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Salvador C. HernándezSuncor EnergySeptember 2008

Objective

Time Phased Data (TPD) What Why How to use & implement Benefits

Merge Feature Availability Why Applications

What we have learned Things to avoid Things to keep doing

Agenda

Project Background Location Scope Stakeholders

Time Phased Data (TPD) Overview Data Sources & Input Estimate To Complete Curves Calculating & Reporting What-If Scenarios Exporting & Integrity Checks

Merge Feature Lessons Learned Q & A

Project Background

Voyageur Upgrader Production Capacity Increase Time Frame Cost

Utilities Block Geographical Locations EPC Service providers Cost

People utilizing PRISM Project Controls Finance Management

TPD Overview

Used for distributing project resources over time Hours, Quantity, and $$$

Most Useful When Developing long range multi-year forecasting

Additional points of reference are needed to measure performance

Expenditure recognition is used to assess progress

Least Useful When Small Projects

Data SourcesSchedules

Budget Estimates

Time Phased Data

Change Management

Accessing Control Accounts

Data Required

Two Dates • Schedule Current Early • Schedule Current Finish

One Curve • Estimate To Complete Curve ID

– Choose from pre-defined– Create your own – Manual Spread

Estimate To Complete• Needs to be greater than zero

ETC Curves

1 2 3

Standard PRISM Curves • Even• Front• Back• Middle

Highly Customizable Curves

Calculating TPD

1 2 Messages

TPD Reporting

TPD Graph

What-If Scenarios1 2

3

Exporting TPD Data

1 32

Integrity Checks

What to Look For? Early Finish dates that are within the next 45 days Early Starts past due with no Incurred/Progress Negative Estimate to Complete (Incurred To Date > EAC) Accounts without Estimate To Complete Curve ID

Why & When? Improve EAC accuracy Completeness Bi-weekly

Merge Feature

Allows systematic cost roll up from smaller and more manageable job pieces Greater accountability segregation across project components Need to re-merge when member databases have new information As a good practice, do not update/calculate anything on the merge Dbase

Sub-projects

Merged Data

Reporting

EngineeringEngineering

ProcurementProcurement

OwnersOwners

ProvisionsProvisions

ProjectProject

001003001003

001004001004

ConstructionConstruction

001000001000

001002001002

001001001001

Merged TPD

Merge Feature Continued

Merge multiple programs to create corporate expansion portfolio Key to this is person responsible for managing databases at different levels

Multiple Programs Reporting

Corporate Major Projects

Portfolio

Corporate Major Projects

Portfolio001003001003

001000001000

001002001002

001001001001

UtilitiesUtilities

CokerCoker

InfrastructureInfrastructure

HydrotreaterHydrotreater

Projects

SustainingSustaining

SAGDSAGD

UpgraderUpgrader

WindWind

Mining Mining Major OilProgram

Major OilProgram

Tank FarmTank Farm 001004001004

Lessons Learned

The merge feature is meant for analysis and reporting• Any change in the merge will be overwritten when updated• There is no data entry in the merge database

Run integrity checks bi-weekly to keep your data clean• Assign persons and follow up on outstanding items

Run a standard set of reports and communicate frequently• Understand your customers’ reporting requirements• Keep customers informed on a timely basis

Develop easy-to-follow guidelines and educate your team on them• Be consistent across the member databases

Establish clear accountability and timelines for month end reporting

Lessons Learned Continued

Always keep a copy of past period data in pre-production

Single source of information for all stakeholders (best data integration)

Variance analysis greatly enhanced through storage of revised forecasts

Ownership and responsibility allocated at the control account level

Past the initial setup, there is an operational cost reduction through decreased intensiveness when developing forecasts

Align control accounts to the scope of work. Determine the level of detail you will manage

Once setup is completed, give yourself 3 to 6 months to optimize output

Questions & Answers