PUBLIC SAFETY 1. - Augusta, Georgia

Public Safety Committee Meeting Commission Chamber- 8/13/2019- 1:05 PM

PUBLIC SAFETY

1. Motion to approve Memorandum of Understanding (MOU)

between Georgia Emergency Management and Homeland Security Agency and Augusta-Richmond County Emergency

Management Agency for Grant Applications.

Attachments

2. Approve the replacement of infrastructure hardware and

software. Attachments

3. Motion to approve a change order to in the amount of $30,922 for soil remediation that will increase the net amount of P362943

to $91,903.30 for Bid #18-285 Demolition and Reconstruction of Parking and Roadway Entrance at Fire Station 4, awarded to

Contract Management Inc.

Attachments

4. Motion to approve the transfer of $158,000 from the Augusta Fire Department’s fund balance for the Engineering Department purchase of EMTRAC for all Fire Department first-response

vehicles.

Attachments

5. Meeting Management System for the purpose of Augusta decorum and order of questions and statements. (Requested by

Commissioner John Clarke)

Attachments

6. Motion to approve the minutes of the Public Safety Committee held on July 30, 2019. Attachments

www.augustaga.gov

Public Safety Committee Meeting

8/13/2019 1:05 PM

Approval - MOU between Georgia Emergency Management and Homeland Security and Augusta-

Richmond County EMA for Grant Applications

Department: Fire

Presenter:

Caption: Motion to approve Memorandum of Understanding (MOU) between Georgia Emergency Management and Homeland

Security Agency and Augusta-Richmond County Emergency Management Agency for Grant Applications.

Background: Emergency Management Performance Grant is a grant provided through GEMHSA to support the implementation of the National Preparedness System by supporting the building,

sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. The purpose of the EMPG program is to

provide Federal grants to states to assist state, local, territorial, and tribal governments in preparing for all hazards. The

Augusta-Richmond County Government, the Augusta-Richmond County Emergency Management Agency (EMA), and it’s Director agree to meet the requirements specified in the

Official Code of Georgia Annotated (Section 38-3-27) of the Georgia Emergency Management Act of 1981, as amended, the

Federal Emergency Management Agency (FEMA) FY2017 Emergency Preparedness Grant (EMPG) Guidance, and those rules, regulations and guidelines dictated by the Director of

GEMA/HS. This year GEMA/HS has implemented a new electronic system for grant applications. This MOU is required

in order to gain and maintain access to the electronic application system. This grant is awarded on an annual basis.

Analysis: This MOU is required in order to apply for grants that Augusta

applies for and is awarded on an annual basis. This MOU is required in order to gain and maintain access to the new

electronic system for grant applications implemented by GEMA/HS this year. Cover Memo

Item # 1

Financial Impact: Failure to approve this MOU will result in Augusta not obtaining

grant money that it receives annually and alternative funding would need to be found to continue programs.

Alternatives: Deny and find alternate funding.

Recommendation: To approve the motion to approve and apply.

Funds are

Available in the

Following

Accounts:

N/A

REVIEWED AND APPROVED BY:

Finance.

Law.

Administrator.

Clerk of Commission

Cover Memo

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8/13/2019 1:05 PM

Approve the replacement of infrastructure hardware and software.

Department: Information Technology

Presenter: Tameka Allen, Director

Caption: Approve the replacement of infrastructure hardware and software.

Background: Information Technology is continuing its effort of making sure

the City has the necessary technology infrastructure in place to meet the growing demands. Therefore, the following items are

being asked for approval: Information Technology is upgrading the existing backup system with a new (Veeam) Infrastructure Management and Backup System. Veeam will provide the

ability to restore data rapidly and prevent the possibility of extended downtime along with extensive virtual resource management. This purchase will be from TSA, off of HPE State

Contract ID SWC90814-04A, in the amount of $107,151. Information Technology is creating a 534 TB storage area. This

will become the ITCloud. In-house storage will be consolidated to provide faster IPOS to improve access speed. This purchase will be from RoundTower, off of State Contract # GA Enterprise

99999-SPD0000139 004, in the amount of $185,888. Additional software is necessary to facilitate these improvements. Six (6)

7JQ-00341 and four (4) 7NQ-00302 SQLSvrEntCore ALNG LicSAPk MVL 2Lic CorLic licenses will be purchased from Dell Marketing, LP, off of State Contract # GA ENterprise

99999-SPD0000060-006A, in the amount of $71,796. Necessary infrastructure replacement to keep all mission critical

communications equipment up to date and provide additional bandwidth to support Augusta’s growing network needs. These upgrades will be purchased from DSI, off of State Contract #

99999-SPD-T20120501-006, in the estimated amount of $1,065,611. This will be a five (5) year capital lease. Pending

approval, all lease information will be provided to Finance and Augusta’s Law Department for review.

Analysis: In accordance to Information Technology’s Strategic Plan, these

replacements and upgrades are necessary to continue the long

Cover Memo

Item # 2

term storage and protection of Augusta’s data. The advancement

of technology innovation to benefit service delivery will also be achieved through the purchase of these products. The replacement of obsolete hardware and software will allow

Information Technology to plan and improve business processes both internally and externally. The implementation of these new

improved services will benefit all support staff and customers. Maintaining a reliable infrastructure, supporting and meeting the technology needs of customers and providing convenient access

are several Strategic Goals that will be accomplished through these purchases.

Financial Impact: The total capital cost for the replacement of infrastructure hardware and software is $364,835. The total cost for the year one (1) capital lease is approximately $208,000. Funds are

available in the Information Technology budget.

Alternatives: Continue using obsolete hardware and software that is currently

in place.

Recommendation: Approve replacement of infrastructure hardware and software.

Funds are

Available in the

Following

Accounts:

Funds are available in the following accounts. Capital Purchase:

SPLOST VI Network Assessment GL#328-01-2110 JL#2199255104 $250,000. IT Capital SQL 2016 Enterprise 272015410-5424210 $30,000. IT Capital Clerk of Court(Tyler)

272015410-5424220 $47,970. IT Capital Data Protector 272015410-5424220 $36,865. Capital Lease: The total capital

lease cost for the replacement of infrastructure hardware and software is estimated to be $1,065,611. The year one (1) payment will be, approximately, $208,000. Funds are available

in the following accounts. IT Capital Core Infrastructure 272015410-5424910 $200,000 IT Capital Data Protector

272015410-5424220 $8,000


Procurement.

Information Technology.

Finance.

Law.

Administrator.

Clerk of Commission

Cover Memo

Item # 2

RoundTowerRoundTower5905 E. Galbraith Rd, 3rd FloorCincinnati OH 45236513-247-7900

Quote

Date 07/26/2019Quote # Q050512

Prepared ForAugusta Richmond CountyAttn: Information Technology Department535 Telfair StBldg 2000Augusta GA 30901

Expires 08/25/2019TermsUnity Solution

Customer Signature

______________________________________________

Subscription $

Component Breakdown

Services $6,904.22Support/Maintenance $38,287.06

Software $0.00Hardware $140,462.08

Prepared ByWes [email protected](704) 621-8208

Freight $235.60Training $

Quantity1

11111

1114

115

626

11111

111

111

111

1

ItemMPC_USS4

PCM_D4_2PS-PD-UXHFXDPD4122FD4SFP10IM-PS-HWE-004

D4BD6C25FD4-2SFXL-800D4FC-2SFX-400D4-2S10-1800D4123FD4-VS07-12000PS-PDAD-UXFRDIND4SP-4X600-10KD4ODPEKITD4SL10ICU458-002-524M-PS-SWE-004

APS_APPSYNC458-001-425M-PS-SWE-004

VIPR_SRM458-002-628M-PSM-SWE-005

RPT_E458-001-586M-PSM-SWE-004

Freight

DescriptionDELL EMC UNITY XT STORAGE (NEWSOLUTION)DELL EMC UNITY 380PD FOR UNITY XT HFUNITY 2U 25X2.5 DAE FLD RCKUNITY CNA 4X10GBE OPT SFPSPROSUPPORT W/NBD-HARDWARESUPPORTUNITY 380 DPE 25 X 2.5 DELL FLD RCKD4 800GB SAS FAST VP 25X2.5 SSDD4 400GB FAST CACHE 25X2.5 SSDD4 1.8TB 10K SAS 25X2.5 DRIVEUNITY 3U 15X3.5 DAE FLD RCKD4 12TB NLSAS 15X3.5 DRIVEPD ADDON, UNITY HF DAE

D4 SYSPACK 4X600GB 10K SAS 25X2.5UNITY 380 DPE INSTALL KITUNITY 2X4 PORT IO 10GBASETUNITY HFA BASE SOFTWARE=ICPROSUPPORT W/NBD-SOFTWARESUPPORTAPPSYNCAPPSYNC BSC FOR UNITY 300/380=ICPROSUPPORT W/NBD-SOFTWARESUPPORTSRMSTORAGE M&R FOR UNITYXT = ICPROSUPPORT W/MISSIONCRITICAL-SOFTWARERECOVERPOINTRP BASIC FOR UNITY 380/480/680/880=ICPROSUPPORT W/MISSIONCRITICAL-SOFTWAREFreight

Customer Unit Price0.00

0.004,224.681,113.29

0.0038,287.06

4,950.521,622.041,072.24

602.27990.11

1,587.81446.59

1,195.420.00

1,051.710.000.00

0.000.000.00

0.000.000.00

0.000.000.00

235.60

Customer Extended Price0.00

0.004,224.681,113.29

0.0038,287.06

4,950.5217,842.444,288.966,624.974,950.55

98,444.222,679.54

1,195.420.00

1,051.710.000.00

0.000.000.00

0.000.000.00

0.000.000.00

235.60

Total $185,888.96

Pricing is valid for 30 days. Subject to RoundTower Terms and Conditions.Contract# GA Enterprise 99999-SPD0000139 0004


Item # 2

1283 Kennestone Circle Marietta, GA 30066Send PO to: [email protected]@tsa.com

Quote

Date 7/29/2019Quote # 40326

CustomerKevin LuceCity of Augusta535 Telfair StreetMUNICIPAL BUILDING l000Augusta GA 30901United States

Ship ToKevin LuceCity of Augusta535 Telfair StreetMUNICIPAL BUILDING l000Augusta GA 30901United States

Expires 8/29/2019Sales Rep Nadia Namdari

ItemBB916ABB945AHA113A1HA113A1 5KKHA124A1HA124A1 55QH7J35A3H7J35A3 699H7J35A3 XDSR2B30AAETSA ProfessionalServices

Quantity221211122

241

DescriptionHPE StoreOnce 5100 48TB Capacity Upg KitHPE StoreOnce 5100 48TB Upg Kit LTUHPE Installation ServiceHPE StoreOnce Basic Installation SVCHPE Technical Installation Startup SVCHPE StoreOnce System startup SVCHPE 3Y Foundation Care 24x7 wDMR ServiceFor HPE Internal Entitlement PurposesHPE StoreOnce 5100 48TB Upgrade Kit SuppVeeam Pub Avail Ent+ 3yr 24x7 E-LTUTSA Professional Services: 40 hours onsite or remote

Each15,348.84

0.380.00

424.420.00

2,223.660.000.00

3,314.092,448.038,000.00

Extended30,697.68

0.760.00

848.840.00

2,223.660.000.00

6,628.1858,752.728,000.00

Total $107,151.84

Quoted from HPE State Contract ID SWC90813-04A


Item # 2

Augusta Richmond Unity XT 380

Index Page

System Cabinet Layout 1

General Information 1

System Tier Information 1

Pool Configuration 2

Power Information 3

I/O Configuration 3

Software Suites 3

Additional Information 3


Item # 2

Cabinet 1

General Information

Model Number Unity XT 380

Raw Capacity 704.86 TB

Unit Count 19 U

IOPS 25512

Block Size 8K

Usable Capacity 553.06 TB

Total Drive Count 92

Workload 80% Read - 20% Write

Capacity Utilization NA

Configuration Type New Solution

System Tier Information

Flash Count HS

800GB FLASH 3 10 1

Total 11

Usable Capacity 5.62 TB

SAS Count HS

600GB 10K 4 0

1.8TB 10K 10 1

15

12.89 TB

NL-SAS Count HS

12TB 7.2K 60 2

62

534.55 TB

Page 1


Item # 2

Fast Cache

Drive Type 400GB FLASH

Count 4

Hot Spare Count 0

Form Factor 2.5

Total 4

Pool ConfigurationGeneral Use

Tier Form Factor Drive Type RAID Type Drive Count UsableCapacity IOPS

FLASH 2.5 800GB FLASH 3 RAID 5 (4+1) 10 5.62 TB 21875

SAS 2.5 1.8TB 10K RAID 5 (4+1) 10 12.89 TB 937

NL-SAS 3.5 12TB 7.2K RAID 6 (10+2) 60 534.55 TB 2700

Total 80 553.06 TB 25512

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Power Information

Power Summary

Power Consumption 1.89 kVA

Region United States

Input Voltage V~208

Phases Single Phase

Site Circuit Breaker 30

Peak Inrush Current 225 A

Environmental

Operating Temp Below 26C

Heat Dissipation 5300 Btu/Hr

Sound Pressure 61 db

Sound Power 7.2 bels

Weight 767 lbs

Dimensions 24 in Width x 39.4 in Depth x 75 in Height

Clearance 42 in Front x 36 in Rear x 18 in Top

Energy Cost

Annual Energy Cost

GHG Emissions 15.39 tonnes/yr

Currency

PUE 2

Emission Factor 1238.39 lb/MWh

Local Utility Rate

I/O Configuration

Onboard CNA 10GbE Opt SFP

Additional I/O - Slot 1 4 x 10GbE BaseT

Software Suites

Unity Hybrid Base Software • Unisphere Suite• File, Block, VVols• Snapshots• Encryption• Anti-virus• Native Replication• FAST Cache & FAST VP

Additional Information

System Drive Tier Performance

System Drives Used For Data No

Raw Percentage of Flash 2 %

Operating System Version Unity 5.0

Date Created 24 Jul 2019

Midrange Sizer Version 8.4.2

Reserved NVMe Slots No

Total Hot Spares 4

Page 3


Item # 2

Legal DisclaimerDell EMC provides Midrange Sizer as a tool to help estimate, size and analyze storage capacity and IOPS requirements forUnity, SC Series and PowerVault array. Midrange Sizer is provided solely for estimating storage sizing. Results are based onordering requirements and best practices of product capabilities and limitations. Midrange Sizer uses a set of sizing assumptionsalong with provided inputs which may cause results to vary greatly due to many specific factors such as the environmentsetup/infrastructure, use-case and workload.

Midrange Sizer’s output is not a guarantee that a storage array will meet all actual data storage sizing requirements or anyexpected savings.

Please carefully read all of the terms of this disclaimer. By viewing and utilizing Midrange Sizer, you acknowledge that you haveread, understand and agree to this disclaimer.

* TB/GB label represents capacity in base-2 i.e. 1TB = 1024*1024*1024*1024 bytes* True effective capacity and usable capacity are reported which is calculated after all spare space is accounted for.

Page 4


Item # 2

Quote Date 7/31/2019

Expiration Date 10/29/2019

Quote Number 7302019-3

Cage Code: 674Q4

DUNS: 962751918

FEIN: 27-2586114

Quote Type:

535 Telfair Street 535 Telfair Street

Attn: Kevin Luce Attn: Kevin Luce

PREPARED BY PREPARED FOR PHONE # EMAIL ADDRESS SHIP TERMS

Pankaj Sharma Kevin Luce (706) 821-1603 [email protected] Best Way NET30

ITEM # PRODUCT DESCRIPTION QTY LIST PRICE UNIT PRICE TOTAL SERVICE DURATION

DC Core switch with fiber channel

N5K-C5672UP Nexus 5672UP 1RU, 32x10G SFP+, 16pxUP SFP+, 6x40G QSFP+ 2 37,702.51$ 18,851.26$ 37,702.51$ -

CON-SSSNT-5672UP SOLN SUPP 8X5XNBD Nexus 5672UP 1RU, 32x10G SFP+, 16pxUP SFP+ 2 14,155.00$ 10,616.25$ 21,232.50$ 60

CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 4 -$ -$ -$ -

N5672-ACC-KIT Nexus 5672 Chassis Accessory Kit 2 -$ -$ -$ -

N6KUK9-710N1.1B Nexus 5600/6000 Base OS Software Rel 7.1(0)N1(1b) 2 -$ -$ -$ -

N56-BAS1K9 Nexus 5600 Series LAN Base License 2 -$ -$ -$ -

N56-LAN1K9-P Limited Time Promotion for Nexus 5600 Series LAN Enterprise 2 10,000.00$ 5,000.00$ 10,000.00$ -

N56-16P-SSK9 Nexus 5600 Series 16 Port Storage License 2 6,400.00$ 3,200.00$ 6,400.00$ -

NXA-PAC-1100W-B Nexus 1100W Platinum PS, Port side intake airflow 4 -$ -$ -$ -

N6K-C6001-FAN-B Nexus 6001 Fan for Port Side Intake (Back to Front) airflow 6 -$ -$ -$ -

N1K-VLCPU-96-ESSTL Nexus 1000V Essential Edition Paper Delivery License Qty 96 2 -$ -$ -$ -

SFP-H10GB-CU3M 10GBASE-CU SFP+ Cable 3 Meter 2 100.00$ 50.00$ 100.00$ -

QSFP-H40G-CU5M= 40GBASE-CR4 Passive Copper Cable, 5m 2 375.00$ 187.50$ 375.00$ -

QSFP-H40G-CU3M= 40GBASE-CR4 Passive Copper Cable, 3m 1 250.00$ 125.00$ 125.00$ -

DC Access FEX

N2K-C2348TQ-E Nexus 2000, 10GT FEX; 48x1/10T; 6x40G QSFP 4 12,320.00$ 6,160.00$ 24,640.00$ -

CON-SNT-C2348TQE SNTC-8X5XNBD Nexus 2000, 10GT FEX 4 -$ -$ -$ 60


N2200-PAC-400W-SN N2200-PAC-400W Power Supply - Service Specific 8 -$ -$ -$ -

NXA-FAN-30CFM-F-SN Service Specific - Fan 12 -$ -$ -$ -

N2348TQ-E-FA-BUN Standard airflow pack: N2K-C2348TQ-E, 2AC PS, 3 Fan 4 -$ -$ -$ -

CON-SNT-48TQEFA SNTC-8X5XNBD Standard airflow pac 4 1,850.10$ 1,387.58$ 5,550.30$ 60

CVR-QSFP-SFP10G QSFP to SFP10G adapter 8 350.00$ 175.00$ 1,400.00$ -

SFP-10G-SR-S= 10GBASE-SR SFP Module, Enterprise-Class 16 700.00$ 350.00$ 5,600.00$ -

Augusta Richmond County

44670 Cape Court, Suite 100

Phone: (888) 286-3896

Fax: (703) 802-0798

SHIP TOBILL TO

Quote

State of GA Contract Number: 99999-SPD-T20120501-0006

Ashburn, VA 20147

Augusta Richmond County

Augusta, GA 30901 Augusta, GA 30901

Attachm

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mailto:[email protected]

Distribution switches - No 100G ports

C9500-16X-A Catalyst 9500 16-port 10Gig switch, Advantage 14 16,535.01$ 8,267.51$ 115,745.07$ -

CON-SSSNT-C95K16XA SOLN SUPP 8X5XNBD Catalyst 9500 16-por 14 6,795.75$ 5,096.81$ 71,355.38$ 60

C9500-NW-A C9500 Network Stack, Advantage 14 -$ -$ -$ -

PWR-C4-950WAC-R 950W AC Config 4 Power Supply front to back cooling 14 -$ -$ -$ -

PWR-C4-950WAC-R/2 950W AC Config 4 Power Supply front to back cooling 14 2,100.00$ 1,050.00$ 14,700.00$ -

CAB-TA-NA North America AC Type A Power Cable 28 -$ -$ -$ -

C9500-NM-BLANK Catalyst 9500 network module blank cover 14 -$ -$ -$ -

S9500UK9-169 UNIVERSAL 14 -$ -$ -$ -

C9500-DNA-16X-A C9500 DNA Advantage, Term licenses 14 -$ -$ -$ -

C9500-DNA-L-A-5Y DNA Advantage 5 Year License 14 11,830.00$ 5,915.00$ 82,810.00$ 60

NETWORK-PNP-LIC Network Plug-n-Play License for zero-touch device deployment 14 -$ -$ -$ -

Distribution Switches with 100G uplink ports

C9500-24Y4C-A Catalyst 9500 24x1/10/25G and 4-port 40/100G, Advantage 6 21,600.00$ 10,800.00$ 64,800.00$ -

CON-SSSNT-C95024YA SOLN SUPP 8X5XNBD Catalyst 9500 24-port 25/100G only, Adva 6 10,670.00$ 8,002.50$ 48,015.00$ 60

C9500-NW-A C9500 Network Stack, Advantage 6 -$ -$ -$ -

S9500UK9-169 UNIVERSAL 6 -$ -$ -$ -

C9K-PWR-650WAC-R 650W AC Config 4 Power Supply front to back cooling 6 -$ -$ -$ -

C9K-PWR-650WAC-R/2 650W AC Config 4 Power Supply front to back cooling 6 2,100.00$ 1,050.00$ 6,300.00$ -


C9K-F1-SSD-BLANK Cisco pluggable SSD storage 6 -$ -$ -$ -

C9500-DNA-24Y4C-A C9500 DNA Advantage, Term License 6 -$ -$ -$ -

C9500-DNA-L-A-5Y DNA Advantage 5 Year License 6 11,830.00$ 5,915.00$ 35,490.00$ 60


SFP-H10GB-CU3M= 10GBASE-CU SFP+ Cable 3 Meter 30 100.00$ 50.00$ 1,500.00$ -

DNAC and 2 x Switches

SDA-W-LABKIT Customer Lab Kit 1 -$ -$ -$ -

DN2-HW-APL Cisco DNA Center Appliance (Gen 2) - 44 Core 1 66,505.50$ 33,252.75$ 33,252.75$ -

CON-SSSNT-DN2HWPL SOLN SUPP 8X5XNBD DNA Center Appliance (Gen 2) 1 21,975.00$ 16,481.25$ 16,481.25$ 60

DNA-SW-1.2 Cisco DNA Center SW 1.2 1 -$ -$ -$ -


SFP-H10GB-CU3M 10GBASE-CU SFP+ Cable 3 Meter 2 75.00$ 37.50$ 75.00$ -

DN2-CPU-6152 2.1 GHz 6152/140W 22C/30.25MB Cache/DDR4 2666MHz 2 -$ -$ -$ -

DN2-MR-X32G2RS-H 32GB DDR4-2666-MHz RDIMM/PC4-21300/dual rank/x4/1.2v 8 -$ -$ -$ -

DN2-PCIE-ID10GF Intel X710-DA2 dual-port 10G SFP+ NIC 1 -$ -$ -$ -

DN2-PSU1-770W Cisco UCS 770W AC Power Supply for Rack Server 2 -$ -$ -$ -

DN2-SD-64G-S 64GB SD Card for UCS Servers 1 -$ -$ -$ -

DN2-SD19TM1X-EV 1.9TB 2.5 inch Enterprise Value 6G SATA SSD 8 -$ -$ -$ -

DN2-TPM2-002 Trusted Platform Module 2.0 for UCS servers 1 -$ -$ -$ -

DN2-RAID-M5 Cisco 12G Modular RAID controller with 2GB cache 1 -$ -$ -$ -

DN2-MSTOR-SD Mini Storage Carrier for SD (holds up to 2) 1 -$ -$ -$ -

DN2-SD480GM1X-EV 480 GB 2.5 inch Enterprise Value 6G SATA SSD 2 -$ -$ -$ -

DN2-PCIE-IQ10GF Intel X710 quad-port 10G SFP+ NIC 1 -$ -$ -$ -

C9300-24U-A Catalyst 9300 24-port UPOE, Network Advantage 2 4,833.75$ 2,416.88$ 4,833.75$ -

CON-SSSNT-C93002UA SOLN SUPP 8X5XNBD Catalyst 9300 24-port UPOE, Network Adva 2 2,494.50$ 1,870.88$ 3,741.75$ 60

C9300-NW-A-24 C9300 Network Advantage, 24-port license 2 -$ -$ -$ -

S9300UK9-166 CAT9300 Universal image 2 -$ -$ -$ -

PWR-C1-1100WAC-P 1100W AC 80+ platinum Config 1 Power Supply 2 -$ -$ -$ -

PWR-C1-1100WAC-P/2 1100W AC 80+ platinum Config 1 Secondary Power Supply 2 1,425.00$ 712.50$ 1,425.00$ -

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CAB-TA-NA North America AC Type A Power Cable 4 -$ -$ -$ -

SSD-120G Cisco pluggable USB3.0 SSD storage 2 1,125.00$ 562.50$ 1,125.00$ -

STACK-T1-50CM 50CM Type 1 Stacking Cable 2 75.00$ 37.50$ 75.00$ -

CAB-SPWR-30CM Catalyst Stack Power Cable 30 CM 2 71.25$ 35.63$ 71.25$ -

C1A1TCAT93001 DNA Premier Term, C9300 24-Port 2 -$ -$ -$ -

C1A1TCAT93001-5Y DNA Premier Term C9300 24P 5Y-DNA, 25 ISE PLS, 25 SWATCH 2 3,247.50$ 1,623.75$ 3,247.50$ 60

C1-C9300-24-DNAA-T Cisco ONE C9300 DNA Advantage 24-Port Term licenses 2 -$ -$ -$ -

C1-C9300-TRK-5Y Cisco ONE Subscription SKU 5Y 2 -$ -$ -$ 60

C1-ISE-BASE-T Cisco ONE ISE BASE License Term 50 -$ -$ -$ -

C1-ISE-BASE-TRK-5Y Cisco ONE Subscription ISE BASE 5Y 50 -$ -$ -$ 60

C1-ISE-PLS-T Cisco ONE ISE PLUS License Term 50 -$ -$ -$ -

C1-ISE-PLS-TRK-5Y Cisco ONE Subscription SKU ISE Plus 5Y 50 -$ -$ -$ 60

C1-SWATCH-T Cisco ONE StealthWatch License Term - 1 Flow License 50 -$ -$ -$ -

C1-SWATCH-TRK-5Y Cisco ONE Subscription SWATCH SKU 5Y 50 -$ -$ -$ 60

C9300-NM-8X Catalyst 9300 8 x 10GE Network Module 2 1,912.50$ 956.25$ 1,912.50$ -


40G SFP's

QSFP-40G-LR4-S= QSFP 40GBASE-LR4 Trnscvr Mod, LC, 10km, Enterprise-Class 6 10,900.00$ 5,450.00$ 32,700.00$ -

Voice Servers

BE7M-M5-K9 Cisco Business Edition 7000M (M5) Appliance, Export Restr SW 2 30,915.00$ 15,457.50$ 30,915.00$ -

CON-SNT-BE7MM5K9 SNTC-8X5XNBD Cisco Business Edition 7000M (M5) Applia 2 2,401.05$ 1,800.79$ 3,601.58$ 60

BE7K-PSU Cisco UCS 1050W AC Power Supply for Rack Server 4 -$ -$ -$ -

BE7K-NIC1 Intel i350 Quad Port 1Gb Adapter 4 -$ -$ -$ -

BE7K-PCIERISER Riser 1B incl 3 PCIe slots (x8, x8, x8); all slots from CPU1 2 -$ -$ -$ -

BE7K-RAIDCTRLR Cisco 12G Modular RAID controller with 4GB cache 2 -$ -$ -$ -

BE7K-DISK 300GB 12G SAS 10K RPM SFF HDD 28 -$ -$ -$ -

R2XX-RAID5 Enable RAID 5 Setting 2 -$ -$ -$ -

BE7K-RAM 16GB DDR4-2666-MHz RDIMM/PC4-21300/single rank/x4/1.2v 12 -$ -$ -$ -

BE7K-CPU 2.6 GHz 6132/140W 14C/19.25MB Cache/DDR4 2666MHz 2 -$ -$ -$ -

VIRT-LIC-NONE Do not factory-load a virtualization software license 2 -$ -$ -$ -


BE7H-M5-K9 Cisco Business Edition 7000H (M5) Appliance, Export Restr SW 1 51,495.00$ 25,747.50$ 25,747.50$ -

CON-SNT-BE79M5KH SNTC-8X5XNBD Cisco Business Edition 7000H (M5) Applia 1 2,399.65$ 1,799.74$ 1,799.74$ 60

BE7K-PSU Cisco UCS 1050W AC Power Supply for Rack Server 2 -$ -$ -$ -

BE7K-NIC1 Intel i350 Quad Port 1Gb Adapter 2 -$ -$ -$ -

BE7K-PCIERISER Riser 1B incl 3 PCIe slots (x8, x8, x8); all slots from CPU1 1 -$ -$ -$ -

BE7K-RAIDCTRLR Cisco 12G Modular RAID controller with 4GB cache 1 -$ -$ -$ -

BE7K-DISK 300GB 12G SAS 10K RPM SFF HDD 24 -$ -$ -$ -

R2XX-RAID5 Enable RAID 5 Setting 1 -$ -$ -$ -

BE7K-RAM 16GB DDR4-2666-MHz RDIMM/PC4-21300/single rank/x4/1.2v 12 -$ -$ -$ -

BE7K-CPU 2.6 GHz 6132/140W 14C/19.25MB Cache/DDR4 2666MHz 2 -$ -$ -$ -

VIRT-LIC-NONE Do not factory-load a virtualization software license 1 -$ -$ -$ -


VMW-VSP-STD-5A= VMware vSphere 6 Standard (1 CPU), 5-yr, Support Required 4 1,658.33$ 829.17$ 3,316.66$ -

CON-ISV1-VSXSTD5A VSphere Standard for 1 CPU; ANNUAL List 5-YR Reqd 4 1,800.00$ 1,350.00$ 5,400.00$ 60

UCS-VMW-TERMS Acceptance of Terms, Standalone VMW License for UCS Servers 4 -$ -$ -$ -

Wireless

MR45-HW Meraki MR45 Cloud Managed AP 150 1,449.00$ 536.13$ 80,419.50$ -

LIC-ENT-5YR Meraki MR Enterprise License, 5YR 150 450.00$ 225.00$ 33,750.00$ 60

Attachm

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age 3 of 4

Item # 2

FW's

MX68-HW Meraki MX68 Router/Security Appliance 48 995.00$ 497.50$ 23,880.00$ -

LIC-MX68-SEC-5YR Meraki MX68 Advanced Security License and Support, 5YR 48 2,250.00$ 1,125.00$ 54,000.00$ 60

TRN-CLC-001 100 Training credit. Expires in 1 yr. Team Captain required 3 30,000.00$ -$ -$

DSI Professional Services

DSI Professional Services Onsite Configuration, Installation, Migration, Day 2 support and

Training by CCIE R&S and Datacenter Engineer and CCIE Voice Engineer

1 150,000.00$

Additional Comments or Special Instructions SUBTOTAL 1,065,611.48$

TAX RATE 0.000%

TAX $0.00

S & H $0.00

OTHER $0.00

TOTAL $1,065,611.48

Wire Transfer Information: Remittance:

JP Morgan Chase Bank, N.A. DISYS Solutions Inc (DSI)

4 New York Plaza, Floor 15, Mailcode: NY1-E050 44670 Cape Court, Suite 100

New York, NY 10004-2413 Ashburn, VA 20147

Routing/Transit #: 021000021 (NY)

Lockbox Account #: 329381377

ACH Information: 7/31/2019

Routing/Transit #: 021000021 (NY) Authorized by Date

Pankaj Sharma

If you have any questions regarding this quote, please contact

Pankaj Sharma @ 571-707-3610 or [email protected]

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Item # 2

Augusta County

Statement of Work

Date: Wednesday, July 31, 2019

DSI Engineer: Vijay Yadav

Client: Kevin Luce


Item # 2

SOW Page 2 of 14

Contents

1) Document Control........................................................................................................................ 3

2) Introduction ................................................................................................................................ 4

3) Proprietary and Confidential ......................................................................................................... 4

4) Definitions ................................................................................................................................... 4

5) Scope of Work ............................................................................................................................. 5

6) Milestones ................................................................................................................................... 7

7) Project Management .................................................................................................................... 8

8) Deliverables ................................................................................................................................ 8

9) Client Responsibilities................................................................................................................... 8

10) DSI’s Responsibilities ................................................................................................................... 9

11) Assumptions ................................................................................................................................ 9

12) Out of Scope ............................................................................................................................... 9

13) Project Completion ...................................................................................................................... 9

14) Pricing ...................................................................................................................................... 10

15) Billing ....................................................................................................................................... 10

16) Change Order to Statement of Work ........................................................................................... 10

17) SOW Acceptance ....................................................................................................................... 10

Appendix A ....................................................................................................................................... 11

Appendix B ....................................................................................................................................... 12

Appendix C ....................................................................................................................................... 13

Appendix D ....................................................................................................................................... 14


Item # 2

SOW Page 3 of 14

1) Document Control Preparation

Action Name Role / Function Date

Prepared by Vijay Yadav Sr. Network Engineer 07-01-2019

Release

Version Date Released

Change Notice Pages Affected Remarks

1.0 07-01-2019 Initial Release All None

Distribution List

Approvals

Name Organization Title

DSI Engineering DSI N/A

Augusta County GA NA NA

Name Title Date Version Organization

[Name] [Job Title] [mm/dd/yyyy] [Version #] [Organization]


Item # 2

SOW Page 4 of 14

2) Introduction This Statement of Work (“SOW”) is entered into on 7/31/19 (the “Effective Date”) by and between Disys Solutions, Inc. (“DSI”), a Virginia corporation, located at 44670 Cape Court, Suite 100, Ashburn, Virginia 20147 and Augusta County (“Client”), located at 535 Telfair St Bldg. 2000 Augusta, GA 30901. System and product names described in this document are not always accompanied by their trademark symbols (™, ®). All other trademarks are the property of their respective owners.

3) Proprietary and Confidential This Statement of Work (SOW) includes data that shall not be disclosed outside of [Client] and shall not be duplicated, used, or disclosed - in whole or in part - for any purpose other than to evaluate this proposal or quotation. If, however, a contract is awarded to DISYS Solutions Inc. (DSI) as a result of, or in connection with, the submission of this data, the client shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Client’s right to use information contained in this data if it is obtained from another source without restriction.

4) Definitions • Deliverable: For the purposes of this SOW, the term ‘deliverable’ refers to one specific work product that is

the outcome of the engagement. Collectively, deliverables are the product for which the price of this SOW is exchanged. Services or activities (work) will be performed as a part of this SOW in order to produce the deliverables (work product).

• Documentation: The terms ‘document’ and ‘documentation’ as they relate to this SOW are intended to

mean any notes, charts, graphs, diagrams, report outputs, network addresses, passwords, configuration logs, or any other discretionary information deemed by DSI to be relevant to this effort. Documentation is not intended to be, or considered to be, complete, comprehensive, or exhaustive as it relates to the overall Client network or information systems environment. Any documentation provided as a part of the execution of this SOW will be limited to systems, items, or topics specifically referenced in this SOW.

• Knowledge Transfer: The term ‘knowledge transfer’, as it relates to this SOW, is intended to mean

conversational discussions about various technical aspects of this effort. Knowledge transfer is not intended to be, expected to be, or considered to be complete, comprehensive, or exhaustive as it relates to the overall Client network or information systems environment. Additionally, knowledge transfer is not intended to replace the need for formal instruction or vendor-supplied training in the operation of any systems installed or configured as part of this SOW.

• Training: Unless otherwise specifically stated in this SOW, DSI supplied training is not intended to convey

any formal certification or credential and is provided on a ‘best effort’ basis as a courtesy to the Client.

• Best Effort: The term ‘best effort’ as it relates to this SOW is intended to mean services provided by DSI to

the Client with no express warrantee or guarantee implied. A particular outcome of best effort service is not guaranteed, but every effort will be made to ensure the best result possible within the time allowed and with the resources available.

• IN SCOPE: The work described in the Activities section of this document, and effort toward the fulfillment

and delivery of items described in the Deliverables section of this document are considered to be ‘IN SCOPE’ as they relate to this effort. The contents of the Assumptions sections of this document provide specific clarification of the scope.

• OUT OF SCOPE: Any items, components, materials, efforts, objectives, tasks, or services not described in

either the Activities or Deliverables section of this document are considered ‘OUT OF SCOPE’ as they relate to this effort. OUT OF SCOPE work will not be performed without written authorization by the Client via the project change control process described herein.

• Testing, Validation, Verification: The terms ‘testing’, ‘validation’ and ‘verification’ refer to the process of

comparing measurements and observations of specific information systems to Client provided expectations or criteria. The Client is responsible to confirm that tests, validation, or verification is successful.

• Client: means entity who is authorized to receive or use the service or solution described in this SOW.

• Normal Business Hours: are Monday-Friday, 8:00am to 5:00pm local time excluding state, local and

national holidays.

• Milestone: A specific goal, objective, or event pertaining to services described under the terms of this SOW.

• Site Survey: An assessment by partner of the readiness of the client site for the implementation of the

product as further defined below.

• Staging: The assembly and software loading of product prior to Installation at client site.


Item # 2

SOW Page 5 of 14

5) Scope of Work This section provides an overview of the implementation services that Disys Solutions Inc. (DSI) is pleased to offer to Augusta County who are planning to purchase the following Cisco products and services. Those products include the following:

• 2 x Cisco Nexus N5K-C5672 Switches as DC core.

• 4 x Cisco Nexus N2K-C2348TQ-E as the FEX switches.

• 14 x Cisco Catalyst C9500-16-A

• 6 x Cisco Catalyst C9500-24Y4C-A

• Install and configure SDA-W-LABKIT

• Installation of 3 x Cisco Business Edition 7000 Servers

• Migration of Existing Unified Communication Applications to new BE7000 Servers

• Testing and Handover Below are the tasks involved in DC Migration & Implementation of Core, Distribution Switches, and SDA Lab.

Activity Duration

Nexus 5672 Core Switches

55 Man Days

Racking and hardware installation of New Nexus 9500 Core Switches

Check critical components network modules, Fan, Power supply are working fine.

Configure and makes sure that all the components are healthy and operable

Upgrade the switch NX-OS code to the latest version.

Install and check licenses if applicable.

Racking and hardware installation of Four FEX Nexus 2k Switches

Configure VPC between both core switches using 2 x 40G links for vPC peer Links and 1 x 10G link for peer keep alive.

Verify Verifying the vPC Configuration and vPC Consistency Checks.

Replicate all Data center layers 2 VLAN’s and layer 3 VLAN’s to new core switches.

Replicate all other configuration in new core switches similar to old core, stripping the configurations which are not required and align with cisco best practices.

Check Layer 3 routing between the different network segments i.e. interclan, WAN, internet etc.

Test the connectivity To/From different segment of network.

Configure for proper traffic flow, security, and other features using Cisco best practice

Catalyst 9500 as Distribution Switches

Racking and hardware installation.


Item # 2

SOW Page 6 of 14

Activity Duration

Check critical components like Supervisor, network modules, Fan, Power supply are working fine.

Configure and makes sure that all the components are healthy and operable.

Upgrade the switch IOS code to the latest version.

Configure L2 and L3 VLAN

Configure Routing as per requirement



SDA Lab Kit with 2 x Switches

Install DNA appliance into customer provided racks

Racking and hardware installation of 2 x Catalyst 9300 Switches

Upgrade the DNAC code to the latest version

Install and check licenses if applicable.

Add Devices in DNA appliance

Below are the tasks involved in UC Upgrade and Migration

Activity Duration

Install, Rack and Configure 3 x Cisco Business Edition 7000 Servers

20 Man

Days

Upgrade to the latest version of ESXi

Upgrade Cisco BE7000 drivers to the latest version

Migrate applications from old UCS to the new BE7000 servers

Upgrade CUCM (Pub, Sub1, and Sub2) to v12.5

Upgrade CUCN (Pub and Sub) to v12.5

Upgrade another CUCN (Pub) to v12.5

Upgrade CCX (Pub and Sub) to v12.0

Upgrade Quality Manager


Item # 2

SOW Page 7 of 14

Activity Duration

Provide Finesse training

Migrate Applications from v10.x to 12.5

Testing

Next Day Support and Project Closeout

IMPORTANT: Below are the Phone Models which have been deprecated in version CUCM 12.5. These phones

will not work with CUCM 12.5 anymore.

• Cisco Unified IP Phone 7970G

• Cisco Unified IP Phone 7971G-GE

• Cisco Unified Wireless IP Phone 7921G

• Cisco IP Phone 12 SP+ and related models

• Cisco IP Phone 30 VIP and related models

• Cisco Unified IP Phone 7902



• Cisco Unified IP Phone 7910SW


• Cisco Unified Wireless IP Phone 7920

• Cisco Unified IP Conference Station 7935

Customer should verify with any third party software application vendor if it supports Cisco Collaboration 12.5

6) Milestones

# Milestone Task

1 Project Launch Workshop / Site Visit / Information Gathering

2 Low level Design and Configurations Development

3 OS upgrade/ Racking and Cabling / Configuration Deployment and Testing

4 Migration / Cutover / Testing

5 Day2 Support

6 As-Built Documentation


Item # 2

SOW Page 8 of 14

7) Project Management A DSI Project Manager will schedule, coordinate and assist DSI personnel assigned to the project. The Project Manager will communicate regularly with Client personnel and be the single point of contact for Client personnel during the project.

Some or all the following activities may be included in the project depending on duration and complexity.

1. Project kick off meeting/workshop a. Team introductions b. Project overview c. Initial schedules d. Document any follow ups

2. Initial project planning meeting a. Escalation contacts b. Identify proposed project schedule c. Identify estimated project completion date

3. Ongoing project meetings (for projects lasting more than two weeks) a. Current status b. Concerns c. Follow ups d. Identify any changes that may require a Change Order

4. Project Close out Meeting a. Project review b. Address any open issues

8) Deliverables Some or all of the listed documentation may be included as part of the delivered services. Bullet (a) and (b) are for assessments only.

a. Services identified in Section (5) Scope of Work b. Final Presentation and review of findings and recommendations c. Final report documenting findings and recommendations d. Any additional supporting documentation as appropriate

(1) As-Built network diagram (2) Addressing and passwords of devices (3) All pertinent configuration files (4) Brief explanation of configuration file parameters (5) Basic troubleshooting techniques and links to appropriate online administration guides

9) Client Responsibilities In the delivery of the service, the Client responsibilities will be to provide where applicable:

a. Provide any supporting documentation such as building drawings/schematics/blueprints of Client site(s), network diagrams, configurations in electronic format;

b. Provide remote Access to network(s) if necessary c. Provide any necessary escort personnel for DSI staff; d. Provide any necessary access, passwords, and visibility to all network devices configuration

and security information e. Provide approval for digital photography f. Provide on-site access to all required areas and rooms, including secure and sensitive areas

as necessary to perform the assessment g. Provide access to ladders, lifts and other available equipment, when required, for wireless

network assessments h. Designate individuals as primary Project and engineering contacts


Item # 2

SOW Page 9 of 14

i. Provide access to key knowledge personnel

10) DSI’s Responsibilities In the delivery of the service, DSI’s responsibilities will be to provide: a. Trained and certified personnel to perform the activities identified in the Scope of Work

Section of this document. b. Provide any necessary tool(s) and related technologies essential to perform activities

identified in the Scope of Work Section of this document. c. Maintain client confidentiality and information security

11) Assumptions Below is a list of assumptions related to the execution of the activities for this Statement of Work. Some assumption may vary depending on whether the activities are remote or on site.

a. Access to Client systems as required as part of the scope of work b. Client Site(s) is accessible during project hours and there are no restrictions present to

entering an area necessary for the Assessment c. DSI will be provided with necessary Client escort personnel to gain access to any necessary

locations that may otherwise be inaccessible for security reasons d. Client will respond in a timely manner to requests for access to Client Site(s), device login,

configuration and security information. Any delays may cause delays in the agreed to timeline e. Work will begin on an agreed schedule between the client, DSI PMO and DSI Sales. f. If there is a schedule delay not exclusively caused by DSI, or a change in scope or

deliverables, there may be a mutually agreed to price increase g. Any changes to the design and equipment presented to the Client within this proposal and

BOM will require a change order to the scope of work h. All Client systems that will interface with the solution provided as part of these services will

have manufacturer support in place. Additional charges may result if DSI is required to trouble shoot unsupported systems.

12) Out of Scope Any services that are not specifically detailed herein are excluded from the Services to be provided under this SOW.

13) Project Completion This project will be considered complete when all expected deliverables have been received by Client, as acknowledged and agreed to by the parties through a Project Completion form, in accordance with the procedures set forth in this paragraph. At the completion of the project, DSI will provide the Client with a Project Completion form. The Client will have 7 calendar days from the date of receipt of the Project Completion form either (i) to accept it by signing and returning it to DSI, or (ii) to articulate its objections in writing to DSI. If the Client does not timely provide DSI with written acceptance or objection(s) within the Seven (7) calendar day period, the Client will be deemed to have ACCEPTED the project and all associated deliverables without any further action by either party.


Item # 2

SOW Page 10 of 14

14) Pricing Below is pricing for the services and activities defined in this statement of work.

Service Cost

Engineering Services 150,000.00$

Total 150,000.00$

15) Billing Client will be invoiced monthly for services to date. If the project is completed prior to the end of the month, the final invoice will be submitted as soon as the project effort is complete. If billing milestones are established as part of the project, it will supersede monthly invoicing.

16) Change Order to Statement of Work Requests by Client, which are outside the scope of this SOW are subject to a change order using the form in Appendix C.

17) SOW Acceptance As a duly authorized representative, I hereby acknowledge, accept and authorize this statement of work.

Client

(SIGNED) (DATE)

(PRINT NAME) (TITLE)

This SOW will not be considered valid for execution unless signed by autorized agent of Client.


Item # 2

SOW Page 11 of 14

Appendix A

PROJECT COMPLETION CERTIFICATE

When the project is complete, DSI will request final acceptance of all services and deliverables from Client via the following project completion form: PROJECT COMPLETION FORM This document serves to confirm that the project has been completed and all of its deliverables have been met per the Statement of Work.

1. Project Name:

2. Client: Client Client Contact Title Address1 Address2 City, State, Zip Phone number Email Address

3. Project Number: DSI Internal Use

4. Phase(s) to be Billed: Specific phase(s) billed

Summary of Deliverables:

First Deliverable Second Deliverable Third Deliverable Additional DeliverablesS

Note: Please provide total project hours

5. Acceptance

PROJECT COMPLETION DELARATION: The Client project team has received and reviewed all expected deliverables of the project, accepts all the services provided, and considers the terms of the SOW fulfilled. Client authorizes DSI to invoice any outstanding balance for services rendered.

Signature: Title: Date:


Item # 2

SOW Page 12 of 14

Appendix B Satisfaction Survey

To ensure we are providing service excellence please take a moment to fill out the survey below and return it to the DSI Project Manager assigned to the project.

Overall, I am very satisfied with the way DSI performed this project.

Strongly agree Agree Neutral Disagree Strongly Disagree

Overall, I am very satisfied with the scheduling of this project.


Overall, I am very satisfied with the level of communication during this project.


Overall, I am very satisfied with the Project Management on this project.


Overall, I am very satisfied with the Engineering effort on this project.


Overall, I am satisfied with the DSI account manager.


Compared to how you felt about DSI before this project, what is the likelihood of completing

another project with DSI?

Better, based on Performance About the same Worse, based on performance

Based on your experience, how likely would you be to recommend DSI?

Definitely will Probably will About the same Probably will not Definitely will not

Additional comments:


Item # 2

SOW Page 13 of 14

Appendix C

PROJECT CHANGE ORDER

Throughout the project it may be necessary to amend this scope of work or request approval for additional project related costs. Such requests will be submitted to Client via the following project change order.

PROJECT CHANGE ORDER

1. Project Information 1. Project Name:

2. Account Manager:

3. Project Manager:

4. Client Sponsor:

5. Governing SOW: This change request shall serve as an extension of service SOW ‘Statement of Work for Storage Assessment executed between DSI and Client on [DATE].

2. Change Request

2.1. Change Description

Details of changes requested

2.2. Change Description:

2.3. Change Justification:

2.4. Change Impact

2.4.1. Effective Date:

2.4.2. Estimated Duration:

2.4.3. Estimated Cost:

3. Acceptance Client ACCEPTANCE OF PROPOSED CHANGE: The Client project team has reviewed and accepts the proposed change to the project scope and modification of the terms of the governing SOW.

Signature: Title: Date:


Item # 2

SOW Page 14 of 14

Appendix D Additional Supporting Information


Item # 2


8/13/2019 1:05 PM

Change Order Request - P362943 for Bid #18-285 Demolition and Reconstruction of Parking and

Roadway Entrance at Fire Station 4

Department: Fire

Presenter:

Caption: Motion to approve a change order to in the amount of $30,922 for soil remediation that will increase the net amount of P362943

to $91,903.30 for Bid #18-285 Demolition and Reconstruction of Parking and Roadway Entrance at Fire Station 4, awarded to

Contract Management Inc.

Background: Bid Item #18-285 Demolition and Reconstruction of Parking and Roadway Entrance at Fire Station 4 was awarded to Contract

Management in October 2018. This project is a means to create a more direct access point for Fire Department personnel to enter and park fire apparatus without damaging the driveway/parking

lot surface due to the weight of the vehicles. As part of the site preparation, Contract Management had CSRA Testing &

Engineering Co. test the soil. CSRA Testing & Engineering reported at least three feet of soil needs to be removed and replaced with stabilizing stone or geogrid before construction of

the new parking lot and driveway can begin. The quote for soil remediation at the Station 4 work site exceeds 50% of the

original job cost of $60,981.30. A letter, dated May 14, 2019, was sent to Geri Sams of the Procurement Department explaining the issue and asking if the best course of action

would be to request a change order or to bid the work out separately. The Procurement Department advised that it could

not go out for bid separately and instructed the Fire Department to request a change order through Commission for soil remediation at Station 4 to complete this project.

Analysis: Accepting the quote and approving the change order will get the project completed in a timely manner. Alternatively, putting the

soil remediation out for bid separately or rebidding the project in its entirety will delay the completion of this project for several months but the Procurement Department advised since Contract

Cover Memo

Item # 3

Management was awarded the bid that these issues had to be

addressed with a change order.

Financial Impact: $30,922 - Funds are available in the Augusta Fire Department Fund Balance

Alternatives: (1) Approve the change order request for $30,922 to P362943 (2) Bid out the additional work as a separate bid to obtain

competitive pricing for soil remediation at Station 4 - Not Recommended by the Procurement Department (3) Pay Contract Management for work they have completed up to this point and

rebid the entire project to include the cost of soil remediation to one bidder.

Recommendation: approve Motion to approve a change order in the amount of $30,922 for soil remediation that will increase the net amount of P362943 to $91,903.30 for Bid #18-285 Demolition and

Reconstruction of Parking and Roadway Entrance at Fire Station 4, awarded to Contract Management Inc.

Funds are

Available in the

Following

Accounts:

$30,922 - Funds are available in the Augusta Fire Department Fund Balance


Finance.

Procurement.

Law.

Administrator.

Clerk of Commission

Cover Memo

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8/13/2019 1:05 PM

Fire Department Fund Balance Transfer for EMTRAC Engineering Purchase for Fire Department

Vehicles.

Department: Fire

Presenter:

Caption: Motion to approve the transfer of $158,000 from the Augusta Fire Department’s fund balance for the Engineering Department

purchase of EMTRAC for all Fire Department first-response vehicles.

Background: The EMTRAC system will be purchased through the Engineering Department’s current contract and installed on all Fire Department first-response vehicles.

Analysis: EMTRAC will give the Fire Department the ability to reduce response times and increase roadway safety.

Financial Impact: Equipment and installation costs are estimated at 158,000. Funds

are available in the Fire Department fund balance

Alternatives: None

Recommendation: Motion to approve the transfer of $158,000 from the Augusta Fire Department’s fund balance for the Engineering Department purchase of EMTRAC for all Fire Department first-response

vehicles.

Funds are

Available in the

Following

Accounts:

Equipment and installation costs are estimated at 158,000. Funds are available in the Fire Department fund balance

REVIEWED AND APPROVED BY:Cover Memo

Item # 4

Finance.

Law.

Administrator.

Clerk of Commission

Cover Memo

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8/13/2019 1:05 PM

Meeting Management System

Department:

Presenter: Commissioner John Clarke

Caption: Meeting Management System for the purpose of Augusta decorum and order of questions and statements. (Requested by

Commissioner John Clarke)

Background:

Analysis:

Financial Impact:

Alternatives:

Recommendation:

Funds are

Available in the

Following

Accounts:


Cover Memo

Item # 5

AGENDA. ITEM REQUEST FORM

Commission meetings: First and third Tuesdays of each month - 2:00 p.m.Committee meetings: Second and last Tuesdays of eaeh month - 1:00 p.m.

Commission/Committee: (Please check one and insert meeting date)

Commission Date of Meeting_Date of Meetings.-/J -nDate of Meeting _Date of Meeting _Date of Meeting _Date of Meeting

Contact Information for IndividuaVPresenter Making the Request:

Name: ffi/ 'a 4Address:Telephone Number:Fax Number:E-Mail Address:

Caption/Topic of Discussion to be placed on the A

Public Services CommitteeAdministrative Services CommitteeEngineering Services CommitteeFinance Committee

Please send this request form to the

Ms. Lena J. BonnerClerk of CommissionSuite 220 Municipal Building535 Telfair StreetAugusta, GA 30901

following address:

Telephone Number:Fax Number:E-MaiI Address:

706-821-1820706-821-r838nmorawski@au gustaga.gov

Requests may be faxed, e-mailed or delivered in person andOffice no later than 9:00 a.m. on the Thursday precedingmeeting of the following week. A five-minute time limit will

must be received in the Clerk'sthe Commission or Committeebe allowed for presentations.


Item # 5


8/13/2019 1:05 PM

Minutes

Department:

Presenter:

Caption: Motion to approve the minutes of the Public Safety Committee held on July 30, 2019.

Background:

Analysis:

Financial Impact:

Alternatives:

Recommendation:

Funds are

Available in the

Following

Accounts:


Cover Memo

Item # 6

Public Safety Committee Meeting Commission Chamber - 713012019

ATTENDANCE:

Present: Hons. D. Williams, Chairman; Garrett, Vice Chairman; B.Williams and Sias, members.Absent: Hon. Hardie Davis, Jr., Mayor.

PUBLIC SAF'ETY

1. Motion to approve acceptance of a grant from the Juvenile Justice Incentive ItemGrant Program Funding Committee in the amount of $467,621 effective July Action:1,2019 for the Richmond County Juvenile Court Multi-systemic Therapy and ApprovedAggression Replacement Training Programs.

Motions

Motion Motion Text

r ype

Motion to. aDDrove.APProve

vtorio, Passes4-0.

Made By

CommissionerBobby Williams

Seconded By

CommissionerBrandon Garrett

MotionResult

Passes

MotionResult

Passes

2. Motion to approve the minutes of the Public Safety Committee held on July 9, Item2019. Action:

Approved

Motions

Motion Motion Textr ype

Motion to^ aDDrove.APProve vtotion passes

4-0.

Made By

CommissionerBobby Williams

Seconded By

CommissionerBrandon Garrett

3.


Item # 6

Discuss status of the demolition of 401 Walton Wuy; progress with the ltemdevelopment of new juvenile court and training facility. (Requested by Action:Commissioner John Clarke - referred from July 9 Public Safety ApprovedCommittee)

Motions

Y::*1"' Motion Text Made By seconded By MotionType ''---- -'t *-------- -r Result

Motion to delete

^ this item from the Commissioner CommissionerApprove agenda. Bobby williams Brandon Garrett Passes

Motion Passes 4-0.

4. Motion to approve a Second Amendment of the Contract with Pierce ItemManufacturing in reference to RFP 17-137 Emergency Apparatus/Fire Action:Pumper to Pierce to purchase three (3) Pierce Engines, and to authorize the ApprovedMayor to execute the appropriate documents.

Motions

Motion r. Motion;------ Motion Text Made By Seconded By'l ype "---- -r Result

Motion to

^ approve. Commissioner CommissionerApprove ruro,ion passes Sammie Sias Bobby Williams Passes

4-0.

www.augustaqa.gov


Item # 6

Documents

PUBLIC SAFETY 1. - Augusta, Georgia