Public Works - Josephine County Online-HOME Works Budget 2015-16.pdf · JOSEPHINE COUNTY Public Works Fund Description The Public Works Fund was formed effective July 1, 2007. It

Public Works

Fund

JOSEPHINE COUNTY, OREGON Table of Contents

Public Works Fund

Fund Description ...............................................................................................................................................

Budget – Resources and Requirements ........................................................................................................... 1

Summary of Budgets – Schedule A - Two year view ...................................................................................... 3

Program Descriptions and Budgets:

Roads and Bridges ..................................................................................................................................... 4

JOSEPHINE COUNTY

Public Works Fund Description

The Public Works Fund was formed effective July 1, 2007. It includes several programs that had

previously been in the Property Services Fund, which has been discontinued. The Roads and

Bridges program, operated by the Public Works Division, is by far the largest component.

The North Valley Industrial Park and the Solid Waste Disposal Site programs were placed in

Fund 202, Public Works Special Programs in order to provide greater transparency of revenues

and expenditures for those programs.

The major source of revenue for the Public Works Fund is motor vehicle fuel taxes apportioned

from the State. In addition, cash carried over from the prior year (Beginning Fund Balance) is a

major resource for this fund.

Expenditures in the fund are primarily the expenses of operating the Roads and Bridges program.

The Public Works Fund has also budgeted inter-fund transfers to the Property Reserve and

Equipment Reserve Funds. The planned use of these funds is described in the Capital Projects

section of this book. The Contingency budget amount is intended as a carryover to the following

fiscal year.

The adopted budget is in balance, which means that the budgeted requirements (expenditures and

ending fund balance) are equal to the resources (beginning fund balance and revenues) that are

estimated to be available during the budget year.

In the pages that follow, a summary of the Public Works Fund (Resources and Requirements) is

presented first, followed by sections for each of the programs. The money available for them and

for the inter-fund transfers is equal to total resources of the fund, less the requirement for Internal

Service Fund charges.

For each program, there is a Program Worksheet (Schedule B). Schedule B provides information

about the purpose of the program, how much revenue it is expected to generate during the budget

year, and a breakdown of its expenditure budget by the categories specified in Oregon Local

budget Law.

Schedules C, D, and E provide details of resources, personal services and other expenditures,

respectively.

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2

Fund: (11) Public Works OperatingOffice/Division: Public WorksProgram: Road & BridgesCost Center #: 3410

FTE DollarsResources:

Beginning Fund Balance 1,530,000$

Program Revenues (Schedule C) 6,917,000

Interfund Transfers (In) (Schedule C) 76,000

Total Resources - To Schedule A 8,523,000$ Requirements:

Expenditures:

Personal Services (Schedule D) 51.35 3,998,200$

Materials and Services (Schedule E) 1,345,800

Interfund Transfers (Out) (Schedule E) 1,734,400

Capital Outlays directly from program (Schedule F) -

Contingency 1,444,600

Ending Fund Balance -

Total Requirements - To Schedule A 51.35 8,523,000$

Purpose of Program:

Josephine County Public Works

Budget Amounts

JOSEPHINE COUNTYSchedule B - Program Worksheet

2015-16 Budget

Public Works makes living and traveling in Josephine County safe, convenient, and enjoyable. The revenue received from; state motor vehicle fuel tax, and a portion of the timber receipts from U.S. Forest Service lands are designated by law to be used by the county for road purposes.

3

Public Works encourages public involvement in many ways, including –Staffing on the Josephine County Bikeways/Walkways CommitteeRepresentation on the Rogue Valley Area Commission on Transportation (RVACT)Representation on the Middle Rogue Metropolitan Planning Organization (MRMPO)

Continued 40-hour/week front counter staffing, to assist the general public in road/development permitting.Offering the ability for the public to contact our office to report road and bridge issues and hazards.

Funding and Mandated Spending

Public Works is responsible for managing and maintaining: 560 miles of county maintained roads, 170 bridges and structures, approximately 13,000 road and driveway culverts, Fleet Maintenance Facilities, and 19 gravel resource and stockpile sites. Designated work efforts on major maintenance programs include: crack sealing, AC patching, chip sealing, ditch cleaning, storm response and vegetation management.

Budget Goal #1 - Encourage public involvement, through community outreach, in identifying service requirements and programs to be provided by Josephine County.

Public Works facilities are an integral part of our community and the Department is entrusted by the public to effectively use its resources to make living and traveling in Josephine County safe, convenient, and enjoyable. The Department has two sources of revenue which provide nearly all its funds: state gasoline taxes and a portion of the timber receipts from U.S. Forest Service lands. These two revenue sources are referred to as "designated road funds" because they are designated by law to be used by the County for road purposes. The Department does not receive any county property taxes to fund its operations. Participation in Federal and State cooperative funding projects is continually sought.

Work on completing all preservation, and modernization projects and work, will be done as described in the Department Project Control System and Maintenance Management System. Designated work efforts on major maintenance programs, such as crack sealing, AC patching, chip sealing, repainting centerline and

fog stripes, pavement markings, ditch cleaning, and vegetation management will be completed.

This fund also handles all activities for the management of Public Works' fleet, provides all labor, material, and equipment expenses needed to operate the fleet maintenance repair shop, maintains the Public Works fleet and acquires new equipment. The fleet management program is used to keep our fleet at a reasonable level of effectiveness and safety, in order to accomplish the maintenance and preservation programs of the Public Works Department.

Public meetings with impacted property owners and business to discuss large-scale projects, including bridge reconstructions, major betterments and road widening.

Public meetings to gather input during the development/updates of the Josephine County Transportation System Plan

Public survey on opinions/preferences regarding the Josephine County road/bridge system, via Road User Surveys.

Budget Goal #2 - Provide sustainable funding for all mandated and essential County government programs for the next ten years.

4

Continue to focus our operation on road maintenance activities that will reduce future maintenance costs.

Budget Goal #3 is supported by:

All non-confidential records are available during normal business hours and/or by public records requests.

Public Works has been historically funded from two primary sources – the State Highway Fund and revenues stemming from the O&C payments from United States Forest Service lands. These funds are dedicated to County roads and bridges via Public Law 106-393 (the Secure Rural Schools act) and the Oregon Constitution. Specifically, Article IX, Section 3A dictates that these funds shall be used “exclusively for the construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads, streets and roadside rest areas in this state”. Further, ORS 366.774 stipulates that counties receiving these monies “shall report annually to the Legislative Assembly the expenditures of those moneys in each of the following areas: Administration, bicycle paths, construction and expansion, operations and maintenance, other payments, payments to other governments, and repair and preservation.”

Public Works has seen an overall increase in average annual revenue from the State Highway Fund; however, this increase has effectively served as an ‘offset’ to rising fixed costs. Unfortunately, Public Works has also lost most funding related to the O&C payments via 106-393. To offset this loss and continue to meet budget goal #2, Public Works has done the following –

Drastically reduced the number of annual miles that are chip-sealed. Chip-sealing is our most cost-intensive program, annual miles have dropped from ~30/year during the 2000s to less than 20/year at present.

Continued to aggressively pursue state and federal funding for bridge replacement/rehabilitation. These programs fund bridge work at either 90% or 100% of cost, and with a typical bridge costing no less than $750,000 for replacement, Public Works’ capital budget could rarely afford these projects. By 2015, Public Works will have replaced 10 bridges over the past decade, with 9 of those bridges having received the 90%/100% funding from outside agencies.

Local notice to property owners when roadwork/bridgework will potentially impact their travel/use of county roads.

Expanded inter-agency work with the Oregon Department of Transportation and the City of Grants Pass. Arrangements with these entities allow for cost sharing on equipment, maintenance work and project management. Work facilitated via monthly meetings.

The cost-control measures above will allow Public Works to continue to provide a wide range of public works planning and operations functions that are required by statute, including: Provision of traffic control devices, signing and striping that meet national standards; bi-annual comprehensive bridge inspection and structural rating; adoption and maintenance of a county wide multi-modal transportation system plan. Public Works also maintains the ability to provide 24-7 response to road hazards.

Budget Goal #3 - Provide services in a transparent, open and efficient manner to the citizens of Josephine County.

Annual local road and street revenue/expense cost accounting report to State for use of dedicated road funds is available on the Public Works webpage.

All capital improvements are managed under the Josephine County Public Contracting Rules as well as ORS 279, relating to Public Contracting. This includes public bid noticing, openings and awards; formalized scoring of RFPs and use of the Department of Administrative Services cooperative purchasing agreements at the state level.

5


BudgetAmount

Revenues:30000 Property Taxes -$ 30100 Prior Year Taxes - 30900 Other Taxes 5,500,000 31100 Licenses, Permits and Fees 18,300 32100 Federal Grants 551,000 32200 State Grants 425,000 32300 Local Grants - 32500 Private Grants - 33100 Charges for Services - 33200 Sales of Materials 35,000 33300 Rental Charges 54,300 34200 Fines and Forfeitures - 35300 Interfund Payments 300,000 37100 Interest Earned 8,000 37200 Donations - 37850 Equity Transfer In - 37900 Miscellaneous 25,400

Total Revenues - To Schedule B 6,917,000$

Transfers from Other Funds (List sources):35200 County Fleet (41-3430) 48,000$ 35200 Solid Waste (35-3425) 10,400 35200 NVIP (35-3420) 7,300 35200 Transit (25-3510) 3,700 35200 Various County Departments 6,600 35200

Total Interfund Transfers (In) - To Schedule B 76,000$

JOSEPHINE COUNTYSchedule C - Resources

2015-16 Budget

6

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BudgetMaterials and Services: Amount

Supplies:43010 Office Supplies 4,500$ 43015 Operating Supplies 855,100 43025 Aviation Fuel (Airport only) - 43035 Educational Supplies (DA only) - 43040 Food and Related Supplies (CJ and Sheriff only) - 43045 Equipment (<$5,000) 6,800 43050 Postage and Shipping - 43055 Printing and Duplication -

Fees and Services:44040 Advertising - 44020 Contracted Services 34,800 44025 Drug Testing (Adult Corrections only) - 44030 Dues and Subscriptions 6,300 44035 Insurance 27,400 44040 Investigation Expense (DA only) - 44045 Medical Services (Sheriff & Insurance only) - 44050 Professional Services 24,700 44055 Self Insurance Claims (Insurance Fund only) - 44065 Witness Fees (DA only) -

Training and Travel:44070 Travel 20,800 44075 Education and Training 18,900

Facilities and Utilties:45010 Utilities 34,200 45015 Communications 8,700 45020 Rental - Land and Buildings - 45025 Rental - Vehicles and Equipment - 45030 Building Operation, Repairs and Maint (BOM) 233,400 45035 Equipment Operation, Repairs and Maint (Fleet) 63,000

Miscellaneous45040 Subsidy Payments - Housing (Adult Corr only) - 45045 Emergency Food & Shelter (Adult Corr only) - 45055 Intergovernmental Payments 7,200 45090 Miscellaneous -

Total Materials and Services - To Schedule B 1,345,800$

Transfers to Other Funds (List recipients):45200 Internal Service Funds (40) 534,400$ 45200 Equipment Reserve (48-3410) 40,000 45200 Roads & Bridges Reserve (46-3410) 1,160,000 45200 - 45200 -

Total Interfund Transfers (Out) - To Schedule B 1,734,400$

JOSEPHINE COUNTYSchedule E - Other Requirements

2015-16 Budget

8

Josephine County

Schedule D - Personnel Services

Public Works

2015-16

FundCost

CenterJob Title Grade Step Union

(S)alary

(H)ourlyFTE

Annual Wages

no COLA

Total Taxes &

Benefits

Total Wages &

Benefits

Public Works -

11-3410

Fleet Fund -41-

3430

11 3410 Public Works Director N24 9 NU S 1.00 105,646 44,951 150,597 150,597

11 3410 County Engineer N21 10 NU S 1.00 87,858 48,401 136,259 136,259

11 3410 Senior Administrative Supervisor-Public Works N14 10 NU S 1.00 62,400 36,488 98,888 98,888

11 3410 Senior Administrative Supervisor-Public Works N14 10 NU S 1.00 62,400 36,488 98,888 98,888

11 3410 Public Works Service Officer A17 10 AF S 1.00 53,830 27,449 81,279 81,279

11 3410 Accounting Technician-Public Works A12 12 AF S 1.00 41,926 28,116 70,042 70,042

11 3410 Senior Department Specialist-Public Works A12 12 AF S 1.00 41,926 25,506 67,432 67,432

11 3410 Senior Department Specialist-Public Works A12 12 AF S 1.00 41,926 25,506 67,432 67,432

11 3410 Accounting Specialist-Public Works A10 12 AF S 1.00 37,417 23,671 61,088 61,088

11 3410 Public Works Superintendent N19 6 NU S 1.00 71,370 46,907 118,277 118,277

11 3410 Operations Supervisor N16 9 NU S 1.00 67,592 45,015 112,608 112,608

11 3410 Operations Supervisor N16 8 NU S 1.00 66,263 44,345 110,609 110,609

11 3410 Civil Engineer N16 6 NU S 1.00 61,661 33,960 95,621 95,621

11 3410 Engineering Tech IV A17 2 AF S 1.00 43,716 29,616 73,332 73,332

11 3410 Engineering Technician III A15 11 AF S 1.00 51,258 30,055 81,312 81,312

11 3410 Engineering Tech II A13 8 AF S 1.00 41,115 26,299 67,415 67,415

11 3410 Purchasing/Warehouse Coordinator A11 12 AF S 1.00 39,610 28,558 68,169 68,169

11 3410 Road Surface Coordinator O50 12 SE S 1.00 54,889 38,599 93,488 93,488

11 3410 Traffic Control Coordinator O50 12 SE S 1.00 54,889 38,599 93,488 93,488

11 3410 Vegetation Control Coordinator O50 10 SE S 1.00 53,298 37,796 91,094 91,094

11 3410 Road Worker IV O40 12 SE S 1.00 51,626 36,962 88,588 88,588




11 3410 Road Worker III O30 12 SE S 1.00 47,256 34,769 82,025 82,025









11 3410 Road Worker II O20 12 SE S 1.00 42,719 32,492 75,211 75,211





11 3410 Road Worker I O10 1 SE S 1.00 30,156 24,558 54,715 54,715







11 3410 Fleet Program Supervisor N16 9 NU S 1.00 66,120 36,760 102,880 77,160 25,720

11 3410 Lead Mechanic O61 8 SE S 1.00 49,985 30,449 80,434 80,434

41 3430 Journeyman Mechanic O41 12 SE S 1.00 46,589 31,641 78,231 78,231

11 3410 Mechanic O31 8 SE S 1.00 43,219 27,824 71,043 71,043

11 3410 Mechanic O31 4 SE S 1.00 39,183 26,257 65,440 65,440

11 3410 Mechanic O31 3 SE S 1.00 38,235 25,887 64,121 64,121

11 3410 Mechanic O31 2 SE S 1.00 37,309 25,528 62,837 62,837

41 3430 Mechanic O31 8 SE S 1.00 43,219 27,824 71,043 71,043

11 3410 Storeroom Maintenance/Data Entry Clerk A10 2 AF S 1.00 29,536 19,903 49,439 29,663 19,775

11 3410 Overtime 150 50 200 - 200

54.00 2,511,995 1,681,143 4,193,137 3,998,168 194,969

ROUNDED FOR SCHEDULE B

FTE - Public Works Fund 51.35 3,998,200

195,000

FTE - County Fleet Fund 2.65

Program Allocation

9

Documents

Public Works - Josephine County Online-HOME Works Budget 2015-16.pdf · JOSEPHINE COUNTY Public Works Fund Description The Public Works Fund was formed effective July 1, 2007. It