Punjab Energy Development Agency (PEDA) - PAU SPVP BID · 2019-07-25 · for 5 years of different capacity grid interactive spv power plants at anywhere in punjab by punjab energy

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Tender No. : PEDA/2019-20/05

E-BIDDING DOCUMENTS

For

APPROVAL OF RATES FOR DESIGN, MANUFACTURE, SUPPLY, ERECTION,

TESTING AND COMMISSIONING INCLUDING WARRANTY AND MAINTENANCE

FOR 5 YEARS OF DIFFERENT CAPACITY GRID INTERACTIVE SPV POWER PLANTS

AT ANYWHERE IN PUNJAB

by

PUNJAB ENERGY DEVELOPMENT AGENCY PLOT NO. 1&2 SECTOR 33-D, CHANDIGARH 160 034, PB., INDIA

TELEPHONES: (91) 0172 - 2663382, 2663328, FAX : (91) 0172 – 2664502

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CONTENTS

I. INVITATION FOR BIDS : 3-5

II. INSTRUCTIONS TO BIDDERS : 6-21

III. SCHEDULE OF REQUIREMENTS : 22-24

IV. TECHNICAL SPECIFICATIONS : 25-41

V. FORMATS : 42-56

VI. SCOPE OF OPERATION & MAINTENANCE OF

POWER PLANT

: 57-61

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SECTION - I

1. INVITATION FOR BIDS

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PUNJAB ENERGY DEVELOPMENT AGENCY Solar Passive Complex Plot No. 1 & 2, Sector 33-D, Chandigarh

Notice Inviting E-Tender

E-tender notice no. PEDA/2019-20/05 Punjab Energy Development Agency (PEDA), invites e-tender for different capacity SPV Rooftop Power Plants anywhere in Punjab:.

Sr. No

Name of work EMD (Rs.) Date of start of

downloading e-tender

document

Date of Pre -Bid

meeting

Last Date & time for submission

of e-bids

Date & time of opening of

Techno-commercial e-

bids

1. Approval of Rates for Design, Engineering, Supply, installation, commissioning and testing of different capacity SPV Rooftop Power Plants anywhere in Punjab as per DNIT

2,00,000 22.06.2019 at 11:00 AM

03.07.2019 at 11.00 AM

25.07.2019 upto 4:00 PM

26.07.2019 at 11:30 AM

Cost of Tender Document Non-refundable Tender Document fee Rs. 5,000/- through online Mode only

E-Processing Fee Non-refundable e-processing fee as applicable through online mode only

Earnest Money Deposit Earnest Money as mentioned above shall be deposited through online mode only.

1. Eligibility criteria and other terms & conditions for the works are given in the Tender

Document which can be downloaded from www.eproc.punjab.gov.in.

2. Bidders shall have to get themselves registered with eproc.punjab.gov.in and get user

ID and Password. Class- 2/3 Digital Signature, mandatory to participate in the e-

tendering process. For any clarification on the tender document clauses, please contact

at 0172-2663328, 0172-2663382. For any clarification/difficulty regarding e-tendering

process flow, please contact at 0172-2791326, 2791226.

3. Corrigendum / Addendum / Corrections, if any will be published on the e-tender website

and no separate notices shall be issued

4. PEDA reserve the right to accept or reject any or all the tenders without assigning any

reason thereof.

Chief Executive

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SCOPE OF WORK

BID-SUBJECT- Approval of rates for Design, manufacture, supply, erection, testing and commissioning along with maintenance for 5 years for different capacity Grid Interactive SPV power plants any where in Punjab as per following categories:

Sr. No. Category of systems

I. 1 KWp to 10 KWp

II. More than 10 KWp to 20 KWp

III. More than 20 KWp to 50 KWp

IV. More than 50 KWp to 100 KWp

V. More than 100 KWp to 500 KWp

1. A complete set of bidding documents in English may be purchased from

www.eproc.punjab.gov.in through IPG Mode payment of a non-refundable fee of Rs.5000/-.

2. Bids must be submitted through e-tender upto 4.00 PM. on dt 25.7.2019 . All bids must be accompanied by a Earnest Money Deposit of Rs. 2,00,000/- . Conditional bids will be rejected. Bids will be opened in the presence of bidders representative who choose to attend at the address below on dated 26.07.2019 at 11:30 AM. The details are given below: (a) Name of office : Punjab Energy Development Agency

(b) Name of person : General Manager, PEDA

(c) Postal Address : Plot no. 1 & 2 Sector 33D

Chandigarh 160 022, India

(d) Telephone nos. : (91) 0172 , 2663328, 2663382

(e) Fax No. Tele FAX : (91) 0172 – 2662865

(f)

(g)

Date of commencement of sale of

bidding document

Date of pre bid meeting

:

:

22.06.2019 at 11:00 AM

03.07.2019 at 11:00 AM

(h) Last date & time for receipt of bids : 25.07.2019 upto 4.00 pm

(i) Time and date of opening of

technical Bids

: 26.07.2019 at 11.30 AM

(j) Time and date opening of price bid : Inform after evaluation of Techno

Commercial E-Bids

3. The bidding shall be in two parts pattern. Technical Bid and Financial Bid:

Technical bid will contain the qualifying requirement and the financial offer will contain the offered prices.

http://www.etender.punjabgovt.gov.in/

http://www.etender.punjabgovt.gov.in/

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SECTION II

2. INSTRUCTIONS TO BIDDERS

(ITB)

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A. INTRODUCTION

Scope of work : Approval of Rates for Design, Supply, Installation, Testing &

Commissioning of different capacity Grid Connected Rooftop Solar Power Plants at various

locations in the state of Punjab along with the operation & maintenance of Rooftop Solar

Photovoltaic Power Plant include wear, tear, overhauling, machine breakdown, and

replacement of defective modules, invertors / Power Conditioning Unit (PCU), spares,

consumables & other parts for a period of 5 years .

B. Source of Funds

Punjab Govt. has accorded sanction for installation of grid-

connected solar roof top power plants in Punjab. The generated solar power may be

utilized for captive application and the surplus power may be fed to the grid as per

State Net Metering policy .The scheme aims to reduce the fossil fuel based electricity

and make buildings self-sustainable from the point of electricity, to the extent

possible.

1. TERMS & CONDITIONS:

1.1 E-tenders shall be submitted on www.eproc.punjab.gov.in. Conditional tenders and

tenders without EMD shall be rejected.

1.2 The Rates to be quoted in Financial Bid form should be FOR at site inclusive of all

applicable taxes/ octoroi, installation, commissioning, maintaining & warrantee for 5

years. The rates shall be valid for one year from the date of opening of Financial Bid.

1.3 Supply, installation and commissioning of the project should be completed within 120

days from the date of placement of the work order.

1.4 The supporting documents to be submitted as proof with the bid should be in sequence

order and page marked. The bids found not in order and conditional bids with addition/

omission to original DNIT are liable to be rejected.

1.5 No additional documents will be accepted after opening of the technical bid on

due date. The sole criteria of qualification / disqualification will depend on the

documents uploaded by the bidders. However the Evaluation committee of PEDA

can sought any information regarding the papers/installation of the plant.

1.6 The bidder shall upload the bids as per formats on or before the date and time notified

in this document/ NIT .

1.7 Chief Executive PEDA reserves the right to accept or reject any or all the tenders

without assigning any reason in the interest of user and Punjab Energy Development

Agency.

1.8 Correspondence for enquiries and clarifications:

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All correspondence, clarifications in respect of the bid document shall be

addressed to:

General Manger,

Punjab Energy Development Agency,

Plot No. 1 & 2, Sector 33-D, Chandigarh,

Tel: 0172 - 2663328 / 2663382

Fax: 0172 –2662865

and should reach one day prior to pre bid meeting in PEDA office or

through Email: [email protected]

2. Eligible Bidders

Bidder must meet the eligibility criteria independently as a Bidding

Company

Bidder will be declared as a Qualified Bidder based on meeting the

eligibility criteria and as demonstrated based on documentary evidence

submitted by the Bidder in the Bid.

The Successful Bidder shall be required to establish at least one Service

Centre in Punjab.

3. ELIGIBILITY CRITERIA

3.1 GENERAL

(a) The Bidder should be either a body incorporated in India under the Companies

Act, 1956 or 2013 including any amendment thereto . The EPC companies,

manufacturers, suppliers & system integrators of Solar PV Power Projects who

have not been debarred/black listed by any Govt. organization for design,

manufacture, supply, installation and commissioning of different capacity Roof

Top Solar Power Projects are eligible for this tender.

b) A copy of certificate of incorporation shall be furnished along with the bid in

support of above.

3..2 TECHNICAL ELIGIBILITY CRITERIA:

The bidder should have installed & commissioned the plants during last three years i.e from 1.4.2015 onwards as under:-

Sr. No. Category of systems Minimum Capacity of single system or

cumulative systems installed during last

three years years i.e 1.4.2015 onwards

i 1 kWp to 10 kWp 10 KWp single plant or 30 KWp Cumulative.

ii > 10 kWp to 20 kWp 20 kWp Single plant or 60 KWp Cumulative.

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iii > 20 kWp to 50 kWp 50 KWp single plant or 150 kWp Cumulative.

iv > 50 kWp to 100 kWp 100 KWp Single plant or 300 kWp Cumulative

v > 101 kWp to 500 kWp 250 KWp Single plant or 500 kWp Cumulative

The plant should have been commissioned at least three months prior to date of publishing of NIT. The list of project commissioned at least 3 months prior to date of publishing of NIT, indicating whether the project is grid connected, along with a copy of the Commissioning certificate and Work order / Contract / Agreement/ from the Client/Owner shall be submitted. The plant should be in successful operation prior to 3 month on the date of publishing of NIT and certificate duly issued by SNA/ Govt. Department shall be submitted along with bid. The performance certificate issued by SNA/Govt. Deptt. should not be older then one month from the date of publishing of NIT.

3.3 FINANCIAL ELIGIBILITY CRITERIA:

(a) The Bidder should have an Annual Turnover as under in the any one

of last three years of operations of the bidder :-

Sr. No.

Category of systems

Minimum financial turn over during any one of last three years i .e from 2015-16 onwards

i 1 kWp to 10 kWp Rs. 30.00 Lac.

ii > 10 kWp to 20 kWp Rs. 50.00 Lac.

iii > 20 kWp to 50 kWp Rs. 100.00 Lac.

iv > 50 kWp to 100 kWp

Rs. 200.00 Lac.

v > 101 kWp to 500 kWp

Rs. 500.00 Lac.

b) Bidders shall furnish documentary evidence as per the Performa-2, duly

certified by Authorized Signatory and the Statutory Auditor / Practicing

Chattered Accountant of the Bidding Company in support of their

financial capability. Bidder is also required to submit the documentary

proof like Balance sheet along with CA certificate of Turnover.

Unaudited balance sheet should not be accepted. Turnover of bidder

company will be accepted only..

4. SUBMISSION OF BIDS

4.1 The bidder shall upload the bids as per formats on or before the date and time

notified in this document/ NIT.

4.2 Bids shall be uploaded in two parts.

Part – I Techno Commercial Bid

Part – II Price Bid.

4.3 It should be clearly noted that Part –I should not contain any price bid.

4.4 Part-I containing of those bidders who satisfy the requirement of bid security

deposit will only be opened at the time & date notified for opening. If any bidder

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indicates the price in Part-I i.e techno commercial bid , the bid will not be read out

and bid would stand rejected. Part II containing will not be opened at the time of

opening Part-I. The bidders who do not qualify in Part –I, their bid of Part –II (Price

Bid) shall not be opened.

4.5 The Bidder shall submit complete e-bid through e-tender at website

www.eproc.punjab.gov.in

4.6 Bids shall remain valid for the period 90 days after the date of bid opening

prescribed by the Purchaser for the purpose of evaluation. A bid valid for a shorter

period shall be rejected by the Purchaser as non-responsive

4.7 Annual maintenance charges for 5 years should have minimum 10% of the total

cost of each power plant otherwise bid shall be rejected.

5. Earnest Money Deposit

The Earnest Money Deposit is required to protect the Purchaser against risk of

Bidder's conduct which would warrant the security's forfeiture.

The Earnest Money Deposit of Rs.2,00,000/- ( Rs. Two Lacs only) shall be

deposited through IPG mode only (Internet Payment Gateway)

Any bid not secured in accordance with above EMD will be rejected by the Purchaser

as non responsive.

Unsuccessful Bidder's Earnest Money Deposit will be discharged/returned as

promptly as possible but not later than thirty (30) days after the expiration of the

period of bid validity prescribed by the purchaser.

The successful Bidder's will be discharged upon the Bidders executing the Contract

and furnishing the performance security.

The Earnest Money Deposit may be forfeited:

a) if a Bidder:

I. withdraws its bid during the period of bid validity specified by the Bidder

II. does not accept the correction of errors

b) in case of a successful Bidder, if the Bidder fails

i. to sign the Contract in accordance or

ii. to furnish performance security.

6. . Deadline for Submission of Bids

Bids must be submitted through e-tendering process in time and date as mentioned

in NIT.

The Purchaser may, at its discretion, extend this deadline for submission of bids by

amending the Bid Documents, in which case all rights and obligations of the

Purchaser and Bidders previously subject to the deadline will thereafter be subject

to the deadline as extended.

7. Late Bids

After the deadline for submission of bids as mentioned in NIT, any bid shall not be

received by the e-tender system and no physical bids will be accepted.

8. Modification and Withdrawal of Bids

No bid can be modified subsequent to the deadline for submission of bids.

No bid may be withdrawn in the interval between the deadline for submission of

bids and the expiration of the period of bid validity specified by the Bidder on the

Bid Form. Withdrawal of a bid during this interval may result in the Bidder's

forfeiture of its EMD.

9. Opening of Bids by Purchaser

9.1 The Purchaser will open e-Technical bids, in the presence of Bidders' representatives

who choose to attend, at the time, on the date, and at the place specified in DNIT.

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9.2 Bids that are not opened and read out at bid opening shall not be considered further

for evaluation, irrespective of the circumstances.

9.3 The technical e-bids shall be evaluated by the purchaser for assessing

responsiveness, bidders qualification and technical confirmation.

9.4 The bidders whose technical bids are declared as technically responsive and qualified

shall be informed accordingly and their Price Bids shall be opened.

9.5 The bidders whose technical bids do not qualify, there Price Bids shall not be opened.

9.6 Price Bids opening date shall be conveyed subsequently on e tendering website.

10. Evaluation of Financial Bids

The evaluation of Price Bid shall be carried out based on the information furnished in

the uploaded E-Price Bid. The Price Bid submitted by the Bidders shall be scrutinized

to ensure conformity with the DNIT. Any Bid not meeting any of the requirements of

this DNIT may cause the Bid to be considered “Non-responsive” at the sole decision

of the PEDA. The Price bids for the each category shall be evaluated separately.

11. Award of Contract

a) Post qualification

11.1 In the absence of pre qualification, the Purchaser will determine to its satisfaction

whether the Bidder selected as having submitted the lowest evaluated responsive bid

is qualified to perform the contract satisfactorily.

11.2 The determination will take into account the Bidder's financial, technical and

production capabilities. It will be based upon an examination of the documentary

evidence of the Bidder's qualifications submitted by the Bidder, as well as such other

information as the Purchaser deems necessary and appropriate.

11.3 An affirmative determination will be a prerequisite for award of the contract to the

bidder. A negative determination will result in rejection of the bidder’s bid, in which

event the purchaser will proceed to the next lowest evaluated bid to make a similar

determination of that bidder’s capabilities to perform satisfactorily.

11.4 The Rates quoted should be on the basis of FOR destinations anywhere in the State

of Punjab. Prices along with all applicable taxes/GST, octroi etc. to be indicated in

Financial Bid Format. Quoted rates shall be valid upto one year from the date of

opening of Financial Bid.

12. Selection of Bidder

The Project Cost quoted in Price Bids of Qualified Bidders for different categories

shall be ranked from the lowest to the highest for each location.

For all the categories , lowest bidder will be declared as the successful

bidder i.e L1. The other bidder will be asked to match the price quoted by the L1

bidder. The bidder who matches the L1 price will also be declared Successful bidder.

All the qualified bidders except the L1 bidder will be given 10 days from the date of

notification of L1 price on PEDA website and through email to bidder to give their

consent to execute the work at L1 price failing which it will be assumed that they are

not interested to match L1 price.

14 . Purchaser's Right to Accept Any Bid and to Reject Any or All Bids

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The Purchaser reserves the right to accept or reject any bid, and to annul the bidding

process and reject all bids at any time prior to award of Contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform the

affected Bidder or Bidders.

15 . Notification of Award

15.1 Prior to the expiration of the period of bid validity, the Purchaser will notify the

successful Bidder in writing by registered letter of Intent, that its bid has been

accepted.

15.2 The notification of award will constitute the formation of the Contract

16. ISSUE OF WORK ORDER

16.1 The work order/ orders shall be placed depending upon the requirement of the

agency from time to time within the validity period of rates and work shall be allotted

on L1 rates during the validity of bid subject to discretion of PEDA. However PEDA

shall have no financially liability in any case if no work is allotted during rate validity

period.

16.2 PEDA reserves the right to split the work order on the lowest quoted rates to one or

more than one technically qualified bidders other than L1 for meeting with early

completion of supply or any other reasons. The decision of PEDA regarding quantity

will be final and binding on selected bidders in this case.

17 . Performance Bank Guarantee (PBG)

17.1 Within fifteen (15) days from the date of issue of notification of award for approval of

rates from the Purchaser, the successful Bidder shall furnish the PBG for an amount

of Rs. 5 lakhs valid for 15 months from the date of issue of notification of Award .

17 .2 Failure of the successful Bidder to comply with the above within the stated time

periods shall constitute sufficient grounds for the annulment of the award and

forfeiture of the EMD.

17.3 The PBG shall be denominated in the currency of the Contract, and shall be in one of

the following forms:

(a) A Bank guarantee, issued by a reputed bank located in the purchaser’s

country , acceptable to the Purchaser, in the form provided in the Bidding

Documents; or

(b) A Demand draft favoring Punjab Energy Development Agency.

17.4 The PBG shall be forfeited without prejudice to the Bidder being liable for any further

consequential loss or damage incurred to PEDA :-

If the Bidder/Company is not able to commission the projects to the

satisfaction of PEDA,

If the bidder company not accepted the work order during rate approval

period.

17.4 The performance security will be discharged by the Purchaser and returned to the

Supplier not later than thirty (30) days following the date of completion of the

Supplier's performance obligations, under the Contract, including any warranty

obligations

18 . Signing of Contract

18.1 At the same time as the Purchaser notifies the successful Bidder that its bid has been

accepted, the Purchaser will send to Bidder the work order/orders and the Contract

Form provided in the Bidding Documents, incorporating all agreements between the

parties.

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18.2 Within fifteen (15) days from the date of issue of the Contract Form, the successful

Bidder shall sign the Contract and return it to the Purchaser. The signing of the work

order cum contract agreement shall evidence the final acceptance of all terms and

conditions and their due compliance by the successful bidder.

19. INSPECTIONS AND TESTS

19.1 The Purchaser or its representative shall have the right to inspect and/or to test the

Goods to confirm their conformity to the Contract specification at no extra cost to the

purchaser. Technical Specifications shall specify what inspections and tests the

Purchaser requires and where they are to be conducted. The Purchaser shall notify

the Supplier in writing of the identity of any representatives retained for these

purposes.

19.2 The inspection and tests of the plant above 10 KW capacity may be conducted on

the premises of the Supplier and its subcontractor(s) at point of delivery and/or at the

Goods final destination. If conducted on the premises of the supplier or its

subcontractor(s) all reasonable facilities and assistance, including access to drawing

and production data - shall be furnished to the inspectors at no charge to the

Purchaser.

19.3 Should any inspected or tested Goods fail to conform to the specifications, the

Specifications, the Purchaser may reject the Goods, and the Supplier shall either

replace the rejected Goods or make all alterations necessary to meet specification

requirements free of cost to the Purchaser.

19.4 The Purchaser's right to inspect, test and, where necessary, reject the Goods after the

Goods' arrival in the purchaser’s country shall in no way be limited or waived by reason

of the Goods having previously been inspected, tested and passed by the Purchaser or

its representative prior to the Goods shipment from the country of origin.

19.5 The complete charges for inspection & tests including equipment simulation at the works Supplier and its subcontractor(s) including to & fro airfare, boarding & lodging for purchasers engineers shall be borne by the supplier.

20. a) Inspection at Works:

The Purchaser, his duly authorized representative and/or outside inspection agency

acting on behalf of the Purchaser shall have at all reasonable times access to the

Contractor's premises or works and shall have the power at all reasonable times in

inspect and examine the materials and workmanship of the works during its

manufacture or erection and if part of the works is being manufactured at the sub-

contractor's works or assembled in their premises or works, the contractor shall obtain

for the Purchaser and for his duly authorized representative, permission to inspect as

if the works were manufactured or assembled in the Contractor's own premises or

works.

The Contractor shall give the Purchaser/Inspector 10 days written notice of any

material being ready for testing. Such test shall be to the Contractor's account. The

Purchaser/Inspector, unless witnessing of the test is virtually waived, will attend such

test within 7(seven) days of the date on which the equipment is notified as being ready

for test/inspection, failing which the Contractor may proceed with the test which shall

be deemed to have been made in the Inspector's presence and he shall forthwith

forward to the Inspector duly certified copies of tests in triplicate.

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The Purchaser or Inspector shall within 7(seven) days from the date of inspection as

defined herein give notice in writing to the Contractor, or any objection to any

drawings and all or any equipment and workmanship which in his opinion is not in

accordance with the Contract. The Contractor shall give due consideration to such

objections and shall either make the modifications that may necessary to meet the

said objections or shall confirm in writing that no modifications are necessary to

comply with Completion of these tests or the issue of the certificate shall not bind the

Purchaser to accept the equipment should it, on further tests after erection be found

not to comply with the Contract.

In all cases where the contract provide for tests whether at the premises or works of

the Contractor or of any Sub-contractor, the contractor, except where otherwise

specified, shall provide free of charge such items as labour, materials, electricity,

apparatus and instruments as may be reasonably demanded by the

Purchaser/Inspector or his authorized representative to carry out effectively such tests

of the equipment in accordance with the contract and shall give facilities to the

Purchaser/Inspector or to his authorized representative to accomplish testing.

The inspection by Purchaser/Inspector and issue of Inspection Certificate thereon shall

in no way limit the liabilities and responsibilities of the Contractor in respect of the

agreed quality assurance programme forming a part of the Contract.

(b) Pre-Commissioning test

On completion of erection of the equipment and before start up, each item of the

equipment shall be thoroughly cleaned and then inspected jointly by the purchaser or

his authorized representative and the Contractor for correctness and completeness of

installation and acceptability for start-up, leading to initial pre-commissioning tests at

site.

The Contractor's commissioning/start-up engineers specifically identified as far as

possible shall be responsible for carrying out all the pre-commissioning tests. On

completion of inspection, checking and after the pre commissioning tests are

satisfactorily over, the complete equipment shall be ready for trial operation.

During the trial run the operator shall be under the supervision of the Contractor but

the schedule of operations shall be agreed to be the Purchaser and the Contractor

During the pre-commissioning, commissioning and performance guarantee tests the

operator will be under the supervision of the Contractor if the tests are being carried

out by him. In case the tests are being carried out by a third party the operator will be

under the control of the Purchaser. In both cases all aspects of the tests shall be

agreed to by the Purchaser and the contractor and the safety of the equipment shall

be the responsibility of the Contractor.

(c) Trial Operation

The Plant shall then be on Trial Operation during which period all necessary

adjustments shall be made while operating over the full load-range enabling the plant

to be made ready for performance and guarantee tests.

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The Trial run shall have to be performed with grid synchronization. In the absence of

grid availability necessary load and set up to be required for trial operation shall have

to be arranged by the supplier.

A Trial Operation report comprising of observations and recording of various

parameters to be measured in respect of the above Trial Operation shall be prepared

by the Contractor. This report, besides recording the details of the various

observations during trial run, shall also include the dates of start and finish of the Trial

Operations and shall be signed by the representatives of both the parties. The report

shall have sheet, recording all the details of interruptions occurred, adjustments made

and any minor repairs done during the Trial Operation. Based on the observations,

necessary modifications, repairs to the plant shall be carried out by the Contractor to

the full performance and guarantee tests on the Plant. However, minor defects which

do not endanger the safe operation of the equipment, shall not be considered as

reasons for with holding the aforesaid permission.

(d) Performance and guarantee test

The final test as to the performance and guarantees shall be conducted at site, by the

purchaser. Such tests will be commenced after successful completion of Trial

Operations.

These tests shall be binding on both the parties of the Contract to determine

compliance of the equipment with the performance guarantees.

Any special equipment, load, tool and tackles required for the successful completion of

the performance and guarantee tests shall be provided by the Contractor.

The guaranteed performance figures of the equipment, shall be proved by the

Contractor during these performance and guarantees tests. Should the results of

these tests show any decrease from the guaranteed values, the Contractor shall

modify the equipment as required to enable it to meet the guarantees. In such case,

performance and guarantee tests shall be repeated within one month, from the date

the equipment is ready for retest and all cost for modification including labour,

materials and the cost of additional testing to prove that the equipment meet the

guarantees, shall be borne by the Contractor

21. For the System & Other Software the following will apply :

The Supplier shall provide complete and legal documentation of hardware, all

subsystems, operating systems, compiler, system software and the other software. The Supplier shall also provide licensed software for all software products, whether developed by it or acquired from others. The supplier shall also indemnify the purchaser against any levies/penalties on account of any default in this regard.

22. Acceptance Certificates cum Commissioning Certificate:

On successful completion of acceptability test, receipt of deliverables etc, and after

the purchaser is satisfied with the working on the plant, the commissioning certificate/Joint commissioning report signed by the supplier and the representative of the purchaser will be issued.

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23 WARRANTY

23.1 The Supplier warrants that the Goods supplied under this Contract are new, unused,

of the most recent or current models and incorporate all recent improvements in

design and materials unless provided otherwise in the Contract. The Supplier further

warrants that the Goods supplied under this Contract shall have no defect arising

from design, materials or workmanship (except when the design and/or is required by

the Purchaser's Specifications) or from any act or omission of the Supplier, that may

develop under normal use of the supplied Goods in conditions prevailing in the

country of final destination.

23.2 This warranty shall remain valid for Sixty Months 60 months after the Goods or any

portion thereof as the case may be, have been delivered and installed to and

accepted at the final destination indicated in the Contract, or for 72 seventy two

months after the date of shipment from the port of loading in the source country,

whichever period concluded earlier.

23.3 The Purchaser shall promptly notify the Supplier in writing of any claims arising under

this warranty.

23.4 Upon receipt of such notice, the Supplier shall, within the period 3 days and with all

reasonable speed, repair or replace the defective Goods or parts thereof, without cost

to the Purchaser other than, where applicable, the cost of inland delivery of the

repaired or replaced Goods or parts from the port of entry to the final destination.

23.5 If the Supplier, having been notified, fails to remedy the defect(s) within the period

specified above , the Purchaser may proceed to take such remedial action as may be

necessary, at the Supplier's risk and expense and without prejudice to any other

rights which the Purchaser may have against the Supplier under the Contract.

24. Payments Payment shall be made in the following manner:

(a) Payment for Goods and Services (excluding Annual Maintenance Charges)

(i) Advance Payment : Ten (10) percent of the contract price shall be paid within thirty

(30) days of signing of the contract and upon submission of claim against a simple

receipt and a bank guarantee for the 110% amount valid until the goods are

delivered and in the form provided in the bidding documents or another form

acceptable to be purchaser.

(ii) On delivery : Sixty (60) percent of the contract price shall be paid within 30

days upon submission of required documents and conditions of the contract have

been complied with

(iii) On Final Acceptance: the remaining twenty (20)% of the contract price of the

goods shall be paid within thirty (30) days after the date of the Acceptance cum

commissioning Certificate issued by the Purchaser’s representative in the Performa

given in Performa- 7.

(iv) Balance 10% payment of work order value shall be released after the five year

maintenance period, however this amount can be released against equal amount of

Bank Guarantee valid for five years from the actual date of commissioning. On

17

receipt of Bank guarantee in the favour of PEDA Chandigarh for 10% equivalent

value of the contract (excluding annual maintenance costs) in the Performa-12

provided in the bidding document.

(b) Payment for Annual maintenance charges:

The annual maintenance charges shall be

paid in equal yearly installments within thirty days of receipt of claim at the end of

each year subject to satisfaction of PEDA/ User Agency.

(c) (i) For all the payments to be made, against Bank guarantees, the bank

guarantee shall be issued by a Scheduled Indian Bank located in India in the format enclosed at Section VIII. the guarantees issued by other banks should be confirmed by a scheduled Indian Bank operating in India.

(ii) Bank guarantees for advance payment shall be released not later than 30 days after the date of completion of installation of the of the goods at their final destination.

25. Prices

Prices payable to the Supplier as stated in the Contract shall be firm and not subject

to adjustment during performance of the Contract.

26. MAINTENANCE SERVICE

26.1 Maintenance services shall be provided by the supplier during the period of warranty. Annual maintenance and repairs of the entire system including supply of spares etc. for next 60 months will be done by the supplier from the date of commissioning of the plant at their own cost.

26.2 The maximum response time for a maintenance complaint from any of the

destination specified in the schedule of requirements (i.e. time required for suppliers maintenance engineers to report to the installations after a request call/telegram/fax is made or letter is written) shall not exceed 48 hours .

26.3 It is expected that the average downtime of an item will be less than half the

maximum downtime (i.e. defined as number of days for which an item of equipment is not usable because of inability of the supplier to repair it) as mentioned by the bidder in the form of technical details. In case an item is not usable beyond the stipulated maximum downtime the supplier will be required to arrange for an immediate replacement of the same till it is repaired. Failure to arrange for the immediate repair/replacement will be liable for penalty of 0.5% of the item/items cost per day per item. The amount of penalty will be recovered from bank guarantee during warranty or annual maintenance period as the case may be. If the supplier failed to maintain/repair the plant during 5 years maintenance period within stipulated time period then PEDA shall have every right to encash their 10% amount or forfeit the BG lying with PEDA .

27. Liquidated Damages

(i) Failure to complete work order in time shall attract penalty @ 0.5% of the

delayed goods for every week of delay or part thereof subject to a maximum

of 10% value of delayed goods and services including project commissioning.

However on reaching of Maximum penalty the work order cum contract

18

agreement may be cancelled and performance security may also be forfeited

by PEDA.

(ii) Relaxation in completion period for the purpose of penalty can be allowed if

the delay is beyond the control of contractor or due to force majeure

conditions. The proper documentation establishing the reasons for delay in

this regard will be required to be given by the supplier to PEDA. The decision

in this regard shall be given by Chief Executive, PEDA.

28. Resolution of Disputes

The dispute resolution shall be as follows:

(a) In case of Dispute or difference arising between the Purchaser and a domestic

supplier relating to any matter arising out of or connected with this agreement,

such disputes or difference shall be settled in accordance with the Arbitration and

Conciliation Act, 1996. The arbitral tribunal shall consist of 3 arbitrators one each

to be appointed by the Purchaser and the Supplier. The third Arbitrator shall be

chosen by the two Arbitrators so appointed by the Parties and shall act as

Presiding arbitrator. In case of failure of the two arbitrators appointed by the

parties to reach upon a consensus within a period of 30 days from the

appointment of the arbitrator appointed subsequently, the Presiding Arbitrator shall

be appointed by the *Indian Council of Arbitration/President of the Institution of

Engineers (India)/The International Centre for Alternative Dispute Resolution

(India).

(b) In the case of a dispute with a Foreign Supplier, the dispute shall be settled in

accordance with provisions of UNCITRAL (United Nations Commission on

International Trade Law) Arbitration Rules. The Arbitral Tribunal shall consist of

three Arbitrators one each to be appointed by the Purchaser and the Supplier. The

third Arbitrator shall be chosen by the two Arbitrators so appointed by the Parties,

and shall act as presiding arbitrator. In case of failure of the two arbitrators

appointed by the parties to reach upon a consensus within a period of 30 days

from the appointment of the arbitrator appointed subsequently, the Presiding

Arbitrator shall be appointed by the *Indian Council of Arbitration/President of the

Institution of Engineers (India)/The International Centre of Alternative Dispute

Resolution (India).

(c) If one of the parties fails to appoint its arbitrator in pursuance of sub-clause (a) and

(b) above, within 30 days after receipt of the notice of the appointment of its

arbitrator by the other party, then the *Indian Council of Arbitration/President of the

Institution of Engineers (India)/The International Centre for Alternative dispute

Resolution (India), both in cases of the Foreign supplier as well as Indian supplier,

shall appoint the arbitrator. A certified copy of the order of the *Indian Council of

Arbitration/President of the Institution of Engineers (India)/The International Centre

for Alternative Disputes Resolution (India), making such an appointment shall be

furnished to each of the parties.

(d) Arbitration proceedings shall be held at Chandigarh , India, and the language of

the arbitration proceedings and that of all documents and communications

between the parties shall be English.

19

(e) The decision of the majority of arbitrators shall be final and binding upon both

parties. The cost and expenses of Arbitration proceedings will be paid as

determined by the arbitral tribunal. However, the expenses incurred by each party

in connection with the preparation, presentation etc. of its proceedings as also the

fees and expenses paid to the arbitrator appointed by such party or on its behalf

shall be borne by each party itself.

(f) Where the value of the contract is Rs. 10 million and below, the disputes or

differences arising shall be referred to the Sole Arbitrator. The Sole Arbitrator

should be appointed by agreement between the parties; failing such agreement,

by the appointing authority namely the *Indian Council of Arbitration/President of

the Institution of Engineers (India)/The International Centre for Alternative Dispute

Resolution (India).

29. PLANT INSTALLATION:

The Supplier is responsible for all unpacking, assemblies, wiring, installations,

cabling between solar modules and connecting to power supplies & INVERTER .

The Supplier will test all equipment operations and accomplish all adjustments

necessary for successful and continues operation of the plant at the installation

site.

30. TERMINATION FOR DEFAULT

30.1 The Purchaser may, without prejudice to any other remedy for breach of

contract, by written notice of default sent to the Supplier, terminate the

Contract in whole or in part:

a. if the Supplier fails to deliver any or all of the Goods within the

period(s) specified in the Contract, or within any extension thereof

granted by the Purchaser or

b. if the Supplier fails to perform any other obligation(s) under the

Contract.

c. If the supplier, in the judgment of the purchaser, has engaged in

corrupt or fraudulent practices in competing for or in executing the

contract.

For the purpose of this clause :

“corrupt practice” means the offering, giving, receiving, or soliciting of

anything of value to influence the action of a public official in the

procurement process or in contract execution.

“fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution or a contract to the

detriment of the borrower, and includes collusive practice among

bidders (prior to or after bid submission) designed to establish bid

prices at artificial non-competitive levels and to deprive the borrower of

the benefits of free and open competition.

30.2 In the event the Purchaser terminates the Contract in whole or in part,

pursuant to, the Purchaser may procure, upon such terms and in such

manner as it deems appropriate, Goods or services similar to those

undelivered, and the Supplier shall be liable to the Purchaser for any excess

costs for such similar Goods or services. However, the Supplier shall continue

the performance of the Contract to the extent not terminated.

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31. FORCE MAJEURE

31.1 The Supplier shall not be liable for forfeiture of its performance security, liquidated

damages or termination for default, if and to the extent that, its delay in performance

or other failure to perform its obligations under the Contract is the result of an event

of Force Majeure.

31.2 For purposes of this Clause, "Force Majeure" means an event beyond the control of

the Supplier and not involving the Supplier's fault or negligence and not foreseeable.

Such events may include, but are not restricted to, acts of the Purchaser in its

sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine

restrictions and freight embargoes.

31.3 If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in

writing of such conditions and the cause thereof. Unless otherwise directed by the

Purchaser in writing, the Supplier shall continue to perform its obligations under the

Contract as far as is reasonably practical, and shall seek all reasonable alternative

means for performance not prevented by the Force Majeure event.

32. TERMINATION FOR INSOLVENCY

32.1 The Purchaser may at any time terminate the Contract by giving written notice to the

Supplier, if the Supplier becomes bankrupt or otherwise insolvent. In this event,

termination will be without compensation to the supplier, provided that such

termination will not prejudice or affect any right of action or remedy which has

accrued or will accrue thereafter to the Purchaser.

33. TERMINATION FOR CONVENIENCE

33.1 The Purchaser, may by written notice sent to the Supplier, may terminate the

Contract, in whole or in part, at any time for its convenience. The notice of

termination shall specify that termination is for the Purchaser's convenience, the

extent to which performance of the supplier under the Contract is terminated, and the

date upon which such termination becomes effective.

33.2 The Goods that are complete and ready for shipment within 30 days after the

Supplier's receipt of notice of termination shall be accepted by the Purchaser at the

Contract terms and prices. For the remaining Goods, the Purchaser may elect:

a) to have any portion completed and delivered at the Contract terms and prices;

and/or

b) to cancel the remainder and pay to the Supplier an agreed amount for partially

completed Goods and services for materials and parts previously procured by

the Supplier.

34. SETTLEMENT OF DISPUTES

34.1 If any dispute or difference of any kind whatsoever shall arise between the Purchaser

and the supplier in connection with or arising out of the contract, the parties shall

make every effort to resolve amicably such dispute or difference by mutual

consultation.

34.2. If, after thirty (30) days the parties have failed to resolve their dispute or difference by

such mutual consultation, then either the purchaser of the supplier may give notice to

the other party of its intention to commence arbitration, as hereinafter provided, as to

the matter in dispute, and no arbitration in respect of this matter may be commenced

unless such notice is given.

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34.2.1 Any dispute or difference in respect of which a notice of intention to commence

arbitration has been given in accordance with this clause shall be finally settled by

arbitration. Arbitration may be commenced prior to or after delivery of the Goods

under the contract.

34.2.2 Arbitration proceedings shall be conducted in accordance with the rules of procedure

specified above.

34.3 Notwithstanding any reference to arbitration herein,

(a) the parties shall continue to perform their respective obligations under the

contract unless they otherwise agree ; and

(b) the purchaser shall pay the supplier any monies due the supplier.

35. LIMITATION OF LIABILITY

35.1 Except in cases of criminal negligence or willful misconduct, and in the case of

infringement pursuant to Clause ,

(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or

otherwise, for any indirect or consequential loss or damage, loss of use, loss of

production, or loss of profits or interest costs, provided that this exclusion shall

not apply to any obligation of the supplier to pay liquidated damages to the

purchaser and

(b) the aggregate liability of the supplier to the purchaser, whether under the

contract, in tort or otherwise, shall not exceed the total contract price, provided

that this limitation shall not apply to the cost of repairing or replacing defective

equipment.

36. PLANT PERFORMANCE EVALUATION

The successful bidder shall be required to meet minimum guaranteed generation

with Performance Ratio (PR) at the time of commissioning and related Capacity

Utilization Factor (CUF) as per the GHI levels of the location during the O&M

period. PR should be shown minimum of 75% at the time of inspection. Minimum

CUF of 15% should be maintained for a period of 5 years. The bidder should send

the periodic plant output details to PEDA for ensuring the CUF. The PR will be

measured at Inverter output level during peak radiation conditions.

37. Bidder should furnish performance Statement in Performa-6, Service Centre

Detail in Performa-8, technical details of its offer in Performa 9,

38. GOVERNING LANGUAGE

The governing language shall be English

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SECTION III

3. SCHEDULE OF REQUIREMENTS

23

Part 1

The general scope under this contract includes design, manufacture, shop testing, inspection, packing & forwarding, transportation upto project site loading & unloading, storage in safe custody, erection, carrying out preliminary tests at site, commissioning, performance testing & handing over to the purchaser all the equipment installed including the insurance coverage for the concept to commissioning period including 5 years maintenance as under :- The illustrative Schedule of requirements is in accordance with the specifications contained in this document

Sl. No.

Brief Description Units Make

1. SPV modules for a total capacity as per specifications.

1 Set Compliant to bid document spec’s As per IEC 61215 2nd edition and MNRE, GOI latest specifications /standards

2. SPV module roof top mounting structure suitable for accommodating SPV modules including foundation as per specifications on rooftop.

1 Set As per specification

3. Inverter as per specifications As per spec. Compliant to bid document spec’s. As per IEC 61683/IS 61683 and IEC 60068-2(1,2,14,30) /Equivalent BIS Std

4. Array Junction Boxes 1 Set Tyco / Hensel

5. Main Junction Boxes 1 Set Tyco / Hensel

6. DC Distribution Switchgear units as per specifications

1 set ABB / SIEMENS / Schnieder Electric

7. AC Distribution Switchgear units as per specifications

1 Set L&T / ABB / Schnieder Electric

8. DC Cable requirement as per design

Meters As required at site for full plant commissioning

Havells/ Finolex / CCI/ Seichem/ Polycab/Leoni/KEI

9. AC Cable requirement as per design

Meters As required at site for full plant commissioning

Havells/ Finolex / CCI/ Seichem/ Polycab/Leoni/ Kei

10. Lightning arrester complete set as per specification 1 Set

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11. Earthing complete 3 numbers as per specification 1 Set 3 Numbers

12. Spares, tools and plant for 5years operation and maintenance

As per list

13. Maintenance of the SPV Power Plant for a period of 5 years from date of commissioning of the power plant as per scope.

14. Engineering, electrical drawings and installations and O&M manuals

3 Sets

15. Any other equipment required to complete the installation

16. Civil work and array structures: complete design, construction of array support structures on the roof top.

As per design submitted by supplier and approved by purchaser

Note : 1. The requirements for the plant and machinery are indicated in the schedule of requirements. The items indicated in the schedules are only indicative and the suppliers are required to include and quote for any other item left out in the schedule. Complete details and quantity of mandatory spare parts shall be furnished by the supplier in their bid. Suppliers shall offer their complete design along with drawings for the plant in their bids. 2. The user agency will be installed three phase transformer and breaker as per PSPCL regulations for 100KW and above SPV Power Plants, if required. The transformer and breaker is not part of the scope of work of this tender. Delivery Schedule

Sr. No. Description Time Required

1. Award of contract Say X date

2. Signing of Contract Agreement & submission of

Performance Guarantee

X + 15 days

3. Submission of Bank Guarantee for release of Advance

amount and submission of PERT Chart

X + 20 days

4. Submission of all documents related to procurement of all

Bought-out items delivery schedule, etc.

X + 30 days

5. Submission of site survey, engineering & design documents

for approval of PEDA

X + 50 days

6. Activities like inspection by PEDA, supply of complete

material at site, commencement of civil works at site and

other activities

X + 100 days*

7. Installation and Complete commissioning X+120 days

* indicative purpose

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SECTION IV

4. TECHNICAL SPECIFICATIONS

26

General Description

The power plant shall provide a reliable and independent power supply to the critical

AC loads in the Building. The power plant shall have a provision to export the excess

power generated to the grid and shall have a provision to import power from grid for

localized use in case of load exceeding the PV generation. The Inverter shall be

designed to convert DC power produced by SPV modules, in to AC power and adjust

the voltage & frequency levels to suit the grid voltage & frequency.

A Grid Tied Solar Rooftop Photo Voltaic (SPV) power plant consists

of SPV array, Module Mounting Structure, Power Conditioning Unit (PCU) consisting

of Maximum Power Point Tracker (MPPT), Inverter, and Controls & Protections,

interconnect cables and switches. PV Array is mounted on a suitable structure. Grid

tied SPV system is without battery and should be designed with necessary features to

supplement the grid power during day time. Components and parts used in the SPV

power plants including the PV modules, metallic structures, cables, junction box,

switches, PCUs etc., should conform to the BIS or IEC or international specifications,

wherever such specifications are available and applicable.

Solar PV system shall consist of following equipments/components.

Solar PV modules consisting of required number of Crystalline PV modules.

Grid interactive Power Conditioning Unit with Remote Monitoring System

Mounting structures

Junction Boxes.

Earthing and lightening protections.

IR/UV protected PVC Cables, pipes and accessories

1. Solar Photovoltaic Modules

(A) Indigenous make only

1.1. The PV modules and its cells used should be made in India.

1.2. The PV modules used must qualify to the latest edition of IEC PV module qualification

test or equivalent BIS standards Crystalline Silicon Solar Cell Modules IEC

61215/IS14286. In addition, the modules must conform to IEC 61730 Part-2-

requirements for construction & Part 2 – requirements for testing, for safety

qualification or equivalent IS.

a) For the PV modules to be used in a highly corrosive atmosphere throughout their

lifetime, they must qualify to IEC 61701/IS 61701

b) The total solar PV array capacity should not be less than allocated capacity (kWp)

and should comprise of solar crystalline modules of minimum 250 Wp and above

wattage. Module capacity less than minimum 250 watts should not be accepted. The

efficiency of the modules should not be less than 16%.

C:\Program Files (x86)\PDF Tools AG\3-Heights(TM) Document Converter Service\Temp\9c98d64941c9bcb4803081e88dfd1fc537e4b8dc7320a50c864011bd754f512d.doc

27

c) Protective devices against surges at the PV module shall be provided. Low voltage

drop bypass diodes shall be provided.

d) PV modules must be tested and approved by one of the IEC authorized test centers.

e) The module frame shall be made of corrosion resistant materials, preferably having

anodized aluminum.

f) The bidder shall carefully design & accommodate requisite numbers of the modules to

achieve the rated power in his work order.

g) Other general requirement for the PV modules and subsystems shall be the Following:

I. The rated output power of any supplied module shall have tolerance of +/-3%.

II. The peak-power point voltage and the peak-power point current of any supplied

module and/or any module string (series connected modules) shall not vary by more

than 2 (two) per cent from the respective arithmetic means for all modules and/or for

all module strings, as the case may be.

III. The module shall be provided with a junction box with either provision of external

screw terminal connection or sealed type and with arrangement for provision of by-

pass diode. The box shall have hinged, weather proof lid with captive screws and

cable gland entry points or may be of sealed type and IP-65 rated.

IV. IV curves at STC should be provided by bidder.

14.1.3. Modules deployed must use a RF identification tag. The following information must be

mentioned in the RFID used on each modules (This can be inside or outside the

laminate, but must be able to withstand harsh environmental conditions).

a) Name of the manufacturer of the PV module

b) Name of the manufacturer of Solar Cells.

c) Month & year of the manufacture (separate for solar cells and modules)

d) Country of origin (separately for solar cells and module)

e) I-V curve for the module Wattage, Im, Vm and FF for the module

f) Unique Serial No and Model No of the module

g) Date and year of obtaining IEC PV module qualification certificate.

h) Name of the test lab issuing IEC certificate.


28

i) Other relevant information on traceability of solar cells and module as per ISO 9001

and ISO 14001

14.1.4. Warranties:

a) Material Warranty:

i. Material Warranty is defined as: The manufacturer should warrant the Solar Module(s)

to be free from the defects and/or failures specified below for a period not less than five

(05) years from the date of sale .

ii. Defects and/or failures due to manufacturing

iii. Defects and/or failures due to quality of materials

iv. Non conformity to specifications due to faulty manufacturing and/or inspection

processes. If the solar Module(s) fails to conform to this warranty, the manufacturer will

repair or replace the solar module(s), at the Owners sole option

b) Performance Warranty:

i. The predicted electrical degradation of power generated not exceeding 20% of the

minimum rated power over the 25 year period and not more than 10% after ten years

period of the full rated original output.

2. ARRAY STRUCTURE

a) Hot dip galvanized MS mounting structures may be used for mounting the modules/

panels/arrays. Each structure should have angle of inclination as per the site conditions

to take maximum insolation. However to accommodate more capacity the angle

inclination may be reduced until the plant meets the specified performance ratio

requirements.

b) The Mounting structure shall be so designed to withstand the speed for the wind zone

of the location where a PV system is proposed to be installed (like Delhi-wind speed of

150 KM/ hour). It may be ensured that the design has been certified by a recognized

Lab/ Institution in this regard and submit wind loading calculation sheet to PEDA.

Suitable fastening arrangement such as grouting and calming should be provided to

secure the installation against the specific wind speed.

c) The mounting structure steel shall be as per latest IS 2062: 1992 and galvanization of

the mounting structure shall be in compliance of latest IS 4759.

d) Structural material shall be corrosion resistant and electrolytically compatible with the

materials used in the module frame, its fasteners, nuts and bolts. Aluminium structures

also can be used which can withstand the wind speed of respective wind zone.

Necessary protection towards rusting need to be provided either by coating or

anodization.


29

e) The fasteners used should be made up of stainless steel. The structures shall be

designed to allow easy replacement of any module. The array structure shall be so

designed that it will occupy minimum space without sacrificing the output from the SPV

panels

f) Regarding civil structures the bidder need to take care of the load baring capacity of the

roof and need arrange suitable structures based on the quality of roof.

g) The total load of the structure (when installed with PV modules) on the terrace should

be less than 60 kg/m2.

h) The minimum clearance of the structure from the roof level should be 300 mm.

i) No damage in any way should be caused to the roof of the building while

installation of SPV Power Plant. If any damage done it will wholly be the

responsibility of the bidder and cost shall be recovered from the bidder. To

avoid any problem the system of fixing of panel structure shall be got approved.

Detailed design and Drawing shall have to submit to PEDA for

acceptance and approval before execution of work.

NOTE: The structural design of the complete system should be compatible with the

structural strength and load bearing capacity of the roof, design calculations and

certificate to this effect shall be provided by a qualified chartered structural

engineer.

3. JUNCTION BOXES (JBs)

a) The junction boxes are to be provided in the PV array for termination of connecting

cables. The J. Boxes (JBs) shall be made of GRP/FRP/Powder Coated Aluminum /cast

aluminum alloy with full dust, water & vermin proof arrangement. All wires/cables must

be terminated through cable lugs. The JBs shall be such that input & output termination

can be made through suitable cable glands.

b) Copper bus bars/terminal blocks housed in the junction box with suitable termination

threads Conforming to IP65 standard and IEC 62208 Hinged door with EPDM rubber

gasket to prevent water entry. Single / double compression cable glands. Provision of

earthings. It should be placed at 5 feet height or above for ease of accessibility.

c) Each Junction Box shall have High quality Suitable capacity Metal Oxide Varistors

(MOVs) / SPDs, suitable Reverse Blocking Diodes. The Junction Boxes shall have

suitable arrangement monitoring and disconnection for each of the groups.

d) Suitable markings shall be provided on the bus bar for easy identification and the

cable ferrules must be fitted at the cable termination points for identification

4. DC DISTRIBUTION BOARD:

e) DC Distribution panel to receive the DC output from the array field.

f) DC DPBs shall have sheet from enclosure of dust & vermin proof conform to IP 65

protection. The bus bars are made of copper of desired size. Suitable capacity

MCBs/MCCB shall be provided for controlling the DC power output to the PCU along

with necessary surge arrestors.


30

5. AC DISTRIBUTION PANEL BOARD:

g) AC Distribution Panel Board (DPB) shall control the AC power from PCU/ inverter, and

should have necessary surge arrestors. Interconnection from ACDB to mains at LT Bus

bar while in grid tied mode.

h) All switches and the circuit breakers, connectors should conform to IEC 60947, part I, II

and III/ IS60947 part I, II and III.

i) The changeover switches, cabling work should be undertaken by the bidder as part of

the project.

j) All the Panel’s shall be metal clad, totally enclosed, rigid, floor mounted, air - insulated,

cubical type suitable for operation on three phase / single phase, 415 or 230 volts, 50 Hz .

e) The panels shall be designed for minimum expected ambient temperature of 45 degree

Celsius, 80 percent humidity and dusty weather.

f) All indoor panels will have protection of IP54 or better. All outdoor panels will have

protection of IP65 or better.

g) Should conform to Indian Electricity Act and rules (till last amendment).

h) All the 415 AC or 230 volts devices / equipment like bus support insulators, circuit

breakers, SPDs, VTs etc., mounted inside the switchgear shall be suitable for

continuous operation and satisfactory performance under the following supply

conditions

Variation in supply +/- 10 %

voltage

Variation in supply +/- 3 Hz

frequency

6. PCU/ARRAY SIZE RATIO:

a) The combined wattage of all inverters should not be less than rated capacity of

power plant under STC.

b) Maximum power point tracker shall be integrated in the PCU/inverter to

maximize energy drawn from the array.

7. PCU/ Inverter:

As SPV array produce direct current electricity, it is necessary to convert this direct

current into alternating current and adjust the voltage levels to match the grid voltage.

Conversion shall be achieved using an electronic Inverter and the associated control

and protection devices. All these components of the system are termed the “Power


31

Conditioning Unit (PCU)”. In addition, the PCU shall also house MPPT (Maximum

Power Point Tracker), an interface between Solar PV array & the Inverter, to the power

conditioning unit/inverter should also be DG set interactive, If necessary. Inverter output

should be compatible with the grid frequency. Typical technical features of the inverter

shall be as under:-

Switching devices IGBT

Control Microprocessor / DSP

Nominal AC output voltage and frequency 415V, 3 phase, 50 Hz

Output Frequency Synchronization range + 3 Hz or more

Ambient temperature considered - 20 Co to 50 Co

Humidity 95% Non-condensing

Protection of Enclosure IP-20 (minimum) for indoor

IP-65(minimum) for outdoor

Grid Frequency Tolerance range + 3 or more

Grid Voltage Tolerance - 20% & + 15%

No-load losses Less than 1% of rated power

Inverter efficiency (minimum) >95% ( in case of 10kW or above)

Inverter efficiency (minimum) >93% ( in case of less than 10kW )

THD < 3%

PF >0.9

a) Three phase PCU/ inverter shall be used with each power plant system (5 kW and/or

above) but In case of less than 5 kW single phase inverter can be used.

b) PCU/inverter shall be capable of complete automatic operation including wake-up,

synchronization & shutdown.

c) The output of power factor of PCU inverter is suitable for all voltage ranges or sink of

reactive power, inverter should have internal protection arrangement against any

sustainable fault in feeder line and against the lightning on feeder.

d) Built-in meter and data logger to monitor plant performance through external computer

shall be provided.

e) The power conditioning units / inverters should comply with applicable IEC/ equivalent

BIS standard for efficiency measurements and environmental tests as per standard

codes IEC 61683/IS 61683 and IEC 60068-2(1,2,14,30) /Equivalent BIS Std.

f) The charge controller (if any) / MPPT units environmental testing should qualify IEC

60068-2(1, 2, 14, 30)/Equivalent BIS std. The junction boxes/ enclosures should be IP

65(for outdoor)/ IP 54 (indoor) and as per IEC 529 specifications.

g) The PCU/ inverters should be tested from the MNRE approved test centres / NABL

/BIS /IEC accredited testing- calibration laboratories. In case of imported power

conditioning units, these should be approved by international test houses.

8. INTEGRATION OF PV POWER WITH GRID:


32

The output power from SPV would be fed to the inverters which converts DC produced

by SPV array to AC and feeds it into the main electricity grid after synchronization. In

case of grid failure, or low or high voltage, solar PV system shall be out of

synchronization and shall be disconnected from the grid. Once the DG set comes into

service PV system shall again be synchronized with DG supply and load requirement

would be met to the extent of availability of power. 4 pole isolation of inverter output

with respect to the grid/ DG power connection need to be provided.

8.1 Technical and interconnection requirements

Overall conditions of

service

State Distribution/Supply Code State Distribution/Supply Code

Overall Grid Central Electricity Authority

(Grid

Central Electricity Authority (Grid

Standard)

Standards Standard) Regulations 2010 Regulations 2010

Equipment BIS / IEC / IEEE BIS / IEC / IEEE

Meters Central Electricity authority

(Installation & operation of

meters) Regulation 2006 as

amended time to time

Central Electricity authority

(Installation & operation of meters)

Regulation 2006 as amended time

to time

Safety and supply Central Electricity

Authority(measures of safety

and electricity supply)

Regulations, 2010

Central Electricity

Authority(measures of safety and

electricity supply) Regulations, 2010

Harmonic IEEE 519 CEA (Technical IEEE 519 CEA (Technical

Standards for

Requirements Standards for Connectivity of

the

Connectivity of the Distributed

Generation

Harmonic Current Distributed Generation

Resources) Regulations 2013


Synchronization IEEE 519 CEA (Technical

Standards for Connectivity of

the Distributed Generation


Photovoltaic system must be

equipped with a grid frequency

synchronization device. Every time

the generating station is

synchronized to the electricity

system. It shall not cause voltage

fluctuation greater than +/- 5% at

point of connection.

Voltage IEEE 519 CEA (Technical




The voltage-operating window

should minimize nuisance tripping

and should be under operating

range of 80% to 110% of the

nominal connected voltage. Beyond

a clearing time of 2 second, the

photovoltaic system must isolate

itself from the grid.

Flicker IEEE 519 CEA (Technical



Operation of Photovoltaic system

should not cause


33


Frequency IEEE 519 CEA (Technical




When the Distribution system

frequency deviates outside the

specified conditions (50.5 Hz on

upper side and 47.5 Hz on lower

side), There should be over and

under frequency trip functions with a

clearing time of 0.2 seconds.

DC injection IEEE 519 CEA (Technical




Photovoltaic system should not

inject DC power more than 0.5% of

full rated output at the

interconnection point or 1% of rated

inverter output current into

distribution system under any

operating conditions.

Power Factor IEEE 519 CEA (Technical




While the output of the inverter is

greater than50%, a lagging power

factor of greater than 0.9 should

operate.

Islanding and IEEE 519 CEA (Technical The photovoltaic system in the

event of fault,

Disconnection Standards for Connectivity of



voltage or frequency variations must

island/disconnect itself within IEC

standard on stipulated period.

Overload and Overheat IEEE 519 CEA (Technical



Resources) Regulations 2013.

The inverter should have the facility

to automatically switch off in case of

overload or overheating and should

restart when normal conditions are

restored.

Paralleling Device IEEE 519 CEA (Technical



Resources) Regulations 2013.

Paralleling device of photovoltaic

system shall be capable of

withstanding 220% of the normal

voltage at the interconnection point.

9. DATA ACQUISITION SYSTEM / PLANT MONITORING

i. Data Acquisition System shall be provided for each of the solar PV plant.

ii. Data Logging Provision for plant control and monitoring, time and date stamped system

data logs for analysis with the high quality, suitable PC. Metering and Instrumentation

for display of systems parameters and status indication to be provided. The PC is the

part of BOM of plant capacity for 25 KW or above. A

iii. Solar Irradiance: An integrating Pyranometer / Solar cell based irradiation sensor

(along with calibration certificate) provided, with the sensor mounted in the plane of the

array. Readout integrated with data logging system.


34

iv. Temperature: Temperature probes for recording the Solar panel temperature and/or

ambient temperature to be provided complete with readouts integrated with the data

logging system

v. The following parameters are accessible via the operating interface display in real time

separately for solar power plant:

a. AC Voltage.

b. AC Output current.

c. Output Power

d. Power factor.

e. DC Input Voltage.

f. DC Input Current.

g. Time Active.

h. Time disabled.

i. Time Idle.

j. Power produced

k. Protective function limits (Viz-AC Over voltage, AC Under voltage, Over frequency,

Under frequency ground fault, PV starting voltage, PV stopping voltage.

vi. All major parameters available on the digital bus and logging facility for energy auditing

through the internal microprocessor and logging facility (the current values, previous

values for up to a month and the average values) should be made available for energy

auditing .

vii. PV array energy production: Digital Energy Meters to log the actual value of AC/ DC

voltage, Current & Energy generated by the PV system provided. Energy meter along

with CT/PT should be of 0.5 accuracy class.

viii. Computerized DC String/Array monitoring and AC output monitoring shall be provided

as part of the inverter and/or string/array combiner box or separately.

ix. String and array DC Voltage, Current and Power, Inverter AC output voltage and

current (All 3 phases and lines), AC power (Active, Reactive and Apparent), Power

Factor and AC energy (All 3 phases and cumulative) and frequency shall be monitored.

x. Computerized AC energy monitoring shall be in addition to the digital AC energy meter.


35

xi. The data shall be recorded in a common work sheet chronologically date wise. The

data file shall be MS Excel compatible. The data shall be represented in both tabular

and graphical form.

xii. All instantaneous data shall be shown on the computer screen.

xiii. Software shall be provided for USB download and analysis of DC and AC parametric

data for individual plant.

xiv. Provision for Internet monitoring and download of data shall be also incorporated.

xv. Remote Server and Software for centralized Internet monitoring system shall be also

provided for download and analysis of cumulative data of all the plants and the data of

the solar radiation and temperature monitoring system.

xvi. Ambient / Solar PV module back surface temperature shall be also monitored on

continuous basis.

xvii. Simultaneous monitoring of DC and AC electrical voltage, current, power, energy and

other data of the plant for correlation with solar and environment data shall be provided.

xviii. Remote Monitoring and data acquisition through Remote Monitoring System software

location with latest software/hardware configuration and service connectivity for online /

real time data monitoring/control complete to be supplied and operation and

maintenance/control to be ensured by the supplier.

xix. Energy Meter: The solar generation meter and Bi-directional meter along with

CT/PT (if required) with Surge Protection Device (SPD) should be of as per PSPCL

guidelines and is in the scope of bidder.

10. POWER CONSUMPTION:

a) Regarding the generated power consumption, priority need to give for internal

consumption first and thereafter any excess power can be exported to grid..

11. PROTECTIONS

The system should be provided with all necessary protections like earthing,

Lightning, and grid islanding as follows:-

11.1. LIGHTNING PROTECTION

The SPV power plants shall be provided with lightning & over voltage protection. The

main aim in this protection shall be to reduce the over voltage to a tolerable value

before it reaches the PV or other sub system components. The source of over voltage

can be lightning, atmosphere disturbances etc The entire space occupying the SPV

array shall be suitably protected against Lightning by deploying required number of

Lightning Arrestors. Lightning protection should be provided as per IEC 62305

standard. The protection against induced high-voltages shall be provided by the use


36

of metal oxide varistors (MOVs) and suitable earthing such that induced transients

find an alternate route to earth.

11.2. SURGE PROTECTION

Internal surge protection shall consist of three MOV type surge-arrestors connected

from +ve and –ve terminals to earth (via Y arrangement)

11.3. EARTHING PROTECTION

i. Each array structure of the PV yard should be grounded/ earthed properly as per

IS:3043-1987. In addition the lighting arrester/masts should also be earthed inside the

array field. Earth Resistance shall be tested in presence of the representative of PEDA

as and when required after earthing by calibrated earth tester. PCU, ACDB and DCDB

should also be earthed properly.

ii. Earth resistance shall not be more than 5 ohms. It shall be ensured that all the earthing

points are bonded together to make them at the same potential.

11.4. GRID ISLANDING:

i. In the event of a power failure on the electric grid, it is required that any independent

power-producing inverters attached to the grid turn off in a short period of time. This

prevents the DC-to-AC inverters from continuing to feed power into small sections of

the grid, known as “islands.” Powered islands present a risk to workers who may expect

the area to be unpowered, and they may also damage grid-tied equipment. The

Rooftop PV system shall be equipped with islanding protection. In addition to

disconnection from the grid (due to islanding protection) disconnection due to under

and over voltage conditions shall also be provided.

ii. A manual disconnect 4 pole isolation switch beside automatic disconnection to grid

would have to be provided at utility end to isolate the grid connection by the utility

personnel to carry out any maintenance. This switch shall be locked by the utility

personnel

12. CABLES

Cables of appropriate size to be used in the system shall have the following

characteristics:

i. Shall meet IEC 60227/IS 694, IEC 60502/IS1554 standards

ii. Temp. Range: –10oC to +80oC.

iii. Voltage rating 660/1000V

iv. Excellent resistance to heat, cold, water, oil, abrasion, UV radiation

v. Flexible


37

vi. Sizes of cables between array interconnections, array to junction boxes, junction boxes to

Inverter etc. shall be so selected to keep the voltage drop (power loss) of the entire solar

system to the minimum. The cables (as per IS) should be insulated with a special grade

PVC compound formulated for outdoor use.

vii. Cable Routing/ Marking: All cable/wires are to be routed in a GI cable tray and suitably

tagged and marked with proper manner by good quality ferule or by other means so that

the cable easily identified.

viii. The Cable should be so selected that it should be compatible up to the life of the solar PV

panels i.e. 25years.

ix. The ratings given are approximate. Bidder to indicate size and length as per system

design requirement. All the cables required for the plant provided by the bidder. Any

change in cabling sizes if desired by the bidder/approved after citing appropriate reasons.

All cable schedules/layout drawings approved prior to installation.

x. Multi Strand, Annealed high conductivity copper conductor PVC type ‘A’ pressure

extruded insulation or XLPE insulation. Overall PVC/XLPE insulation for UV protection

Armoured cable for underground laying. All cable trays including covers to be provided.

All cables conform to latest edition of IEC/ equivalent BIS Standards as specified below:

BoS item / component Standard.

Description Standard Number Cables General Test and Measuring Methods, PVC/XLPE

insulated cables for working Voltage up to and including 1100 V ,UV resistant for outdoor

installation IS /IEC 69947.

xi. The size of each type of DC cable selected shall be based on minimum voltage drop

however; the maximum drop shall be limited to 1%.

xii. The size of each type of AC cable selected shall be based on minimum voltage drop

however; the maximum drop shall be limited to 2 %.

13. DANGER BOARDS AND SIGNAGES:

Danger boards should be provided as and where necessary as per IE Act. /IE rules as

amended up to date. Three signage shall be provided one each at battery –cum- control

room, solar array area and main entry from administrative block.

14. FIRE EXTINGUISHERS:

The firefighting system for the proposed power plant of capacity above than 25 kw for

fire protection shall be consisting of:

a) Portable fire extinguishers in the control room for fire caused by electrical short

circuits

b) Sand buckets in the control room


38

c) The installation of Fire Extinguishers should confirm to TAC regulations and BIS

standards. The fire extinguishers shall be provided in the control room housing

PCUs as well as on the Roof or site where the PV arrays have been installed.

15. DRAWINGS & MANUALS:

i. Two sets of Engineering, electrical drawings and Installation and O&M manuals are to

be supplied. Bidders shall provide complete technical data sheets for each equipment

giving details of the specifications along with make/makes in their bid along with basic

design of the power plant and power evacuation, synchronization along with

protection equipment.

ii. Approved ISI and reputed makes for equipment be used.

iii. For complete electro-mechanical works, bidders shall supply complete design, details

and drawings for approval to PEDA before progressing with the installation work

16. DRAWINGS TO BE FURNISHED BY BIDDER AFTER AWARD OF CONTRACT

i. The Contractor shall furnish the following drawings Award/Intent and obtain approval

ii. General arrangement and dimensioned layout

iii. Schematic drawing showing the requirement of SV panel, Power conditioning Unit(s)/

inverter, Junction Boxes, AC and DC Distribution Boards, meters etc.

iv. Structural drawing along with foundation details for the structure.

v. Itemized bill of material for complete SV plant covering all the components and

associated accessories.

vi. Layout of solar Power Array

vii. Shadow analysis of the roof

17. SAFETY MEASURES:

The bidder shall take entire responsibility for electrical safety of the installation(s) including

connectivity with the grid and follow all the safety rules & regulations applicable as per

Electricity Act, 2003 and CEA guidelines etc.

18. TOOLS & TACKLES AND SPARES :

After completion of installation & commissioning of the power plant, necessary tools &

tackles are to be provided free of cost by the contractor for maintenance purpose. List of

tools and tackles to be supplied by the contractor for approval of specifications and make

from PEDA.

A list of requisite spares in case of INVERTER comprising of a set of control logic cards,

IGBT driver cards etc, Junction Boxes, Fuses, MCCBs etc. along with spare set of PV


39

modules and batteries be indicated, which shall be supplied along with the equipment. A

minimum set of spares shall be maintained in the plant itself for the entire period of

warranty and Operation & Maintenance which upon its use shall be replenished. A

minimum spare parts list is enclosed at Annexure 1 in Section IX.

19. CIVIL STRUCTURE

Civil Works and piping, Water pump

General Specification of Work.

Scope : The scope of work includes :

1. Full painting of the control room provided in the building along with necessary

partition with glass and aluminum frame structure works.

2. Providing of pedestals if required for mounting of the INVERTER’s and control

panels

3. Water pump with shed along with full C class piping for water supply on the rooftop

with array level supply points for panels cleaning and washing along with water

discharge piping upto ground level.

4. RCC columns structures to support the structural steel / aluminium frame work /

depending on design approval.

5. Any other work urgently required as per site conditions.

6. Full water proofing of the building rooftop have to be carried out after installation of

structures if required.

7. All structural drawings to be got approved from PEDA.

A) Brick Work :

1. Unless otherwise specified, brick work shall consist of first class bricks laid in the

specified mortar strictly according to drawings and specifications.

2. Bricks required for brick work in cement mortars shall be thoroughly soaked in clean

water immediately before use for one hour or till complete causation of air bubbles

which ever is later, in brick lined or steel tanks of sufficient size. The soaked bricks

shall be kept on wooden planks or brick platforms to avoid earth being smeared on

them. Unless otherwise specified, bricks shall be laid in English bond, with frogs

upwards.

3. All horizontal joints shall be parallel and unless otherwise specified, truly level. All

vertical joint shall be truly vertical and they shall come directly over one another in

alternate courses.

4. The thickness of joints shall be as follows :

“ The thickness of joints shall be 1/4” and shall not exceed 3/8” The height of four

courses (and four joints) as laid, shall not exceed by more than 1” the height of four

bricks as piled dry one upon the other.

5. Protection & Cutting : Brick work laid in cement shall be protected from rain by

suitable covering while it is green. Later on it shall be kept moist on all the faces for a

period of two weeks.

B) Cement Plaster

1. Plastering shall be done in mortar of various ingredients mixed in the specified

proportion in the drawing and shall be specified thickness as per drawings.

2. Preparation of surface for the durability of the plaster is of the utmost importance to

obtain satisfactory bond between the background and the plaster coat and also

ensure that the bond is maintained subsequently.

3. The brick wall should be watered for 24 hours before the plaster is applied.

4. After completion, plaster shall be kept wet for 10 days and shall be protected during

that period from extreme of temperature and weather.


40

5. All the structures above ground level shall be plastered with C.M 1:4 both inside and

outside of thickness 12 mm and 20 mm as required.

C) Cement Concrete/RCC:

The cement concrete /RCC shall be laid (two coats) as per para 10.4/10.7 of Punjab

PWD specifications.

1. Cement : Cement used shall be ordinary portland cement or rapid hardening

portland cement in accordance with specification no 3.14 for portland cement and

shall confirm to the requirement of Indian Standard 269

2. Water : Water used for all construction work shall be clean from objectionable

quantities of suspended material, vegetable or organic impurities, alkali salt and

other deleterious substance likely cause efforescene

3. a) Sand: Sand is important constituent of mortars and for satisfactory

performance, its requirement for cleanliness, freedom will depend upon the

purpose for which the mortar is used. The sand shall consist of natural sand,

crushed stone sand or crushed graded sand or composite of any of these and

should be hard, durable chemically inert, clean and shall not contain any

appreciable amount of clay balls or pellets

b) For concrete /RCC works only sand should be used.

c) For brick works and plastering purposes fine sand shall be used. Fine

sand shall be such that it passes through BS Sieve no 16 (IS Sieve no 15) . For all

concrete /RCC mixes 1:1.5:3 – (M-20), only crushed bajri ½” graded and for

cement concrete 1:8:16 in foundation brick ballast of 50 MM gauge shall be used.

d) Stacking : Sand shall be stacked on wooden or bricks platform and shall

be so stored as to be adequately protected from any admixture or clay, dust.

D) CEMENT, SAND, MORTARS:

Cement and sand shall be spread on a clean dry platform in layers one over the

other in the proportions specified, and mixed dry three times over. The sand

used should be perfectly dry. Water should be added to the dry mix, only when

the mortar is required for use.

E) STEEL:

Mild steel cold twisted / thermo-mechanical twisted bars as per Indian Standard

shall be used as per drawings.

F) CEMENT:

The arrangement for storage of cement shall be done by the contractor and

stored to the satisfaction of PEDA in weather tight building or sheds, the floors of

which shall be damp proof and at least 18” above the natural surface of the

ground. Cement shall not be stored in contact with walls and should be stacked

not more than 10 layers high to prevent bursting of bags in the bottom layers and

formation of clods.

G) Structural steel work : The structural steel shall conform to the relevant Indian

Standards IS:226 and IS:2062. Fabrication and erection shall be done as per

approved drawings and in accordance with IS 800. Providing shop primer coat

and finish coats in approved color for steel structure. Grouting of holding down

bolt pocket and below base plates where required.

H) Wood : Sawn timber for various building works specified variety of timber

specified in design and drawing shall be used in work. The well seasoned timber

shall be sawn in the direction of grains and the sawing shall trully straight and

square. Wood work shall conform to IS:883.

I) Stones : The stones shall be of specified variety and shall be obtained only from

an approved quarry. These shall be hard, round, durable, free from any defects.


41

The percentage of water absorption shall not be more than 5% when tested as

per IS method of testing for water absorption for natural building stones. The

minimum crushing strength shall be 200Kg/Sq.Cm. unless higher minimum

strength is specified in any particular call.

J) Aluminum work : The aluminum sections as per Indian standard shall be used as

per drawings for door, windows, ventilators of any specified glazing work.

K) Jet pump 1 HP (only for 50Kwp and and above capacity SPV Power Plants) :

1nos. 1 HP, BIS approved pump shall be installed at the site if required . Suitable

nos. of water outlets shall be provided through C class GI pipes for cleaning of

the modules. The GI pipes shall be spread along the module arrays for dedicated

water spray for module cleaning on the roof top.

L) Tests : All material to be used for construction and fabrication should be tested

before use. All laboratory/Field tests should be conducted as per relevant Indian

standards and PWD specifications by taking minimum required samples.

20. QUALITY AND ADAPTABILITY OF THE EQUIPMENT:

Bidders must verify the grid behavior, solar insolation levels, general site conditions on

their own before bidding, the bidder shall accordingly ensure that the equipment and the

design submitted, shall be able to perform as per guaranteed performance levels in the

available site conditions. The design of the plant and the equipment offered by the

bidders shall be evaluated for its quality and adaptability to the site conditions based on

the purchasers past experience, projects earlier executed by the bidders and from other

sources. Bidders must submit detailed technical operational parameters and latest plant

performance indicators and status complete with the clients address and contact no’s.

with regard to projects of similar nature already executed.


42

SECTION V

5. Bid Form, Price Schedules and other Formats


43

Annexure-I

LIST OF DOCUMENTS TO BE ENCLOSED WITH THE BID.

i) Part-I-Techno-commercial Bid

The Techno-commercial bid Part-I of tender shall be furnished complete in all respects

and documents mentioned therein including the scanned copies of the following documents

should be submitted.

a) Forwarding letter

b) Power of attorney for authorized signatory to sign the documents.

c) Manufacturer’s authorization letter

d) Non debarring/black listing certificate.

e) Copies of IEC certification of Modules,inverter,cables etc

f) Bid document cost 5 000/-.

g) Bid processing fee 2247/-.

h) Earnest money deposit of Rs. 200000/-

i) Valid test report

(i) Test report of SPV module

(ii) Test report of PCU

j) Photocopies of satisfactory performance reports of systems supplied to state nodal

agencies/ Govt. departments and other organizations/beneficiaries along with the

copies of purchase orders

k) Annual turnover along with CA certificate

l) Balance Sheet of last three years from 1.4.2015 onwards.

m) performance statement form

(other documents required as per bid document)

44

PERFORMA-I

Format for forwarding letter

(To be submitted /uploaded by bidders on the official letter head of the company)

No. Dated:-

To

The General Manger

Punjab Energy Development Agency

Plot No 1 &2, Sector 33D, Chandigarh

Bid Submitted for Category :......................

Subject:- Offer in response to Notice inviting Tender for Approval of rates for

Design, manufacture, supply, erection, testing and commissioning along with maintenance

for 5 years for different capacities Grid Interactive SPV power plants any where in Punjab

given in the bid document at PEDA Office Chandigarh.

Sir,

We here by submit our offer in compliance with terms and conditions of the e-

tender Notice PEDA/2019-20/05 dated as specified, the offer has been submitted

a) That we are submitting this offer under the above mentioned notice after having fully

read and understood the nature of the work and having carefully noted all the specifications,

terms and conditions laid down in the tender document and submitting the bid for

category..................

b) That we have never been debarred from executing similar type of work by any

central/state/public sector undertaking/department.

c) That we shall execute the work as per specifications, terms and conditions of the

tender document.

d) That our offer shall remain valid for placement of purchase order/ orders for 90 days

after the bid opening date.

e) We are not involved in any major litigation that may have an impact on the delivery

installation & commissioning of the project under this contract

f) I have read and accepted all the terms and conditions of DNIT.

Yours faithfully,

(………..)

Name, Seal &Signature

(Authorized Signatory)

45

PERFORMA 2. CONTRACT FORM

THIS AGREEMENT made the .......day of.................................., 20... Between ..........................

(Name of purchaser) of .............. (Country of Purchaser) (hereinafter "the Purchaser") of the one part

and ..................... (Name of Supplier) of ......................... (City and Country of Supplier) (hereinafter

called "the Supplier") of the other part :

WHEREAS the Purchaser invited bids for certain Goods and ancillary services viz.,

..................................... (Brief Description of Goods and Services) and has accepted a bid by the

Supplier for the supply of those goods and services in the sum of .............................. (Contract Price

in Words and Figures) (hereinafter called "the Contract Price").

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively

assigned to them in the Conditions of Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part of this

Agreement,viz.:

(a) the the Price Schedule submitted by the Bidder;

(b) the Schedule of Requirements;

(c) the Technical Specifications;

(f) the Purchaser's Notification of Award.

3. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter

mentioned, the Supplier hereby covenants with the Purchaser to provide the goods and

services and to remedy defects therein in conformity in all respects with the provisions of the

Contract.

4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the

goods and services and the remedying of defects therein, the Contract Price or such other sum

as may become payable under the provisions of the Contract at the times and in the manner

prescribed by the Contract.

Brief particulars of the goods and services which shall be supplied/provided by the Supplier are

as under:

______________________________________________________________________________

SL. BRIEF QUANTITY TO UNIT Total DELIVERY TERMS

NO. DESCRIPTION- BE SUPPLIED PRICE Price

OF GOODS & ETC.) SERVICES

______________________________________________________________________

TOTAL VALUE:

DELIVERY SCHEDULE:

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance

with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the

said ..................................................... (For the Purchaser)

in the presence of:.......................................

Signed, Sealed and Delivered by the

said ..................................................... (For the Supplier)

in the presence of:.......................................

46

PERFORMA 3. PERFORMANCE BANK GURANTEE FORM

(To be stamped in accordance with Stamp Act if any, of the Country of the Issuing Bank)

To: (Name of Purchaser)

WHEREAS ................................................................... (Name of Supplier)

(hereinafter called "the Supplier") has undertaken , in pursuance of Contract No.................

dated,........... 20... to supply...................... .................................................(Description of

Goods and Services) (hereinafter called "the Contract").

AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall

furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as

security for compliance with the Supplier's performance obligations in accordance with the

Contract.

AND WHEREAS we have agreed to give the Supplier a Guarantee:

THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of

the Supplier, up to a total of ................................... ........................................ (Amount of the

Guarantee in Words and Figures) and we undertake to pay you, upon your first written

demand declaring the Supplier to be in default under the Contract and without cavil or

argument, any sum or sums within the limit of ................................ (Amount of Guarantee)

as aforesaid, without your needing to prove or to show grounds or reasons for your demand

or the sum specified therein.

This guarantee is valid until the ........day of...................20......

Signature and Seal of Guarantors

....................................................................

Date....................................................20.....

....................................................................

....................................................................

Address:.......................................................

....................................................................

....................................................................

47

PERFORMA 4. BANK GUARANTEE FOR ADVANCE PAYMENT

(To be stamped in accordance with Stamp Act if any, of the Country of the Issuing

Bank)

To: (name of Purchaser)

(address of Purchaser)

(name of Contract)

Gentlemen:

In accordance with the provisions of the Special Conditions of Contract, which amends

Clause 16 of the General Conditions of Contract to provide for advance payment,

_______________________ (name and address of Supplier) (hereinafter called "the

supplier") shall deposit with the Purchaser a bank guarantee to guarantee his proper and

faithful performance under the said Clause of the Contract in an amount of

(amount of guarantee*(in figures and words).

We, the (bank or financial institution), as instructed by

the Supplier, agree unconditionally and irrevocably to guarantee as primary obligator and not

as Surety merely, the payment to the Purchaser on his first demand without whatsoever right

of objection on our part and without his first claim to the Supplier, in the amount not

exceeding (amount of guarantee*in figures and words).

We further agree that no change or addition to or other modification of the terms of the

Contract to be performed thereunder or of any of the Contract documents which may be

made between the Purchaser and the Supplier, shall in any way release us from any liability

under this guarantee, and we hereby waive notice of any such change, addition or

modification.

This guarantee shall remain valid and in full effect from the date of the advance

payment received by the Supplier under the contract until _______________ (date).

Yours truly,

Signature and seal :

Name of bank/

financial institution :

Address :

Date :

____________________

* An amount is to be inserted by the bank or financial institution representing the amount of

the Advance Payment.

48

PERFORMA 5. MANUFACTURERS' AUTHORIZATION FORM

(ON THE LETTER HEAD)

No. dated

To

Dear Sir:

IFB No. ___________________

We who are established and reputable

manufacturers of ________________________ (name & descriptions of goods offered)

having factories at (address of factory) do hereby authorize M/s

___________________ (Name and address of Agent) to submit a bid, and sign the contract

with you for the goods manufactured by us against the above IFB.

We hereby extend our full guarantee and warranty as per Clause 15 of the

General Conditions of Contract for the goods and services offered for supply by the above

firm against this IFB.

Yours faithfully,

(Name)

(Name of manufacturers)

Note: This should be signed by a person competent and having the power of attorney to

legally bind the manufacturer. It should be included by the Bidder in its bid.

(The list of items for which this is required should be indicated by Purchaser).

49

PERFORMA 6- PERFORMANCE STATEMENT FORM

PROFORMA FOR PERFORMANCE STATEMENT (for a period of last three years)

Bid no. _____________________________ Date of opening

________________________ Time _____________ hours.

Name of the firm

_________________________________________________________________________

_________

Order

placed by

(full

address

of

purchase

r)

Order

no. and

date

Description

and

quantity of

ordered

equipment

Value

of order

Date of

completion of

delivery

Remarks

indicating

reasons for

late

delivery, if

any

Has the

equipment

been

satisfactorily

functioning?

(attach a

certificate

from the

purchaser/c

onsignee)

As per

contrac

t

Actual

1 2 3 4 5 6 7 8

Signature and seal of the bidder :

___________________________________________

___________________________________________

50

Performa 7. CERTIFICATE FOR ISSUE BY THE PURCHASER

AFTER SUCCESSFUL COMMISSIONING OF EQUIPMENT

[This is to be attached for supply, erection, supervision of erection contacts only]

No. Date :

M/s.

Sub: Certificate of commissioning of equipment

1. This is to certify that the equipment as detailed below has/have been received in

good condition along with all the standard and special accessories) and a set of

spares in accordance with the Contract/Specifications. The same has been

installed and commissioned.

(a) Contract No._________________ dated ______________________

(b) Description of the equipment _______________________________

(c) Plant Nos. _______________________________________________

(d) Quantity ________________________________________________

(e) Bill of Lading ____________________ dated ___________________

(for import contract)

(f) Name of the vessel/transporter _______________________________

(g) R/R No. _____________________ dated ______________________

(h) Name of the consignee _____________________________________

(i) Date of commissioning _____________________

2. Details of accessories/spares not yet supplied and recoveries to be made on

that account:

S.No. Description Amount to be recovered

3. The proving test has been done to our entire satisfaction and operators have

been trained to operate the plant.

4. The supplier has fulfilled his contractual obligations satisfactorily*

or

The supplier has failed to fulfil his contractual obligations with regard to the

51

following :

(a)

(b)

(c)

(d)

5. The amount of recovery on account of non-supply of accessories and spares is

given under Para No. 2.

6. The amount of recovery on account of failure of the supplier to meet his

contractual obligations is as indicated in endorsement of the letter.

Signature _______________________

Name _______________________

Designation with stamp __________________

52

Performa 8 : SERVICE SUPPORT DETAILS

NEAREST SERVICE CENTRE

Pac

k

no.

Destinati

on

Location

List of

models

& types

of Pcs.

Service

d in last

2 years

Pho

ne

no.

Tele

x/Fa

x no.

Status

of

office

workin

g days

and

hours

Numbe

r of

softwar

e

engine

ers

Numbe

r of

hardwa

re

engine

ers

Numb

er of

hardw

are

staff

Value

of Min.

stock

availabl

e at all

times

Signature and Seal of the

Manufacturer/Bidder

53

Performa 9. TECHNICAL DETAIL FORM

S.No. ITEM PARTICULARS

1. SOLAR PHOTOVOLTAIC MODULES

1.1 MANUFACTURER

1.2 SIZE

1.3 TESTING AND QUALIFYING

STANDARDS (Attach Certificates)

1.4 Pnom

1.5 P max

1.6 I mp

1.7 V mp

1.8 CELL EFFICIENCY

1.9 No. of cells in a module

1.10 Warranty offered (Attach Certificate)

2 INVERTERS

2.1 TYPE and Make

2.2 AC Output Voltage

2.3 DC input voltage range

2.4 DC operating voltage

2.5 Continuous rating

2.6 Grid Voltage Tracking range

2.7 Grid Frequency tracking range

2.8 Grid Phase imbalance

2.9 Efficiency

2.10 Operating temperature range

2.11 Power control

2.12 Protection features

2.13 Overload capacity

2.14 Total harmonic distortion

2.15 Islanding protection

2.16 Ingress protection

2.17 Hardware platform

2.18 DC input overload capacity

2.19 Electronic metering accuracy

2.20 Data logger accuracy

Signature of the Bidder ___________________________

Business Address ______________________________

54

.

Performa-11 TURNOVER RECORD FORM

To be certified by Chartered Accountant

Name of Company:-

Annual turnover data for past three years

Sr. No. Year Turnover (Rs. In Lacs) Profit Loss

1 2 3 4 5

1. 2015-16

2. 2016-17

3. 2017-18

4 2018-19 `

Signature with seal of the company

Signature with seal of the Chartered Accountant

55

Performa 12

FORMAT FOR BANK GUARANTEE AGAINST ANNUAL MAINTENANCE

(To be stamped in accordance with Stamp Act if any, of the Country of the Issuing

Bank)

Bank Guarantee No. : ……………………………………. Date:…………………………..

To …………………………………………. (Name of the Purchaser)

Whereas ………………………………….. (Name of the Purchaser) hereinafter called “The

supplier” has undertaken, in pursuance of contract no……………………….. dated ………

20…….. to supply ……………………………………………………. (Description of Goods and

Services) hereinafter called “the contract”.

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall

furnish you with a Bank Guarantee by a recognized Bank for the sum specified therein as

security for compliance with the Supplier’s performance obligations under the contract for

Annual Maintenance and Repairs of the entire system including cost of spares after

warranty period of next five years.

AND WHEREAS we have agreed to give the Supplier a Guarantee

THEREFORE WE hereby affirm that we are Guarantors and responsible to you on behalf of

the Supplier, up to a total of Rs………………………. (Amount of guarantee in words and

figures) being 10 % of the total cost of equipment and we undertake to pay you, upon your

first written demand declaring the Supplier to be in default under the contract and without

cavil or argument, any sum or sums within the limit of Rs…………………………….. (Amount

of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for

your demand or the sum specified therein.

This guarantee is valid until………………… day of…………….20………

Signature and Seal of Guarantors

……………………….

56

……………………….

Date:…………20…...

Note :

1. SUPPLIER SHOULD ENSURE THAT SEAL AND CODE No. OF THE SIGNATORY

IS PUT BY THE BANKERS, BEFORE SUBMISSION OF THE BANK

GUARANTEES.

57

SECTION VI

6. SCOPE OF MAINTENANCE OF POWER PLANT

58

Scope of maintenance of SPV power plant for a period of 5 years from date of

commissioning

The complete plant after commissioning will be handed over to user agency and

Maintenance work will be seen by the user agency/PEDA as per terms and condition of the

tender document.

Regular maintenance of the SPV Power Plant for a period of 5 years after commissioning

along with supply of Equipment as and when necessary and submission of daily

performance data of the power plant shall come, under the maintenance contract. Complete

maintenance of the plant has to be carried out by the successful bidding company and can

not be sublet to any third party. PEDA shall not bear any extra cost toward the

replacement/repair of faulty equipments during 5 years maintenance period and supplier will

bear the cost.

The maintenance schedule of the SPV power plant during the 5 years contract period shall

be as detailed below :

1. 5 years maintenance period shall begin on the date of actual commissioning of the

power plant. The requisite number of qualified and trained personnel are required to be

deputed round the clock from that very day.

2. The security of the power plant will rest with the suppliers till such time maintenance

of the power plant is not handed over to the purchaser.

3. The deputed personnel shall be qualified and well trained so that they can handle any

type of operation hazard quickly and timely.

4. The deputed personnel shall have to keep daily log sheet for the power plant as per

format to be supplied after commissioning of the power plant.

5. The deputed personnel shall be in a position to check and test all the equipment

regularly, so that, preventive actions, if any, could be taken well in advance to save any

equipment from damage. Any abnormal behavior of any equipment shall be brought to

the notice of PEDA immediately for appropriate action.

6. The deputed personnel shall keep clean the power plant in all time.

7. Normal and preventive maintenance of the power plant such as cleaning of module

surface, tightening of all electrical connections, changing of tilt angle of module

mounting structure, cleaning & greasing of terminals etc.

8. During maintenance period of five years of the power plant, if there is any loss or

damage of any component of the power plant due to miss management/miss handling

or due to any other reasons, what-so-ever, the supplier shall be responsible for

immediate replacement/rectification. The damaged component may be repaired, if it is

understood after examination that after repairing performance of the component shall

not be degraded, otherwise the defective component shall have to be replaced by new

one without any extra cost.

59

9. List of Spare parts & measuring instruments which are to be supplied along with the

systems are given in Annexure 1. These spares are the property of the purchaser and

the contractor will use these spares sparingly with express permission of the purchaser

in case of emergency breakdowns, however, the contractor will have to refill the used

spares within one month of draw down. All the spares inventory of the purchaser has to

be fully refilled with new and unused spares at the time of handing over of the plant

after completion of the 5 years of O&M of the plant by the contractor in case of non-

compliance, the purchaser will refill these spares with new ones at the cost of the

contractor.

10. Maintenance Instructions :

10.1 The successful bidder shall furnish 2 sets of the approved manuals of instructions at

the time of inspection and taking over of the equipment. These manuals shall properly bound

in book form and contain all information, description of equipment, diagram etc., necessary

to enable the customer to operate and maintain the whole scheme.

10.2 Proper maintenance of the plant shall be carried out by the contractor during the

maintenance period of 60 months with 6 monthly/annual review checkup of plant and

equipment in detail with purchaser.

10.3 Properly qualified and trained personnel well versed in O& M of SPV plants and

knowledge of computers with approval from purchaser shall be deployed at site for operation

& maintenance.

10.4 Proper repainting, re coating of exposed surfaces to prevent rusting & replacement of

worn out parts shall be carried out along with the maintenance of the Inverter.

Plant personnel shall be deputed on such basis so that a qualified person with a

minimum qualification of Diploma in Electrical Engineering should be available at

site always during the operation & maintenance period.

Supplier shall depute on engineer of their company for the operation and

maintenance of the plant who shall be fully responsible for the complete O&M

and optimum operation of the plant. The name and contact nos. of this engineer

shall be notified to the purchaser, for the purpose of contact, responsibility and

correspondence with regard to all trouble shooting.

Replacement & repair of damaged parts shall be carried out immediately during

the O&M period so as to ensure at least 95% uptime.

Plant operation reports in a format prescribed by the purchaser shall be furnished

by the supplier on a weekly and monthly basis.

Plant shall be operated as per the standard IER practices to ensure proper safety

measures.

Proper data logs and records shall be maintained at the plant office with regard to

generation, efficiency, solar radiation, grid conditions and power fed to the grid

which shall be supplied on demand to the purchaser.

The supplier shall ensure replacement of worn out parts and components during

the operation & maintenance period for which purpose the supplier shall carry

and maintain minimum inventory levels of spares at the plant and at its works.

In case of delay in repair & maintenance and non observance of purchasers O&M

schedules, the purchaser shall have the right to impose any penalties including

forfeiture of performance security.

60

Round the clock maintenance (routine, preventive, breakdown and capital

maintenance) of complete plant and equipments including SPV Array,

INVERTER, data logging system shall be carried out by the supplier in

accordance with manufacturer’s instructions, manufacturers procedures, relevant

safety codes, Indian Electricity Act, Indian Electricity Rules, purchaser’s

instructions, prudent utility practices etc.

10.5 Routine, Preventive, Breakdown & Capital Maintenance:

Routine and preventive maintenance shall include such checks and maintenance

activities round the clock on hourly, shift wise, daily, weekly, fortnightly, monthly,

quarterly, half yearly, and yearly basis which are required to be carried out on all the

components of the power plant to minimize breakdowns and to ensure smooth and

trouble free running of the power plant. The supplier shall be responsible to carry out

routine and preventive maintenance and replacement of each and every component /

equipment of the power plant and he shall provide all labour, material, consumables etc.

for routine and preventive maintenance at his own cost.

Breakdown maintenance shall mean the maintenance activity including repairs and

replacement of any component or equipment of the power plant which is not covered by

routine and preventive maintenance and which is required to be carried out as a result

of sudden failure/breakdown of that particular component or equipment while the plant is

running. The supplier shall be responsible to carry out breakdown maintenance of each

and every component of the power plant and he shall provide the required manpower,

materials, consumables, components or equipment etc. for breakdown maintenance at

his own cost irrespective of the reasons of the breakdown/failure.

Capital maintenance shall mean the major overhaul of any component or equipment of

the power plant which is not covered by routine, preventive and breakdown

maintenance which may become necessary on account of excessive wear & tear, aging,

which needs repair/replacement. The capital maintenance of power plant and all civil

structures shall normally be planned to be carried out on an annual basis. For this

purpose a joint inspection by the supplier and purchaser shall be carried out of all the

major components of the power plant, about two months in advance of the annual

maintenance period, in order to ascertain as to which components of the power plant

require capital maintenance. In this regard the decision of the purchaser will be final and

binding. However, if the condition of any plant and component warrants its capital

maintenance at any other time, a joint inspection of the purchaser and supplier shall be

carried out immediately on occurrence of such situation and capital maintenance shall be

carried out by arranging the shutdown of the plant/part of the plant, if required, in

consultation with concerned authorities. The decision of the purchaser shall be final and

binding.

61

Annexure II

List of Min. Spare Parts for each power plant

Sno Item Description Quantity ( nos)

1 SPV Module 0.5% of total numbers of modules

2 Power Conditioning Systems Necessary spares for 5 years of

operation with min. 2 sets of spares

to be kept at plant site. List must be

got approved from the

purchaser/implementing agency.

3 Miscellaneous (cable, fuses/HRC

fuses, screws, soldering material,

wall grips, lugs etc please specify)

Required 5 years of operation

Tools and Measuring instruments

Sno Item Description Quantity ( nos)

1 Digital Multimeter and clamp meter (Fluke /

Motvane)

1 no. each

2 Screw Driver set (Taparia / Eastman) 2 sets

3 Spanner set (Taparia / Eastman) 2 sets

4 Soldering Iron (Philips) 2

Note: Bidders must get the list of spares being supplied approved from the

purchaser before supply.