▪ Cluster centers should report to DTSC head as already done at DSD

▪ Cluster centers report to EDO (Edu) and EDO (Edu) then depute DEO (EEM) as focal person for all activities of exams and they report to focal person

▪ Cluster centers report to DEO secondary and he takes responsibility of executing exams through clusters

Already reporting line exist

Difficult for PEC to execute exams

Dedicated DEO (EEM) for the job

New reporting line created for high school head teachers

No new reporting lines are created

Less confusion in districts

Preferred option

1-Guidelines for clustering Do not shuffle/edit/replace/delete or change the order of any of the field

or field headings given in proforma in the file Schools of all types [boys and girls] and levels [primary, elementary,

secondary and higher secondary] from your district should be attached to a CTSC by adding new row.

Attached school should be within 15 KM from its Cluster Center EMIS School Code is of exactly 8 digits, if any EMIS code is found not

equal to exactly 8 digits, please correct it If there is any wrong or missing information [EMIS Code, School Name,

CTSC information etc] in our proforma, please correct/fill it with correct information. No cell should remain blank

In case there is confusion regarding inclusion of any particular school in any one of the cluster, the CTSC head and the concerned Dy. DEO[EE] will solve the issue and the decision of DEO(EE) will be final

CTSC head will verify that all public schools within their CTSC area are included in the list and one school should not be attached to more than one CTSCs

Do not try to drop any school already selected by DSD as CTSC. If any CTSC is missing in the list please add its complete information

EDO will provide a certificate that no school remained unclustered in his/her district, and information of all schools and CTSCs is re-checked and found correct