PUBLIC INVOLVEMENT PROGRAM · 2019. 2. 12. · PUBLIC INVOLVEMENT PROGRAM PAGE 3 JANUARY 2019 Project Contact Information: For additional information about this project, please contact:

PUBLIC INVOLVEMENT PROGRAM

Northeast Gateway: Welaunee Boulevard

Project Development and Environment Study

From Fleischmann Road to Centerville Road at Shamrock Street

Leon County, Florida

January 2019

Prepared For:

Prepared By:

NORTHEAST GATEWAY: WELAUNEE BOULEVARD PD&E STUDY

LEON COUNTY, FLORIDA

PUBLIC INVOLVEMENT PROGRAM PAGE II JANUARY 2019

TABLE OF CONTENTS

Description of Proposed Improvements ------------------------------------------------------------------------------------------------ 1

Project Background ------------------------------------------------------------------------------------------------------------------------ 3

Project Goals-------------------------------------------------------------------------------------------------------------------------------- 4

Identification of Agencies and Affected Public ---------------------------------------------------------------------------------------- 4

Federal, State, Regional, and Local Agencies ----------------------------------------------------------------------------------------- 4

Elected and Appointed Officia ls ---------------------------------------------------------------------------------------------------------- 6

Groups and Organizations ---------------------------------------------------------------------------------------------------------------- 7

Environmental Justice Populations ------------------------------------------------------------------------------------------------------ 7

Outreach Activities--------------------------------------------------------------------------------------------------------------------------- 8

Media Outreach----------------------------------------------------------------------------------------------------------------------------- 8

News/Press Releases --------------------------------------------------------------------------------------------------------------------- 9

Public Notices/Legal Display Ads -------------------------------------------------------------------------------------------------------- 9

Public Announcements -------------------------------------------------------------------------------------------------------------------- 9

Direct Mail List ------------------------------------------------------------------------------------------------------------------------------ 9

Website ------------------------------------------------------------------------------------------------------------------------------------- 9

Presentations to Local Officia ls----------------------------------------------------------------------------------------------------------10

Other Presentations -----------------------------------------------------------------------------------------------------------------------10

Public Meetings ----------------------------------------------------------------------------------------------------------------------------10

Public Hearing -----------------------------------------------------------------------------------------------------------------------------11

Informal/Unscheduled Meetings---------------------------------------------------------------------------------------------------------11

Public Outreach Schedule ----------------------------------------------------------------------------------------------------------------11

Coordination with Local Governments -------------------------------------------------------------------------------------------------11

Public Hearing -------------------------------------------------------------------------------------------------------------------------------12

Public Hearing Site ------------------------------------------------------------------------------------------------------------------------12

Public Advertisement ---------------------------------------------------------------------------------------------------------------------12

Letters of Invitation ------------------------------------------------------------------------------------------------------------------------12

Hearing Preparation-----------------------------------------------------------------------------------------------------------------------12

Transcript -----------------------------------------------------------------------------------------------------------------------------------12

Documents for Public Review -----------------------------------------------------------------------------------------------------------12

Title VI Civil Rights Act -------------------------------------------------------------------------------------------------------------------13

Amer icans with D isab ilities Act (ADA) Compliance-----------------------------------------------------------------------------------13

Public Hearing Follow-Up------------------------------------------------------------------------------------------------------------------13

Responses ---------------------------------------------------------------------------------------------------------------------------------13

Recommendation Notice -----------------------------------------------------------------------------------------------------------------13

Public Hearing Transcript Package -----------------------------------------------------------------------------------------------------13

Comments and Coordination Repor t (Public Involvement Summary Report) ----------------------------------------------------13

Public Involvement During Design ------------------------------------------------------------------------------------------------------14

LIST OF FIGURES

Figure 1 – Study Location Map -------------------------------------------------------------------------------------------------------------- 2

NORTHEAST GATEWAY: WELAUNEE BOULEVARD PD&E STUDY

LEON COUNTY, FLORIDA

PUBLIC INVOLVEMENT PROGRAM PAGE III JANUARY 2019

LIST OF TABLES

Table 1. Tentative Schedule for Public Involvement Activities -------------------------------------------------------------------------11

PUBLIC INVOLVEMENT PROGRAM PAGE 1 JANUARY 2019

PUBLIC INVOLVEMENT PROGRAM

Project Development and Environment (PD&E) Study

Northeast Gateway: Welaunee Boulevard

Leon County, Florida

Blueprint Intergovernmental Agency, recognizes the success of each transportation improvement project depends

on a successful public outreach effort. Blueprint Intergovernmental Agency is committed to conducting a Public

Involvement Program (PIP) to reach the community and anyone who has an interest in or is affected by the project.

The purpose of this PIP is two-fold: to provide information to and receive information from concerned citizens,

agencies, private groups, organizations, governmental agencies, and elected and appointed officials. This program

helps ensure that the study reflects the values and needs of the communities it is designed to benefit. The PIP will

be updated and amended throughout the project to incorporate the latest public involvement policies and techniques

as they evolve. Public input is collected through the project duration. The PIP includes a schedule of events and a

list of documentation and procedures exhibiting compliance with state and federal regulations.

The PIP for the Northeast Gateway: Welaunee Boulevard PD&E Study is in compliance with the PD&E Guidelines

and the Florida Design Manual, Florida Statutes Sections 286.0105, 286.011, and 339.155 and Rule Chapter 14 of

the Florida Administrative Code, Executive Orders 11990 and 11988, Council of Environmental Quality Regulations

for Implementing the Procedural Provision of the National Environmental Policy Act, the Efficient Transportat ion

Decision Making Manual (ETDM), Department of Transportation Order 5610.1C, and Parts 23 and 40 of the Code

of Federal Regulations.

DESCRIPTION OF PROPOSED IMPROVEMENTS

Project Name: Northeast Gateway: Welaunee Boulevard PD&E Study

Project Limits: From Fleischmann Road to Centerville Road at Shamrock Street

Contract Number: 4309

ETDM Number: TBD

Project Type: PD&E

Anticipated Class of Action: SEIR

Proposed Activity: The proposed activity includes evaluating the extension of Welaunee Boulevard from

Fleischmann Road, over I-10 to Centerville Road at Shamrock Street, a distance of approximately 5 miles. The

study location map is shown in Figure 1.


Figure 1 – Study Location Map


Project Contact Information:

For additional information about this project, please contact:

Ryan Wetherell, P.E. Joshua Logan, P.E.

Consultant Project Manager Project Manager

Kimley Horn and Associates, Inc. Blueprint Intergovernmental Agency

2615 Centennial Boulevard, Suite 102 315 South Calhoun Street, Suite 450

Tallahassee, Florida 32308 Tallahassee, Florida 32301

Office: 850-553-3509 Office: 850-891-6191

Email: [email protected] Email: [email protected]

Susan Emmanuel

Public Information Officer

Blueprint Intergovernmental Agency

315 South Calhoun Street, Suite 450

Tallahassee, Florida 32301

Office: 850-219-1060

Email: [email protected]

Project Background

The project will conduct a PD&E Study for evaluating the extension of Welaunee Boulevard from

Fleischmann Road, over I-10 to Centerville Road at Shamrock Street, a distance of approximately 5 miles.

The proposed Welaunee Boulevard Extension typical section is a four-lane divided arterial roadway

inclusive of sidewalks and multi-use trails. The standard right of way being planned for the facility is 120-

140 feet. The project does not include an interchange at I-10.


The project includes a new Welaunee Greenway that would connect with the Miccosukee Canopy Road

Greenway (MCRG) and cross I-10 on a proposed pedestrian/bicycle bridge and is included in the local

government land use and transportation plans. With the exception of a portion of the Welaunee Greenway,

the project is located inside the Urban Services Area on lands planned for urban development since 1990.

To achieve Blueprint approval of the preferred alternative to advance into final design, agency coordination,

public involvement, technical support, and environmental compliance will be conducted.

This study will be a part of FDOT’s Efficient Transportation Decision Making (ETDM) process. A purpose

and need statement, project description, and preliminary environmental discussion will be developed.

Project Goa ls

The goals for the Northeast Gateway: Welaunee Boulevard PD&E Study are to analyze and assess the

Project’s impact on the social, economic, cultural, natural, and physical environment, in order to develop

the Location and Design Concept of the Project in accordance with FDOT policy, procedures, and

requirements.

IDENTIFICATION OF AGENCIES AND AFFECTED PUBLIC

A project email and/or mailing list will be developed, augmented, and maintained throughout the project.

The email and/or mailing list will contain elected and appointed officials; local, regional, state, and federal

agencies; concerned citizens and organizations; property owners and businesses; media; and other

interested parties that have expressed an interest in the project or requested to be added to the email

and/or mailing list.

Email and mailing list recipients (officials, agencies, property owners, interested parties) will receive

notification letters to the kick-off and alternatives public meetings and the public hearing.

Federa l , Sta te , Regiona l , and Loca l Agencies

The following federal, regional, state, and local agencies may have a concern regarding this project due to

jurisdictional review or because an expressed interest is identified. These agencies are contacted through

the Advance Notification coordination process at the outset of the project in accordance with Part 1, Chapter

3 of the PD&E Manual. These agencies provide valuable input with regard to the project’s implementation

and consistency with local, regional, state, and federal goals, objectives, and policies. When identified,

concerned agencies will be added to the list and contacted throughout the study. Early and continued

coordination with the affected agencies provides valuable input into the project development process. The

preliminary list is included below:

Federal Agencies

U.S. Department of Transportation – Federal Highway Administration,

Division Administrator

U.S. Department of Homeland Security – Federal Emergency Management Agency, Mitigation

Division, Chief

U.S. Army Corps of Engineers – Regulatory Branch, District Engineer

U.S. Army Corps of Engineers – Pensacola Regulatory Office


U.S. Department of Commerce – National Oceanic and Atmospheric Administration, National Marine

Fisheries Service

U.S. Department of Commerce – National Oceanic and Atmospheric Administration

U.S. Environmental Protection Agency – Region IV, Regional Administrator

U.S. Department of Interior – U.S. Fish and Wildlife Service

U.S. Department of Interior – Bureau of Indian Affairs

U.S. Department of Interior – Bureau of Land Management, Eastern States Office

U.S. Department of Interior – U.S. Geological Survey - Florida Integrated Science Center

U.S. Department of Housing and Urban Development – Regional Environmental Officer

Federal Transit Administrator - ETAT Representative

Federal Aviation Administration - Airports District Office

State Agencies

Florida State Clearinghouse – FDEP Office of Intergovernmental Programs

Florida Department of Environmental Protection- ETAT Representative

Florida Department of Environmental Protection- Water Management District

Florida Department of State- ETAT Representative

Florida Fish and Wildlife Conservation Commission – ETAT Representative

Florida Department of Agriculture and Consumer Services - ETAT Representative

Florida Fish and Wildlife Conservation Commission – Division of Marine Fisheries

Regional Agencies

Northwest Florida Water Management District

Northwest Florida Department of Environmental Protection

Tallahassee/Leon County Planning Commission

Capital Region Transportation Planning Agency (CRTPA)

Apalachee Regional Planning Council

Native American Tribes

Miccosukee Tribe of Indians of Florida

Mississippi Band of Choctaw Indians


Muskogee (Creek) Nation

Poarch Band of Creek Indians

Seminole Tribe of Florida

Seminole Nation of Oklahoma

Elected and Appointed Officia ls

Coordination with elected officials is necessary to the project’s success. Elected and appointed officials are

encouraged to attend the public meetings and public hearing. Lists are updated throughout the project to

reflect changes in elected officials. A listing of elected and appointed officials, as of December 2018, follows:

Federal Delegation

The Honorable Rick Scott, U.S. Senator

The Honorable Marco Rubio, U.S. Senator

The Honorable Neal Dunn, U.S. Representative, District 2

State Delegation

The Honorable Bill Montford, Senator, District 3

The Honorable Ramon Alexander, State Representative, District 8

The Honorable Loranne Ausley, State Representative, District 9

Leon County

The Honorable Bill Proctor, Commissioner, District 1

The Honorable Jimbo Jackson, Commissioner, District 2 (2018/19 Chairman)

The Honorable Rick Minor, Commissioner, District 3

The Honorable Bryan Desloge, Commissioner, District 4 (2018/19 Vice-Chairman)

The Honorable Kristin Dozier, Commissioner, District 5

The Honorable Mary Ann Lindley, Commissioner, At-Large

The Honorable Nick Maddox, Commissioner, At-Large

The Honorable Rocky Hanna, Superintendent, Leon County School District

The Honorable Walt McNeil, Sheriff, Leon County

Vincent S. Long, County Administrator

Jerome Gaines, Chief, Fire Services, Leon County and City of Tallahassee

Brent Pell, Director, Public Works


Kevin Peters, Director, Emergency Management

Charles Wu, P.E., Director, Engineering Services

City of Tallahassee

The Honorable John E. Dailey, Mayor, Seat 4

The Honorable Curtis Richardson, Mayor Pro Tem, Seat 2

The Honorable Elaine Bryant, Commissioner, Seat 1

The Honorable Jeremy Matlow, Commissioner, Seat 3

The Honorable Dianne Williams-Cox, Commissioner, Seat 5

Reese Goad, City Manager

Wayne Tedder, Assistant City Manager

Ashley Edwards, Director, Parks, Recreation & Neighborhood Affairs

Jennifer Porter, Interim General Manager, Underground Utilities & Public Infrastructure

Michael DeLeo, Chief, Police Department

Jerome Gaines, Chief, Fire Department, Leon County and City of Tallahassee

Allen Seacrest, Traffic Mobility Manager

Steve Shafer, City Engineer

Groups and Organiza tions

Other organizations or groups having a direct or expressed interest in the project have been identified and

will be included on the mailing list. These include:

▪ Tallahassee-Leon County Office of Economic Vitality

▪ Greater Tallahassee Chamber of Commerce

▪ Big Bend Minority Chamber of Commerce

▪ Capital City Chamber

▪ Tallahassee and Leon County Community Redevelopment Agency (CRA)

▪ Leon County Tourist Development Council

▪ Killearn Homes Association (Killearn Kloverleaf Newsletter)

Environmenta l Justice Popula tions

The project area may contain low-income and minority populations that could require special attention for

Environmental Justice. The study will examine demographic data and identify these populations to focus

outreach efforts to ensure full and fair participation in the public involvement activities. During public

involvement activities, the project team will make reasonable efforts to identify attendees and participants


who are from Environmental Justice communities. The study will address disproportionately high and

adverse human health or environmental effects impacts on these populations.

OUTREACH ACTIVIT IES

The following techniques are used to notify the public of the proposed transportation improvement and to

solicit public input about the project development process. All materials for the public outreach activities are

coordinated and approved by Blueprint Intergovernmental Agency prior to distribution. Blueprint

Intergovernmental Agency will be responsible for the expenses associated with advertisements ,

notifications, and mailings required for public outreach events and activities.

Media Outreach

Media in the project area will be contacted to publicize the public meetings and the public hearing.

Additionally, the project team will contact local media to keep the public informed about the project’s

purpose, needs, and public events. A preliminary list of media contacts is provided below. All media contact

will go through the Blueprint Intergovernmental Agency.

Newspapers

Tallahassee Democrat

277 North Magnolia Drive

Tallahassee, FL 32301

850-599-2100

Television

WCTV – CBS

1801 Halstead Boulevard


850-893-6666

WTXL -- ABC

1620 Commerce Boulevard

Midway, FL 32343

850-893-3127

WFSU TV -- Public Media 1600 Red Barber Plaza Tallahassee, FL 32310

850-645-7200

WTWC – NBC and FOX

8440 Deerlake South


850-893-4140

WCOT – City TV City Hall

300 S. Adams Street Tallahassee, FL 32301 850-891-0000

Radio

Clear Channel Licenses

WGMY-FM, WTNT-FM, WFLA-FM, WXSR-FM, WTLY-AM

325 John Knox Road, Building G


850-558-1458

Adams Radio of Tallahassee

WANK-FM, WWOF-FM, WHTF-FM, WQTL-FM

3000 Olson Road


850-386-8004


Cumulus Licensing

WBZE-FM, WWLD-FM, WGLF-FM

3411 West Tharpe Street


850-201-3000

WFSQ-FM Florida State University

The Public Broadcast Center

1600 Red Barber Plaza


850-487-3086

WANM-FM Florida A&M University

PO Box 6202


850-599-3083

WFSW FM -- Public Media

1600 Red Barber Plaza


850-645-7200

New s/Press Re leases

News/press releases or project fact sheets will be submitted to Blueprint Intergovernmental Agency at least

two (2) weeks prior to each public meeting for distribution to the media.

Public Notices/Lega l Display Ads

Preceding each public meeting and the public hearing, legal display advertisements will be published twice

in the Tallahassee Democrat newspaper. At the end of the study, an ad will be published in the newspaper

announcing the Location and Design Concept Acceptance (LDCA). The public meetings and public hearing

will also be advertised in the Florida Administrative Register at least seven (7) days prior to each meeting.

Public Announcements

To distribute PD&E study information, public meeting handouts will be available to organizations such as

neighborhood/civic groups, Greater Tallahassee Chamber of Commerce, Leon County and the City of

Tallahassee. Any correspondence will be coordinated with Blueprint Intergovernmental Agency.

Direct Ma i l List

A mailing list will be developed and include those listed in Section 0, citizens or organizations that participate

in project meetings, and anyone asking to be added. The list will be updated throughout the project. The

following will be contacted by direct mail to obtain input throughout the project development process and/or

to provide project information:

▪ Those whose property lies, in whole or part, within at least 300 feet on either side of the centerline of

each project alternative (Section 339.155 FS), and other local citizens who may be impacted by the

construction of this project. This portion of the mailing list is based on the Leon County Property

Appraiser database.

▪ Elected and appointed public officials.

▪ Public and private groups, organizations, agencies, or businesses that request to be placed on the

project’s mailing list.

Website


A project website will be created in order to promote public involvement in the project. The website will

contain an overview of the project and updates to the study and design progress, as well as the schedule

of public meetings.

Presenta tions to Loca l Offi cia ls

Kick-off presentations will be given to the Blueprint Intergovernmental Agency Board and the Capital Region

Transportation Planning Agency (CRTPA) and their advisory. Presentations will also be made to these

same groups at key points throughout the project duration.

Other Presenta tions

Blueprint Intergovernmental Agency will conduct various other presentations or meetings as which may

include:

▪ 3 Presentations to CRTPA

▪ 5 Presentations to Blueprint Intergovernmental Agency

▪ 5 Presentations to Blueprint Technical and Citizen Committees

▪ 20 Coordination Meetings with Key Agencies

▪ 1 Corridor Workshop(s) or Public Information Meetings

▪ Additional technical meetings as negotiated

Public Meetings

Two (2) informal public meetings will be held during this project : A Public Kick-off Meeting and an

Alternatives Public Meeting. These meetings will be designed to present the project, conceptual project

alternatives being considered, and obtain comments from the general public.

During the Alternatives Meeting section of this PD&E study process, a new and innovative public

engagement technique will be employed. That public engagement strategy is called Deliberat ive

Democracy.

In order to use the Deliberative Democracy process, an Issue Framework is created using a process called

Naming and Framing. The process involves collecting the Welaunee Boulevard project’s stakeholders’,

interested parties’, and subject matter experts’ perspectives as they identify (name) some of the problems

and concerns they might have with the project. The “naming” will occur during several preliminary meetings

ahead of the Alternatives Public Meeting. The input from these sessions will be developed (framed) into a

unique program for discussion during the Alternatives Public Meeting and will have been designed by the

stakeholders and interested parties themselves, recognizing and validating the diverse groups’ interests in

the project. The framework for discussion will incorporate at least three alternatives for approaching the

issues and concerns voiced throughout the naming process.

Creating an appropriate platform for civil and deliberative discussion (weighing the pros, cons, and tradeoffs

for each approach) will bring together Tallahassee area citizens who will make choices about the

challenging issues of this project. The forum will provide a non-partisan overview to the topical issue and

encourage participants to take a fresh look at their own convictions. By offering a discussion framework for

the Welaunee Boulevard project, Carpe Diem Community Solutions will help the public take an active role

in policy decision-making.


In conducting “framed” public forums, participants share their opinions, their concerns, their knowledge,

and weigh several possible options for society to address the issue. Moderators encourage participants to

examine their values as individuals and as community members. In this deliberative practice, participants

often accept approaches that are not entirely consistent with their individual wishes and that impose costs

they had not initially considered. This happens because this style of talk helps people see issues from

different points of view; participants use deliberation to discover, not persuade or advocate. The best

deliberative forums can help participants move toward shared public judgments about important issues.

Participants may hold sharply different opinions and beliefs but, in the forums they discuss their attitudes,

concerns, and convictions about each issue and, as a group, seek to resolve their conflicting priorities and

principles. In this way, participants move from making individual choices to making choices as members of

a community – the kinds of choices from which public action may result.

The Alternatives Public Meeting as described above will be a completely different type of meeting and will

be moderated by trained Carpe Diem Community Solutions moderators in the Deliberative Democracy

format.

Public Hearing

A formal public hearing, as required by federal regulations and state law, will be held for this project. See

Section 0 for more details on the public hearing.

Informa l/Unscheduled Meetings

In addition to the scheduled public meetings, there may be unscheduled meetings/community forums with

the public, elected and appointed officials, public agencies, homeowners associations, and/or civic groups.

The purpose of these meetings is to apprise the attendees of the project status, specific location and design

concepts, and to receive input.

Public Outreach Schedule

The anticipated schedule for the public outreach activities follows. This schedule is subject to change.

Table 1. Tentative Schedule for Public Involvement Activities

Public Involvement Activity Estimated Timeframe

Public Kick-off Meeting March 2019

Alternatives Public Meeting November 2019

Public Hearing March 2020

Location and Design Concept Acceptance June 2020

COORDINATION WITH LOCAL GOVERNMENTS

Communication and coordination with the Leon County and City of Tallahassee and are crucial to the

project’s success. The project team will meet with local officials and staff throughout the project. Elected

officials and staff will be notified in advance of the public meetings and public hearing. Copies of maps

depicting alignment options and design concepts under consideration and draft copies of any engineering

and environmental study documentation will be furnished to county /city engineering/public works

departments for review and comments.


PUBLIC HEARING

In compliance with Florida Statutes and the FDOT PD&E Manual, 23 CFR 771 and Section 229.155, one

(1) public hearing will be conducted.

Public Hearing Site

The public hearing will be held at an appropriate facility convenient to the project area. Proposed locations

will be visited in advance of the public hearing in order to locate and reserve a facility that accommodates

the anticipated number of attendees and meets the requirements outlined in the Americans with Disabilities

Act (ADA).

Public Advertisement

A minimum 5” x 7” size display ad will be published at least fifteen (15) days and again seven (7) – twelve

(12) days prior and again the day prior to the public hearing in the Tallahassee Democrat newspaper.

Additionally, a legal ad will be published in the Florida Administrative Register at least seven (7) days prior

to the public hearing.

Lette rs of Invita tion

FDOT, agencies, and elected and appointed officials will receive notifications via email notifications at least

25 but no more than 30 calendar days prior to the public hearing. Notification letters will be mailed via First

Class US Mail to all property owners at least 17 to 24 calendar days prior to the public hearing and as

required by Section 339.155 Florida Statutes.

Hearing Prepara tion

A PowerPoint presentation, graphics, and handouts will be prepared to support the oral public hearing

presentation.

Transcript

As part of the public record, a verbatim transcript of the public hearing will be compiled to include letters

and comments received at the hearing and written comments received within the established comment

period subsequent to the hearing. Speaker cards, sign-in sheets, and other completed comment sheets will

be part of this record.

Documents for Public Review

Environmental and engineering reports to support the PD&E study evaluation and the draft Type II C.E. will

be available for public review at least twenty-one (21) calendar days prior to the public hearing. The location

of the study documents for public review will be provided in the public hearing advertisement and in the

public hearing notifications. The specific public review sites will be determined prior to the public hearing.

Sites that will be considered include county libraries and county/city offices.


Title VI Civi l Rights Act

Notification of the Title VI Civil Rights Act and the Relocation Assistance Program that complies with Title

VIII will be provided in the public hearing presentation, by handout, signage, and through availability of

personnel at the public hearing.

Americans w i th Disabi l i ties Act (ADA) Compliance

Notification of the Blueprint Intergovernmental Agency intent to comply with the ADA is provided in the

public hearing advertisements, notification letters/newsletters to property owners and local officials,

handouts, and by the selection of a public hearing location that meets all ADA requirements.

PUBLIC HEARING FOLLOW-UP

The following procedures will occur after the public hearing.

Responses

Responses to letters received following the hearing, and questions and comments not answered at the

public hearing will be made in writing. The project team will prepare letters for review and approval by the

Blueprint Intergovernmental Agency prior to mailing to the individual or group who posed the question or

comment. A copy of all responses will be included in the project files and the public hearing summary.

Recommendation Notice

A legal notice announcing the Federal Highway Administration recommendations will be published in the

Tallahassee Democrat newspaper. In addition, news items detailing the Blueprint Intergovernmental

Agency recommendations to FHWA will be provided to local media.

Public Hearing Transcript Package

A transcript package is produced and submitted following the public hearing. The transcript package

includes the verbatim hearing transcript prepared by an approved court reporter, an errata sheet detailing

any transcript discrepancies, a copy of all correspondence received by the Blueprint Intergovernmental

Agency as part of the public hearing record, and affidavits of publication for newspaper ads advertising the

hearing.

Comments and Coordina tion Report (Public Involvement Summary Report)

A Comments and Coordination Report (Public Involvement Summary Report) is produced and submitted

at the conclusion of the PD&E study. The Comments and Coordination Report will include:

▪ Documentation regarding public participation performed throughout the study period

▪ Comments received from the public and responses

▪ Documentation of the coordination through the Advance Notification process

▪ Documentation of coordination with local officials and agencies (interagency coordination)

▪ Summaries of the public meetings and public hearing

▪ Verbatim transcript from the public hearing

▪ Proof of publication of legal ads


▪ Copies of sign-in sheets

▪ Public hearing certification

A summary of the Comments and Coordination Report is included with the final Preliminary Engineering

Report. In addition, the Type II C.E. includes a comments and coordination section that summarizes the

ETDM screening events, substantive comments and their responses, and interagency coordination and

consultation.

PUBLIC INVOLVEMENT DURING DESIGN

It is anticipated that the Design Project Manager will maintain an appropriate level of public involvement

activities throughout the final design process. These public involvement activities may include additional

coordination meetings with local government and environmental permitting agencies, work sessions, and

small group meetings, as directed by the Agency.