Public Contracting in the Philippines: Breakthroughs …pcij.org/wp-content/uploads/2018/01/PCIJ.-Open...2 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with

1Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19

Breakthroughs and BarriersA case study on the procurement of infrastructure projectsby the Department of Public Works and Highways

An assessment report by the Philippine Center for Investigative Journalismwith support from Hivos and Article 19

Public Contracting in the Philippines:

This report was authored by Karol Ilagan, with reporting and research by Vino Luceroand research by Aura Marie Dagcutan and Czarina Medina-Guce,and graphics by John Reiner Antiquerra, Philippine Center for Investigative Journalism, January 2018

2 Public Contracting in the Philippines: Breakthroughs and Barriers, PCIJ with Hivos and Article 19

OverviewEvery year, the Philippine government spends billions of pesos of taxpayers’ mon-

ey on a vast variety of things — from pens and papers, books and chairs, to mas-sive purchases such as jets and ships and big-ticket infrastructure projects such as roads, railways, and airports.

bonuses for retiring officials, interference by

trapo, etc. The list goes on.

Indeed, more than a few examples show

why contracting — or procurement in the local

lingo — is a major government undertaking

fraught with big risks, too.

There is no dearth of hard lessons in Phil-

ippine procurement — from the PEA-Amari

and Textbook Scams in the 1990s, the Fertil-

izer Fund Scam, and the botched NBN-ZTE

and North Rail deals in the 2000s, to the

more recent Pork Barrel Scam in 2013 and the

Dengvaxia controversy in 2017.

Many of these cautionary tales have

In 2018, the government will spend at least

P956 billion — a good quarter of the P3.767

trillion annual budget — on public works and

other capital outlays alone. The shopping list

will extend to nearly all forms of goods and ser-

vices in order to meet people’s needs.

However, every year, too, Filipinos have to

suffer the consequences of fraud-marred proj-

ects, resulting in insufficient medicine supply,

unfinished roads, substandard school build-

ings, and inefficient transport systems. Taxpay-

ers bear the burden of weak project planning

and implementation, as well as kickbacks, Ka-

mag-anak Inc., lagay, luto, tongpats, take-home


prompted reforms such as the pivotal passage

of the Republic Act No. 9184 or the Govern-

ment Procurement Reform Act of 2003, which

now serves as the principal legal basis for all

public contracting activities in the country. R.A.

No. 9184 consolidated all previous laws, rules,

executive orders, and pronouncements relat-

ed to government procurement.

Institutions have been organized and pol-

icies instituted to improve the integrity of pro-

curement by making records available and al-

locating space for citizens to participate.

Created by R.A. No. 9184, the Government

Procurement Policy Board (GPPB) oversees

the proper implementation of the procure-

ment law. The Philippine Government Elec-

tronic Procurement System (PhilGEPS), which

the same law formed, serves as the primary

source of procurement information in gov-

ernment. The government’s Open Data portal

also assigns priority to the disclosure of pro-

curement data.

The Philippines is a founding member of

the Open Government Partnership (OGP),

a multilateral initiative that aims to secure

commitments from governments to promote

transparency, empower citizens, and use new

technologies to strengthen governance. Re-

forming the e-procurement system is one of

the Philippine commitments in its OGP action

plan.

The Philippine government has also

pledged to support the Open Contracting

Partnership (OCP) regime through Resolution

No. 13-2012, that GPPB issued in 2012. OCP

emerged from a community of policy experts,

leaders, and campaigners who believe that

better open data and more community en-

gagement can help transform public goods

and services.

Even though the Freedom of Information

Act has been in legislative limbo for many

years, a battery of other laws, orders, and cir-

culars supports public access to procurement

records. These include the Aquino administra-

tion’s National Budget Circular No. 542, other-

wise known as the Transparency Seal Circular;

Executive Order No. 2, also known as the FOI

E.O. issued by President Rodrigo R. Duterte in

July 2016; and Republic Act No. 6713 or the

Code of Conduct and Ethical Standards for

Public Officials and Employees.

Yet while there are enabling laws and dis-

closure mechanisms that allow access to pro-

curement records, many important and long-

standing issues linger.

For one, contracting data produced, main-

tained, and published by agencies are uneven

and unrelated, making it difficult for citizens

to track the procurement of goods and ser-

vices from start to finish. For example, con-

tractors awarded with major road projects are

assumed to have the capacity to implement

such big projects because they demonstrate a

good procurement track record and a healthy

financial standing. However, not all contractors

have these attributes.

As early as the bidding stage, annual finan-

cial statements submitted to the Securities and

Exchange Commission (SEC) and information

uploaded on PhilGEPS could provide insight on

the financial capacity and track record of these

firms. These two sets of documents paired with

bidding records filed with the procuring entity

could provide a window to the kind of contrac-

tors tendering for a certain project. While these

data are available, they are not routinely com-

pared and connected by officials in charge of

the procurement process.

This and more similar observations from

years of reporting on government deals have

led PCIJ to conduct a study aimed at gathering

evidence on these supposed gaps by assess-

ing the availability and accessibility of contract-

ing data vis-à-vis Open Contracting Data Stan-

dards (OCDS).

https://www.opengovpartnership.org/sites/default/files/Philippines_%20Action-Plan_2017-2019.pdf

https://www.opengovpartnership.org/sites/default/files/Philippines_%20Action-Plan_2017-2019.pdf

http://www.gppb.gov.ph/issuances/Resolutions/13-2012.pdf

http://www.gppb.gov.ph/issuances/Resolutions/13-2012.pdf

http://www.officialgazette.gov.ph/2016/07/23/executive-order-no-02-s-2016/

http://standard.open-contracting.org/latest/en/



OCDS is an open-data standard created

by the Open Contracting Partnership for the

publication of documents and data in all stag-

es of the contracting process, from planning

to implementation. It was designed to support

governments and organizations to increase

transparency in procurement and allow deep-

er analysis of documents and data by a wide

range of users.

CASE STUDY: DPWH

As a case study, PCIJ assessed documents

and data produced during the planning, tender,

award, contract, and implementation of infra-

structure projects delivered by the Department

of Public Works and Highways (DPWH).

DPWH is the government’s engineering

and construction arm. One of three depart-

ments undertaking major infrastructure proj-

ects, DPWH is responsible for the planning,

design, construction, and maintenance of in-

frastructure, including national highways, flood

control and water resources development and

other public-works systems.

Next to the Department of Education,

DPWH receives the second biggest budget

annually. For 2018, DPWH was allotted P637.9

billion, reflecting a 40-percent increase from its

P454.7 billion budget in 2017.

It made good sense to focus on DPWH as

infrastructure development is a key economic

driver. Too, civil works projects have long been

marred by corruption and inefficiency.

In 2009, for instance, the World Bank’s an-

ti-corruption unit, the Department of Institution-

al Integrity, debarred three Filipino contractors

for allegedly colluding to inflate bid prices in

Bank-funded projects. In 2010, DPWH under

then Secretary Rogelio Singson, initiated re-

forms to improve transparency in the procure-

ment of civil-works projects. These reforms

took place alongside the Aquino administra-

tion’s transparency initiatives, which required

executive agencies to post relevant records on

their websites.

However, Singson’s early gains in institut-

ing integrity in the contracting of road projects

did not resonate well with local politicians who,

contractors said, then imposed and collected

payoffs. The contracts that remained most vul-

nerable to corruption were those being bidded

out by local DPWH engineering districts, and

those that were being implemented using the

Priority Development Assistance Fund or “pork

barrel” funds at the time.

DPWH, together with the Department of

Transportation (DoTr), is now getting ready

to implement the Duterte’s administration’s

“Build, Build, Build” program. Touted to usher

in the “golden age of infrastructure,” the pro-

gram is estimated to cost P8 trillion in public

and private spending until Duterte’s term ends

in 2022.

OBJECTIVES

The key objectives of the project are:

• To assess the availability, completeness,

accessibility, and timeliness of docu-

ments and data produced and pub-

lished along the contracting or procure-

ment process – from planning, tender,

and award to contract and implemen-

tation – vis-à-vis the Open Contracting

Data Standards;

• To document good practices in trans-

parency as a result of laws and guide-

lines pertaining to government procure-

ment and information access; and

• To identify areas for further improve-

ment to make contracting in the Philip-

pines more open and responsive to the

needs of citizens, agencies, businesses,

civil society, and journalists.

https://www.open-contracting.org/

http://www.build.gov.ph/


All these contribute to the long-term goal of

gaining a clear set of open contracting policies

and practices that enable greater transparency

and accountability and meaningful participa-

tion in the procurement of infrastructure proj-

ects.

SCOPE

This assessment report covered documents

and data produced and published during the

planning, tender, award, contract, and imple-

mentation of infrastructure projects under

DPWH. As such, records held by GPPB-Tech-

nical Service Office, PhilGEPS, Securities and

Exchange Commission (SEC), Department of

Trade and Industry (DTI), Construction Industry

Authority of the Philippines (CIAP), Philippine

Contractors Accreditation Board (PCAB), and

the Commission on Audit (COA) were also an-

alyzed.

In addition, the assessment took into ac-

count civil society and media experience in

using procurement/contracting data in their

advocacy and reporting.

Only projects funded by the national gov-

ernment were included in the assessment,

however; thos e supported by Official Devel-

opment Assistance (ODA) or foreign loans

and grants are thus not covered in the report.

While the research recognizes the value of re-

cords kept by local government units and the

Bureau of Internal Revenue that are related

to the procurement of infrastructure projects,

these were not covered in this report as well.

The research did not also include other rele-

vant documents that may be cross-checked

for conflicts of interest such the Statement of

Assets, Liabilities, and Net Worth and cam-

paign-finance reports.

METHODOLOGY

The research involved both paper and

people trails. Through documentary research

and consultations with agencies, including the

DPWH, GPPB-TSO, PhilGEPS, SEC, DTI, CIAP,

PCAB, and COA, PCIJ assessed government

records and datasets produced and published

in the procurement of infrastructure projects

vis-à-vis Open Contracting Data Standards

(OCDS).

Specifically, the assessment involved these

steps:

1. Understand the general role of the

agency and its specific role in the con-

tracting of infrastructure projects;

2. Identify all documents and data pro-

duced by the agency in the contract-

ing of infrastructure projects and un-

derstand how these are produced and

maintained;

3. Test the availability of records produced

and maintained by an agency that are

not disclosed online by making pub-

lic-records requests;

4. Assess the availability, completeness,

accessibility, and timeliness of docu-

ments and data produced and pub-

lished along the contracting process

– from planning, tender, and award to

contract and implementation – vis-à-vis

OCDS;

Two rounds of consultations were then

made with the agencies. The first was con-

ducted during the research process, and the

second after preliminary research findings had

been collected. Civil-society representatives

who have had long experience monitoring

government contracts were also interviewed

to guide the research.


The Open Contracting Partnership (OCP) emerged from a community of policy

experts, leaders, and campaigners who believe that better open data and more

community engagement can transform public goods and services.

The OCP’s vision, structure, and approach are drawn from a collaborative pro-

cess that included hundreds of stakeholders across government, business, and civil

society. The partnership started with a design meeting in 2012, forming an alliance

to foster collaboration, innovation, and collective action. The World Bank Group

served as OCP’s host until the end of 2014.

At the first global open contracting meeting in Johannesburg, South Africa, over

150 global and local participants co-created a work plan and a set of global princi-

ples that framed the OCP’s common understanding of open contracting.

This work led to a yearlong process resulting in the Open Contracting Data

Standard in 2014, a global non-proprietary standard structured to reflect the com-

plete contracting cycle. The standard enables users and partners around the world

to publish shareable, reusable, machine readable data, to join that data with their

own information, and to build tools to analyze or share that data.

With the appointment of OCP’s first Executive Director Gavin Hayman in 2015,

OCP was spun out of the World Bank to become an independent program based

at its fiscal sponsor the Fund for the City of New York. A lean secretariat is based

in Washington, D.C. and OCP is now governed by an independent Advisory Board,

made up of individuals from government, the private sector, civil society, the tech-

nology sector, and development organizations.

The vision and practices of open contracting are taking root and the first coun-

tries have begun to publish open contracting data. At present, countries and locali-

ties such as Ukraine, Mexico City, United Kingdom, and Nepal, among others, have

embarked on open contracting initiatives, and/or included open contracting in their

OGP Action Plans.

The Open Contracting Partnership story

Source: About the Open Contracting Partnership. Retrieved from https://www.open-contracting.org/about/

http://www.open-contracting.org/why-open-contracting/showcase-projects/ukraine/

http://www.open-contracting.org/why-open-contracting/showcase-projects/mexico-city/

http://www.open-contracting.org/why-open-contracting/showcase-projects/uk/

http://www.open-contracting.org/why-open-contracting/showcase-projects/nepal/

http://www.open-contracting.org/why-open-contracting/showcase-projects/

https://www.open-contracting.org/about/


Findings

Finding 1:

Open contracting – the publication and use

of open, accessible, and timely information on

government deals – covers the full chain of

public procurement, starting from the planning

to the tender, award and contract and imple-

mentation of projects.

Ideally, citizens as end-users, businesses

as contractors, and journalists and civil society

as watchdogs must have access to information

that could help them identify where a road proj-

ect or a school building needs to be built, un-

derstand how it will be built, check how much

it will cost, and who will build and be account-

able for it, and monitor its implementation.

This process, according to Open Contract-

ing standards, involves the publication of at

Agencies do not publish all documents related to the procurement of infrastructure projects, making it difficult to track public-works contracts from planning to implementation.

Planning Initiation (Tender) Award Contract Implementation

Including:

Budgets

Project plans

Procurement plans

Market studies

Public hearing info

Including:

Tender notices

Specifications

Line items

Values

Enquiries

Including:

Details of award

Bidder information

Bid evaluation

Values

Including:

Final details

Signed contract

Amendments

Values

Including:

Payments

Progress updates

Location

Extensions

Amendments

Completion or

Temination info

Contracting Process: From Planning to Implementation

Source: Open Contracting Partnership


least 35 documents, and includes the planning,

tender, award, contract, and implementation

of a project. Access and use of these records

are supposed to aid civic and business users

depending on their need, leading to improved

accountability and redress by agencies or con-

tractors by acting on the feedback received.

The research shows that agencies involved

in the procurement of public-works projects

produce nearly all 35 documents, but only 60

percent of these records are available at once.

Twenty-one of the 35 documents recommend-

ed for publication are either available online

or can be obtained through a request within

a considerable amount of time or within the

15-working-day period set in law. The rest are

not uploaded online or could not be requested

from agencies in a timely manner.

Check out Annex 1: Document Availability by

Contracting Phase for details.

Open Contracting standards also classify

documents into three levels based on the in-

formation they contain.

Seven of the eight records that are consid-

ered to be “basic” are publicly available. The

basic level captures data that should already

be available in most contracting-data systems,

and that provides users with an overview of

contracting processes.

Nine out of 12 “intermediate” documents can

be obtained, while five of 15 documents consid-

ered to be “advanced” are available at once.

The intermediate level may require agen-

cies to take extra steps to provide identifiers

that join up data between systems, and that

enable users to see changes in contracting

processes over time.

The advanced level incorporates fields that

are important to connect open contracting

data with other data sources, and with the re-

al-world impacts of contracting.

Check out Annex 2: Document Availability by

Publication Level for details.


Table 1. Document Availability by Contracting Phase

Contracting Phase Document Recommended for Publication

Philippine Counterpart Document AvailableAt Once

Record Location

PLANNING Procurement Plan Annual Procurement Plans Yes http://www.dpwh.gov.ph/dpwh/GAA/annual-procurement-plan/year/2017

http://www.gppb.gov.ph/monitoring/app.php

http://www.dpwh.gov.ph/dpwh/transparency

Hearing Notice Public Consultation Notice Yes DPWH

Market Studies Market Studies(PPP projects applicable)

N/A Not applicable

Environmental Impact Environmental Impact Assessment No DPWH, upon request

Needs Assessment • Project Procurement Management Plan

• Medium-Term Public Investment Program

• Multi-Year Planning System (internal system)

No DPWH, upon request

Feasibility Study Feasibility Study No DPWH, upon request

Project Plan • Scope of Work• Detailed Engineering• Technical Specifications


http://www.dpwh.gov.ph/dpwh/GAA/annual-procurement-plan/year/2017










Record Location

TENDER Tender Notice • Invitation to Bid• Abstract of Bids

Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Bidding Documents Bid Documents Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Technical Specifications

Program of Works Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Evaluation Criteria Bid Documents (Detailed Evaluation and Comparison of Bids)

Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Eligibility Criteria Bid Documents (Eligibility Requirements and Eligibility Data Sheet)

Yes http://www.dpwh.gov.ph/dpwh/business/procurement/cw/advertisement

Clarifications Supplemental Bulletin Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Shortlisted Firms List of Bidders No DPWH, upon request(Not available during tender stage, but list of bidders can be seen in BAC Resolution after award is made.)

Risk Provisions Bid Documents Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

AWARD Award Notice • Notice of Award• Award Notice Abstract

Yes DPWHhttps://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

https://www.philgeps.gov.ph/GEPS/log-in.aspx








http://www.dpwh.gov.ph/dpwh/business/procurement/cw/advertisement












Record Location

AWARD Evaluation Reports • Detailed Evaluation and Comparison of Bids

• Bids and Awards Committee Resolution

• Post-Qualification Report

Yes DPWHhttps://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Winning Bid Technical and Financial Bid of Winning Bidder

No DPWH

Complaints Protests Yes http://www.gppb.gov.ph/monitoring/protest.php

Bill of Quantity Technical and Financial Bid of Winning Bidder

No DPWH(Bill of Quantities can be seen in the contract, but not in the bid of the winning bidder as it is not available.)

Information on bidders or participants, their validation documents and any procedural exemptions for which they qualify

• List of Registered Suppliers• List of Registered Contractors• List of Licensed Contractors• List of Special License Issued • List of Temporary Licenses

Issued• List of Extended Government

Registration Certificates Issued

Yes http://www.dpwh.gov.ph/dpwh/business/procurement/civil_works/registered_contractors

https://ciap.dti.gov.ph/directoryPhilGEPS, upon request

• PCAB License• DTI name registration papers

No PCAB, upon requestDTI, upon purchase

SEC registration papers Yes Upon log-in to https://ireport.sec.gov.ph/iview/login.jsp



http://www.gppb.gov.ph/monitoring/protest.php


http://www.dpwh.gov.ph/dpwh/business/procurement/civil_works/registered_contractors



https://ciap.dti.gov.ph/directory PhilGEPS

https://ciap.dti.gov.ph/directory PhilGEPS

https://ireport.sec.gov.ph/iview/login.jsp





Record Location

AWARD Conflicts of Interest Omnibus Sworn Statement required under R.A. No. 9184 (Disclosure of Relations)


Debarments Blacklisted Constructors Yes https://ciap.dti.gov.ph/directory

http://www.gppb.gov.ph/monitoring/blacklistedCon.php

CONTRACT Contract Notice Notice to Proceed Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Contract Signed Contract Agreement Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Contract Arrangements Contract Agreement Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Contract Schedule Contract Agreement Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Contract Annexes Contract Agreement No DPWH, upon request

Contract Guarantees Contract Agreement No DPWH, upon request

Sub Contract Sub-contractor Agreement N/A Not applicable

IMPLEMENTATION Completion Certificate • Certificate of Completion• Owner’s Acceptance of the

Contract


https://ciap.dti.gov.ph/directory












Note: Documents maintained by DPWH may be obtained from the Central, Regional, and District Engineering Offices, depending on the value of the project.



Record Location

IMPLEMENTATION Physical Process Report

• Constructors Performance Evaluation Summary Reports

• Project and Contract Management Application (internal system)

• Status of Implementation

Yes https://ciap.dti.gov.ph/directory

http://www.gppb.gov.ph/monitoring/cpes.php

http://www.dpwh.gov.ph/dpwh/projects/infrastructure/PMO

Financial Progress Report

Electronic National Government Accounting System (internal system)

No DPWH, payment details may be requested

Final Audit Annual Audit Report Yes https://www.coa.gov.ph/index.php/reports/annual-audit-report

Asset and Liability Assessment

Annual Audit Report Yes https://www.coa.gov.ph/index.php/reports/annual-audit-report






https://www.coa.gov.ph/index.php/reports/annual-audit-report





Documents, which must contain the Technical

Specifications or Program of Works, Evalua-

tion Criteria, and Eligibility Criteria, are among

the documents that must be made public ac-

cording to law. Tender Clarifications or Sup-

plemental Bulletins are likewise uploaded on

PhilGEPS.

The only information withheld during the

tender stage is only the list of shortlisted firms.

The full list of all the contractors that submit-

ted bids for a project is not made known to

the public during the tender stage; it can be

seen only in the Bids and Awards Committee

(BAC) Resolution after the contract has been

awarded. The BAC Resolution is available on

PhilGEPS.

Of the five stages in the contracting chain,

the middle segment – tender and award – re-

sults in more available records primarily be-

cause Republic Act No. 9184, also known as

the Government Procurement Reform Act, and

its implementing rules and regulations, require

procuring entities, including the DPWH, to pub-

lish these records on PhilGEPS or the agency’s

website.

The procurement of locally-funded civ-

il-works projects by DPWH is governed by R.A.

No. 9184, the same law that created PhilGEPS.

In keeping with the government policy to pro-

mote economic development by tapping the

private sector, DPWH undertakes infrastructure

projects through contracts awarded after pub-

lic bidding. The bidding and awarding of civ-

il-works projects are thus conducted through

PhilGEPS.

As in all other procuring entities, records

on the tender and award of DPWH civil-works

projects are captured in PhilGEPS. Documents

for the first and last stages of the contracting

process – planning and implementation – may

be obtained from DPWH.

Relevant agencies also perform specific

roles in the contracting of infrastructure proj-

ects: Philippine Contractors Accreditation

Board (PCAB) for licenses; Securities and Ex-

change Commission (SEC) and Department

of Trade and Industry (DTI) as repositories of

corporate and business records; Construction

Industry Authority of the Philippines (CIAP) for

performance-evaluation reports; Government

Procurement Policy Board (GPPB) as the al-

ternative repository of contracting documents

and overall body in charge of government pro-

curement policy; and the Commission on Au-

dit (COA) for financial audit. Local government

units likewise play a role particularly in the is-

suance of permits to contractors.

During the tender stage, copies of the Ten-

der Notice or the Invitation to Bid and Bidding

TIP

To access these procurement records,

civil society organizations may

register an account on the PhilGEPS

website. Creating an account is free

of charge but the organization’s proof

of registration with government, such

as the first page of its Articles of

Incorporation, needs to be submitted.

By experience, validation and approval

of an account may require a follow-

up call or email with PhilGEPS staff.

Citizens who do not belong to an

organization may also sign up for

an account by making a request to

PhilGEPS.

TIP

https://www.philgeps.gov.ph/GEPS/R3/R3_RegisterAs.html

https://www.philgeps.gov.ph/GEPS/R3/R3_RegisterAs.html


During the award stage, copies of the No-

tice of Award and Evaluation Reports such as

Detailed Evaluation and Comparison of Bids

and Bids and Awards Committee Resolution

are uploaded on PhilGEPS and the DPWH

website.

Complaints or protests, meanwhile, are

published on the GPPB website, while infor-

mation on bidders, their validation documents

and any procedural exemptions for which they

qualify, are available through PCAB, CIAP, SEC,

or DTI.

Debarments or information about blacklist-

ed constructors can be found on the DPWH

and CIAP websites.

Records that are not publicly available

during the award stage are the Winning Bid,

Bill of Quantity, and Conflicts of Interest. These

are held by the Bids and Awards Committee of

the procuring entity. The researcher requested

but failed to obtain a sample of these records

from the DPWH.

Documents produced during the first and

last portions of the contracting process –

planning, contract, and implementation –

are not all available, although some like the

Medium-Term Public Investment Program can

be obtained through a public-records request,

a process that may take several weeks and

months by actual experience.

During the planning stage, only the Annu-

al Procurement Plans and Public Consultation

Notices are made available on the DPWH and

GPPB websites. Other planning documents

such as Environmental Impact Assessment,

Needs Assessment (which come in the form of

Medium-Term Public Investment Program), and

Feasibility Study may be obtained through a

request.

While copies of contracts are posted on

PhilGEPS, these do not appear to be com-

plete. Annexes, which must include, among

others, bidding documents, winning bidder’s

bid, performance security, and credit line,

are not all attached to the contract docu-

ment.

As for the implementation stage, only the

audit report fulfills the availability requirement.

Key information are made public through the

Constructors Performance Evaluation Summa-

ry Reports and the Status of Implementation

information posted on the DPWH website, but

these are incomplete. Financial Progress Re-

ports are not available as well.

Getting records from the DPWH through President Rodrigo R. Duterte’s

Executive Order No. 2 also known as the Freedom of Information E.O.

has been mostly successful even though it takes longer than the allowed

15-working day deadline in the EO. Take advantage of the EO, study the

agency manual, and establish a working relationship with the agency’s

Stakeholders Affairs Division that handles FOI requests. Follow up, follow

up, follow up like a good, diligent requester would do.TIP


Created to improve transparency in public

procurement, PhilGEPS is the primary source

of procurement information in government.

The system serves as an online platform on

the tender and award stages of the contract-

ing process. As such, all government agencies

(buyers) and suppliers, including manufactur-

ers, distributors, contractors, and consultants,

are required to register and use PhilGEPS in

the bidding and awarding of goods, civil works,

and consulting services.

Procuring entities, including the DPWH,

submit bid and award notices, along with other

relevant documents in PhilGEPS. PhilGEPS in

turn creates record repositories and databases

from the files provided by the agencies. To ac-

cess these records in the system, citizens must

sign up for an account with PhilGEPS.

DOCUMENTS

PhilGEPS provides three sets of lists for

users under a CSO account: Open Opportuni-

ties for open tenders, Former Opportunities for

closed tenders, and Award Notices for award-

ed contracts. These lists may be viewed by cat-

egory or by agency that posted the bid. Each

bid or award opens to a new page that con-

tains a summary of the bid or award along with

the following documents:

Bid Notices

Bid notices contain information about the

goods or services being procured, including a

general description of the project, general cri-

teria to be used for the evaluation, post-quali-

fication, and award of the bid, details on pro-

curement activities, approved budget for the

contract, contact person, and other informa-

tion.

Award Notices

Award notices contain information about

the award, including the name and address

of the winning bidder, award type, contract

amount, contract number, and reason for

award. Each award notice typically includes

related documents such as the Notice to Pro-

ceed, Bids and Awards Committee Resolution,

and a copy of Contract Agreement.

Finding 2: Although not fully aligned with the Open Contracting Data Standard, PhilGEPS publishes key documents and databases on bids and awards in an open, accessible, and timely manner.

TIP

Project documents from 2014 onward

are available on PhilGEPS. Records

from 2013 and earlier are not uploaded

but citizens may file a request with

PhilGEPS through E.O. No. 2 or the FOI

E.O.


Source: PhilGEPS website

While PhilGEPS offers free public access, a

user needs to sign up for an account and pro-

vide proof of registration if he or she is part of

a CSO. By experience, the approval and valida-

tion of user registration is not automated; this

researcher had to seek help from a PhilGEPS

staff to aid the process. Logging into the sys-

tem can also take time in some instances. The

website appears to unresponsive or inactive at

certain times of the day.

Datasets made available by PhilGEPS

Contractor Records

PhilGEPS also keeps records about suppli-

ers, including contractors, when they register

with the system. These records include regis-

tration certificate, mayor’s permit or municipal

license, BIR registration certificate, tax-clear-

ance certificate, other licenses, and a docu-

ment stating they are not blacklisted, and may

also be obtained through an FOI request. But


because these documents were required from

suppliers only recently, not all suppliers would

have their pertinent documents with PhilGEPS.

DATABASES

PhilGEPS also makes available the follow-

ing databases on its website (no log-in re-

quired) or through an FOI request:

Bids and Awards Notice Databases

An agency or the procuring entity, through

its BAC Secretariat, enters bid and award no-

tice data on PhilGEPS through a form it fills up

when it is logged in the system. These data are

then scraped by PhilGEPS staff in order to gen-

erate spreadsheet files, which are uploaded on

its Open Data page.

PhilGEPS has uploaded its bids and awards

notice databases from 2000 to 2004 and

quarterly from 2005 to present. In law, all gov-

ernment contracts should be on posted on

PhilGEPS, except for public-private partner-

ships and projects worth P50,000 and below

procured through alternative mode. In law, too,

contracts included in DPWH’s civil-works con-

tracts database should appear in the PhilGEPS

database, for as long as the project is funded

by government funds where R.A. No. 9184 ap-

plies.

Uploaded quarterly since 2005, the data-

bases contain 17 data fields about the bid and

nine data fields about the awarding of proj-

ects. More data fields such as the location of

the procuring entity or area of delivery by prov-

ince are available and may be generated by

PhilGEPS through an FOI request.

TIP

Check out the databases on PhilGEPS’

Open Data page via http://www.ps-

philgeps.gov.ph/egp/dataset.html.

The databases contain 26 data fields

about the bid and award of a project,

but more data such as the location of

the procuring entity or area of delivery

by province may be generated by

PhilGEPS through an FOI request.

Databases may contain “null” entries if

the project has not been awarded yet.

http://www.ps-philgeps.gov.ph/egp/dataset.html

http://www.ps-philgeps.gov.ph/egp/dataset.html


Table 2. PhilGEPS Bid and Award Data Fields

Data Category Field Description

Bid Notice Organization Name Agency or procuring entity

Reference ID Unique ID per bid notice generated by system

Notice Title Title of the project

Publish Date Date when agency posted data on PhilGEPS, also when bid notice is made public online

Classification Pre-set categories (Civil Works, Goods, Consulting, Goods General Supply Services)

Notice Type Pre-set categories, see list

Business Category Pre-set categories, see list

Funding Source Pre-set categories (GOP, donor, or “others”)

Procurement Mode Pre-set categories, see list

Trade Agreement Pre-set categories (IRR or rules to be followed in a donor-funded project)

Approved Budget of the Contract

Approved Budget of the Contract or ABC, see R.A. No. 9184 for details

Item No. Number of items to be delivered in contract, could be more than one hence the repeat Reference IDs

Item Name Item details

Item Description Specifications of item to be delivered

Item Budget Budget, similar to ABC or breakdown of ABC

Closing Date Deadline of bid submission

Notice Status Pre-set categories (Open or closed, closed when past deadline)


List of Registered Suppliers

PhilGEPS also makes available a List of

Registered Suppliers upon request. The list

is generated by scraping the data entered by

suppliers or all private entities doing business

with government in the system. The database

contains the profile and contact details of each

supplier. All registered suppliers, including

blacklisted ones, appear on the database.

Commonly-Used Goods

This list contains a catalogue of items com-

monly used by agencies, including data fields

such as product code, product description,

price, quantity, and availability status.

Of all agencies involved in the contract-

Data Category Field Description

Award Notice Award No. Unique ID per award notice generated by system

Award Title Same as data entered in “Item Name”

Award Type Pre-set categories, depending of procurement mode

Awardee Corporate Title

Name of winning bidder

Contract Amount Proposed amount of winning bidder, not the same as ABC

Award Date Date when contract was awarded

Publish Date (Award) Date when award is posted on PhilGEPS

Notice to Proceed Date

Date when supplier is given the go-signal to proceed with the project, not the same as award date

Award Status Pre-set categories: Posted (no Notice to Proceed Date yet), Updated (with Notice to Proceed Date already), Cancelled (Contract cancelled)

TIP

It is important for a user to regularly

request for the latest List of Registered

Suppliers because new suppliers are

constantly registering with govern-

ment. Too, a supplier is taken out of

list if it has been dissolved or closed.

Always use “As of (date)” when citing

PhilGEPS’s Registered Suppliers data-

base.

Source: Interview with Mr. Archivald Navarro, Officer-in-Charge, Information Technology Officer III for the e-Government Procure-

ment Division of PhilGEPS


ing of civil-works projects, PhilGEPS offers the

most comprehensive set of records. Because

procurement is systematized in PhilGEPS, da-

tabases can be generated following open-data

standards. For instance, PhilGEPS employs an

ID system such that a unique ID is generated

per bid and award notice once they are en-

tered in the system. The database also follows

naming conventions such that each agency’s

and contractor’s names are uniform across all

entries.

The databases are not 100 percent com-

plete, however. While all agencies are man-

dated to enter all bid and award notices in

PhilGEPS, there is no clear indication whether

agencies post all notices. Technically, agencies

should be posting notices; otherwise they will

not be able to proceed with the procurement

process. One way to check is to get an agen-

cy’s Annual Procurement Plan and compare it

with the bid notices the agency had posted in

PhilGEPS because agencies are only allowed

to procure goods and services included in its

procurement plan. Another way to check is

through GPPB’s Agency Procurement Compli-

ance and Performance Indicators (APCPI) re-

ports.

Moreover, only winning bidders are includ-

ed in the databases. Details about other bid-

ders are available but a user has to dig further

and look at each project page in the system.

The BAC Resolution, for instance, shows all the

contractors that made a bid for a project and

their corresponding bid amounts.

The databases do not show the reasons

for failed bids. Information about this could be

good points of reference for the procuring en-

tity.

Only the procurement (tender and award)

of DPWH civil-works projects are captured in

PhilGEPS. As of this writing, PhilGEPS is set to

modernize its system supposedly to include,

among others, the posting of the Annual Pro-

curement Plan per agency and implementa-

tion reports per contract. The plan, if it pushes

through, is a step forward in publishing more

information along the contracting chain.

The Open Contracting Data Standard

(OCDS) is an open data standard created by

the Open Contracting Partnership for the pub-

lication of structured information in all stages

of the contracting process: from planning to

implementation.

Two stars: How PH fares with OCDSOpen Contracting Data Standard Mapping

OCDS was designed to support govern-

ments and organizations to increase contract-

ing transparency and allow deeper analysis

of contracting data by a wide range of users.

OCDS supports a 5 approach to publishing

contracting data on the web. Each step builds

on previous steps.


http://standard.open-contracting.org/latest/en/getting_started/publication_patterns/

http://standard.open-contracting.org/latest/en/getting_started/publication_patterns/


Upload basic

contracting data and

documents on the web

Provide

machine-readable data

Use the OCDS standard

Provide API access

to data

Provide joined-up data

Important notices and documents are freely accessible

online.

Providing data about contracting processes in CSV

files or other structured formats makes it easier for

others to analyze.

Producing bulk releases and records packages using

the OCDS standard makes data easier to re-use and

join-up with other contracting data.

Providing each release and record at its own per-

sistent URI improves the usability of data. Providing

APIs helps users locate the information they are look-

ing for quicker and enables third parties to build more

advanced and responsive services on the data.

Adding links to contracting data and connecting them

to other datasets on project planning, public spending,

or company registrations add further value to data,

enabling new kinds of re-use.

The Philippines is far from reaching five stars

given that documents – not even data yet – are

not all publicly available. However, there is a

bright spot and potential in the machine-read-

able data made available by PhilGEPS. Its bid

and award data may be connected to the data

published by DPWH, CIAP, and PCAB, which

cover some of the data produced during the

planning, contract, and implementation stages.

OCDS makes use of 358 data fields com-

posed of key information culled from the 35

documents recommended for publication

throughout the contracting process. These

fields also include metadata or contextual in-

formation about the data release.

The research found that 60 percent or 212

of the 358 data fields are already available or

can be pulled from existing records maintained

by PhilGEPS, DPWH, and other agencies in-

volved in the procurement of infrastructure

projects. The rest of the 143 data fields, which

are mostly contextual data (ID, language, tags,

etc.), can be also created. (Three data fields

in the OCDS may not apply in the Philippine

context as they refer to the minimum estimat-

ed value of the contract; R.A. No. 9184 requires

the Approved Budget for the Contract or the

ABC.)

Check out Annex 3: Open Contracting Data

Standard Mapping, which plots the 358 OCDS

data fields vis-à-vis data published by the Phil-

ippine agencies. The mapping annex identifies

the agency that produces or keeps the data,

the document that contains the data, and the

format of the document.

Two stars: How PH fares with OCDSOpen Contracting Data Standard Mapping


Apart from provisions in the Government

Procurement Reform Act that mandate agen-

cies to publish project documents, another or-

der, National Budget Circular No. 542, requires

all agencies, including local government units,

state universities and colleges, and govern-

ment-owned and -controlled corporations, to

post key records on their website.

More commonly known as the Transparen-

cy Seal circular, NBC No. 542 is the reason why

agency websites carry a “Transparency” page,

which contains an index of downloadable files.

In essence, the required documents all re-

late to contracting as they cover projects and

programs and goods and services an agency

needs to perform its mandate.

The information and documents that agen-

cies must make available are: agency man-

dates and functions, names and positions of

officials, annual reports, approved budget and

corresponding targets, major programs and

projects, program and project beneficiaries,

status of implementation and program/project

evaluation and/or assessment reports, annual

procurement plans, contracts awarded, and

the name of the contractors/suppliers/consul-

tants.

DPWH publishes nearly all the required

documents in NBC No. 542. Although not

complete, the records offer an opportunity to

track a project from planning to implementa-

tion – that is, if one is patient enough to comb

through web pages and web pages of docu-

ments and data.

DPWH records are not organized the same

way PhilGEPS records are published. Docu-

ments related to the bidding or awarding of

one project can be seen on the same page in

PhilGEPS. DPWH meanwhile uploads files fol-

lowing the list provided in NBC No. 542, miss-

ing the opportunity to link documents and data

along the contracting chain. As a result, parts

of the website serve as a dumping ground for

documents collected from various district engi-

neering offices.

For example, the Civil Works page contains

key documents such as the Abstract of Bids,

Notice of Award, Notice to Proceed, Awarded

Contracts, and Contract Agreement, in addi-

tion to the lists of Registered and Blacklisted

Contractors. To track one project from bidding

to contract, a user must check each section

and scroll through multiple web pages to find

the related documents.

The Awarded Contracts list, meanwhile, is

presented in multiple web pages, making it

difficult to see the entire data or sort through

the list. A user must click on each web page to

browse the entire list. No spreadsheet is up-

loaded on the website; the documents, except

for the lists, are all in PDF format. By experi-

ence, spreadsheet copies may be obtained

from DPWH through a public-records request.

The only machine-readable contracting

data that DPWH uploads on its website is the

Project Status data, which can be downloaded

as a CSV file.

Overall, navigating the DPWH website can

be difficult for users unfamiliar with procure-

ment. While records are categorized in gen-

eral, they do not provide a good indication of

how one document might connect to another.

It is also the same experience with the Gov-

ernment Procurement Policy Board (GPPB).

Finding 3: Weak organization of files on agency websites leads to document/data dump.

http://www.dbm.gov.ph/wp-content/uploads/Issuances/2012/National%20Budget%20Circular/NBC542/NBC542.pdf

http://www.dpwh.gov.ph/dpwh/business/procurement/civil_works/procedure

http://www.dpwh.gov.ph/dpwh/business/procurement/civil_works/awarded_contracts



In its Monitoring page, the GPPB publishes

records submitted by procuring entities such

as the Annual Procurement Plans and Pro-

curement Monitoring Reports, as well as data

sourced from regulatory bodies such as the

List of Blacklisted Suppliers and Constructors

and Constructors Performance Evaluation

Summaries from CIAP. GPPB also publishes

Pre-Selected Suppliers and Consultants, List of

Observers, and Status of Protests.

The GPPB website thus serves as a record

repository in line with the requirements of R.A.

No. 9184. However, like PhilGEPS and DPWH,

GPPB publishes only what it receives, which

raises a question on the completeness of the

documents.

A master list of agencies that need to sub-

mit records might be helpful to ensure that all

agencies submit their Annual Procurement

Plans and Procurement Monitoring Reports.

Categorizing the agencies – executive, judi-

ciary, legislative, local government, SUCs, and

GOCCs – might also aid citizens searching for

the reports of a particular agency for a given

year. Currently, agency reports are uploaded

as-is, all in the same page by year.

DPWH Civil Works page

Source: DPWH website

http://www.gppb.gov.ph/index.php


At least two agencies – the Securities and

Exchange Commission and the Philippine

Contractors Accreditation Board – started

withholding contractor information, citing pro-

visions in Republic Act No. 10173 or the Data

Privacy Act of 2012.

Since the Data Privacy Act took effect, the

SEC has suspended public access to its Re-

verse Search Module, a facility that can gen-

erate a list of corporate interests of individu-

als such as shareholdings and board seats in

corporations. The Reverse Search Module is

the counterpart of SEC’s i-View, which offers

the inverse function allowing users to search

for a company (instead of a name) and down-

load the documents it has filed with SEC. Re-

cords include articles of incorporation, general

information sheets, and annual financial state-

ments.

The Reverse Search Module has been an

important tool particularly among journalists

investigating business interests and financial

connections of public officials, electoral can-

didates, or persons involved in government

deals. PCIJ, for instance, relied heavily of the

Reverse Search Module to map the business

interests of former President Joseph Estrada,

his wife, children, and mistresses. The PCIJ se-

ries of investigation on Estrada’s unexplained

wealth became bases for the impeachment

charges filed against the former president.

But the SEC has since shifted its policy

and disallowed public access to the Reverse

Search Module until it could properly ascertain

the effect of the law on the Commission in its

custody of data and its processing through the

RSM.

On two separate occasions, one in April

2015 and the other in February 2017, PCIJ

sought to challenge SEC’s decision, pointing

out Section 5 of the law’s implementing rules

and regulations that states that “(personal) in-

formation processed for journalistic, artistic or

literary purpose, in order to uphold freedom of

speech, of expression, or of the press, subject

to requirements of other applicable law or reg-

ulations” and “(personal) information that will

be processed for research purpose, intended

for a public benefit, subject to the requirements

of applicable laws, regulations, or ethical stan-

dards” are among the “special cases” that are

not be covered by the Data Privacy Act.

On Feb. 4, 2017, SEC Chairperson Teresita

J. Herbosa sent a letter to Privacy Commission-

er Raymund Liboro seeking a legal opinion on

the matter. In its Advisory Opinion No. 2017-29

dated June 23, 2017, NPC stated that the “ex-

emption from Data Privacy Act requirements

afforded to personal data being processed by

journalists may not be invoked by the latter

when insisting that the reverse search module

facility be made accessible to the public anew.”

NPC acknowledged that the law does pro-

vide for the non-applicability of the law on per-

sonal data processed for journalistic, artistic,

literary, or research purposes. This exemp-

tion is made “in order to uphold freedom of

speech, of expression, or of the press, subject

to requirements of other applicable law or reg-

ulations.”

Finding 4: The Data Privacy Act has prompted some agencies to limit access to information on businesses, including contractors.


But the exemption, NPC said, is not abso-

lute. It said, “It applies only to the data and not

the entities involved in their processing (i.e.,

personal information controllers or personal

information processors). Those entities remain

to be subject to the requirements of the law,

particularly those relating to the implementa-

tion of security measures.”

Yet in the case of PCIJ, the information be-

ing withheld did not contain anything on the

entities involved in the processing of the data.

The Reverse Search document sought by

the PCIJ, and which it had used previously for

earlier reports, contains the name of the per-

son being searched, his/her birthdate, and na-

tionality, the name of company related to him,

its SEC Registration No., relationship to the

company whether stockholder, incorporator,

or board member, reference, and as of date.

These details could be subject for discussion

to identify which are considered personal in-

formation, but the SEC decided to withhold all

the information by suspending the use of the

Reverse Search Module.

The NPC, in agreement with SEC, also said

that journalists may still secure information

they require through corporate documents

that continue to be available to the public via

the SEC i-View and SEC Express System.

SEC i-View and SEC Express System,

however, are not capable of generating the

same information drawn up using the Reverse

Search Module. SEC i-View and SEC Express

System work only if the user already knows the

company name. The Reverse Search Module

meanwhile answers this particular question:

Which companies are related to an individual?

As to date, only government agencies, in-

cluding co-regulators, legislators, and law en-

forcement agencies are allowed to access the

system upon their submission of a letter-re-

quest.

Apart from discontinuing access to the Re-

verse Search Module, SEC also issued Memo-

randum Circular (MC) No. 1.6, which modifies

the General Information Sheet (GIS) and Notifi-

cation Update Forms with the goal of keeping

Tax Identification Number (TIN) and address

details from public view.

In the revised GIS, the TINs and residen-

tial addresses of the members of the board,

officers and stockholders of domestic corpo-

rations and the resident agent and officers of

foreign corporations are to be indicated in a

separate sheet, which will not be uploaded to

the SEC i-View.

NPC, in its advisory opinion, said that it

makes sense to share or provide such infor-

mation to tax authorities and other regula-

tors, whenever necessary, because policies

that require its collection are anchored on the

need to improve the government’s monitoring

mechanism for tax law compliance. But NPC

maintained that “there is little reason, if any, to

make such item available to everyone else, via

the SEC’s online and offline platforms, sans the

consent of the person it pertains to.”

In effect, the TINs and addresses of stock-

holders, directors, and officers of companies

will no longer be seen in the new GIS form.

Such information had been useful to jour-

nalists in verifying the business interests and

financial connections of public officials, elec-

toral candidates, or persons involved in gov-

ernment deals. These details can be matched

with information available in other public re-

cords to verify the identity of the subject of the

report.

Meanwhile, PCAB is no longer providing

access to copies of contractor licenses to re-

questors. This used to be available up until the

first quarter of 2017. But PCAB is maintaining

public access to its database of registered and

blacklisted contractors.

According to a PCAB official, a copy of the

license can be released only to the business


owner. The license is printed on a security pa-

per, which might be easily falsified, the official

said.

As of the research period, PCAB was craft-

ing its implementing rules and regulations for

the Data Privacy Act. The PCAB rules would

detail what information could be or could not

be disclosed to the public.

The research, however, did not find Data

Privacy Act issues with PhilGEPS and GPPB.

Both agencies said that the Republic Act No.

9184 requires agencies to publish certain sets

of documents pertaining to public procurement

and contractors, and that this will continue to

be their principal guiding law.

Nearly all agencies covered in the re-

search are either creating new or upgrading

their internal information-management sys-

tems. While agencies need to prioritize up-

dating their internal systems, this could offer

an opportunity for such bodies to standardize

data, explore linking up data following OCDS,

create more databases, and publish these on

their websites.

Linking of data is supported by Section

8.5 of R.A. No. 9184’s Implementing Rules and

Regulations, which provides that all procuring

entities already maintaining an electronic reg-

istry shall integrate the same with that of the

PhilGEPS.

Philippine Government Electronic

Procurement System

PhilGEPS is the single, centralized elec-

tronic portal that serves as the primary source

of information on government procurement.

Government agencies and suppliers and con-

tractors are mandated to register and use

the system in the conduct of procurement of

goods, civil works, and consulting services.

The system has been in existence for more

than 15 years now and has undergone several

updates.

PhilGEPS is now set to modernize its sys-

tem, which may include, among others, adding

the Annual Procurement Plan per agency and

implementation reports per contract. Only bid

and award documents are currently uploaded

and published in the system. PhilGEPS soft-

ware modernization is included in the OGP Ac-

tion Plan. Additional functionalities of current

system will be installed such as e-bidding, up-

loading of agencies’ procurement plans, and

e-payment.

The plan, if it pushes through, is a step for-

ward to publishing more information along the

contracting chain. This also offers an opportu-

nity for OCDS to be adopted.

Finding 5: Agencies are either creating new or upgrading their information-management systems, offering an opportunity to standardize, link, and publish more contracting data.

https://www.philgeps.gov.ph/

https://www.philgeps.gov.ph/


Department of Public Works and Highways

information management applications

The DPWH has at least six internal infor-

mation management systems that cover the

contracting stages from planning to implemen-

tation. This is different from PhilGEPS and is

geared more toward the facilitation of DPWH’s

core roles and tasks. But documents and data

can be extracted from these systems, which

are then be uploaded on their website. Data

may also be requested and pulled from the

system through a public-records request. Not

all records are available at the Central Office,

however, as most procurement records are left

or are kept in District or Regional Engineering

Offices, depending on which office has the lev-

el of authority on a project.

During planning stage, the department uses

the Multi-Year Planning System (MYPS, new

system) and Design Management Application

(DMA, for completion). The Civil Works Applica-

tion (CWA, existing system) meanwhile is used

during tender and award. To monitor projects

implementation, DPWH uses the Project and

Contract Management Application (PCMA, ex-

isting system). The Project Procurement Man-

agement Plan Application (new system), mean-

while, is used to monitor DPWH’s procurement

activities. Like other agencies, DPWH uses the

Electronic National Government Accounting

System (eNGAS, existing system) for tracking

stage payments.

Securities and Exchange Commission’s i-View

SEC i-View, a pay-per-use, online records

repository, is also set for a long overdue up-

grade. To view or print documents from SEC

i-View, a user must purchase prepaid credits,

which are available at the SEC Head Office in

Pasay City or through SEC’s eLoading Module.

To buy credits via the eLoading Module, a user

must have a Land Bank of the Philippines ATM

account or an account with any BancNet mem-

ber bank registered to use internet banking.

SEC Express System is another mode of

securing corporate records without having to

personally come to the SEC. Users may re-

quest for documents through a web-based in-

terface or by calling or setting an appointment

through hotline number 737-8888. Online pay-

ment and courier delivery are services includ-

ed in the system.

By experience, SEC Express System offers

a more updated set of documents. Current re-

cords usually take more time to be uploaded

on SEC i-View. But while online access is help-

ful, SEC charges fairly high fees for record ac-

cess.

SEC Express System charges a minimum

of P216.32 to P397.44 for a plain copy of a

document, depending on the type. An authen-

ticated copy meanwhile may cost between

P242.19 and P604.44. These amounts do not

yet include shipping and additional fees, which

would depend on the weight and destination

of the order.

SEC i-View charges P0.20 per page view

and P5 per page printed.

Philippine Business Registry

for the Department of Trade and Industry

The Philippines Business Registry (PBR) is

a web-based system that serves as a one-stop

shop for entrepreneurs who need to transact

with several agencies to be able to start oper-

ating a business.

In the PBR, the computerized registration

systems of agencies involved in business reg-

istration will be interlinked so that applicants

need not physically go to each agency to regis-

ter their businesses. These include the Depart-

ment of Trade and Industry, Bureau of Internal

Revenue, Social Security System, Home De-

http://www.sec.gov.ph/online-services/sec-i-view/

http://www.sec.gov.ph/online-services/sec-i-view/

https://secexpress.ph/

https://secexpress.ph/

https://www.business.gov.ph/web/guest


velopment Mutual Fund, Philippine Health In-

surance Corporation, Local Government Units,

and other permit/license-issuing agencies.

Construction Industry Authority

of the Philippines and Philippine Contractors

Accreditation Board

CIAP and PCAB are working on an Informa-

tion System Strategic Plan, which could pave

the way for linking various systems and data

such as PCAB’s licensing, registration, and

blacklisting systems, as well as CIAP’s Con-

structors Performance Evaluation Summary

reports. The ISSP is being pursued as part of

the government’s computerization plan led by

the Department of Information and Communi-

cations Technology.

Audit-Related Data Information System for the

Commission on Audit

COA’s Audit-Related Data Information Sys-

tem (ARDIS) is a web-based information system

that aims to capture audit-related information

Government Agencies Project, Program, and Activities Information System (GAPPAIS) Home Screen

Source: Commission on Audit

at the audit-team level to facilitate monitoring

of audit activities. It is an integration of is an

integration of several systems: Audit Resource

Management Information System, Audit En-

gagement Monitoring System, Audit Results

Monitoring System, Cash Advance Monitoring

System, and the Government Agencies Proj-

ect, Program and Activities Information Sys-

tem.

The Audit Results Monitoring System, for

instance, facilitates the monitoring of the Au-

dit Observation Memorandum, Notice of Sus-

pension, Notice of Disallowance, and Notice

of Charge issued to government agencies, of-

ficials, and employees and action taken on the

audit recommendation by the audited agen-

cies.

The Government Agencies Project, Pro-

gram, and Activities Information System main-

tains a database of agencies’ projects, pro-

grams, and activities showing the when a

project started, date of completion, and cost

per project. The system facilitates the monitor-

ing of the status of the projects and generation

of consolidated reports per audited agency.


Civil-society organizations have worked

closely with the Department of Public Works

and Highways and other agencies for decades

to make procurement processes more trans-

parent, efficient, and responsive to people’s

needs.

One of the shared goals of both govern-

ment and civil society is to promote procure-

ment literacy, in addition to providing under-

standable contracting data for citizens.

The Affiliated Network for Social Account-

ability in East Asia and the Pacific (ANSA-EAP),

for instance, worked with university professors

in the past to integrate procurement literacy in

their classes.

“What we did was convince several profes-

sors to integrate the teaching of open contract-

ing in their classes,” ANSA-EAP Executive Di-

rector Redempto Parafina said. “We integrated

and connected it to their courses, to political

science, to journalism, to public administra-

tion.”

For Parafina, improving the quality of con-

tracting data is not just about the technical for-

mat of the available information, but also about

how much is available and how it is processed

and packaged in a way that is accessible to cit-

izens.

“For us, we take the perspective of the or-

dinary people because social accountability is

with the constituency,” he said. “If we can pro-

duce the same output using Excel file format

and JSON format in the front end, we do not

care what we use for as long as we can still

report [to citizens].”

Meanwhile, for Rechie Tugawin of Govern-

ment Watch (G-Watch), the more pressing con-

cern is the access and appreciation of procure-

ment data at the local level.

“We have to give more emphasis on the lo-

cal level, in the barangays, that may seem small

but concerns those in the grassroots because

it directly affects them – if they have access to

data, if they have connectivity issues in access-

ing information platforms,” Tugawin said.

Tugawin added that local agencies can do

better in being more transparent and accom-

modating to local residents requesting for con-

tracting documents.

G-Watch previously engaged with commu-

nity members in monitoring projects in their lo-

cality. This involved having the local monitors

request for documents of local projects.

G-Watch, being formerly attached with the

Ateneo de Manila University, had easier time

requesting documents from local agencies

compared to the local monitors, who are most-

ly members of the community.

“We had difficulty in getting documents in

some cases, but we had more ways in getting

records since we are linked with an academic

institution,” said Tugawin. “But as for our local

monitors, they still need the backing of an au-

thority.”

“We had a memorandum of agreement with

the central office of a government agency that

brought some ease of access,” he also said.

“But in ordinary cases, they have difficulty ask-

ing for documents and ask for help because

they cannot get what they need.”

For Jenina Joy Chavez, co-convener of the

Right to Know, Right Now! Coalition, proactive

Finding 6: Record access, matched with contracting literacy, is essential for citizens to be able to utilize contracting data and participate meaningfully in procurement.


disclosure is a must for all procuring agencies.

“Even without a request, they need to publish

the reports… That can still be improved,” she

said.

The Right to Know, Right Now! Coalition is

composed of about 150 civil-society organiza-

tions and CSO leaders pushing for the passage

of the Freedom of Information Act. Yet while

the enactment of an FOI law is not high on the

priority list of Congress right now, the Coalition

continues to push and demand for openness in

government by launching a series of FOI prac-

tice rounds, to test and challenge the imple-

mentation of the Duterte administration’s E.O.

No. 2, as well as other transparency laws. (PCIJ

is a founding member and lead co-convenor of

the Coalition.)

ANSA-EAP’s Parafina said that the govern-

ment could also do better in encouraging and

providing support for observers during bidding

processes.

In the past, the government provided some

transportation allowance for CSOs partici-

pating in government procurement activities.

However, the availability of this support is con-

sidered on a year-by-year basis.

For example, the 2016 budget included a

provision for observers to be able to reimburse

as much as P800 per day for at most four times

a month, totaling P3,200. The 2017 budget,

however, did not include the same provision,

as very few were aware of it and only a few

managed to use the allowance, Parafina said.

In 2012, the Government Procurement Pol-

icy Board recommended to the Department

of Budget and Management “the inclusion of

a provision in the General Provisions of the

2013 [General Appropriations Act] mandating

the grant of transportation allowance to NGO/

CSO Observers participating in government

procurement activities.”

GPPB cited a recommendation from the

2008 Country Procurement Assessment Re-

port to “strengthen the capacity of NGOs/

CSOs to participate in the procurement pro-

cess as well as the need for the government

to inform NGOs/CSOs of alternative sourc-

es of funding to sustain their participation in

government procurement activities” and a

“2010 Agency Procurement Compliance Per-

formance Indicators (APCPI) exercise” that the

“average rating of Observer attendance in the

procurement activities of seventeen (17) pilot

agencies is only thirty five percent (35%)” in

the resolution.

“The experience in bidding (as observer)

serves as good learning experience for organi-

zations, aside from the fact that we have seen

in the past the good effect of having observers

in the procurement process,” Parafina said.


Open contracting is not yet the norm in the procurement of infrastructure proj-ects – or procurement in general – in the Philippines. But the country has a long

history of transparency initiatives and innovative reforms that have been launched and/or are being implemented to improve the integrity of contracting. It is important to situate contracting in the Philippines in this context to understand where break-throughs and barriers lie.

to curb information access, appears to pose

some unintended problems for civil society

and journalists who request and use certain

information essential in their advocacies and

reporting, respectively.

These availability and accessibility prob-

lems are basic but they are important to be

addressed for citizens who may wish to par-

ticipate in public hearings, for civil society who

may wish to monitor projects or act as observ-

ers, and journalists who may want to investi-

gate corruption and controversial deals. Avail-

ability and accessibility of contracting data are

also important for agencies to facilitate their

work and get better value for taxpayer’s mon-

ey and businesses for them to be able to better

compete in government projects.

Conclusionsand Recommendations

The contracting cycle is most transparent

only during the tender and award stages. More

document digging and agency prodding are

needed to be able to track the planning and

implementation phases. PhilGEPS makes avail-

able the bid and award data but planning and

implementation data are tucked in multiple re-

cords kept or sometimes dumped in the pro-

curing entity’s website.

If and when more documents and data

are available, these do not often come in ma-

chine-readable formats, making it difficult to

analyze or connect with other information. Ac-

cessing records from some agencies like the

Securities and Exchange Commission can also

be costly.

The Data Privacy Act, which was not meant


The following recommendations reflect lessons learned from the findings of this as-

sessment report:

1. Upload basic contracting documents online – from planning

to implementation. Agencies keep a wealth of documents internally, many of which could

help string the full contracting narrative of government projects.

Whether or not a common standard can be adopted right now, posting

contracting documents – from planning to implementation – for free

is a first key step. Apart from being considered good practice globally,

proactive disclosure of contracting documents is required by the

Transparency Seal Circular and the R.A. No. 9184. Monitoring agency

compliance with these provisions is a must as well.

2. Provide machine-readable data on contracting – from

planning to implementation. Providing data about projects in spreadsheet files or other structured

formats makes it easier for stakeholders to analyze what government

buys.

3. Consider adopting the Open Contracting Data Standard, but

first identify key things the agency wants open contracting

to achieve. Clarifying agency goals will help set clear priorities. Build a team with

police and technology skills and engage with stakeholders, including

other agencies, civil society, media, and the business sector. The

readiness of agencies to adopt OCDS might be an issue, from the

procedural and technical to policy standpoints. These concerns must

all be taken into account.

4. Strengthen the capacity of civil society and media in

using contracting data in their advocacies and reporting,

respectively. Greater transparency in procurement has to be accompanied with

activities that help citizens and civil society become better Open

Contracting advocates and journalists become better reporters of

government contracts. Agencies must work with stakeholders in

developing an environment in which contracting or procurement

becomes an expertise of the many rather than the few.


5. Advocate for the passage of the Freedom of Information law

with an Open Contracting lens. Contracting, a major role for the government, is also its biggest risk. A

Freedom of Information Act will serve as a great complement to existing

laws, rules, and orders on access to records and a great supplement

to what these laws lack in terms of transparency standards. While the

passage of an FOI law remains uncertain, citizens and CSOs must sustain

their practice of accessing information and claiming their right to know to

foster and demand greater openness in government.

6. Make Open Contracting a public commitment in the Open

Government Partnership. Promoting Open Contracting as the norm in procurement across all

agencies, from local to national levels, is an ambitious yet noble goal.

Making this a commitment in Philippines’ OGP National Action Plan might

be a good place to start. OGP commitments are not supposed to be

empty promises but principles that if achieved could offer a wide range

of benefits to agencies, business sector, and communities alike.


ARTICLES AND REPORTS

The research was guided by the articles and reports cited below:

• Balgos, Cecile C.A., et al. The PCIJ Guide to Government. Quezon City: Philippine Center

for Investigative Journalism, 2003.

• Coronel, Sheila, et. al. Investigating Corruption: A Do-It-Yourself Guide. Quezon City:

Philippine Center for Investigative Journalism, 2002.

• Department of Budget and Management. 2018 People’s Budget. Retrieved from http://

www.dbm.gov.ph/wp-content/uploads/Our%20Budget/2018/Briefer%20on%20the%20

2018%20Proposed%20National%20Budget%20FINAL%20revised-FINAL.pdf

• Department of Public Works and Highways. Bidding and Award Procedures. Retrieved

from http://www.dpwh.gov.ph/dpwh/business/procurement/civil_works/baprocedures

• Helton, Justin, et al. Open Contracting in the Philippines: This Scoping Study and Baseline

Assessment Report. Web Foundation and Hivos, 2016.

• Ilagan, Karol. Big infra spending fails to lift plight of the poorest. Retrieved from http://pcij.

org/stories/big-infra-spending-fails-to-lift-plight-of-the-poorest/

• Ilagan, Karol. Contractors in Congress. Retrieved from http://pcij.org/stories/contractors-in-

congress/

• Landingin, Roel. World Bank, DPWH review same bids but draw opposite conclusions.

Retrieved from http://pcij.org/stories/world-bank-dpwh-review-same-bids-but-draw-

opposite-conclusions/

• Manahan, Mary Ann. Stories Behind the Numbers: Dissecting Duterte’s Build, Build, Build

Program. Retrieved from https://focusweb.org/content/stories-behind-numbers-dissecting-

duterte-s-build-build-build-program

• Mangahas, Malou, et al. Obscure firms fly high, bag huge DPWH deals. Retrieved from

http://pcij.org/stories/obscure-firms-fly-high-bag-huge-dpwh-deals/

• Marquez, Rosemarie. Making “Build, Build, Build” Work in the Philippines. Retrieved from

https://www.adb.org/news/features/making-build-build-build-work-philippines

• Navarro, Adoracion and Juan Alfonso Tanghal. The Promises and Pains in Procurement

Reforms in the Philippines. Retrieved from https://pidswebs.pids.gov.ph/CDN/

PUBLICATIONS/pidsdps1716.pdf

• Open Contracting Partnership. Open Contracting Data Standard. Retrieved from http://

standard.open-contracting.org/latest/en/

• Open Contracting Partnership. Why government contracting matters. Retrieved from

References

http://www.dbm.gov.ph/wp-content/uploads/Our%20Budget/2018/Briefer%20on%20the%202018%20Proposed%20National%20Budget%20FINAL%20revised-FINAL.pdf



http://www.dpwh.gov.ph/dpwh/business/procurement/civil_works/baprocedures

http://pcij.org/stories/big-infra-spending-fails-to-lift-plight-of-the-poorest/

http://pcij.org/stories/big-infra-spending-fails-to-lift-plight-of-the-poorest/

http://pcij.org/stories/contractors-in-congress/

http://pcij.org/stories/contractors-in-congress/

http://pcij.org/stories/world-bank-dpwh-review-same-bids-but-draw-opposite-conclusions/

http://pcij.org/stories/world-bank-dpwh-review-same-bids-but-draw-opposite-conclusions/

https://focusweb.org/content/stories-behind-numbers-dissecting-duterte-s-build-build-build-program

https://focusweb.org/content/stories-behind-numbers-dissecting-duterte-s-build-build-build-program

http://pcij.org/stories/obscure-firms-fly-high-bag-huge-dpwh-deals/

https://www.adb.org/news/features/making-build-build-build-work-philippines

https://pidswebs.pids.gov.ph/CDN/PUBLICATIONS/pidsdps1716.pdf

https://pidswebs.pids.gov.ph/CDN/PUBLICATIONS/pidsdps1716.pdf




https://www.open-contracting.org/why-open-contracting/

• Government Procurement Policy Board. Republic Act No. 9184: Government Procurement

Reform Act, Retrieved from http://www.gppb.gov.ph/laws/laws/RA_9184.pdf

• Government Procurement Policy Board. The 2016 Revised Implementing Rules and

Regulations of Republic Act No. 9184, http://www.gppb.gov.ph/laws/laws/RevisedIRR.

RA9184.pdf

• Valderama, Tita. Arroyo sons, friends, foes get big public works deals. Retrieved from http://

pcij.org/stories/arroyo-sons-friends-foes-get-big-public-works-deals/

CONSULTATIONS

The research also benefited from consultations with agency officials and civil society members.

Conducted between August 2017 and January 2018, the consultations with each set of officials

were made according to the document and data their respective agencies produce and publish

during the procurement of civil-works projects.

Contracting Phase/Document Recommended for Publication

Agency Concerned/Officials Consulted

PLANNING• Procurement Plan• Hearing Notice• Market Studies• Environmental Impact• Needs Assessment• Feasibility Study• Project Plan

Department of Public Works and Highways• Engr. Marivic S. Gregorio• Mr. Edmar Delgado• Engr. Mariano Carbonell• Mr. Andro Santiago

Government Procurement Policy Board – Technical Service Office• Atty. Dennis Santiago• Atty. Melissa Yan• Mr. Jerry Digoy

TENDER• Tender Notice• Bidding Documents• Technical Specifications• Evaluation Criteria• Eligibility Criteria• Clarifications• Shortlisted Firms• Risk Provisions


Philippine Government Electronic Procurement System• Ms. Rosa Maria Clemente• Mr. Ulysses dela Cruz • Mr. Archivald Navarro• Ms. Ma. Ditas Mendoza• Mr. Dino Banaga• Ms. Joanna Makalinaw

https://www.open-contracting.org/why-open-contracting/

http://www.gppb.gov.ph/laws/laws/RA_9184.pdf

http://www.gppb.gov.ph/laws/laws/RevisedIRR.RA9184.pdf

http://www.gppb.gov.ph/laws/laws/RevisedIRR.RA9184.pdf

http://pcij.org/stories/arroyo-sons-friends-foes-get-big-public-works-deals/

http://pcij.org/stories/arroyo-sons-friends-foes-get-big-public-works-deals/




AWARD • Award Notice• Evaluation Reports• Winning Bid• Complaints• Bill of Quantity• Information on bidders or

participants, their validation documents and any procedural exemptions for which they qualify

• Conflicts of Interest• Debarments


Securities and Exchange Commission• General Counsel Camilo S. Correa

Department of Trade and Industry• Assistant Secretary Ireneo Vizmonte• Director Laudemer Solidum

Construction Industry Authority of the Philippines / Philippine Contractors Accreditation Board• Engr. Leilani del Prado• Ms. Carol Saunar• Engr. Jocelyn Carrasco• Engr. Joji Valenciano• Ms. Angelina Tajon

CONTRACT• Contract Notice• Contract Signed• Contract Arrangements• Contract Schedule• Contract Annexes• Contract Guarantees• Sub Contract


Philippine Government Electronic Procurement System• Ms. Rosa Maria Clemente• Mr. Ulysses dela Cruz • Mr. Archivald Navarro• Ms. Ma. Ditas Mendoza• Mr. Dino Banaga• Ms. Joanna Makalinaw




IMPLEMENTATION• Completion Certificate• Physical Process Report• Financial Progress Report • Final Audit• Asset and Liability

Assessment


Construction Industry Authority of the Philippines / Philippine Contractors Accreditation Board• Engr. Leilani del Prado• Ms. Carol Saunar• Engr. Jocelyn Carrasco• Engr. Joji Valenciano• Ms. Angelina Tajon

Commission on Audit• Director Lorna Cabochan• Director Lourdes Cardenas• Mr. Roy Daluddung

The research was also guided by interviews with civil-society representatives who have

experience monitoring the procurement of goods and services and evaluating access to

information practices in government:

Ms. Jenina Joy Chavez, treasurer of Action for Economic Reforms. AER, according to its website,

is a “public interest organization that conducts policy analysis and advocacy on key economic

issues.” The organization was founded in 1996. Ms. Chavez also serves as co-convener of the

Right to Know, Right Now! Coalition, of which PCIJ is a member.

Mr. Redempto Parafina, executive director of the Affiliated Network for Social Accountability in

East Asia and the Pacific. ANSA-EAP is “a networking facility that helps improve governance by

connecting citizens and governments. [It] seeks to build a constituency of social accountability

practitioners in the [East Asia and the Pacific] region.”

Mr. Rechie Tugawin, advocacy and communications director of Government Watch Philippines.

Established in 2000, G-Watch is an organization that “hopes to provide an effective intellectual

and civic bridge between the local, national and global arenas in the [Transparency-

Participation-Accountability] field, promoting multi-directional dialogues to inform theory and

practice in TPA.”


Document Availability by Contracting PhasePublic Contracting in the Philippines: Breakthroughs and BarriersA case study on the procurement of infrastructure projects by the Department of Public Works and Highways

Annex 1:


PLANNING ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE

Document Recommended for Publication

Philippine Counterpart Document

Publicly Available

Available At Once

Record Location Completeness Data Format

Freeof Charge

Procurement Plan Annual Procurement Plans

Yes Yes http://www.dpwh.gov.ph/dpwh/GAA/annual-procurement-plan/year/2017



Yes PDF Yes

Hearing Notice Public Hearing Notice Yes Yes DPWH Yes PDF Yes

Market Studies Market Studies N/A (PPP projects applica-

ble)

N/A N/A N/A N/A N/A

Environmental Impact

Environmental Impact Assessment

Yes No DPWH, upon request Yes Paper Yes

Needs Assess-ment

• Project Procure-ment Management Plan


• Multi-Year Planning System

Yes (MYPS not online)

No DPWH, upon request Yes Paper Yes










Key Source:

• Department of Public Works and Highways (Central, Regional, and District Engineering Offices, depending on the value of the project)

Alternate Source/s:

• Government Procurement Policy Board for the Annual Procurement Plans

Other documents kept by the agency during this stage

GPPB:• Procurement Manuals

PLANNING ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE



Publicly Available

Available At Once


Freeof Charge

Feasibility Study Feasibility Study Yes No DPWH, upon request Yes Paper Yes

Project Plan • Scope of Work• Detailed

Engineering• Technical

Specifications



TENDER ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE



Publicly Available

Available At Once


Free of Charge

Tender Notice • Invitation to Bid• Abstract of Bids

Yes Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Yes PDF Yes

Bidding Documents

Bid Documents Yes Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Yes PDF Yes

Technical Specifications

Program of Works Yes Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Yes PDF Yes

Evaluation Criteria Bid Documents (Detailed Evaluation and Comparison of Bids)

Yes Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Yes PDF Yes

Eligibility Criteria Bid Documents (Eligibility Requirements and Eligibility Data Sheet)

Yes Yes http://www.dpwh.gov.ph/dpwh/business/procurement/cw/advertisement

Yes PDF Yes

Clarifications Supplemental Bulletin Yes Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Yes PDF Yes
















Key Source:

• Philippine Government Electronic Procurement System

Alternate Source/s:



PhilGEPS:• Bid and Award Notices

database• Open Opportunities List• Former Opportunities List• List of Commonly-Used Items• Document Request List

GPBB:• Procurement Monitoring

Reports • Pre-Selected Suppliers and

Consultants• List of Observers

DPWH:• List of projects requested to

be exempted from the election ban in the May 2016 Elections

TENDER ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE



Publicly Available

Available At Once


Free of Charge

Shortlisted Firms List of Bidders (Not available during tender stage, but list of bidders can be seen in BAC Resolution after award is made.)

No No DPWH, upon request N/A N/A N/A

Risk Provisions Bid Documents Yes Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Yes PDF Yes




AWARD ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE



Publicly Available

Available At Once


Free of Charge

Award Notice • Notice of Award• Award Notice

Abstract

Yes Yes DPWH https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Yes PDF Yes

Evaluation Reports • Detailed Evaluation and Comparison of Bids

• Bids and Awards Committee Resolution (Partial information is available in PhilGEPS through BAC resolution, but not the full the evaluation report.)


Yes Yes DPWH https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

No PDF Yes

Winning Bid Technical and Finan-cial Bid of Winning Bidder

No No DPWH N/A N/A N/A

Complaints Protests Yes Yes http://www.gppb.gov.ph/monitoring/protest.php

Yes Website copy,

tabular

Yes











Publicly Available

Available At Once


Free of Charge

Bill of Quantity Technical and Financial Bid of Winning Bidder (Bill of Quantities can be seen in the contract, but not in winning bid as it is not available.)

No No DPWH Yes PDF Yes

Information on bidders or participants, their validation documents and any procedural exemptions for which they qualify

• List of Registered Suppliers

• List of Registered Contractors

• List of Licensed Contractors

• List of Special Licenses Issued

• List of Temporary Licenses Issued

• List of Extended Government Registration Certificates Issued

Yes Yes http://www.dpwh.gov.ph/dpwh/business/procurement/civil_works/registered_contractors


PhilGEPS, upon request

Yes Excel, PDF

Yes

• PCAB License• DTI name registra-

tion papers

Yes No • PCAB, upon request• DTI, upon purchase

Yes Paper No

SEC registration papers

Yes Yes Upon log-in and purchase at https://ireport.sec.gov.ph/iview/login.jsp

Yes Paper No










Key Source:


Alternate Source/s:


• Securities and Exchange Commission

• Department of Trade and Industry

• Philippine Constructors Accreditation Board

• Construction Industry Authority of the Philippines


DPWH:• Awarded Contracts database• Spreadsheet file available

upon request; contains data on Date Entered in Civil Works Registry, Project ID, Contract Name, Implementing Office, Awarded Contractor, Awarded Amount, and Extent of Participation

PhilGEPS:• Bid and Award Notices

database

PCAB:• Blacklisted Suppliers• With details on blacklisted

entity, blacklisting agency, project, offenses, sanctions, and period

Other records:• DTI/SEC/CDA Registration• Mayor’s Permit• Statement of Ongoing and

Completed Contracts• PCAB license and registration• Audited Financial Statement• Net Financial Contracting

Capacity• Bid Security




Publicly Available

Available At Once


Free of Charge

Conflicts of Inter-est

Omnibus Sworn State-ment required under R.A. No. 9184 (Disclo-sure of Relations)

No No DPWH, upon request Yes Paper Yes

Debarments Blacklisted Constructors

Yes Yes https://ciap.dti.gov.ph/directory


Yes PDF Yes







CONTRACT ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE



Publicly Available

Available At Once


Free of Charge

Contract Notice Notice to Proceed Yes Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Yes PDF Yes

Contract Signed Contract Agreement Yes Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Yes PDF Yes

Contract Arrangements

Contract Agreement Yes Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Yes PDF Yes

Contract Schedule Contract Agreement Yes Yes https://www.philgeps.gov.ph/GEPS/log-in.aspx, upon log-in

Yes PDF Yes

Contract Annexes Contract Agreement Yes No DPWH, upon request No PDF Yes

Contract Guarantees

Contract Agreement Yes No DPWH, upon request No PDF Yes

Sub-contract Sub-contractor Agreement

N/A N/A N/A N/A N/A N/A










CONTRACT ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE

Key Source:



Parts of the Contract Agreement:• Contract Agreement• Bidding Documents• Winning Bidder’s Bid• Performance Security• Credit Line• Notice of Award

Other required documents: construction schedule, S-curve, manpower schedule, construction methods, equipment utilization schedule, construction safety and health program, and PERT/CPMVariation Order



IMPLEMENTATION ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE



Publicly Available

Available At Once


Free of Charge

Completion Certificate

• Certificate of Completion

• Owner’s Acceptance of the Contract


Physical Process Report

• Constructors Performance Evaluation Summary Reports

• Project and Contract Management Application (internal system) Status of Implementation

Yes Yes https://ciap.dti.gov.ph/directory



No PDF, CSV

Yes

Financial Progress Report

Electronic National Government Accounting System (internal system)

No No DPWH, upon request N/A N/A N/A

Final Audit Annual Audit Report Yes Yes https://www.coa.gov.ph/index.php/reports/annual-audit-report

Yes PDF, Excel,

and un-editable

Word formats

Yes












Key Source:


• Constructors Industry Authority of the Philippines

Alternate Source/s:

• Commission on Audit• Government Procurement

Policy Board


DPWH:• Post-Evaluation Report• List of contractors who failed to

satisfactorily deliver civil-works projects

COA:• Notice of Disallowance, if

applicable• Notice of Charge, if applicable

IMPLEMENTATION ANNEX 1: DOCUMENT AVAILABILITY BY CONTRACTING PHASE



Publicly Available

Available At Once


Free of Charge

Asset and Liability Assessment

Annual Audit Report Yes Yes https://www.coa.gov.ph/index.php/reports/annual-audit-report

Yes PDF, Excel,

and un-editable

Word formats

Yes





Document Availability by Publication LevelPublic Contracting in the Philippines: Breakthroughs and BarriersA case study on the procurement of infrastructure projects by the Department of Public Works and Highways

Annex 2:


ANNEX 2: DOCUMENT AVAILABILITY BY PUBLICATION LEVEL

No. Category Document Recommended for Publication

Description Philippine Counterpart Document

Agency Produced Available At Once

Modeof Release

1 Basic Tender Notice The formal notice that gives details of a ten-der. This may be a link to a downloadable doc-ument, to a web page, or to an official gazette in which the notice is contained.

• Notice of Award• Award Notice

Abstract

DPWH, PhilGEPS

Yes Yes Online

2 Basic Award Notice The formal notice that gives details of the con-tract award. This may be a link to a down-loadable document, to a web page, or to an official gazette in which the notice is contained.

Notice of Award DPWH, PhilGEPS

Yes Yes Online

3 Basic Contract Notice The formal notice that gives details of a con-tract being signed and valid to start implemen-tation. This may be a link to a downloadable document, to a web page, or to an official gazette in which the notice is contained.

Noticeto Proceed

DPWH, PhilGEPS

Yes Yes Online






Modeof Release

4 Basic Completion certificate

• Certificateof Completion

• Owner’s acceptanceof the contract

DPWH Yes No Upon request

5 Basic Procurement Plan

Annual Procurement Plans

DPWH, GPPB

Yes Yes Online

6 Basic Bidding Documents

Information for potential suppliers, describing the goals of the con-tract (e.g. goods and services to be pro-cured), and the bidding process.

Bid Documents DPWH, PhilGEPS

Yes Yes Online

7 Basic Technical Specifications

Detailed technical infor-mation about goods or services to be provided.

Programof Works

DPWH, PhilGEPS

Yes Yes Online

8 Basic Evaluation Criteria

Information about how bids will be evaluated.

Bid Documents (Detailed Evaluation and Comparison of Bids)

DPWH, PhilGEPS

Yes Yes Online






Modeof Release

9 Intermediate Evaluation Report

Report on the evalua-tion of the bids and the application of the eval-uation criteria, including the justification of the award

• Detailed Evaluation and Comparison of Bids

• Bids and Award Committee Resolution


DPWH, PhilGEPS

Yes Yes Online but incomplete

10 Intermediate Signed Contract Contract Agreement

DPWH, PhilGEPS

Yes Yes Online

11 Intermediate Arrangementsfor ending contract

Contract Agreement

DPWH, PhilGEPS

Yes Yes Online

12 Intermediate Schedulesand milestones

Contract Agreement

DPWH, PhilGEPS

Yes Yes Online






Modeof Release

13 Intermediate Physical progress reports

A report on the statusof implementation, usu-ally against key mile-stones.

• Constructors Performance Evaluation Sum-mary Reports

• Project and Con-tract Manage-ment Application

• Status of Imple-mentation

DPWH, CIAP Yes Yes Online but incomplete

14 Intermediate Financial progress reports

Dates and amounts of stage payments made (against total amount) and the source of those payments, including cost overruns, if any. Structured versions of this data can be pro-vided through transac-tions.

Electronic National Government Accounting System


15 Intermediate Final Audit Annual Audit Report

COA Yes Yes Online

16 Intermediate Public Hearing Notice

Details of any public hearings that took place as part of the planning for this procurement.

Public Consultation Notice

DPWH Yes Yes Online






Modeof Release

17 Intermediate Market Studies Market Studies (PPP projects applicable)

DPWH Not applicable

Not applicable

Not applicable

18 Intermediate Eligibility Criteria Detailed documents about the eligibility of bidders.

Bid Documents (Eligibility Require-ments and Eligibility Data Sheet)

DPWH Yes Yes Online

19 Intermediate Clarifications to bidders questions

Including replies to issues raised in pre-bid conferences.

Supplemental Bulletin

DPWH, PhilGEPS

Yes Yes Online

20 Intermediate Shortlisted Firms List of Bidders DPWH Yes No (Not available

during tender

stage, but list of bid-ders can be seen in BAC Resolu-

tion after award is made.)

Upon request

21 Advanced Environmental Impact

Environmental Impact Assessment







Modeof Release

22 Advanced Assessmentof government’s assetsand liabilities

Annual Audit Report

COA Yes Yes Online

23 Advanced Provisionsfor management of risksand liabilities

Bid Documents DPWH, PhilGEPS

Yes Yes Online

24 Advanced Winning Bid Technicaland Financial Bid of Winning Bidder

DPWH Yes No Not available

25 Advanced Complaintsand decisions

Protests DPWH, GPPB

Yes Yes Online

26 Advanced Annexes to the Contract

Contract Agreement

DPWH, PhilGEPS

Yes No Upon request

27 Advanced Guarantees Contract Agreement

DPWH, PhilGEPS

Yes No Upon request






Modeof Release

28 Advanced Subcontracts A document detailing subcontracts, the subcontract itself, or a linked OCDS document describing a subcontract.

Sub-contractor Agreement

Not applicable

Not applicable

Not applicable

Not applicable

29 Advanced Needs Assessment

• Project Procurement Management Plan


• Multi-Year Planning System


30 Advanced Feasibility Study Feasibility Study DPWH Yes No Upon request

31 Advanced Project plan • Scope of Work• Detailed

Engineering• Technical

Specifications







Modeof Release

32 Advanced Bill Of Quantity Contract Agreement Technicaland Financial Bid of Winning Bidder

DPWH Yes No (Bill of Quan-tities can be seen

in the contract, but not in winning

bid as it is not avail-

able.)

Not available






Modeof Release

33 Advanced Informationon bidders

Information on bidders or participants, their validation documents and any procedural ex-emptions for which they qualify

• List of Registered Suppliers

• List of Registered Contractors

• List of Licensed Contractors

• List of Special Licenses Issued

• List of Temporary Licenses Issued

• List of Extended Government Registration Certificates Issued

• PCAB License• DTI name

registration papers

• SEC registration papers

DPWH, PhilGEPS, PCAB, CIAP, SEC, DTI

Yes Yes Online and upon pur-chase

34 Advanced Conflicts of Interest Uncovered

Omnibus Sworn Statement required under R.A. No. 9184 (Disclosure of Rela-tions)

DPWH Yes No Not avail-able






Modeof Release

35 Advanced Debarments Issued

Blacklisted Constructors

CIAP, DPWH, GPPB

Yes Yes Online


Open Contracting Data Standard MappingPublic Contracting in the Philippines: Breakthroughs and BarriersA case study on the procurement of infrastructure projects by the Department of Public Works and Highways

Annex 3:


ANNEX 3: OPEN CONTRACTING DATA STANDARD MAPPING

No. Section Path Title Description Present Data Field Counterpart

Agency Data Location Data Format

1 meta-data ocid Open Contracting ID

A globally unique identifier for this Open Contracting Process. Composed of a publisher prefix and an identifier for the contract-ing process. For more information see the Open Contracting Identifier guidance

No Not available OCP Can be created

N/A

2 meta-data id Release ID A unique identifier that identifies this release. A releaseID must be unique within a release-package and must not contain the # character.

No Not available PhilGEPS, DPWH

Can be created

N/A

3 meta-data date Release Date

The date this information was first released, or pub-lished.

Yes m_tender (publishDate)

PhilGEPS PhilGEPS database

Excel

4 meta-data tag Release Tag One or more values from the releaseTag codelist. Tags may be used to filter release and the under-stand the kind of informa-tion that a release might contain.


Can be created

N/A





5 meta-data initiation-Type

Initiation type

String specifying the type of initiation process used for this contract, taken from the initiationType codelist. Currently only tender is supported.


Can be created

N/A

6 meta-data language Release language

Specifies the default language of the data using either two-digit ISO 639-1, or extended BCP47 language tags. The use of two-letter codes from ISO 639-1 is strongly recom-mended.


Can be created (English)

N/A

7 buyer Organization An organization. Yes m_organiza-tion (or-gName)


Excel





8 buyer buyer/name

name The common name of the organization. The ID prop-erty provides an space for the formal legal name, and so this may either repeat that value, or could pro-vide the common name by which this organization is known. This field could also include details of the department or sub-unit involved in this contracting process.

Yes m_organiza-tion (or-gName)


Excel

9 buyer buyer/identifier

identifier The primary identifier for this organization. Iden-tifiers that uniquely pick out a legal entity should be preferred. Consult the organization identifier guidance for the preferred scheme and identifier to use.


Can be created

N/A





10 buyer buyer/identifier/scheme

scheme Organization identifiers be drawn from an existing identification scheme. This field is used to indicate the scheme or codelist in which the identifier will be found. This value should be drawn from the Organi-zation Identifier Scheme.


Can be created

N/A

11 buyer buyer/identifier/id

id The identifier of the orga-nization in the selected scheme.

Yes m_organiza-tion (orgID)


Excel

12 buyer buyer/identifier/legalName

legalName The legally registered name of the organization.



Excel

13 buyer buyer/identifier/uri

uri A URI to identify the organization, such as those provided by Open Corporates or some other relevant URI provider. This is not for listing the web-site of the organization: that can be done through the url field of the Organi-zation contact point.


Can be secured

N/A





14 buyer buyer/additiona-lIdentifiers

additiona-lIdentifiers

A list of additional / sup-plemental identifiers for the organization, using the organization identifier guidance. This could be used to provide an inter-nally used identifier for this organization in addi-tion to the primary legal entity identifier.


Can be created

N/A

15 buyer buyer/additiona-lIdentifiers/scheme



Can be created

N/A

16 buyer buyer/additiona-lIdentifiers/id



Can be created

N/A

17 buyer buyer/additiona-lIdentifiers/legalName




Excel





18 buyer buyer/additiona-lIdentifiers/uri



Can be secured

N/A

19 buyer buyer/address

address An address. This may be the legally registered address of the organiza-tion, or may be a corre-spondence address for this particular contracting process.

Yes m_address (address1)


Excel

20 buyer buyer/address/streetAd-dress

streetAd-dress

The street address. For example, 1600 Amphithe-atre Pkwy.



Excel

21 buyer buyer/address/locality

locality The locality. For example, Mountain View.



Excel

22 buyer buyer/address/region

region The region. For example, CA.

Yes m_address (region)


Excel





23 buyer buyer/ad-dress/post-alCode

postalCode The postal code. For ex-ample, 94043.


Can be created

N/A

24 buyer buyer/address/coun-tryName

coun-tryName

The country name. For example, United States.


Can be created

N/A

25 buyer buyer/con-tactPoint

contactPoint A person, contact point or department to contact in relation to this contracting process.

Yes m_contact (contact-Name)


Excel

26 buyer buyer/con-tactPoint/name

name The name of the contact person, department, or contact point, for corre-spondence relating to this contracting process.



Excel

27 buyer buyer/con-tactPoint/email

email The e-mail address of the contact point/person.

Yes m_contact (emailAdd)


Excel

28 buyer buyer/con-tactPoint/telephone

telephone The telephone number of the contact point/person. This should include the international dialling code.

Yes m_contact (telNo)


Excel





29 buyer buyer/con-tactPoint/faxNumber

faxNumber The fax number of the contact point/person. This should include the interna-tional dialling code.

No Not available PhilGEPS Can be created

N/A

30 buyer buyer/con-tactPoint/url

url A web address for the contact point/person.


N/A

31 planning Planning Information from the plan-ning phase of the con-tracting process. Note that many other fields may be filled in a planning release, in the appropriate fields in other schema sections, these would likely be estimates at this stage e.g. totalValue in tender

Yes Not available DPWH Project Procurement Management Plan Medium-Term Public Investment Program Multi-Year Planning System Annual Procurement Plan

PDF





32 planning planning/rationale

rationale The rationale for the pro-curement provided in free text. More detail can be provided in an attached document.

Yes Not available DPWH Project Procurement Management Plan Medium-Term Public Investment Program Multi-Year Planning System Annual Procurement Plan

PDF





33 planning planning/budget

Budget Infor-mation

This section contain infor-mation about the bud-get line, and associated projects, through which this contracting process is funded. It draws upon data model of the Budget Data Package, and should be used to cross-reference to more detailed information held using a Budget Data Package, or, where no linked Budget Data Pack-age is available, to provide enough information to allow a user to manually or automatically cross-refer-ence with another pub-lished source of budget and project information.

Yes Not available DPWH, DBM

Project Procurement Management Plan Medium-Term Public Investment Program Multi-Year Planning System Annual Procurement Plan General Appropriations Act

PDF





34 planning planning/budget/source

Data Source Used to point either to a corresponding Budget Data Package, or to a ma-chine or human-readable source where users can find further information on the budget line item iden-tifiers, or project identifi-ers, provided here.

Yes “Funding Source” in PhilGEPS Bid and Award Notice data-base

PhilGEPS, DPWH, DBM


Excel, PDF





35 planning planning/budget/id

id An identifier for the budget line item which provides funds for this contracting process. This identifier should be pos-sible to cross-reference against the provided data source.

Yes Not available PhilGEPS, DPWH, DBM


PDF





36 planning planning/budget/de-scription

Budget Source

A short free text descrip-tion of the budget source. May be used to provide the title of the budget line, or the programme used to fund this project.

Yes “Funding Source” in PhilGEPS Bids and Awards No-tice database

PhilGEPS, DPWH, DBM


Excel, PDF





37 planning planning/budget/amount

amount The value of the budget line item

Yes “Approved Budget” in PhilGEPS Bids and Awards No-tice database

PhilGEPS, DPWH, DBM


Excel, PDF





38 planning planning/budget/amount/amount

amount Amount as a number. Yes “Approved Budget” in PhilGEPS Bids and Awards No-tice database

PhilGEPS, DPWH, DBM


Excel, PDF

39 planning planning/budget/amount/currency

currency The currency in 3-letter ISO 4217 format.

No Not available DPWH Can be created (PhP)

N/A





40 planning planning/budget/project

Project Title The name of the project that through which this contracting process is funded (if applicable). Some organizations maintain a registry of projects, and the data should use the name by which the project is known in that registry. No trans-lation option is offered for this string, as translated values can be provided in third-party data, linked from the data source above.

Yes “Bid Notice Title” in PhilGEPS Bids and Awards No-tice database

PhilGEPS, DPWH

Project Procurement Management Plan Medium-Term Public Investment Program Multi-Year Planning System Annual Procurement Plan

PDF





41 planning planning/budget/projectID

Project Iden-tifier

An external identifier for the project that this con-tracting process forms part of, or is funded via (if applicable). Some organi-zations maintain a registry of projects, and the data should use the identifier from the relevant registry of projects.

Yes “Reference No.” in PhilGEPS Bids and Awards No-tice database

PhilGEPS, DPWH


PDF

42 planning planning/budget/uri

Linked bud-get informa-tion

A URI pointing directly to a machine-readable record about the related budget or projects for this con-tracting process.

No Not available DPWH Can be created

N/A





43 planning planning/documents

documents A list of documents related to the planning process.

Yes Not available DPWH Project Procurement Management Plan Medium-Term Public Investment Program Annual Procurement Plans Multi-Year Planning System Public Hearing Notice Market Studies Environmental Impact Assessment Feasibility Study Scope of Work Detailed Engineering Technical Specifications

PDF





44 planning planning/documents

Document Links to, or descriptions of, external documents can be attached at various locations within the stan-dard. Documents may be supporting information, formal notices, down-loadable forms, or any other kind of resource that should be made public as part of full open contract-ing.

Yes Not available DPWH Project Procurement Management Plan Medium-Term Public Investment Program Annual Procurement Plans Public Hearing Notice Market Studies Environmental Impact Assessment Feasibility Study Scope of Work Detailed Engineering Technical Specifications

PDF





45 planning planning/docu-ments/id

id A local, unique identifier for this document. This field is used to keep track of multiple revisions of a document through the compilation from release to record mechanism.


N/A

46 planning planning/docu-ments/doc-umentType

document-Type

A classification of the doc-ument described taken from the documentType codelist. Values from the provided codelist should be used wherever pos-sible, though extended values can be provided if the codelist does not have a relevant code.


PDF





47 planning planning/docu-ments/title

title The document title. Yes Not available DPWH Project Procurement Management Plan Medium-Term Public Investment Program Annual Procurement Plans Public Hearing Notice Market Studies Environmental Impact Assessment Feasibility Study Scope of Work Detailed Engineering Technical Specifications

PDF





48 planning planning/docu-ments/de-scription

description A short description of the document. We recom-mend descriptions do not exceed 250 words. In the event the document is not accessible online, the de-scription field can be used to describe arrangements for obtaining a copy of the document.


PDF





49 planning planning/docu-ments/url

url direct link to the document or attachment. The server providing access to this document should be con-figured to correctly report the document mime type.

Yes Some are available on DPWH web-site, GPPB website, and PhilGEPS, upon log-in

DPWH Project Procurement Management Plan Medium-Term Public Investment Program Annual Procurement Plans Public Hearing Notice Market Studies Environmental Impact Assessment Feasibility Study Scope of Work Detailed Engineering Technical Specifications (Only the APP and PPMP have online links.)

PDF





50 planning planning/docu-ments/datePub-lished

datePub-lished

The date on which the document was first pub-lished. This is particular-ly important for legally important documents such as notices of a tender.


PDF

51 planning planning/docu-ments/dateModi-fied

dateModified Date that the document was last modified


PDF

52 planning planning/docu-ments/format

format The format of the docu-ment taken from the IANA Media Types code list, with the addition of one extra value for ‘offline/print’, used when this doc-ument entry is being used to describe the offline publication of a document. Use values from the tem-plate column. Links to web pages should be tagged ‘text/html’.

No Not available DPWH Can be created (PDF)

PDF





53 planning planning/docu-ments/lan-guage

language Specifies the language of the linked document using either two-digit ISO 639-1, or extended BCP47 language tags. The use of two-letter codes from ISO 639-1 is strongly recom-mended unless there is a clear user need for dis-tinguishing the language subtype.

No Not available DPWH Can be created (English)

PDF

54 tender Tender Data regarding tender process - publicly inviting prospective contractors to submit bids for evaluation and selecting a winner or winners.

Yes Not available PhilGEPS, DPWH

Invitation to Bid Abstract of Bids

PDF

55 tender tender/id Tender ID An identifier for this tender process. This may be the same as the ocid, or may be drawn from an inter-nally held identifier for this tender.

Yes m_tender (refID)


Excel

56 tender tender/title title Tender title Yes m_tender (tenderTitle)


Excel

57 tender tender/de-scription

description Tender description Yes m_tender (tenderDesc)


Excel





58 tender tender/status

Tender Sta-tus

The current status of the tender based on the ten-derStatus codelist

Yes “Bid Notice Status” in PhilGEPS Bids and Awards No-tice database


Excel

59 tender tender/pro-curement-Method

procure-mentMethod

Specify tendering method against the method codel-ist as per GPA definitions of Open, Selective, Limited

Yes m_procure-mentMode (procure-mentMode)


Excel

60 tender tender/pro-curement-MethodRa-tionale

procure-mentMetho-dRationale

Rationale of procurement method, especially in the case of Limited tendering.

No Not available PhilGEPS Can be created (Refer to IRR)

N/A

61 tender tender/awardCri-teria

awardCrite-ria

Specify the award criteria for the procurement, using the award criteria codelist

Yes Not available PhilGEPS Bid Documents

PDF

62 tender tender/awardCri-teriaDetails

awardCriteri-aDetails

Any detailed or further information on the award or selection criteria.

Yes Not available PhilGEPS Bid Documents

PDF

63 tender tender/submis-sionMeth-od

submission-Method

Specify the method by which bids must be sub-mitted, in person, written, or electronic auction. Us-ing the submission meth-od codelist



PDF





64 tender tender/submis-sion-MethodDe-tails

submission-MethodDe-tails

Any detailed or further information on the submis-sion method. This may in-clude the address, e-mail address or online service to which bids should be submitted, and any special requirements to be fol-lowed for submissions.



PDF

65 tender tender/minValue

minValue The minimum estimated value of the procurement.

N/A N/A N/A N/A No specified minimum amount.

66 tender tender/minValue/amount

amount Amount as a number. N/A N/A N/A N/A No specified minimum amount.

67 tender tender/minValue/currency


N/A N/A N/A N/A No specified minimum amount.

68 tender tender/value

value The total upper estimated value of the procurement.

Yes m_tender (approved-Budget)


Excel





69 tender tender/val-ue/amount

amount Amount as a number. Yes m_tender (approved-Budget)


Excel

70 tender tender/value/cur-rency


No Not available PhilGEPS Can be created (PhP)

N/A

71 tender tender/ten-derPeriod

Period The period when the tender is open for submis-sions. The end date is the closing date for tender submissions.



Excel

72 tender tender/ten-derPeriod/startDate

startDate The start date for the period.



Excel

73 tender tender/ten-derPeriod/endDate

endDate The end date for the pe-riod.

Yes m_tender (closingDate)


Excel

74 tender tender/enquiryPe-riod

Period The period during which enquiries may be made and answered.

Yes Not available PhilGEPS Invitation to Bid Abstract of Bids

PDF





75 tender tender/enquiryPe-riod/start-Date



PDF

76 tender tender/enquiryPe-riod/end-Date



PDF

77 tender tender/hasEnqui-ries

hasEnquiries A Yes/No field to indicate whether enquiries were part of tender process.


N/A

78 tender tender/eligibility-Criteria

eligibilityCri-teria

A description of any eligi-bility criteria for potential suppliers.

Yes Not available DPWH Bid Documents

PDF

79 tender tender/awardPe-riod

Period The date or period on which an award is antici-pated to be made.


PDF

80 tender tender/awardPe-riod/start-Date



PDF





81 tender tender/awardPe-riod/end-Date



PDF

82 tender tender/items

Items to be procured

The goods and services to be purchased, broken into line items wherever pos-sible. Items should not be duplicated, but a quantity of 2 specified instead.

Yes d_tenderI-Item (item-Name)


Excel

83 tender tender/items/id

id A local identifier to refer-ence and merge the items by. Must be unique within a given array of items.

Yes m_tender (refID)


Excel

84 tender tender/items/de-scription

description A description of the goods, services to be provided.


PDF

85 tender tender/items/clas-sification

classification The primary classification for the item. See the item-ClassificationScheme to identify preferred classifi-cation lists, including CPV and GSIN.

Yes “Item De-scription” in PhilGEPS Bids and Awards No-tice database


Excel





86 tender tender/items/clas-sification/scheme

scheme An classification should be drawn from an existing scheme or list of codes. This field is used to indi-cate the scheme/codelist from which the classifi-cation is drawn. For line item classifications, this value should represent an known Item Classification Scheme wherever possi-ble.


N/A

87 tender tender/items/clas-sification/id

id The classification code drawn from the selected scheme.


N/A

88 tender tender/items/clas-sification/description

description A textual description or title for the code.


N/A

89 tender tender/items/clas-sification/uri

uri A URI to identify the code. In the event individual URIs are not available for items in the identifier scheme this value should be left blank.


N/A





90 tender tender/items/addi-tionalClas-sifications

additional-Classifica-tions

An array of additional classifications for the item. See the itemClassifica-tionScheme codelist for common options to use in OCDS. This may also be used to present codes from an internal classifica-tion scheme.


N/A

91 tender tender/items/addi-tionalClas-sifications/scheme



N/A

92 tender tender/items/addi-tionalClas-sifications/id



N/A





93 tender tender/items/addi-tionalClas-sifications/description



N/A

94 tender tender/items/addi-tionalClas-sifications/uri



N/A

95 tender tender/items/quantity

quantity The number of units re-quired

Yes “Item No.” in PhilGEPS Bids and Awards No-tice database


Excel

96 tender tender/items/unit

unit Description of the unit which the good comes in e.g. hours, kilograms. Made up of a unit name, and the value of a single unit.

Yes “Unit” in Bill of Quantity

PhilGEPS, DPWH

PhilGEPS database, Bill of Quantity

PDF

97 tender tender/items/unit/name

name Name of the unit Yes d_tenderI-Item (item-Name)


Excel





98 tender tender/items/unit/value

value The monetary value of a single unit.

Yes d_tenderI-Item (item-Budget), “Unit Price” in Bill of Quantity


Excel

99 tender tender/items/unit/value/amount

amount Amount as a number. Yes d_tenderI-Item (item-Budget), “Amount” in Bill of Quan-tity

PhilGEPS, DPWH


Excel

100 tender tender/items/unit/value/cur-rency



Can be created (PhP)

N/A

101 tender tender/numberOf-Tenderers

numberOf-Tenderers

The number of entities who submit a tender

Yes Not available DPWH BAC Resolution

PDF

102 tender tender/ten-derers

tenderers All entities who submit a tender.

Yes Not available DPWH BAC Resolution

PDF





103 tender tender/ten-derers

Organization An organization. Yes Not available PhilGEPS, DPWH

List of Registered Suppliers List of Registered Contractors List of Licensed Contractors List of Special Licenses Issued List of Temporary Licenses Issued List of Extended Government Registration Certificates Issued

Excel, PDF





104 tender tender/tenderers/identifier


Yes Not available PhilGEPS, DPWH, PCAB, SEC, DTI

List of Registered Suppliers List of Registered Contractors List of Licensed Contractors List of Special Licenses Issued List of Temporary Licenses Issued List of Extended Government Registration Certificates Issued (PCAB License ID or PhilGEPS/SEC/DTI Registration No.)

Excel, PDF





105 tender tender/tenderers/identifier/scheme


Yes Not available PhilGEPS, DPWH, PCAB, SEC, DTI

List of Registered Suppliers List of Registered Contractors List of Licensed Contractors List of Special Licenses Issued List of Temporary Licenses Issued List of Extended Government Registration Certificates Issued (PCAB License ID or PhilGEPS/SEC/DTI Registration No.)

Excel, PDF

106 tender tender/tenderers/identifier/id




Excel





107 tender tender/tenderers/identifier/legalName


Yes “Organiza-tion Name” in PhilGEPS List of Registered Suppliers

PhilGEPS, DPWH, PCAB, SEC, DTI


Excel, PDF





108 tender tender/tenderers/identifier/uri


No Not available PhilGEPS, DPWH, PCAB, SEC, DTI

Can be created

N/A

109 tender tender/tenderers/additiona-lIdentifiers




Can be created

N/A

110 tender tender/tenderers/additiona-lIdentifiers/scheme



Can be created

N/A





111 tender tender/tenderers/additiona-lIdentifiers/id



Can be created

N/A

112 tender tender/tenderers/additiona-lIdentifiers/legalName



PhilGEPS, DPWH, PCAB, SEC, DTI


Excel, PDF





113 tender tender/tenderers/additiona-lIdentifiers/uri



Can be created

N/A

114 tender tender/tenderers/name



PhilGEPS, DPWH

BAC Resolution PhilGEPS List of Registered Suppliers

PDF

115 tender tender/tenderers/address



PhilGEPS PhilGEPS List of Registered Suppliers

Excel





116 tender tender/tenderers/address/streetAd-dress

streetAd-dress




Excel

117 tender tender/tenderers/address/locality


Yes m_address (city)


Excel

118 tender tender/tenderers/address/region




Excel

119 tender tender/ten-derers/ad-dress/post-alCode



N/A

120 tender tender/tenderers/address/coun-tryName

coun-tryName



N/A

121 tender tender/tenderers/contact-Point

contactPoint An person, contact point or department to contact in relation to this contract-ing process.



Excel





122 tender tender/tenderers/contact-Point/name




Excel

123 tender tender/tenderers/contact-Point/email




Excel

124 tender tender/tenderers/contact-Point/tele-phone




Excel

125 tender tender/tenderers/contact-Point/fax-Number



N/A

126 tender tender/tenderers/contact-Point/url



N/A

127 tender tender/procurin-gEntity

Organization An organization. Yes m_organiza-tion (or-gName)


Excel





128 tender tender/pro-curingEnti-ty/identifier



N/A

129 tender tender/procurin-gEntity/identifier/scheme



N/A

130 tender tender/pro-curingEnti-ty/identifi-er/id




Excel

131 tender tender/procurin-gEntity/identifier/legalName




Excel





132 tender tender/pro-curingEnti-ty/identifi-er/uri



N/A

133 tender tender/procurin-gEntity/additiona-lIdentifiers




N/A

134 tender tender/procurin-gEntity/additiona-lIdentifiers/scheme



N/A





135 tender tender/procurin-gEntity/additiona-lIdentifiers/id



N/A

136 tender tender/procurin-gEntity/additiona-lIdentifiers/legalName




Excel

137 tender tender/procurin-gEntity/additiona-lIdentifiers/uri



N/A





138 tender tender/pro-curingEnti-ty/name




Excel

139 tender tender/pro-curingEnti-ty/address




Excel

140 tender tender/pro-curingEnti-ty/address/streetAd-dress

streetAd-dress




Excel

141 tender tender/pro-curingEnti-ty/address/locality




Excel





142 tender tender/pro-curingEnti-ty/address/region




Excel

143 tender tender/pro-curingEnti-ty/address/postal-Code



Can be created

N/A

144 tender tender/pro-curingEnti-ty/address/coun-tryName

coun-tryName



Can be created

N/A

145 tender tender/pro-curingEnti-ty/contact-Point




Excel

146 tender tender/pro-curingEnti-ty/contact-Point/name




Excel





147 tender tender/pro-curingEnti-ty/contact-Point/email




Excel

148 tender tender/pro-curingEn-tity/con-tactPoint/telephone




Excel

149 tender tender/pro-curingEn-tity/con-tactPoint/faxNumber



N/A

150 tender tender/pro-curingEnti-ty/contact-Point/url



N/A





151 tender tender/documents

documents All documents and at-tachments related to the tender, including any no-tices. See the document-Type codelist for details of potential documents to include.

Yes Some are available in PhilGEPS, upon log-in

PhilGEPS Invitation to Bid Abstract of Bids Bid Documents Program of Works Supplemental Bulletin List of Bidders

PDF

152 tender tender/documents




PDF





153 tender tender/docu-ments/id



N/A

154 tender tender/docu-ments/doc-umentType

document-Type


No Not available PhilGEPS Can be created (PDF)

N/A

155 tender tender/docu-ments/title

title The document title. Yes Some are available in PhilGEPS, upon log-in


PDF





156 tender tender/docu-ments/de-scription




PDF

157 tender tender/docu-ments/url




PDF

158 tender tender/docu-ments/datePub-lished

datePub-lished



N/A





159 tender tender/docu-ments/dateModi-fied



N/A

160 tender tender/docu-ments/format



N/A

161 tender tender/docu-ments/lan-guage


No Not available PhilGEPS Can be created (English)

N/A





162 tender tender/milestones

milestones A list of milestones associ-ated with the tender.

Yes m_tender (status)


Excel

163 tender tender/mile-stones/id

id A local identifier for this milestone, unique with-in this block. This field is used to keep track of multiple revisions of a milestone through the compilation from release to record mechanism.


N/A

164 tender tender/mile-stones/title

title Milestone title Yes m_tender (status)


Excel

165 tender tender/mile-stones/de-scription

description A description of the mile-stone.

No Not available PhilGEPS Can be created (Refer to IRR)

N/A

166 tender tender/mile-stones/dueDate

dueDate The date the milestone is due.


N/A

167 tender tender/mile-stones/dateModi-fied

dateModified The date the milestone was last reviewed or mod-ified and the status was altered or confirmed to still be correct.


N/A





168 tender tender/mile-stones/status

status The status that was real-ized on the date provided in dateModified, drawn from the milestoneStatus codelist.

Yes m_tender (status)


Excel

169 tender tender/mile-stones/documents

documents List of documents associ-ated with this milestone.

Yes Not available PhilGEPS Invitation to Bid Abstract of Bids Bid Documents Program of Works Supplemental Bulletin List of Bidders Notice of Award

PDF





170 tender tender/mile-stones/documents



PhilGEPS Invitation to Bid Abstract of Bids Bid Documents Program of Works Supplemental Bulletin List of Bidders Notice of Award

PDF

171 tender tender/mile-stones/docu-ments/id



N/A





172 tender tender/mile-stones/docu-ments/doc-umentType

document-Type



N/A

173 tender tender/mile-stones/docu-ments/title



PDF





174 tender tender/mile-stones/docu-ments/de-scription



N/A

175 tender tender/mile-stones/docu-ments/url




PDF





176 tender tender/mile-stones/docu-ments/datePub-lished

datePub-lished



N/A

177 tender tender/mile-stones/docu-ments/dateModi-fied



N/A

178 tender tender/mile-stones/docu-ments/format



N/A





179 tender tender/mile-stones/docu-ments/lan-guage



N/A

180 tender tender/amend-ment

Amendment information

The amendment block in each of tender, award and contract blocks provides the ability to explicitly declare changed fields, their former values, to provide an explanation for the change, and attach or reference relevant docu-mentation.

Yes Not available PhilGEPS Supplemental Bulletin

PDF

181 tender tender/amend-ment/date

Amendment Date

The data of this amend-ment.


PDF

182 tender tender/amend-ment/changes

Amended fields

Comma-seperated list of affected fields.


PDF





183 tender tender/amend-ment/changes/property

property The property name that has been changed relative to the place the amend-ment is. For example if the contract value has changed, then the prop-erty under changes within the contract.amendment would be value.amount.


PDF

184 tender tender/amend-ment/changes/former_value

former_val-ue

The previous value of the changed property, in what-ever type the property is.


PDF

185 tender tender/amend-ment/ratio-nale

rationale An explanation for the amendment.


PDF

186 awards Awards Information from the award phase of the con-tracting process. There may be more than one award per contracting process e.g. because the contract is split amongst different providers, or be-cause it is a standing offer.

Yes Not available PhilGEPS Notice of Award Award Notice Abstract

PDF





187 awards Award An award for the given procurement. There may be more than one award per contracting process e.g. because the contract is split amongst different providers, or because it is a standing offer.

Yes Not available PhilGEPS Notice of Award Award Notice Abstract

PDF

188 awards awards/id Award ID The identifier for this award. It must be unique and cannot change within the Open Contracting Pro-cess it is part of (defined by a single ocid). See the identifier guidance for further details.

Yes m_award (awardID)


Excel

189 awards awards/title

title Award title Yes m_award (awardTitle)


Excel

190 awards awards/de-scription

description Award description Yes Not available PhilGEPS Notice of Award Award Notice Abstract

PDF

191 awards awards/status

Award Status The current status of the award drawn from the awardStatus codelist

Yes m_award (awardStatus)


Excel





192 awards awards/date

Award date The date of the contract award. This is usually the date on which a decision to award was made.

Yes m_award (awardDate)


Excel

193 awards awards/value

value The total value of this award. In the case of a framework contract this may be the total estimated lifetime value, or maximum value, of the agreement. There may be more than one award per procure-ment.

Yes m_award (contractAmt)


Excel

194 awards awards/value/amount

amount Amount as a number. Yes m_award (contractAmt)


Excel

195 awards awards/value/cur-rency



N/A

196 awards awards/contract-Period

Period The period for which the contract has been award-ed.

Yes “Contract Duration” in Notice to Proceed

PhilGEPS, DPWH

Notice to Proceed

PDF





197 awards awards/contract-Period/startDate



PhilGEPS, DPWH

Notice to Proceed

PDF

198 awards awards/contract-Period/endDate



PhilGEPS, DPWH

Notice to Proceed

PDF

199 awards awards/suppliers

suppliers The suppliers awarded this award. If different sup-pliers have been awarded different items of values, these should be split into separate award blocks.

Yes d_award-awardee (awardee)


Excel

200 awards awards/suppliers

Organization An organization. Yes d_award-awardee (awardee)


201 awards awards/suppliers/identifier



N/A





202 awards awards/suppliers/identifier/scheme



N/A

203 awards awards/suppliers/identifier/id



N/A

204 awards awards/suppliers/identifier/legalName




Excel

205 awards awards/suppliers/identifier/uri

uri The legally registered name of the organization.


N/A





206 awards awards/suppliers/additiona-lIdentifiers




N/A

207 awards awards/suppliers/additiona-lIdentifiers/scheme



N/A

208 awards awards/suppliers/additiona-lIdentifiers/id



N/A

209 awards awards/suppliers/additiona-lIdentifiers/legalName




Excel





210 awards awards/suppliers/additiona-lIdentifiers/uri



N/A

211 awards awards/suppliers/name



PhilGEPS, DPWH

BAC Resolution PhilGEPS List of Registered Suppliers

PDF

212 awards awards/suppliers/address




Excel





213 awards awards/suppliers/address/streetAd-dress

streetAd-dress




Excel

214 awards awards/suppliers/address/locality


Yes m_address (city)


Excel

215 awards awards/suppliers/address/region




Excel

216 awards awards/suppliers/address/postal-Code



N/A

217 awards awards/suppliers/address/coun-tryName

coun-tryName



N/A





218 awards awards/suppliers/contact-Point




Excel

219 awards awards/suppliers/contact-Point/name




Excel

220 awards awards/suppliers/contact-Point/email




Excel

221 awards awards/suppliers/contact-Point/tele-phone




Excel

222 awards awards/suppliers/contact-Point/fax-Number



N/A





223 awards awards/suppliers/contact-Point/url



N/A

224 awards awards/items

Items Award-ed

The goods and services awarded in this award, broken into line items wherever possible. Items should not be duplicated, but the quantity specified instead.

Yes d_tenderI-Item (item-Name)

PhilGEPS, DPWH


Excel

225 awards awards/items/id


Yes m_lineItem (itemID)

PhilGEPS, DPWH


Excel

226 awards awards/items/de-scription


Yes “Descrip-tion” in Bill of Quantity

PhilGEPS, DPWH

Contract Agreement

PDF

227 awards awards/items/clas-sification


Yes d_tenderI-Item (item-Desc)

PhilGEPS, DPWH

PhilGEPS database

Excel





228 awards awards/items/clas-sification/scheme


Yes d_tenderI-Item (item-Desc)

PhilGEPS, DPWH


Excel

229 awards awards/items/clas-sification/id



N/A

230 awards awards/items/clas-sification/description



N/A

231 awards awards/items/clas-sification/uri



N/A





232 awards awards/items/addi-tionalClas-sifications




N/A

233 awards awards/items/addi-tionalClas-sifications/scheme



N/A

234 awards awards/items/addi-tionalClas-sifications/id



N/A





235 awards awards/items/addi-tionalClas-sifications/description



N/A

236 awards awards/items/addi-tionalClas-sifications/uri



N/A

237 awards awards/items/quantity


Yes “Quantity” in Bill of Quan-tity

PhilGEPS, DPWH


PDF

238 awards awards/items/unit


Yes “Unit” in Bill of Quantity

PhilGEPS, DPWH


PDF

239 awards awards/items/unit/name

name Name of the unit Yes “Unit” in Bill of Quantity

PhilGEPS, DPWH


PDF

240 awards awards/items/unit/value


Yes “Unit Price” in Bill of Quantity

PhilGEPS, DPWH


PDF





241 awards awards/items/unit/value/amount

amount Amount as a number. Yes d_tenderI-Item (item-Budget), “Amount” in Bill of Quan-tity

PhilGEPS, DPWH


Excel

242 awards awards/items/unit/value/cur-rency



Can be created (PhP)

N/A





243 awards awards/documents

documents All documents and at-tachments related to the award, including any notices.


PhilGEPS, DPWH

Notice of Award Award Notice Abstract Detailed Evaluation and Comparison of Bids Bids and Awards Committee Resolution Post-Qualification Report Technical and Financial Bid of Winning Bidder Protests Omnibus Sworn Statement required under R.A. No. 9184 (Disclosure of Relations) Blacklisted Constructors

PDF





244 awards awards/documents



PhilGEPS, DPWH


PDF





245 awards awards/docu-ments/id



Can be created

N/A

246 awards awards/docu-ments/doc-umentType

document-Type



Can be created

N/A





247 awards awards/docu-ments/title


PhilGEPS, DPWH


PDF





248 awards awards/docu-ments/de-scription



N/A





249 awards awards/docu-ments/url



PhilGEPS, DPWH


PDF





250 awards awards/docu-ments/datePub-lished

datePub-lished



Can be created

N/A

251 awards awards/docu-ments/dateModi-fied



Can be created

N/A

252 awards awards/docu-ments/format



Can be created (PDF)

N/A





253 awards awards/docu-ments/lan-guage



Can be created (English)

N/A

254 awards awards/amend-ment



Yes Not available DPWH Variation Order

PDF

255 awards awards/amend-ment/date

Amendment Date

The data of this amend-ment.


PDF

256 awards awards/amend-ment/changes

Amended fields



PDF





257 awards awards/amend-ment/changes/property



PDF

258 awards awards/amend-ment/changes/former_value

former_val-ue



PDF

259 awards awards/amend-ment/ratio-nale



PDF

260 contracts Contracts Information from the con-tract creation phase of the procurement process.


Contract Agreement

PDF

261 contracts Contract Information regarding the signed contract between the buyer and supplier(s).


Contract Agreement

PDF





262 contracts contracts/id

Contract ID The identifier for this contract. It must be unique and cannot change with-in its Open Contracting Process (defined by a single ocid). See the iden-tifier guidance for further details.

Yes “Contract ID” in Notice of Award and Contract Agreement

PhilGEPS, DPWH

Notice of Award Contract Agreement

PDF

263 contracts contracts/awardID

Award ID The award.id against which this contract is be-ing issued.

Yes m_award (awardID)


Excel

264 contracts contracts/title

title Contract title Yes m_award (awardTitle)


Excel

265 contracts contracts/description

description Contract description Yes Not available PhilGEPS Contract Agreement

PDF

266 contracts contracts/status

Contract Status

The current status of the contract. Drawn from the contractStatus codelist

Yes m_award (awardStatus)


Excel

267 contracts contracts/period

Period The start and end date for the contract

Yes m_award (awardDate)


Excel

268 contracts contracts/period/startDate



PhilGEPS, DPWH

Notice to Proceed

PDF





269 contracts contracts/period/endDate



PhilGEPS, DPWH

Notice to Proceed

PDF

270 contracts contracts/date-Signed

dateSigned The date the contract was signed. In the case of mul-tiple signatures, the date of the last signature.

Yes Data indicat-ed in Con-tract Agree-ment

PhilGEPS, DPWH

Contract Agreement

PDF

271 contracts contracts/value

value The total value of this contract

Yes m_award (contractAmt)


Excel

272 contracts contracts/value/amount

amount Amount as a number. Yes m_award (contractAmt)


Excel

273 contracts contracts/value/cur-rency



N/A

274 contracts contracts/items

Items Con-tracted

The goods, services, and any intangible outcomes in this contract. Note: If the items are the same as the award do not repeat.

Yes Items and Quantities indicated in Contract Agreement

PhilGEPS, DPWH

Contract Agreement

PDF





275 contracts contracts/items/id


Yes “Item No.” in Contract Agreement / Bill of Quan-tities

PhilGEPS, DPWH

Contract Agreement

PDF

276 contracts contracts/items/de-scription


Yes “Description” in Contract Agreement / Bill of Quan-tities

PhilGEPS, DPWH

Contract Agreement

PDF

277 contracts contracts/items/clas-sification



PhilGEPS, DPWH

Contract Agreement

PDF

278 contracts contracts/items/clas-sification/scheme



PhilGEPS, DPWH

Contract Agreement

PDF





279 contracts contracts/items/clas-sification/id



PhilGEPS, DPWH

Contract Agreement

PDF

280 contracts contracts/items/clas-sification/description



Can be created

N/A

281 contracts contracts/items/clas-sification/uri



Can be created

N/A

282 contracts contracts/items/addi-tionalClas-sifications




Can be created

N/A





283 contracts contracts/items/addi-tionalClas-sifications/scheme



Can be created

N/A

284 contracts contracts/items/addi-tionalClas-sifications/id



Can be created

N/A

285 contracts contracts/items/addi-tionalClas-sifications/description



Can be created

N/A

286 contracts contracts/items/addi-tionalClas-sifications/uri



Can be created

N/A





287 contracts contracts/items/quantity


Yes “Quantity” in Contract Agreement / Bill of Quan-tities

PhilGEPS, DPWH

Contract Agreement

PDF

288 contracts contracts/items/unit


Yes “Unit” in Contract Agreement / Bill of Quan-tities

PhilGEPS, DPWH

Contract Agreement

PDF

289 contracts contracts/items/unit/name

name Name of the unit Yes “Unit” in Contract Agreement / Bill of Quan-tities

PhilGEPS, DPWH

Contract Agreement

PDF

290 contracts contracts/items/unit/value


Yes “Unit Price” in Contract Agreement / Bill of Quan-tities

PhilGEPS, DPWH

Contract Agreement

PDF

291 contracts contracts/items/unit/value/amount

amount Amount as a number. Yes “Total Amount” in Contract Agreement / Bill of Quan-tities

PhilGEPS, DPWH

Contract Agreement

PDF





292 contracts contracts/items/unit/value/cur-rency



N/A

293 contracts contracts/documents

documents All documents and at-tachments related to the contract, including any notices.

Yes Not available PhilGEPS PhilGEPS database, DPWH

PDF





294 contracts contracts/documents


Yes Some are available in the DPWH website and PhilGEPS, upon log-in

PhilGEPS, DPWH

Contract Agreement Bidding Documents Winning Bidder’s Bid Performance Security Credit Line Notice of Award Other required documents: construction schedule, S-curve, manpower schedule, construction methods, equipment utilization schedule, construction safety and health program, and PERT/CPM Variation Order

PDF





295 contracts contracts/docu-ments/id



N/A

296 contracts contracts/docu-ments/doc-umentType

document-Type



N/A





297 contracts contracts/docu-ments/title

title The document title. Yes Some are available in the DPWH website and PhilGEPS, upon log-in

PhilGEPS, DPWH


PDF





298 contracts contracts/docu-ments/de-scription



Can be created

N/A





299 contracts contracts/docu-ments/url


Yes Some are available in the DPWH website and PhilGEPS, upon log-in

PhilGEPS, DPWH


PDF





300 contracts contracts/docu-ments/datePub-lished

datePub-lished



N/A

301 contracts contracts/docu-ments/dateModi-fied



N/A

302 contracts contracts/docu-ments/format



N/A





303 contracts contracts/docu-ments/lan-guage



N/A

304 contracts contracts/amend-ment




PDF

305 contracts contracts/amend-ment/date

Amendment Date

The date of this amend-ment.


PDF

306 contracts contracts/amend-ment/changes

Amended fields



PDF





307 contracts contracts/amend-ment/changes/property



PDF

308 contracts contracts/amend-ment/changes/former_value

former_val-ue



PDF

309 contracts contracts/amend-ment/ratio-nale



PDF

310 contracts contracts/implemen-tation

Implementa-tion

Information during the per-formance / implementation stage of the contract.

Yes Not available DPWH Project and Contract Management Application

System

311 contracts contracts/implemen-tation/transac-tions

transactions A list of the spending transactions made against this contract

Yes Not available DPWH Electronic National Government System

System





312 contracts contracts/implemen-tation/transac-tions

Transaction Information

A spending transaction related to the contracting process. Draws upon the data models of the [Bud-get Data Package](https://github.com/openspend-ing/budget-data-package/blob/master/specification.md) and the [International Aid Transpareny Initiative](http://iatistandard.org/activity-standard/iati-ac-tivities/iati-activity/trans-action/) and should be used to cross-reference to more detailed informa-tion held using a Budget Data Package, IATI file, or to provide enough infor-mation to allow a user to manually or automatically cross-reference with some other published source of transactional spending data.


System





313 contracts contracts/implemen-tation/transac-tions/id

id A unique identifier for this transaction. This identifi-er should be possible to cross-reference against the provided data source. For the budget data pack-age this is the id, for IATI, the transaction reference.


314 contracts contracts/implemen-tation/trans-actions/source

Data Source Used to point either to a corresponding Budget Data Package, IATI file, or machine or human-read-able source where users can find further informa-tion on the budget line item identifiers, or project identifiers, provided here.


System

315 contracts contracts/implemen-tation/transac-tions/date

date The date of the transac-tion


System

316 contracts contracts/implemen-tation/trans-actions/amount

amount The value of the transac-tion


System





317 contracts contracts/implemen-tation/trans-actions/amount/amount

amount Amount as a number. Yes Not available DPWH Electronic National Government System

System

318 contracts contracts/implemen-tation/trans-actions/amount/currency


No Not available DPWH Can be created (PhP)

N/A

319 contracts contracts/implemen-tation/transac-tions/pro-viderOrga-nization

providerOr-ganization

The Organization Identi-fier for the organization from which the funds in this transaction originate. Expressed following the Organizational Identifier standard - consult the documentation and the codelist.


System





320 contracts contracts/implemen-tation/transac-tions/pro-viderOrga-nization/scheme



System

321 contracts contracts/implemen-tation/transac-tions/pro-viderOrga-nization/id



System

322 contracts contracts/implemen-tation/transac-tions/pro-viderOrga-nization/legalName



System





323 contracts contracts/implemen-tation/transac-tions/pro-viderOrga-nization/uri



N/A

324 contracts contracts/implemen-tation/trans-actions/receiverOr-ganization

receiverOr-ganization

The Organization Identifier for the organization which receives the funds in this transaction. Expressed following the Organiza-tional Identifier standard - consult the documentation and the codelist.


System

325 contracts contracts/implemen-tation/trans-actions/receiverOr-ganization/scheme



System





326 contracts contracts/implemen-tation/trans-actions/receiverOr-ganization/id



System

327 contracts contracts/implemen-tation/trans-actions/receiverOr-ganization/legalName



System

328 contracts contracts/implemen-tation/trans-actions/receiverOr-ganization/uri



N/A





329 contracts contracts/implemen-tation/transac-tions/uri

Linked spending information

A URI pointing directly to a machine-readable record about this spending trans-action.


N/A

330 contracts contracts/implemen-tation/mile-stones

milestones As milestones are com-pleted, milestone comple-tions should be document-ed.


System

331 contracts contracts/implemen-tation/mile-stones/id

id A local identifier for this milestone, unique with-in this block. This field is used to keep track of multiple revisions of a milestone through the compilation from release to record mechanism.


System

332 contracts contracts/implemen-tation/mile-stones/title

title Milestone title Yes Not available DPWH Project and Contract Management Application

System

333 contracts contracts/implemen-tation/mile-stones/de-scription

description A description of the mile-stone.


System





334 contracts contracts/implemen-tation/mile-stones/dueDate

dueDate The date the milestone is due.


System

335 contracts contracts/implemen-tation/mile-stones/dateModi-fied

dateModified The date the milestone was last reviewed or mod-ified and the status was altered or confirmed to still be correct.


System

336 contracts contracts/implemen-tation/mile-stones/status

status The status that was real-ized on the date provided in dateModified, drawn from the milestoneStatus codelist.


System

337 contracts contracts/implemen-tation/mile-stones/documents

documents List of documents associ-ated with this milestone.


System





338 contracts contracts/implemen-tation/mile-stones/documents



System

339 contracts contracts/implemen-tation/mile-stones/docu-ments/id



N/A

340 contracts contracts/implemen-tation/mile-stones/docu-ments/doc-umentType

document-Type



N/A





341 contracts contracts/implemen-tation/mile-stones/docu-ments/title

title The document title. No Not available DPWH Can be created

N/A

342 contracts contracts/implemen-tation/mile-stones/docu-ments/de-scription



N/A

343 contracts contracts/implemen-tation/mile-stones/docu-ments/url



N/A





344 contracts contracts/implemen-tation/mile-stones/docu-ments/datePub-lished

datePub-lished



N/A

345 contracts contracts/implemen-tation/mile-stones/docu-ments/dateModi-fied



N/A

346 contracts contracts/implemen-tation/mile-stones/docu-ments/format



N/A





347 contracts contracts/implemen-tation/mile-stones/docu-ments/lan-guage



N/A

348 contracts contracts/implemen-tation/doc-uments

documents Documents and reports that are part of the imple-mentation phase e.g. audit and evaluation reports.


System

349 contracts contracts/implemen-tation/doc-uments



System





350 contracts contracts/implemen-tation/doc-uments/id



N/A

351 contracts contracts/implemen-tation/doc-uments/document-Type

document-Type



N/A

352 contracts contracts/implemen-tation/doc-uments/title

title The document title. No Not available DPWH Can be created

N/A





353 contracts contracts/implemen-tation/doc-uments/description



N/A

354 contracts contracts/implemen-tation/doc-uments/url



N/A

355 contracts contracts/implemen-tation/doc-uments/datePub-lished

datePub-lished



N/A

356 contracts contracts/implemen-tation/doc-uments/dateModi-fied



N/A





357 contracts contracts/implemen-tation/doc-uments/format



N/A

358 contracts contracts/implemen-tation/doc-uments/language



N/A


A case study on the procurement of infrastructure projectsby the Department of Public Works and Highways

An assessment report by the Philippine Center for Investigative Journalismwith support from Hivos and Article 19

Public Contracting in the Philippines: Breakthroughs and Barriers